HomeMy WebLinkAboutMemorandum of Agreement - Seminole County and Seminole Municipalities - Damage Assessment Services - 2011 05 23 MEMORANDUM OF UNDERSTANDING
BETWEEN
SEMINOLE COUNTY,
ALTAMONTE SPRINGS, CASSELBERRY, LAKE MARY,
LONGWOOD, OVIEDO, SANFORD AND WINTER SPRINGS
THIS MEMORANDUM OF UNDERSTANDING is hereby made and entered into
this day of , 2011, by and between the Seminole
County, a political subdivision of the State of Florida, and the
Cities of Altamonte Springs, Casselberry, Lake Mary, Longwood, Oviedo,
Sanford, and Winter Springs.
W I T N E S S E T H:
WHEREAS, the subject of this Memorandum of Understanding is to
establish County -wide damage assessment services across City and
County borders in an effort to obtain accurate, quick, and efficient
accountability of damage during times',of disaster; and
WHEREAS, disasters often cross County and City jurisdictions; and
WHEREAS, each City and County have designated individuals or
departments responsible for damage assessment immediately after a
disaster; and
WHEREAS, Chapter 252, Florida Statutes, directs the use of
personnel, resources, and equipment to facilitate response and
recovery efforts for local jurisdictions; and
WHEREAS, each City is obligated to request assistance through the
County Emergency Management Office if damage and citizens needs meet
thresholds for Presidential Disaster Declaration; and
WHEREAS, damage assessment must be completed before disaster
assistance can be provided by the Small Business Administration (SBA)
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Memorandum of Understanding for Damage Assessment Services
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WHEREAS, local governments office staffing to complete damage
assessments are minimal and the critical time for making these
assessments is paramount; and
WHEREAS, some jurisdictions may not be affected by an individual
disaster and require the assistance from a neighboring jurisdiction or
the County,
NOW, THEREFORE, for and in consideration of the terms,
conditions, and mutual covenants hereinafter contained, SEMINOLE
COUNTY, ALTAMONTE SPRINGS, CASSELBERRY, LAKE MARY, LONGWOOD, OVIEDO,
SANFORD, and WINTER SPRINGS, all intending to be legally bound, hereby
agree as follows:
1. AGREEMENTS:
a) SEMINOLE COUNTY, ALTAMONTE SPRINGS, CASSELBERRY, LAKE
MARY, LONGWOOD, OVIEDO, SANFORD,'and /WINTER SPRINGS will work together
to collect damage assessment and disaster loss information immediately
after a disaster.
b) Seminole County, in accordance with Florida Statute
252, agrees to serve as the convener of agencies and jurisdictions to
provide damage assessment information to the State of Florida, and
Federal government to request Presidential Disaster Declaration.
c) All jurisdictions agree to work cooperatively with all
other agencies to collect, validate, and produce preliminary damage
assessment statistics to request SBA and FEMA assistance to citizens.
d) All jurisdictions agree to provide resources to
affected jurisdiction when disaster is localized in one area of the
County (e.g. tornado, wildfire, airplane crash) .
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e) Seminole County will support the response and recovery
efforts by working with the State of Florida and Federal Emergency
Management Agency to establish preliminary damage assessment
information and statistics through the County's Emergency Operations
Center.
f) Seminole County will provide damage assessment
software, training, and materials necessary to collect damage
assessment information in accordance with FEMA guidelines.
g) Each jurisdiction will provide Seminole. County with
current damage assessment information and request assistance when
necessary. All information will be provided back to the municipalities
through a secure web portal.
h) Seminole County's Office of Emergency Management will
provide space for the functio4 ot damage assessment inside the
Emergency Operations Center during activation.
2. RECORDKEEPING: The parties will retain all records
'pertaining to this Memorandum of Understanding and the subject matter
thereto in compliance with State and Federal records retention laws
and shall allow each other access to such records upon request.
3. MODIFICATIONS /ADDENDUMS: Modifications within the scope of
this Agreement shall be made by mutual consent of the parties and by
issuance of a written modification, signed and dated by all parties to
any changes being performed.
4. PARTICIPATION IN SIMILAR ACTIVITIES: This instrument in no
way restricts any party to this Memorandum of Understanding from
participating in similar activities with other public or private
Memorandum of Understanding for Damage Assessment Services
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agencies, organizations, and individuals. All activities will be
communicated and coordinated with each jurisdiction.
5. Liability: Each party shall be solely responsible to third
parties with whom they may contract in carrying out the terms of this
agreement, and shall hold each other harmless against all claims of
whatsoever kind or nature by such third parties arising out of the
performance of work under the agreement.
6. Contacts: Seminole County Office of Emergency Management,
Seminole County Growth Management, Altamonte Springs, Casselberry,
Lake Mary, Longwood, Oviedo, Sanford, and Winter Springs will furnish
the names of the individuals, with backup, who will be responsible for
administering this Memorandum of Understanding.
IN WITNESS THEREOF, Altamonte Springs, Casselberry, Lake Mary,
Longwood, Oviedo, Sanford, Wi . Springs and Seminole County
Government, have caused this Memorandum of Understanding to be
executed. Said Memorandum of Understanding to become effective and
operative with the fixing of the last signature hereto.
(Signature Pages Follow)
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ATTEST: CITY OF ALTAMONTE SPRINGS
By:
LINDA SUNDVALL, City Clerk PATRICIA BATES, Mayor
Date:
(Signature Pages Continue on Following Pages)
—
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ATTEST: CITY OF CASSELBERRY
By:
DONNA G. GARDNER, City Clerk CHARLENE GLANCY, Mayor
Date:
(Signature Pages ConCii uie- on Following Pages)
Memorandum of Understanding for Damage Assessment Services
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ATTEST: CITY OF LAKE MARY
By:
CAROL FOSTER, City Clerk DAVID MEALOR, Mayor
Date:
(Signature Pages Continuje on Following Pages)
Memorandum of Understanding for Damage Assessment Services
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ATTEST: CITY OF LONGWOOD
By:
SARAH M. MIRUS, City Clerk JOHN C. MAINGOT, Mayor
Date:
(Signature Pages Coatfnte on Following Pages)
i ! '
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ATTEST: CITY OF OVIEDO
By:
BARBARA BARBOUR, City Clerk DOMINIC PERSAMPIERE, Mayor
'Este:
• (Signature Pages Cone444 on Following Pages)
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ATTEST: CITY OF SANFORD
By:
JANET R. DOUGHERTY JEFF TRIPLETT, Mayor
City Clerk
Date:
(Signature Pages Con/'inue on Following Pages)
Memorandum of Understanding for Damage Assessment Services
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• 1 . .
ATTEST: CITY OF WINTER SPRINGS
■
A By:
P•7" C r LACEY, M- .r
City lerk
Date:
(Signature Pages Conti* on Following Page)
Memorandum of Understanding for Damage Assessment Services
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• • ,
•
ATTEST: BOARD OF COUNTY COMMISSIONERS
SEMINOLE COUNTY, FLORIDA
By:
MARYANNE MORSE BRENDA CAREY, Chairman
Clerk to the Board of
County Commissioners of Date:
Seminole County, Florida.
For the use and reliance As authorized for execution
of Seminole County only. by the Board of County Commissioners
at their , 20
Approved as to form and regular meeting.
legal sufficiency.
County Attorney
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