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Home My WebLink About2011 05 23 Regular 600 Fiscal Year 2011-2012 Budget Workshops Dates City Commission - Regular Meeting May 23, 2011 Regular Agenda Item #600 Page 1 of 4 COMMISSION AGENDA CONSENT INFORMATIONAL ITEM 600 PUBLIC HEARING REGULAR X MGR /DEPT May 23, 2011 Meeting Authorization REQUEST: The City Manager and Finance and Administrative Services Department request that the City Commission establish workshop dates relative to the fiscal year 2011-2012 Budget. SYNOPSIS: This agenda item is needed to establish two July workshop date(s) relative to the 2012 Proposed Budget, one of which would be reserved on an as-needed basis. CONSIDERATIONS: The City Manager will present the fiscal year 2011-2012 Proposed Budget by July 1, 2011. th Additionally, the establishment of the fiscal year 2011-2012 millage cap is slated for July 25. The revised budget calendar has been attached with the most relevant and critical events in bold print. August workshops may be convened if further budget refinement is warranted. thth Potential July workshop dates: July 5-18 (July 11 – regular Comm mtg) FISCAL IMPACT: There is no fiscal impact directly related to this agenda item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff,And All eAlert/eCitizen Recipients; And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The City Commission - Regular Meeting May 23, 2011 Regular Agenda Item #600 Page 2 of 4 General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, once workshop dates have been established, the budget calendar will be updated on th the City’s website by May 25. RECOMMENDATION: City Manager recommends that the City Commission select two July budget workshop dates, the latter of which would be scheduled on an as-needed basis. ATTACHMENTS: 2011-2012 Budget Calendar as revised City Commission - Regular Meeting May 23, 2011 Regular Agenda Item #600 Page 3 of 4 Budget Calendar - FY 2012 (as revised) BOLD Key dates in Proposed Budget: Date Function January Finance / City Manager - initial budget discussions February 7-11 Internal budget meetings - Departments / Finance establish time tables and forms February 8 Pension Board of Trustees – Quarterly meeting February 14 Budget Calendar Commission establishes FY 2012 March 18 Submission of payroll spreadsheets March 25 Submission of operating budgets, revenues, if applicable March 31 Special Meeting with Pension Board of Trustees – pension plan options (revised) April 8 Submission of capital budgets; compliance with Capital Improvement Program (CIP) April 12 pension plan options Commission workshop (5 pm) - April 18-29 Internal budget meetings - Departments / Finance April 25 2012 Budget Commission workshop (4:30 pm) – May 2-13 Budget compilation reviewed by City Manager; Department meetings, as needed t h May 10 Pension Board of Trustees – pension revision recommendation t h May 18 Commission Special Meeting regarding pension plan revisions May 23 – resume 2012 budget communication Regular Commission Meeting, establish potential workshop dates; June/July dates/times to be determined (TBD) by Commission June 6 –30 (TBD) Potential workshop dates TBD Proposed 2012 Budget transmitted to Commission st (by July 1)Regular agenda item; budget placed on Shared Drive and Website July - TBD Potential workshop dates , if needed Tentative Budget: by July 1 Property Appraiser submits DR 420 Certification July 25 Commission establishes millage cap (DR420 tentative millage rates via Resolution) July 29 Notice to Property Appraiser of : Proposed Millage Rate / Rolled-back Rate / Date, Time, Place of Public Hearing (Must be sent within 35 days of certification of value) August 25 Deadline for Property Appraiser to send TRIM Notice (Considered notification of Tentative Budget hearing; must be mailed by PA within 55 days of value certification) September 12 Public Hearing (Tentative) Tentative millage and budget hearing (Resolutions) (Must be within 80 days of value certification but not earlier than 65 days after certification) Final/Adopted Budget: early September Arrange for advertisement in paper; contract submitted/signed [Notice of Proposed Tax Increase, if applicable and Budget Summary] September 19 Deadline to submit proof to Orlando Sentinel; review proof and sign off [Previously submit ad to TRIM office for compliance review] September 22 Advertisement publication date (Thursday for Seminole Extra) for final millage and budget hearing (Final public hearing must be within 15 days of the tentative public hearing) September 26 Public Hearing (Final) Final millage and budget hearing - Adoption of final millage and budget must be done City Commission - Regular Meeting May 23, 2011 Regular Agenda Item #600 Page 4 of 4 separately and in that order (Resolutions) (Hearing must be held not less than 2 days or more than 5 days after ad publication) by September 29 Resolution to Property Appraiser Resolution to Tax Collector (Must be submitted within 3 days after adoption of final millage rate) by October 26 Mail TRIM package to Property Tax Administration Program Department of Revenue (Must be submitted within 30 days of final adoption) If necessary, wait for minutes of final public hearing.