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HomeMy WebLinkAbout2011 03 14 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES REGULAR MEETING MONDAV, MARCH 14, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 2 OF 13 CALL TO ORDER The Regular Meeting of Monday, March 14, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:16 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was held, followed by the Pledge of Allegiance. Mayor Lacey then recognized former Mayor John F. Bush who was in attendance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. There was no discussion on this Agenda Item INFORMATIONAL 101. Land Design Innovations, Inc. - City Consultant REQUEST: Presenting The Summary Report For Economic Development Activities From January 31, 2010 Through February 28, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The March 14, 2011 City Commission Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 3 OF 13 FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion INFORMATIONAL 102. Utility Department REQUEST: Reporting To The City Commission The Completion Of The First Year Of The Biosolids Disposal Agreement With The City Of Sanford And Maxwest Environmental Systems. FISCAL IMPACT: The Price In The Biosolids Disposal Agreement Is For $0.085 Per Gallons Which Includes $0.035 Per Gallon For Treatment And $0.05 Per Gallon For Transportation. The Projected Annual Increase Was $70K Higher Than Land Application And $300K Was Budgeted In FY (Fiscal Year) 2011. The First Year Actual Costs Were $275K And We Expect Expenses To Be Consistently In That Same Range Moving Forward. One Main Reason We Project Being Under Budget Was Garnering FDEP Approval To Eliminate The Need For Separate Lead Wastewater Operators At The East And West Plants So Now A Single Lead Operator Manages Both Facilities. Biosolids Removal Needs Are Now Shifted Back And Forth Between The East And West Plants, As Needed, Which Is More Efficient. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The City Commission Accept This Information. This Agenda Item was not discussed. Mayor Lacey stated, "Motion to Approve Informational (Agenda)?" "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 4 OF 13 CONSENT AGENDA CONSENT 200. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The Commission Approve Resolution 2011-07 To Allow Loans Against The Employee's 457 Deferred Compensation Retirement Plan. Additionally, To Authorize The City Manager And Finance And Administrative Services Director To Execute Any And All Documentations Required By Nationwide On Behalf Of The City Of Winter Springs To Facilitate Such Loans. FISCAL IMPACT: This Action Will Have No Fiscal Impact To The City. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve Resolution 2011-07 To Allow Loans From The Employees 457 Deferred Compensation Plan And To Authorize The City Manager And City Attorney To Prepare And Execute Any And All Documentations Required By Nationwide On Behalf Of The City Of Winter Springs To Facilitate Such Loans. No discussion. CONSENT 201. Public Works Department REQUEST: Requesting the City Commission Approve a One Year Extension to the Magnolia Park Final Engineering and Aesthetic Review. FISCAL IMPACT: There Is No Fiscal Impact To Extending The Final Engineering And Aesthetic Review Approval To March 22, 2012. The Magnolia Park Amphitheater Is Budgeted In The 1999 Construction Fund At Just Under $1.2M. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 5 OF 13 RECOMMENDATION: Staff Recommends The City Commission Extend The Final Engineering And Aesthetic Review Approvals For The Magnolia Park Amphitheater To March 22, 2012. There was no discussion on this Agenda Item. CONSENT 202. Police Department REQUEST: Requests To Use Fleet Financial Auto Sales And Leasing, Via Quote/Bid Process, For The Purchase Of Two (2), One Year Old Vehicles In The Amount Of $13,720.00 From Local And Federal Special Law Enforcement Funds. FISCAL IMPACT: Funding Is Requested From Police Special Law Enforcement -Local (Line Code 103- 64000) In The Amount Of $7,750.00. The Current Balance In This Fund Is $22,977.28. Funding Is Requested From Police Special Law Enforcement -Federal (Line Code 108-64000) In The Amount Of $5,970.00. The Current Balance In This Fund Is $16,732.88. COMMUNICATION EFFORTS: Post The Agenda Prior To The Meeting At Various Locations Throughout The City. RECOMMENDATION: Approve The Use Of Fleet Financial Auto Sales And Leasing Of Longwood, Florida Using Quote/Bid Process For The Purchase Of Two (2), One Year Old Vehicles From Special Law Enforcement Funds Local And Special Law Enforcement Funds Federal For A Total Expenditure Of $13,720.00. Additionally, Approve The Disposition Of Existing City Vehicle Assets Numbered 307418 And 301732 Through Trade -In Procedures. This Agenda Item was not discussed CONSENT 203. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The February 28, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Department Directors; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information; Homeowner's Associations/Representatives On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information. This Agenda Item Has Also Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 6 OF 13 RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The February 28, 2011 City Commission Regular Meeting Minutes. No discussion. CONSENT 204. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager And Office Of The Chief Of Police Presenting To The Mayor And City Commission The Following Awards And Commendations From The Winter Springs Police Department: "Life Saving" Awards; "Officer of the Month" (February 2011; And The "Officer Mark Messeguer Community Service" Award. With the assistance of the Mayor and City Commission, and City Manager Kevin L. Smith, Chief of Police Kevin Brunelle presented the following Awards to Winter Springs Police Department Employees: CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 7 OF 13 The "Officer Mark Messeguer Community Service" Award was presented to Technical Services Specialist Cathy Presley. Secondly, the "Officer of the Month" (February 2011) Award was presented to Corporal Clark Schneider. Thirdly, the "Life Saving" Award was presented to Captain Chris Deisler AWARDS AND PRESENTATIONS 301. Land Design Innovations, Inc. — City Consultant Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up Presentation Related To Informational Agenda Item "101".) Mr. Chris R. Dougherty, Community Planner, Land Design Innovations, Inc., 1770 Fennell Street, Suite. 200, Maitland, Florida: addressed the City Commission and referenced brochures, to which Mr. Dougherty mentioned, "I believe in a short few weeks, we've gotten out about 250 brochures; and we are tracking those and have a tracking system for that and we can let you know who has received those." Mr. Dougherty continued with his report and spoke about potential businesses; a University of Central Florida class case study; and that he had some Economic Development brochures with him should anyone want some. Continuing, Mr. Dougherty commented on their new Website (identified as www.wintersprings.biz.), which has been coordinated through the City's Information Services Department. Additionally related to the brochures, Mr. Dougherty noted, "We are going to continue to distribute that brochure to as many folks as we can. We still have a long list to get out." Further comments followed regarding area meetings that representatives from Land Design Innovations, Inc. would be attending. Mr. Chris Edwards, Web Multimedia Technician, Information Services Department discussed various aspects of the new www.wintersprings.biz Website with the Mayor and City Commission. Deputy Mayor Jean Hovey asked if there was a link from the City's website home page to www.wintersprings.biz. Mr. Edwards explained that after the Website is launched, there would be such a link. Commissioner Cade Resnick referenced parcel information opening in PDF format and asked if this was the best option. Mr. Edwards remarked, "We are going to look at other options in the future of how we can enhance that." With further comments, Commissioner Gary Bonner then asked if the Joint Economic Development Task Force was noted on this site. Mr. Dougherty remarked, "I am not sure. We will definitely look into that." Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department commented on the merits of their new "GoLocal" service. REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 8 OF 13 REPORTS 401. Office Of The City Manager — Kevin L. Smith City Manager Kevin L. Smith spoke of the new "GoLocal" program and stated, "The service that Randy (Stevenson) and Chris (Edwards) and Staff have put together is not uncommon to see offered for anywhere from fifteen to twenty thousand dollars ($15[,000.00] - $20,000.00) a year on a subscription basis; so, the fact that I.T. (Information Services Department) and our ED (Economic Development) staff and our Community Development (Department) Staff were able to put this together at a zero cost, fifty dollars ($50.00), 1 just wanted to offer my kudos to them publically." REPORTS 402. Office Of The City Clerk — Andrea Lorenzo-Luaces, MMC No Report. REPORTS 403. Office Of Commissioner Seat Two — The Honorable Rick Brown No Report. REPORTS 404. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner stated, "I want to compliment Mr. (Steve) Richart, (Urban Beautification Services Division Manager, Community Development Department) for his excellent handling of a recent customer issue in my District regarding a tree - and certainly it was handled very, very well. So, my compliments to Staff" Next, Commissioner Bonner commented on driving past the retention pond near the new Choices in Learning development and asked if the retention pond was located too close to the curve. Mr. Brian Fields, P.E., City Engineer, Public Works Department stated, "I will give you some brief information tonight and would like the opportunity to report back to you after we have gathered some more information. As far as we know, and this came up in design, it meets all criteria for not warranteeing what would be a vehicular guard rail." With further comments, Mr. Fields spoke of wanting to speak to a couple of other individuals and stated, "Right now, we are just information gathering. We definitely understand the concern and would like to report back to you by the next meeting." REPORTS 405. Office Of Commissioner Seat Four — The Honorable Cade Resnick No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 9 OF 13 REPORTS 406. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs No Report. REPORTS 407. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey referenced the PVMC (Photovoltaic Manufacturing Consortium) project and noted that there is no current news regarding this project. Next, Mayor Lacey mentioned he, Commissioner Joanne M. Krebs, Manager Smith, and some City Staff attended the new Charter School Groundbreaking which was held last week. Mayor Lacey then noted that he had met with some Seminole County Commissioners regarding the possible new One Cent Sales Tax. Lastly, Mayor Lacey mentioned the proposed Amphitheater and noted that a contract between CSX Corporation and Seminole County would be the next "Official action" and was planned to go before the Seminole County Commission at their next meeting. REPORTS 408. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey Deputy Mayor Hovey thanked the City for letting PTA (Parent -Teachers Association) members park at Central Winds Park for an upcoming Rally in Tallahassee, Florida. Next, Deputy Mayor Hovey mentioned recently being in Washington D.C. Continuing, Deputy Mayor Hovey said that Cortez (Avenue) "Looks great and why didn't we do the whole south side of Cortez (Avenue)?" Mr. Fields addressed the City Commission on this project. ❖❖ AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS DISCUSSED NEXT, AS DOCUMENTED. ❖ ❖ REPORTS REPORTS 407. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey congratulated Mr. Chris Caldwell on his recent promotion to Parks and Recreation Department Director. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 10 OF 13 PUBLIC INPUT Dr. John Bush, 21 Tarpon Circle, Winter Springs, Florida: thanked the Commission for the Farewell Dinner that was recently held in his honor. Next, Dr. Bush then suggested a few changes for the City's Website such as: names should accompany contact information on the "Contact" page. Commissioner Krebs stated, "That is a good idea." Continuing, Dr. Bush mentioned that he did not see any photographs from the west side of the City; and thought that information related to things going on in the City should be noted, like the new Charter School, and the development on Tuskawilla Road. Dr. Bush then spoke on the Joint Economic Development Task Force and concerns related to the Sunshine Law and the members. Dr. Bush then remarked, "I would like to recommend we disband the committee basically, and we'll just start it anew without being involved in the City of Winter Springs or the City of Oviedo." With further comments, Dr. Bush mentioned that he had made arrangements with an outside agency to handle postings, meeting notes, and Website work. Furthermore, Dr. Bush commented, "If we do dissolve it, obviously I want to stay as involved — and maybe even more so." Discussion followed on the Sunshine Law; that Counsel with the University of Central Florida and the Metro Orlando Economic Development Commission were advising their representatives that they should resign from this committee; and the City of Oviedo. City Attorney Anthony A. Garganese explained, "There is an Interlocal Agreement and the Interlocal Agreement does provide for termination and both cities can agree to terminate the Interlocal (Agreement)." Further discussion. Referencing Commissioner Resnick's comments about disbanding and then regrouping, Mayor Lacey suggested that if this happens, it should be clear that the City of Winter Springs is not directly involved. Dr. Bush advised the City Commission that he would be glad to keep the City informed; that he would try to get in touch with Oviedo's Mayor tomorrow; and mentioned how a new committee might be organized. Regarding moving forward, Attorney Garganese remarked, "You could make a Motion this evening to terminate the Interlocal Agreement, just unilaterally without knowing Oviedo's feelings." Attorney Garganese added, "Or you alternatively could reach a Consensus, that seems like it is going to be in the best interest of both cities to terminate the Agreement and then — see if they (Oviedo) have drawn the same sort of Consensus, and then we'll bring back the formal termination. That is another option." Commissioner Bonner asked Attorney Garganese that if a new independent body was formed, "Would then it be permissible for Elected Officials, such as the respective Mayor's to attend and participate as citizens and/or Elected representatives to this independent body..." Attorney Garganese added, "...As long as it's an independent body, yes, they could participate without having to worry about the Ex Officio/Sunshine Law issue that was just brought up." Discussion ensued on the next planned meeting, Members resigning, and the Interlocal Agreement. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING— MARCH 14, 2011 PAGE 11 OF 13 "I WOULD MAKE A MOTION THAT WE TERMINATE THIS AGREEMENT AND AUTHORIZE THE CITY MANAGER TO SIGN THE PAPERWORK NECESSARY SHOULD OVIEDO DECIDE THE SAME, AND TERMINATE THIS GROUP." MOTION BY COMMISSIONER KREBS. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. MAYOR LACEY RESTATED THE MOTION SAYING, "TO AUTHORIZE THE CITY MANAGER TO TERMINATE THIS AGREEMENT IN CONSULTATION WITH OVIEDO." VOTE: COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Attorney Garganese added, "Just to clarify, providing there is a mutual Consensus to Terminate — that was in the Motion." Commissioner Krebs remarked, "Right." Tape 1/Side B PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Clerk REQUEST: Requesting The City Commission Consider The Information In This Agenda Item As A Follow -Up To The Discussion Held At The February 14, 2011 City Commission Regular Meeting In Which The City Commission Agreed That They Wished To Recognize The City's Volunteers With A Board And Committee Appreciation Event. FISCAL IMPACT: Most Costs For This Event Would Come From The "Promotion Expense Appreciation Dinner" Line Code, 1100-54800-11002. Currently There Is Approximately Three Thousand Dollars ($3,000.00) Available In The "Promotion Expense Appreciation Dinner" Line Code. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Department Directors; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information; Homeowner's Associations/Representatives On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information. This Agenda Item Has Also Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 12 OF 13 RECOMMENDATION: 1) The City Commission Is Requested To Decide If They Like Any Of The Options Noted In This Agenda Item And If So, What Is Their Choice Of Venue, Menu/Costs And To Confirm Attendees. The City Clerk Would Like To Request To Be Able To Spend No More Than Fifty Dollars ($50.00) Out Of The Budgeted Three Thousand Dollars ($3,000.00), If Necessary, On Miscellaneous Decorations For This Proposed Event. 2) The City Commission Is Respectfully Requested To Select Two (2) Dates For This Event. City Clerk Andrea Lorenzo-Luaces introduced this Agenda Item Discussion ensued on three (3) quotes that the City received. Commissioner Krebs mentioned that "I did speak to Senor Tequila's and he can get that lower, but it would be a little bit different menu, and he is working on that now." "I WILL GO AHEAD AND MAKE A MOTION THAT WE HOST THIS EVENT AT THE CONSENSUS AVAILABLE SATURDAY EVENING, ON BEHALF OF OUR VOLUNTEERS AT THE LOW BID - CITY RESTAURANT SENOR TEQUILA'S." MOTION BY COMMISSIONER BONNER. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. COMMISSIONER KREBS ADDED, "DID YOU WANT TO SEE WHAT HE HAD TO OFFER AT A LOWER PRICE BEFORE YOU AGREE TO THIS PRICE?" MANAGER SMITH SUGGESTED, "IF YOU WOULD BE INCLINED TO AFFORD STAFF THE OPPORTUNITY AS PART OF THE MOTION TO GO BACK AND HAVE THOSE CONVERSATIONS, WE CERTAINLY WOULD BE HAPPY TO DO SO." WITH FURTHER BRIEF COMMENTS BY CITY CLERK LORENZO-LUACES, DEPUTY MAYOR HOVEY REMARKED, "CAN WE MAKE THE MOTION TO NOT EXCEED THE TWENTY-THREE [DOLLARS AND] NINETY-NINE [CENTS] ($23.99) PER PERSON." COMMISSIONER KREBS ADDED, "THAT IS PERFECT." MAYOR LACEY THEN STATED, "IF THERE IS NO OBJECTION, THE MOTION WILL STAND AMENDED TO READ, NOT TO EXCEED TWENTY-THREE [DOLLARS AND] NINETY-NINE [CENTS] ($23.99)." FURTHERMORE, MAYOR LACEY EXPLAINED THE MOTION WAS, "TO NEGOTIATE WITH SENOR TEQUILA'S TO HOLD THE EVENT THERE, FOR A PRICE NOT TO EXCEED TWENTY- THREE [DOLLARS AND] NINETY-NINE [CENTS] ($23.99) PER PERSON." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MARCH 14, 2011 PAGE 13 OF 13 Discussion followed on possible dates for the next Board and Committee Appreciate Event. With additional comments, Manager Smith suggested Saturday, May 14`h, (2011). Deputy Mayor Hovey stated that date was acceptable to her. Commissioner Krebs added, "That should be fine." Hearing no objections, Mayor Lacey confirmed that the date for this event would be Saturday, "May 14`h, (2011)." City Clerk Lorenzo-Luaces asked the Mayor and City Commission, "Would you be happy with a lower price and like one (1) entree, like Faj itas, as opposed to something different, a little more expensive?" Mayor Lacey, Commissioner Rick Brown, and Commissioner Bonner all confirmed their preference for a "Lower price". ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:11 p.m. RESPECTFULLY SUBMITTED: r i I, ORENZO-LUACES, MMC CITY CLERK APPROVED: NOTE These Minutes were approved at the March 28, 2011 City Commission Regular Meeting.