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HomeMy WebLinkAbout2011 02 28 Consent 200 Authorization For Progress Energy Install Street Lights In City Right-of-Way COMMISSION AGENDA CONSENT X INFORMATIONAL ITEM 200 REGU AR HEARING February 28, 2011 MGR. DEPT. f Meeting g Authorization REQUEST: The Community Development Department is requesting authorization to have Progress Energy install eight (8) street lights in the City Right -of -Way bordering the Choices in Learning Charter School at a capital cost of $5,176.69 and an estimated annual expenditure of $4,680 to operate the street lights. SYNOPSIS: On January 5, 2011, at a meeting of the Planning and Zoning Board, under Agenda Item PH -500, a concern was raised regarding the lack of street lighting and the need for it to be provided along Central Winds Boulevard and Hicks Avenue to compliment the Choices in Learning Charter School Project. On January 24, 2011, at a regular City Commission Meeting, under Agenda Item PH -500, the Commission requested that staff bring back this issue to the second Commission Meeting in February 2011 with completed plans and the cost for street lights to be installed as a public safety enhancement bordering the Charter School Project. CONSIDERATIONS: Progress Energy has provided Work Request (WR) #3529300 to install eight (8) Biscayne 150w Metal Halide Fixtures on eight (8) Washington 16' Decorative Concrete Poles within the City Right -of -Way and Medians adjacent to the Choices In Learning Charter School Project as shown on Attachment `B' of this agenda item. This configuration is the same as existing street lights located along Tuskawilla Road, Blumberg Boulevard and Doran Drive, in the Winter Springs Town Center, except that there will be a single light fixture instead of a double. The capital cost for WR #3529300 is $5,176.69 in addition to a re- occurring cost of approximately $4,680 per year to operate the street lights as per the current Progress Energy Rate Structure. The capital cost for this project was not included in the FY '11 Budget (1526); however, as a result of public bids taken for the landscape maintenance of Blumberg Boulevard, where contractual costs were significantly reduced, funds from Line Code (1525- 54644- 60003) can be utilized to pay the capital expenditure for this project. 1 City Commission, February 28, 2011 Agenda Item C -200 Page 2 FISCAL IMPACT: Since this expenditure was not funded in the FY '11 Budget, capital costs for the project in the amount of $5,176.69 will be transferred from Winter Springs Town Center R &M Line Code (1525 - 54644- 60003) to Streetlighting Fund Infrastructure Line Code (1526- 63100). Funding for this expenditure is available for transfer from Line Code (1525- 54644- 60003) as a result of a reduction in cost of the landscape maintenance for Blumberg Boulevard, after the contract was competitively bid in the fourth quarter of FY '10. Funding for operational costs in the amount of $2,000 for May 1 through Sept 30, 2011 is currently available in the FY '11 Streetlighting Line Code (1526 - 54312), as a result of a Progress Energy price reduction that took effect January 1, 2011 (see City Commission Agenda Item 204, February 14, 2011). The re- occurring operations cost for this project is estimated at $4,680 annually and will be included in the upcoming FY '12 budget. COMMUNICATION EFFORTS: This Agenda Item has been forwarded to the Mayor and City Commission; City Manager; City Attorney /Staff; placed in Press Packets; placed in the City Hall (Lobby) City Commission Meeting binder; and is available on the City's Website, Laser Fiche, and the City's Server. Further, information related to this Agenda Item has been sent to media/press representatives who have requested Agendas /Agenda Item information, all Homeowner's Associations on file with the City, all individuals who have requested Agendas /Agenda Item information, Department Directors; and also posted outside City Hall; posted inside City Hall with additional copies available for the general public; and posted at five (5) different locations around the City. RECOMMENDATION: The Community Development Department recommends that the City Commission approve Progress Energy Lighting Proposal WR #3529300 to install eight (8) street lights in the City Right -of -Way bordering the Choices in Learning Charter School at a capital cost of $5,176.69, with an estimated re- occurring cost of $4,680 per year to operate the street lights as defined in Attachment `A'. If approval is granted, staff recommends the City Commission authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents required for this project. ATTACHMENTS: A. Progress Energy Lighting Proposal — WR #3529300 (2 pages) B. Progress Energy Lighting Plans (1 page, 11 "x17 ") 2 ATTACHMENT 'A' + Progress Energy Lighting Proposal wit 3529300 PE Contact: JOSHUA EDWARDS Phone: 407 -359 -4457 February 11, 2011 Project Details Scope of Request Customer: CITY OF WINTER SPRINGS THIS WORK ORDER WAS DESIGNED WITH 8 BISCAYNE 1SOW METAL HALIDE FIXTURES ON 8 WASHINGTON 16' CONCRETE POLES. TO BE INSTALLED ON CLIFTON AVE Site: CLIFTON AVE IN WINTER SPRINGS NEW BETWEEN WINTER SPRINGS HIGH SCHOOL AND THE NEW CHARTER ELEMENTARY SCHOOL. Contact: STEVEN RICHART Phone: 407 - 327 -5976 Per Unit Quantity Product Description Rental Malnt. Fuel & Unft Sub -Total Required Fixtures and Poles Energy Total 8 150W MH BISCAYNE Pulse Start L77P $16.63 $2.92 $4.58 $24.13 $193.04 8 16' WASHINGTON SNGL PLBCI6W $21.77 50.00 $0.00 521.77 5174.16 $0.00 $0.00 50.00 $0.00 50.00 50.00 50.00 $0.00 50.00 $0.00 50.00 50.00 Rental, Maintenance, F &E Totals: $307.20 523.36 $36.64 Project Estimated Monthly Rental 5367.20 Summary f Deposit NIA Estimates valid for 30 days and subject to change. Total 4 CIAC 55,176.69 Estimated Monthly Rental excludes applicable taxes. franchise fees and any customer charges. t Deposit - po NOT pay the deposit until you receive your bill. The deposit amount equals approximately two months of the monthly rental and will be billed to you separately on your Progress Energy bill. 4 CIAC • Contribution of Aid in Construction is due BEFORE this Work Request can be released to construction. M order for us to proceed with the above promised llahtlna design it is necessary that all enclosed documents have an authorized slanature and are returned in the enclosed envelope alona with the CIAC payment made out to Progress Ener.av Florida. Inc. The CIAC charge is subject rg sect change after 30 days or in the event you request or cause any changes to this proposal Progress Energy will call for locate of all public facilities. My customer owned Willies would need to be located and marked at your expense. 111 any or all of these lighting facilities will eventually be submitted to a governmental agency for Inclusion Into a MSTU or MSBU special assessment program. please venfy that these fealties meet the requirements within that jurisdiction. Should the agency not accept these facilities into theirpiogram, the envy who signs the Lighting Service Contract will remain responsible for payment Thank you for your lighting request. We look forward to working with you on this project_ Authorized Signature Date (Please sign and date to approve this proposal and return in the enclosed envelope) C Progrss Energy INVOICE WR: 'a Work Authorization 0 Job Order Customer Representatives Name CITY OF WINTER SPRINGS STEVEN RICHART Address City State Zip 1126 E STATE ROAD 434 WINTER SPRINGS FL 32708 Customer Representatives Name STEVEN RICHART Address City State Zip 0 CLIFTON AVE WINTER SPRINGS FL 32708 Work Description THIS WORK ORDER IS FOR THE INSTALLATION OF 8 BISCAYNE FIXTURES ON TOP OF 8 WASHINGTON 16' CONCRETE POLES, FOR THE CITY OF WINTER SPRINGS ON CLIFTON AVE. Out of Ratio Cost $5,176.69 Billing Method Terms of Payment g Contract Price S 5,176.69 Cost OCost plus 15% © In Advance 00n or before 20 days after O Other Completion of project Explain below Other Terms of Payment Ownership of completed project Date Payment Received .®Progress Energy QCustomer AGREEMENT The Customer is responsible for the cost, repair or replacement of (1) sod, trees, shrubbery or other plants damaged in the normal course of performing or gaining access to the above work, and (2) damage to non - Progress Energy underground wires, conduit, pipes or other utility facilities that have NOT been staked or located by owner of the facilities. Contract price and terms of payment become invalid if the signed agreement is not received by Progress Energy on or before .... 30 DAYS The undersigned hereby authorizes and employs Progress Energy to perform the above job and to furnish labor, necessary facilities or equipment and / or materials for the above job and agrees to pay in accordance with the terms of payment as noted above. Signature of Above Customer or Representative Dare X Name (Please print or type) Authorizing Supervisor Date/ e cavpn�wr nR�, • '.,, 404116 ss LOCATION SKETCH ATTACHMENT 'B' - WR 3529300 PLANS — — _ CHOICES IN LEARNING CHARTER , OB SIT. SCHOOL. R.O.W. STREET LIGHTS. _ - - - -- - 80 c x x • - _ ' ' \ 5538188 CHOOII H CHOOI� / \ °z / - TREET LIGHTS LOC'S 3 THRU 77 - r' 8040072 / \` LL BE INSTALLED IN MEDIAN SR 434 7 8040071 I #2 -3 -s° ls_ < 2> / <11> 7 i `' `, r 16 <1 > . _ �` _ �` I2 8. 0073 N < ' I 1 1/0 AAC (Am) \\ � �' �1 _ r - _ - [ _ � ' i 42 -3 710 r ' !^--_ ( / ��Y 1 _ k- [ ' ! 36961 \ \ ` 80 38222 1 JS ' NoRTH T' r -_-� 1 1 CHOICES IN LEARNING ', \ ' \ `� �vNMEWRpF351601 \s. <12 > � 9 1� 1 8 A ' � }, \'`\ 8038222 OR �__�- / \ 1* i YYY """111 97 -1 \\t12.. 50 /� CHARTER SCHOOL I ; \�. 1 1 _ ' ' 1 -- _— 1 \ 8040075 \ 1/8 PI I\\ \ 1 _ —''- -� � ....s '- - CONSTRUCTION NOTES: r _ --'1 / , 14 04 34190 to 1 r / ! / / � h � , Y 1,3____.1 r \ \y 150 - CITY OF WINTER SPRINGS REQUESTED 8 NEW ( l l �� \��\ U 1.3 \,..J LIGHTS AND POLES BE INSTALLED ON CLIFTON '' \ _ 1 Y-1 i' ' Jr 8038221 ` 1 I 3 277] - 480 Alm < 13> \ � �`, AVE BY THE NEW CHARTER SCHOOL BEING BUILT \ ' - /,-rr \ , - ` 77 - • `. IN WINTER SPRINGS. /� (___. 1.--m 8040076 � \ O \ ` \ 1 8 , _ 0 _ --� I ERMA POWE 16 \ � - INSTALL B HISCAYNE 150W MH PULSTART FIXTURES - �N W R# 3522984 <5> \ 7 INSTALL 8 WASHINGTON 16' CONC POLES ! _ 1 r INSTALL 8 10X10 ROUND PEDS ONE AT EACH POLE -. \\ ' -� -� t \„,„ INSTALL APPROX. 950 OF #2 -3 SECONDARY CABLE r'-I - -, i \ , G _ `, ` l_— I \ ` N l4 - CABLE TO BE DIRECT BURIED MACHINE TRENCH - I1 �' EXCEPT FOR THE BORE SHOTS CROSSING CLIFTON - ". \.., (, 1 \ AVENUE �\ -�, \ 77 1 < 1 > \ A77447 -� - 804 0077 -�_ `` 1 (-- ;' : \ 5o - STREET LIGHTS WILL BE STAKED /-. \ 1 1 16 <6> 4 h -7 wJ 1 \ \, /'� I \ - ALTERNATE HOT LEGS ON STREET LIGHTS FOR � '� " / 7 \ BALCANCE AND RELIABILITY AND TAG IN PEDS �- �/ - TRENCH IN MEDIAN ** PER WINTER SPRINGS � 6815420 --16 -.`_- 6 _ _ - 8 H _\` \ \ MEDIAN GRASS WILL BE REMOVED ** TREES ..51_7_1 \` . WILL STAY «DO NOT DAMAGE TREES IN MEDIAN» �a 6257582 -`'-� - 77 - t , o� i , 77 - \ - WORK AIITHORIZATION, PERMIT 6 MOT, • �,,,�.- Q615532 8040079 .%:,-/ 8040078 S/L PROPOSAL, ALL REQUIRED. S \ i % `� {a 16 \_ 6815425 TA '�_ 16 <8> / / 16 <7> . �.�.. 1 795 16 Q ^' • e / v / 1 / G 7 , -a\ ( 1 I= - EASEMENTS NOT REQOIRED WORK TO BE DONE IN i / / r �! . / r a / ro 1 �,, u --- 4 - -- 16 4 34 - <16>® CITY RIGAT OF WAY • ! r �� r � I '� 6815427 �/ an CONTACT INFORMATION a� a t ,(�� i l l � 4 -1 / a Q \� ' Np I ` ` � 16 i PROGRESS ENERGY f'1 1 , 1' r , ; ❑ I ' l �y � °p1 1 a \� ?I �\ 1 _ i \ DDS- JOSHUA EDWARDS • . 1 . 2 54.2 - 12...,_ . -�" i / ( i 7 y t , t � ` 1' 5 1 8322 2 - i b \ 407- 271 -3344 CELL I,z � 13 1 r . . - \ ?.I /p Central ' y 1Q g _ • 1 2 _+ - /' / ; ; , / y` : • a� / ` AL 8 �3 6815428 Winds Dr. \ a \ CUSTOMER CONTACT Z -4...' � j --�, . ti ;� \ q A04140 CITY OF WINTER SPRINGS `tar , 6/ rte. -- Cl /r 1.Th ,$ 4 / ,V-___,_ 16 \ ,� , �--r r , I/p ./ ( y f -- / - / \.. 5183214 1 ST EV327 R597 --?-j r v l .'t 1 ' " 26` !C 1 7 7 / - r:7 / ! ' r� ` ` b00 \ r 7 xz /vAR 18 mod' „i .'' �_- •, b f ^ ''''• " - "5-1 �' '3 . ` � C / - 6,_ 2113 ' 6 r i,„/ ` \ . B • \. / -'`,,a ! 6'64243 %E ti ? Jy \ \ « / 3 � 4 � %/ \ \ ��e r ^� i / / / i / / 454 L >'? r -, ` /' /' q T 518 3219 \ ',\ r ,-. - -1 ? , a - . � ` L;� /. \0 45 ` - 51837 // (� g � ) - 6211499 \ I ,' � � B126394 s SKB: 642�d1 5�8 �� '3 SQL' Y 5, .. t, S4 � � i S ,A. N. INSTALL- POLES / FIXTURES QTY:8 CU:L77P DESC:150W PULSE START MH QTY:8 CU:PLBC16W DESC:16' CONC WASHINGTON STREET LIGHT INFORMATION ACCOUNT #:09155 -15105 PREMISE #:27825457 *CSS BILLING INVENTORY CERTIFICATION ONL" PROGRESS ENERGY - FLORIDA PRE -JOB SAFETY BRIEFING REQUIRED BEFORE STARTING WORK CREW ID: COMMENTS: INSTALLING 8 NEW LIGHTS \ COMPLETION DATE: m Wp INVENTORY AS DESIGNED: AND POLES FOR THE CITY OF WINTER LIGHTS FOR CITY OF WINTER SPRINGS DRAWN BY: BREAKER:W0194 WINTER SPRGS SUB IT' sT: 3529300 MMET SPRINGS, ON CLIFTON AVE BY J KDWREDS YES 0 CLIFTON AVE- BY NEW CHARTER SCHOOL UPSTREAM PROTECTION DEVICE oriAAxxoN Cnlxill: TA: 1 NEW CHARTER SCHOOL NO _POLES _FIXTURES WINTER SPRINGS, FL. 32708 11/2011 BREAKER W0194 ac:36 x117:24 NN• 30 OF *NOTE: * WORK REQUEST CLOSING AT WINTER SPRINGS — NOTE: TO FOLLOW SEPARATELY TRUCK ACCESS SUBSTATION TAXING AUTHORITY: 1 JOB TYPE:ACLUG OPEN:[.3CIASED:0 WINTER SPRINGS