HomeMy WebLinkAbout2011 02 14 Consent 201 Authorization to Purchase One Medium Dump Truck Ford F-450 COMMISSION AGENDA
CONSENT X
INFORMATIONAL
ITEM 201 PUBLIC HEARING
REGULAR
MGR \ �%
February 14, 2011 /DEPT /
Meeting Authorization
REQUEST: Public Works Department requesting authorization to purchase one (1)
Medium Dump Truck Ford F -450 by piggybacking off of Florida Sheriff's
Association Bid # 10 -18 -0907 with Duval Ford.
SYNOPSIS: The vehicle requested for purchase is a Ford F -450 15,000 GVW dump truck for
the operation and maintenance of the City maintained rights of way and storm
sewer facilities at a cost of $35,964.00 from Duval Ford.
CONSIDERATIONS:
• The Ford F -450 dump truck will be utilized for the operation and maintenance of the city
maintained storm sewer facilities. This vehicle will replace a similar dump truck
purchased on 2006 that was involved in an accident and was declared totally damaged
except for the its dump body. Insurance proceeds were $23,206.
• The Florida Sheriffs Association has already received bids for Ford F -450 being
considered under Bid # 10 -18 -0907. The bid price for the medium dump truck is
$35,964.00 excluding the dump body.
• The initial request for authorization for the purchase of the dump truck was presented to
the Commission on the December 13, 2010 meeting. Upon review, the Commission
directed Staff to research and consider alternate sources for the purchase other than the
Florida Sheriff's Association Bid.
• Staff solicited price estimates from various truck dealers using the same specifications of
the Ford F450 dump truck intended to be replaced. Staff also extended the search to
include used dump trucks. The price comparison is shown in the following table:
Consent Agenda Item #201
February 14, 2011
Page 2 of 3
FORD F-450 MEDIUM DUMP TRUCK 4X4
NO. SOURCE / DEALER CONDITION MILEAGE DIESEL 4 X 4 PRICE
1 SHERIFF'S BID (DUVAL FORD), FL NEW (2011) YES YES $35,964.00
2 DON REID FORD, FL NEW (2011) YES YES $38,621.00
3 SALINAS VALLEY FORD, CA NEW (2011) YES NO $42,995.00
4 MOSER MOTOR SALES, IN USED (2008) 1,275 YES YES $42,400.00
5 UNIVERSITY FORD NORTH, NC USED (2008) 22,157 YES NO $32,988.00
6 MAGNAM TRUCK & AUTO, OH USED (2007) 15,228 YES NO $30,900.00
7 FORD CLASSIFIEDS, NC USED (2007) 32,000 NO NO $26,000.00
8 EBAY MOTORS, GA USED (2007) 53,304 YES YES $22,994.00
• In meeting the specifications, the intended use, and the consideration for warranty and
lower maintenance costs, the purchase of a new dump truck is the most cost effective
option. The Ford F -450 dump truck from the Florida Sheriff's Association Bid #10 -18-
0907 with all considerations is still the lowest price.
FISCAL IMPACT:
The vehicle purchase of $35,964 is within the $38,000 budgeted amount in the
Transportation Improvement Fund, line code #104-64100. The expenditure of the funds would
occur within 90 to 120 days.
COMMUNICATION EFFORTS:
This Agenda Item has been forwarded to the Mayor and City Commission; City Manager;
City Attorney /Staff; placed in Press Packets; placed in the City Hall (Lobby) City Commission
Meeting binder; and is available on the City's Website, LaserFiche, and the City's Server.
Additionally, information related to this Agenda Item has been sent to media/press
representatives who have requested Agendas /Agenda Item information, all Homeowner's
Associations on file with the City, all individuals who have requested Agendas/Agenda Item
Consent Agenda Item #201
February 14, 2011
Page 3 of 3
information, Department Directors; and also posted outside City Hall; posted inside City Hall
with additional copies available for the general public; and posted at five (5) different locations
around the City.
RECOMMENDATION:
Staff recommends that authorization be granted to piggyback off of the Florida Sheriff's
Association Bid #10 -18 -0907 with Duval Ford for the purchase of one (1) F -450 dump truck for
the Public Works Department at a cost of $35,964.00 payable from the Transportation
Improvement Fund - Vehicle line code 104 - 64100.
ATTACHMENTS: None