HomeMy WebLinkAbout2011 02 14 Consent 200 Surplus Assets Disposition Sheet COMMISSION AGENDA
Informational
ITEM 200 Consent X
Public Hearings
Regular
February 14, 2011
411
Regular Meeting Mgr. / Dept.
Authorization
REQUEST:
The Information Services Department requests authorization to dispose of
surplus assets according to the attached disposition sheets.
SYNOPSIS: Each month, the Information Services Department coordinates the
disposal of assets from each department. Once the assets have been
inventoried a list is provided to the City Manager for approval for disposal
by various methods based upon the requesting department's preference.
The disposal of these items must then be approved by Commission.
CONSIDERATIONS:
The disposal of surplus assets is governed by Section 2 -194 of the City's
Code of Ordinances. Items that have been identified as surplus no longer
provide a useful purpose for the City. Each month, the City's surplus
assets list is compiled and reviewed by the Information Services
Department in order to identify any potentially usable computers or
technology- related items to determine if any may provide added value in
other locations throughout the City. The process is as follows:
1. Information Services reviews the list to identify any functioning
computers that may potentially be utilized as a spare PC or as a
replacement for someone with an older PC.
2. Once this review has been completed, the entire list of surplus asset
items (which includes technology and non - technology items) is sent to
all departments to see if they may be able to utilize any of the items on
the list.
3. Once the departments have completed their review, a final list of the
surplus computers is forwarded to the Winter Springs Senior Center
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AGENDA ITEM - CONSENT 200
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Association to determine if they might be interested in purchasing any
of the equipment.
4. Then a final list of surplus assets is compiled and included with the
Commission consent agenda item requesting authorization to dispose
of the listed surplus assets.
Functioning computers on the final list are generally out of warranty and
are unable to meet the computing demands placed upon them with the
present suite of applications utilized by the City. A vast majority of these
assets are no longer functioning properly, and are either beyond repair or
the cost to repair such items is prohibitive.
The following includes a brief explanation of the methods of disposal for
the City's assets which are deemed surplus:
• Auction or Online Auction - Items that do hold some market value
are sold at auction or on Ebay.
• eWaste — Some electronic items that no longer work, are beyond
repair, are not eligible for auction, and contain some hazardous
parts /materials are considered eWaste and must be disposed of
properly. We currently take advantage of Seminole County's
"Electronic Collection and Recycling Program" for these items.
• Destroy /Salvage - Occasionally there are items from Public Safety
that cannot be sent to auction and must be destroyed due to the
function they performed. Items that cannot be repaired, traded, or
sold at auction are destroyed or may be sold for salvage.
• Trade -in - Some items may be used as a trade -in on newer or better
items; this includes but is not limited to network equipment and
vehicles. The trade -in must be approved by Commission.
• Totaled /Accident - Vehicles that have been totaled in an accident.
• Lost — Items that have been lost.
• Stolen — Items that have been stolen — a police report is required for
these items.
• Donated — Items to be given to another person or entity. The donation
must be approved by Commission.
Public auctions are held by George Gideon Auctioneers on the 3rd
Saturday of every month, with the exception of December.
When disposing of items that are beyond repair, the Information Service
Department attempts to provide the most cost effective and
environmentally friendly method for their disposal.
FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives
revenue generated from items sold at auction.
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AGENDA ITEM - CONSENT 200
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COMMUNICATION
EFFORTS: This Agenda item has been forwarded to the Mayor and City Commission;
City Manager; City Attorney /Staff; placed in the Press Packets; placed in
the City Hall (Lobby) City Commission Meeting binder; and is available
on the City's Website, LaserFiche, and the City's Server. Additionally,
information related to this Agenda Item has been sent to media/press
representatives who have requested Agendas /Agenda item information, all
Homeowner's Associations on file with the City, all individuals who have
requested Agendas /Agenda Item information, Department Directors; and
also posted outside City Hall; posted inside City Hall with additional
copies available for general public; and posted at five(5) different
locations around the City.
RECOMMENDATION:
It is requested that the City Commission approve the disposition of the
attached list of surplus assets.
ATTACHMENTS: Surplus Asset List Sheet(s)
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I
Surplus Asset Commission Forms Page 1 of 1
Surplus Assets Final List to Commission
Provided by City of Winter Springs
Commission Date Methods of Disposal
2/14/2011 1- Auction 7 - Totaled /Accident
2 - Online Auction 8 - Lost
3 - e -Waste 9 - Stolen
4 - Destroy 10 - Donated
5 - Salvage 11- Transfer
6 - Trade -in
Surplus Assets
Department Description Asset 8 Vin 8 /Serial 4 Original Cost Model 8 Transfer From Transfer To Method of Disposal
U HACH SPECTROPHOTOMETER D200 5061 940100028082 ! TD200 No ne None 5
PR 1992 Ford F-250 Truck 301219 1FTEF25N8NNA72028 None None 7
PR Gator 1924W TS Trad Series Utility Vehicle 300967 W04X2SD009823 None None 7
PD 2006 Harley Davidson motorcycle 301638 1HD1FHW176Y69408 Road King None None 6
2
PD 2006 Harley Davidson motorcycle 301639 1HD1FHW1X6Y69373 ',Road King None None 6
5
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