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Home My WebLink About2011 01 10 Consent 202 Authorization To Dispose Of Surplus Assets COMMISSION AGENDA Informational ITEM 202 Consent X Public Hearings Regular January 10, 2011 Regular Meeting Mgr. / .` ept. Authorization REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. SYNOPSIS: Each month, the Information Services Department coordinates the disposal of assets from each department. Once the assets have been inventoried a list is provided to the City Manager for approval for disposal by various methods based upon the requesting department's preference. The disposal of these items must then be approved by Commission. CONSIDERATIONS: The disposal of surplus assets is governed by Section 2 -194 of the City's Code of Ordinances. Items that have been identified as surplus no longer provide a useful purpose for the City. Each month, the City's surplus assets list is compiled and reviewed by the Information Services Department in order to identify any potentially usable computers or technology- related items to determine if any may provide added value in other locations throughout the City. The process is as follows: 1. Information Services reviews the list to identify any functioning computers that may potentially be utilized as a spare PC or as a replacement for someone with an older PC. 2. Once this review has been completed, the entire list of surplus asset items (which includes technology and non - technology items) is sent to all departments to see if they may be able to utilize any of the items on the list. 3. Once the departments have completed their review, a final list of the surplus computers is forwarded to the Winter Springs Senior Center REGULAR MEETING — January 10, 2011 AGENDA ITEM - CONSENT 202 PAGE 2 OF 3 Association to determine if they might be interested in purchasing any of the equipment. 4. Then a final list of surplus assets is compiled and included with the Commission consent agenda item requesting authorization to dispose of the listed surplus assets. Functioning computers on the final list are generally out of warranty and are unable to meet the computing demands placed upon them with the present suite of applications utilized by the City. A vast majority of these assets are no longer functioning properly, and are either beyond repair or the cost to repair such items is prohibitive. The following includes a brief explanation of the methods of disposal for the City's assets which are deemed surplus: • Auction or Online Auction - Items that do hold some market value are sold at auction or on Ebay. • eWaste — Some electronic items that no longer work, are beyond repair, are not eligible for auction, and contain some hazardous parts /materials are considered eWaste and must be disposed of properly. We currently take advantage of Seminole County's "Electronic Collection and Recycling Program" for these items. • Destroy /Salvage - Occasionally there are items from Public Safety that cannot be sent to auction and must be destroyed due to the function they performed. Items that cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage. • Trade -in - Some items may be used as a trade -in on newer or better items; this includes but is not limited to network equipment and vehicles. The trade -in must be approved by Commission. • Totaled /Accident - Vehicles that have been totaled in an accident. • Lost — Items that have been lost. • Stolen — Items that have been stolen — a police report is required for these items. • Donated — Items to be given to another person or entity. The donation must be approved by Commission. Public auctions are held by George Gideon Auctioneers on the 3rd Saturday of every month, with the exception of December. When disposing of items that are beyond repair, the Information Service Department attempts to provide the most cost effective and environmentally friendly method for their disposal. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. is \admin_docs \agenda items \fy 2011 \01101 l_comm_ consent_ 202_ surplus_assets_disposition.docx REGULAR MEETING — January 10. 2011 AGENDA ITEM - CONSENT 202 PAGE 3 OF 3 COMMUNICATION EFFORTS: This Agenda item has been forwarded to the Mayor and City Commission; City Manager; City Attorney /Staff; placed in the Press Packets; placed in the City Hall (Lobby) City Commission Meeting binder; and is available on the City's Website, LaserFiche, and the City's Server. Additionally, information related to this Agenda Item has been sent to media/press representatives who have requested Agendas /Agenda item information, all Homeowner's Associations on file with the City, all individuals who have requested Agendas /Agenda Item information, Department Directors; and also posted outside City Hall; posted inside City Hall with additional copies available for general public; and posted at five(5) different locations around the City. RECOMMENDATION: It is requested that the City Commission approve the disposition of the attached list of surplus assets. ATTACHMENTS: Surplus Asset List Sheet(s) is \admin_docs \agenda items \f' 2011 \011011_comm_ consent_ 202_ surplus_assets_disposition.docx SurplusAssetsFinalList _2011- 01- 10.xm1 Page 1 of 1 Close Print View Powere l Cy: Surplus Assets Final List to Commission Provided by City of Winter Springs Commission Date Methods of Disposal 1 /10/2011 ®1- Auction - Gideon 7 - Totaled /Accident 2 - Auction - Online 8 - Lost 3 - e -Waste 9 - Stolen 4 - Destroy 10 - Donated 5 - Salvage 11 - Transfer 6 - Trade -in Surplus Assets Department Description lAsset 8 ;Vin 1t /Serial 8 'Original Cost Model N ;Transfer From Transfer ToMethod of Disposa PD !Panasonic Toughbook 301550 j4DKSA26011 i CF -M34 None 'None 11 — i PD Panasonic Toughbook 1301548 I4DKSA25992 i `CF -M34 None !None 11 PD Panasonic Toughbook 1301551 I4DKSA26035 1 CF -M34 !None None 11 PD Panasonic Toughbook 1301552 I4DKSA26042 :CF -M34 None ;None 11 PD 1 Box Panasonic Toughbook Power ' NA INA NA i None None 1 Cables i PD Panasonic Toughbook :301504 14EKSA36931 CF -29 !None None 1 PD Panasonic Toughbook 301492 14EKSA36864 CF -29 ;None None 11 • PD Panasonic Toughbook 1301546 ±4EKSA36989 1 CF -29 !None None 11 PD Panasonic Toughbook ;301525 !4EKSA36955 1 ICF -29 (None None 1 PD Dell Latitude Laptop 301378 ! G38KJ31 D600 !None None i 1 U 16 "STIHL CUT QUICK SAW 15314 1 336088366 TS760 j None None 1 U STONE COMPACTOR €2004 1800124 835 !None 'None 11 PD RCA VHS Camcorder i 307322 1484H047 j ! CC275 i None None ! 4 —_. -... PD RCA VHS Camcorder 307332 1753230893 CPR300 None !None 4 PD !Falcon, Radar Cordless 1307482 I FF11203 N/A !None None i 4 t PD • 2001 Volkswagen Jetta :307414 ' 3VWPD69M91M ' SEDAN GLS E None None 11 • • ;209907 I PW 1999 FORD CROWN VICTORIA ;132 ! 2FAFP71W9XX1 None None 1 • X44407 VICTORIA Set Date Due to IS , ISF- 20041000 - Template Last Modified: March 5, 2010 Submit http: / /wsportal /Docs /surplus_assetl_ layouts /FormServer.aspx ?XmlLocation = /Docs /surplu... 12/29/2010