HomeMy WebLinkAbout2010 10 25 Regular 600 Renewal Of Land Design Innovations, Inc. Contract COMMISSION AGENDA
Consent
ITEM 600 Informational
Public Hearing
Regular X
October 25, 2010 MGR. /DEPT.
Regular Meeting uthorization
REQUEST: City Manager requesting authorization from the Commission to renew the City's current
contract for services with Land Design Innovations, Inc. (LDI), for the purposes of providing continuing
Economic Development Services to the City of Winter Springs, for up to an additional one (1) year term.
SYNOPSIS: The City previously contracted with Land Design Innovations, Inc. (LDI) for the purposes of
providing Economic Development Services to the City of Winter Springs, through September 30, 2010. This
agenda item is presented for the Commission to consider renewal of the contract for services with LDI for up to
an additional one (1) year term, ending on or before September 30, 2011.
CONSIDERATIONS:
On November 23, 2009, the Commission granted authorization for the City Manager to enter into a contract for
services with LDI for the purposes of providing Economic Development Services to the City of Winter Springs,
through September 30, 2010. Section 11(b) of this contract allows for renewal of the contract for up to two (2)
additional one (1) year terms.
During FY 2010, LDI facilitated the creation of programs necessary for establishing the basis for an economic
development program in Winter Springs. For example: development of a Jobs Growth Incentive (JGI) program,
which will be utilized as an instrument to objectively evaluate potential incentive awards to applicants based on
specific criteria, and development of a Winter Springs Economic Development marketing brochure. LDI also
provided considerable assistance in the City's efforts relative to SEMATECH, including the preparation and
submittal of an application for a $9.8M EDA grant to provide funding for infrastructure in the GID.
During the Commission's workshops on the FY 2011 Budget, the City Manager recommended that the City
continue its relationship with LDI into FY 2011 in order for LDI to complete certain tasks related to its Economic
Development efforts for the City. These tasks primarily include:
• SEMATECH and Greenway Interchange District (GID) related activities
• Business Recruitment activities
• Representation of City at various ED- related meetings
• Completion of City ED Brochure & City ED website
It is anticipated that these efforts will be "completed" no later than September 30, 2011. If these tasks are
completed sooner or a determination is made during FY 2011 that it is in the City's best interest to alter its
Economic Development efforts' approach relative to utilization of LDI's services, the FY 2011 contract with LDI
will be terminated per terms of the contract (i.e., 30 days notice). As further discussed during the FY 2011 budget
workshops, the City will then procure an in -house economic development staff member to facilitate the City's on-
going ED efforts.
FISCAL IMPACT:
Financial terms of the FY 2011 work order are not to exceed $93,590 annually plus $2,808 for reimbursable
expenses. Funds are appropriated in the adopted FY 2011 budget for this purpose.
COMMUNICATION EFFORTS:
No additional Communication Efforts are needed at this time.
RECOMMENDATION:
The City Manager recommends that the City Commission authorize the City Manager to renew the City's current
contract for services with Land Design Innovations, Inc. for the purposes of providing continuing Economic
Development Services to the City of Winter Springs, for up to an additional one (1) year term, ending on or
before September 30, 2011 and authorize the City Manager and City Attorney to prepare and execute associated
documents with Land Design Innovations, Inc.
ATTACHMENTS:
• LDI Year 2 (FY 2011) Work Order.
JUNE 14, 2010 • REGULAR AGENDA ITEM 605 PAGE 2
t LAND DESIGN INNOVATIONS
iiiii InrupL,,,,„ `
WORK ORDER NO. 01026.34B
PROJECT: Economic Development Coordination Year 2
CLIENT: City of Winter Springs
CONTRACTED
PROFESSIONAL: Land Design Innovations, Inc.
MASTER CONTRACT; A Master Contract is in place that was signed on December 31, 2009. All of the
terms and conditions of the Master Contract are applicable to this work order.
Execution of Work Order Number 01026.34B, by the City of Winter Springs, shall serve as
authorization for the Consultant to provide professional services to assist the City with the continued
implementation of the Economic Development Director Year 2 services.
RESPONSIBILITY OF THE CONSULTANT:
Consultant shall provide professional economic development services for the second year of the
contract, as indicated below:
Attend Regular Organization and Board Meetings
Includes Winter Springs Cominission Meetings, Seminole County Chamber of Commerce, Oviedo /Winter
Springs Chamber of Commerce and Metro Orlando EDC meetings. It also allows for attendance at summits,
events or industry related meetings that would benefit Winter Springs.
Reporting
Includes preparation of quarterly reports demonstrating City-wide Economic Development statistics, and
monthly reporting to the City Manager on tasks accomplished, as well as presenting accomplishinents to
Council.
G:\Proposal \01101026.34B Winter Springs_2nd Year_ED \Winter SpringsED_Yr2_WO_v8.doc Page 1 of 4
•
Primary Business Recruitment
This area will be the main focus of the contract, developing incentives packages for qualifying relocation
and /or expansion projects. Included are extensive coordination efforts and meetings with the Metro
Orlando EDC and Seminole County. Also, included under this task are the efforts to coordinate
development along SerninoleWay with adjacent cities. This contract also allows for de- briefing one -on -one
meetings with City Commissioners regarding future potential target - industry recruitment or retention
projects. Management meetings and LDI in -house team meetings are also included in this task. LDI will
continue to implement and develop the citywide Jobs Growth Incentive JGI) program that will be used as a
recruiting tool to attract targeted industries to the City.
Se 'note Center for Simulation /SEMATECI EDA Infrastructure Funding Activities -Grant Application(s)
The continued development of the parcels located within the GID (Seminole Center for Simulation) and the
continued pursuit of SEMATECH, which may act as the catalyst project for the development of the GID,
will require the installation of infrastructure services that exceed the City's current financial capabilities to
install in a timely manner. To facilitate the installation of the required infrastructure for the two (2)
aforementioned projects LDI will seek funding from a range of sources, including but not limited to,
Economic Development Administration Grants (EDA), State of Florida grant programs administered by
Office of Tourism, Trade and Economic Development (OTTED) including the Economic Development
Transportation Fund (EDTF), and identifying legislative appropriations opportunities from State and Federal
governments. This scope includes the preparation of one EDA grant. Any additional grant opportunities
that are discovered by LDI that the City determines to have LDI pursue, will require separate work orders.
TIME FOR COMPLETION:
The professional services authorized by this Work Order shall be completed within the period of the
master contract, and generally Fiscal Year 2010 through 2011, and any amendments thereto.
COMPENSATION:
The fees for the professional services described in this work order shall be $93,590.00 (plus $2,808
for reimbursable expenses) for a total of $96,398.00, as well as any optional items initialed from the table.
Use of City equipment to reduce reimbursable expense costs will be maximized. There will be an initial
invoice for the EDA grant and Sematech incentive package coordination of $15,000. The remaining services
will be invoiced over twelve months at a flat rate of $10,000 for the first six months of the contract and
G:\Proposa1101 \01026.345 Winter Springs_2nd Year_ED \Winter SpringsED_Yr2_WO_v8,doc Page 2 of 4
approximately $3,566 for the remaining six months of the twelve month contract. These services will be
equivalent to approximately 100 hours per month for the first six months and 30 hours for the remaining six
months depending upon the personnel necessary for the task.
This contract allows for a 15% contingency fee increase if there are strong opportunities for
incentive packages for target industries or newly found grant or loan opportunities. The contingency fee will
require approval in writing by the City prior to beginning the activities.
No additional services will be performed without written approval from the City of Winter Springs.
Additional staff meetings, workshops, public hearing attendance and additional revisions shall be performed
as additional services on an hourly fee basis, if requested.
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on this
day of 2010, for the purposes stated herein.
Land Design Innovations, Inc.
Witness: By:
Tracy L. Crowe, President
Date:
City of Winter Springs
Witness: By:
Kevin Smith, City Manager
Date:
G:1Proposa110 110 1 02 6,34B Winter Springs_2nd Year_ED\Winter SpringsED_Yr2_WO_v8.doc Page 3 of 4
AL LAND DESIGN INNOVATIONS
WORK ORDER NO. 01026.34B
PROJECT: Economic Development Coordination Year 2
CLIENT: City of Winter Springs
CONTRACTED
PROFESSIONAL: Land Design Innovations, Inc.
MASTER CONTRACT: A Master Contract is in place that was signed on December 31, 2009. All of the
terms and conditions of the Master Contract are applicable to this work order.
Execution of Work Order Number 01026.34B, by the City of Winter Springs, shall serve as
authorization for the Consultant to provide professional services to assist the City with the continued
implementation of the Economic Development Director Year 2 services.
RESPONSIBILITY OF THE CONSULTANT:
Consultant shall provide professional economic development services for the second year of the
contract, as indicated below:
Attend Regular Organization and Board Meetings
Includes Winter Springs Commission Meetings, Seminole County Chamber of Commerce, Oviedo /Winter
Springs Chamber of Commerce and Metro Orlando EDC meetings. It also allows for attendance at summits,
events or industry related meetings that would benefit Winter Springs.
Reporting
Includes preparation of quarterly reports demonstrating City -wide Economic Development statistics, and
monthly reporting to the City Manager on tasks accomplished, as well as presenting accomplishments to
Council.
G: \Proposal \01 \01026.34B Winter Springs_2nd Year_ED \Winter SpringsED_Yr2_WO_v8.doc Page 1 of 4
Primary Business Recruitment
This area will be the main focus of the contract, developing incentives packages for qualifying relocation
and /or expansion projects. Included are extensive coordination efforts and meetings with the Metro
Orlando EDC and Seminole County. Also, included under this task are the efforts to coordinate
development along SeminoleWay with adjacent cities. This contract also allows for de- briefing one -on -one
meetings with City Commissioners regarding future potential target - industry recruitment or retention
projects. Management meetings and LDI in -house team meetings are also included in this task. LDI will
continue to implement and develop the citywide Jobs Growth Incentive (JGI) program that will be used as a
recruiting tool to attract targeted industries to the City.
Seminole Center for Simulation /SEMATECH EDA Infrastructure Funding Activities -Grant Application(s)
The continued development of the parcels located within the GID (Seminole Center for Simulation) and the
continued pursuit of SEMATECH, which may act as the catalyst project for the development of the GID,
will require the installation of infrastructure services that exceed the City's current financial capabilities to
install in a timely manner. To facilitate the installation of the required infrastructure for the two (2)
aforementioned projects LDI will seek funding from a range of sources, including but not limited to,
Economic Development Administration Grants (EDA), State of Florida grant programs administered by
Office of Tourism, Trade and Economic Development (OTTED) including the Economic Development
Transportation Fund (EDTF), and identifying legislative appropriations opportunities from State and Federal
governments. This scope includes the preparation of one EDA grant. Any additional grant opportunities
that are discovered by LDI that the City determines to have LDI pursue, will require separate work orders.
TIME FOR COMPLETION:
The professional services authorized by this Work Order shall be completed within the period of the
master contract, and generally Fiscal Year 2010 through 2011, and any amendments thereto.
COMPENSATION:
The fees for the professional services described in this work order shall be $93,590.00 (plus $2.808
for reimbursable expenses) for a total of $96,398.00, as well as any optional items initialed from the table.
Use of City equipment to reduce reimbursable expense costs will be maximized. There will be an initial
invoice for the EDA grant and Sematech incentive package coordination of $15,000. The remaining services
will be invoiced over twelve months at a flat rate of $10,000 for the first six months of the contract and
G:\Proposal \01 \01026.34B Winter Springs_2nd Year_ED \Winter SpringsED_Yr2_WO_v8.doc Page 2 of 4
approximately $3,566 for the remaining six months of the twelve month contract. These services will be
equivalent to approximately 100 hours per month for the first six months and 30 hours for the remaining six
months depending upon the personnel necessary for the task.
This contract allows for a 15% contingency fee increase if there are strong opportunities for
incentive packages for target industries or newly found grant or loan opportunities. The contingency fee will
require approval in writing by the City prior to beginning the activities.
No additional services will be performed without written approval from the City of Winter Springs.
Additional staff meetings, workshops, public hearing attendance and additional revisions shall be performed
as additional services on an hourly fee basis, if requested.
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on this g
day of OvP,rvib&K, 2010, for the purposes stated herein.
Land Design Innovations, Inc.
Witness: l'rl%4 1. roA B
y:
4 wry: e, President
Da e: I0/0I 1
City of Winter Springs
� i
Witness: O � L.�i By:
Key', Smith, Ci am
Date: / t P bo _ -
G:\Proposal \01 \01026.34B Winter Springs_2nd Year_ED \Winter SpringsED_Yr2_WO_v8.doc Page 3 of 4
EXHIBIT A
OPTIONAL TASKS
During the course of the first year economic development activities, LDI found that several tasks
were related to the success of Winter Springs and its businesses. The list of optional tasks is provided below.
All of the tasks identified in the table add up to a total of $54,890.00, plus reimbursable expenses which can
be anticipated not to exceed 3 %. The City may kick us off at anytime on the following tasks by initialing in
the column to the right beside the task.
Total Cost Initial this Column
Additional Economic Development Projects per Task to Approve Task
City Logo $2,500
Redesign Town Center Circulation $5,694
Re -write Sign Code $5,967
Perimeter Annexation Study $13,869
Finalize Annexing Enclaves (Processing) $5,784
Coordinate Installation Schedule for Signs within Town Center $3,076
Analyze Water Taxi Potential on Lake Jesup $2,500
Develop Mobility Plan $12,269
SEED Expansion $3,231
Total $54,890
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