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Home My WebLink About2010 10 11 Consent 205 Extension of Severn Trent Environmental Services Current Contract COMMISSION AGENDA CONSENT X INFORMATIONAL ITEM2 0 5 PUBLIC HEARING REGULAR .�.;�'J October 11, 2� MGR /DEPT �� Meeting Authorization REQUEST: The Finance Department is requesting authorization from the City Commission to extend the City's current contract with Severn Trent Environmental Services, Inc. to read City water meters for tt��e contract period October 1, 2010 to September 30, 2011. SYNOPSIS: The purpose of this Agenda item is to request authorization to extend the City's current meter- reading contract for Fiscal Year 2010-2011. CONSIDERATIONS: On July 27, 2009 Consent Item # 206 was approved by the City Commission which authorized the City to piggyback off the City of Mount Dora's contract with Severn Trent Environmental Services, Inc. for contract met:,r-reading services. According to the Agreement, Section 1.1 allows for annual extensions providing both sides agree in writing. Please see Severn Trent's contract extension letter dated September 2, 2010. Per Section 9.5 of the City of Mount Dora's contract, annual pricing shall be increased by the lesser of 4% or the Consumer Price Index for all Urban Consumers (CPI-U) each October 1. The new contract pricing has been presented to the City of Winter Springs with an increase of 1.0%, the CPI-U index. Our working relationship with Severn Trent is a good one. They are familiar with our procedures, our routes and meter locations. Service has been excellent and they are always responsive to special requests and issues that may arise. FISCAL IMPACT: Funding is payable from the Utility Billing Division of the Finance Department (in the General Fund 1360-53188) at a cost of $0.72 cents per manual-read meter, $0.62 per touch- read meter and $0.62 per remote-read meter, which represents a 1.0% (1 cent) increase from fiscal year 2010. Most of our meters are manually read with the exception of Courtney Springs and a portion of Parkstone which are touch-reads. The General Fund will be � ` reimbursed by the Water and Sewer Utility Fund for 100% of the fees charged. The 2010- 2Q11 Proposed Budget has included $126,0�0 for this contract. COMMUNICATIQNS EFFQRTS: Cantract will be signed and mailed back to Severn Trent Services. Additionally, rnanthly meeting wi11 be scheduled to make sure that the service levels required and expected by The City of Winter Springs are maintained. This will assure that custamers are being serviced and their expectations are being exceeded! RECOMMENDATI+f3N: It is recommended that authorization be granted to extend the City's contract with Severn Trent Environmental Services, Inc. to read City water meters for the contract periad Octaber 1, 2010 to September 30, 2011 at the following price structure: $0.72 cents per rnanual-read meter, $O.b2 per tauch-read meter and $0.62 per remate-read meter; and that autharization be given to the City Manager and the City Attorney to prepare and execute the necessary documents for the contract extension. ATTACHMENTS: Severn Trent Contract Extensian letter dated September 2, 2020 nsen 06 Jul ,2009 Pa 2 SEVERN TRENT SERVICES Severn Trent Services 4837 Swift Road, Suite 100 2 September 2010 Sarasota, FL 34231 United States Mr. Shawn Boyle T: +1 941 925 3088 Finance Director F: +1941 924 7203 City of Winter Springs www.severntrentservices.com 1126 East State Road 434 Winter Springs, Florida 32708 Dear Mr. Boyle: I would like to take this opportunity to thank the City of Winter Springs for the opportunity Severn Trent Environmental Services Inc. has had to provide meter reading services to you and your homeowners over the past year. Pursuant to our Meter Reading Services Agreement with the City of Mt. Dora which the City of Winter Springs is piggybacked to, Section 1.1 allows for annual extensions providing that both parties agree in writing. At this time, Severn Trent Environmental Services would like to offer a (1) one year extension effective October 1, 2010 through September 30, 2011. Section 9.5 of the agreement allows for a CPI increase on contract extensions. The CPI (see attached) increased 0.103% over the past year, bringing the price per meter for manual read meters from the current $0.71 to $0.72 and the radio /touch read amount from $0.61 to $0.62. Please see the calculations below. All other terms and conditions of the service agreement will remain. Manual Reads • $0.71 X 1.0103% _ $0.7173 — rounded to the nearest cent = $0.72 Radio/Touch Reads • $0.61 X 1.0103% _ $0.6163 — rounded to the nearest cent = $0.62 If you are in agreement with the above, please sign the two originals of this letter and return one original to me at the address listed above and retain one original for your files. It has been a pleasure serving you and your community over the past year and we are looking forward to continuing to serve the City and its homeowners. If you have any questions or would like to discuss other services, please do not hesitate to call me or Rita Varona at the number listed above or Allen Jerrom at (954) 587 -4255. Sincerely, A Agreed and Accepted By: a Richard G. Gardner Regional General Manager City of Winter Springs Date copy: Rita Varona, STS Regional Operations Support Manager Allen Jerrom, STS Meter Reading Manager Page 1 of 1 Correspondence should be addressed to: Severn Trent Environmental Services, Inc. CPI Calculation CPI Base Month Jul -09 258.889 Current Month Jul -10 261.549 Current Month - Base Month x 100% = CPI Increase Base Month 261.549 - 258.889 x 100% = 1.03% 258.889 Bureau of Labor Statistics Data Page 1 of E tiE.1::1, Enter E-mail Address SUBSCRIBE A to Z Index Site Map FAQs About BLS I Contact Us Search: loiLJREAti OF LABOR STATISTICS Home Subject Areas Databases & Tables Publications Economic Releases What's New Release Calendar Databases, Tables & Calculators by Subject ror, sizE: Change Output Options: From: 2000 To 2010 ID include graphs Niore Formatting Options so. Data extracted on: September 2, 2010 (10:57:58 AM) Consumer Price Index - All Urban Consumers Series Id: CUSR0000SAS Seasonally Adjusted Area: U.S. city average Item: Services Base Period: 1982-84=100 Download: Year Jan Feb Mar Apr May Jun Jul 1 Aug Sep Oct Nov Dec Annual HALF1 HALF2 2000 192.0 192.5 : 193.1 193.5 194.0 194.9 195.7 196.3 . 196.9 197.7 198.1 , 198.8 2001 200.6 201.2 201.6 202.0 202.7 203.5 203.8 204.4 204.5 204.8 205.6 206.1 2002 206.8 207.5 207.9 208.5 209.0 209.3 209.9 210.6 211.1 211.7 212.4 213.0 2003 213.7 214.2 215.0 215.1 216.0 216.2 216.8 217.2 , 217.8 218.4 218.6 219.0 2004 219.7 220.1 220.8 221.4 221.9 222.7 223.2 223.7 224.2 224.6 225.4 225.8 2005 226.2 226.9 228.0 228.5 228.9 229.1 229.9 , 230.4 231.4 233.1 234.2 234.4 2006 235.4 235.9 236.6 237.1 237.9 238.5 239.2 240.0 240.7 241.0 241.7 242.4 2007 243.091 244.080 244.684 245.359 245.986 246.667 247.200 247.559 248.242 249.032 249.794 250.492 2008 251.223 251.842 252.846 253.578 254.728 255.822 257.230 257.590 257.544 257.722 257.792 257.991 2009 258.329 258.671 258.684 258.677 258.675 258.706 258.889 259.326 259.563 259.970 260.129 260.290 2010 259.716 260.045 260.469 260.792 261.066 261.169 261.549 http://data.b1s.gov:8080/PDQ/servlet/SurveyOutputServletjsessionid=623076f5542048134c65 9/2/2010 SEVERN TRENT SERVICES Severn Trent Services 4837 Swift Road, Suite 100 2 September 2010 Sarasota, FL 34231 United States Mr. Shawn Boyle T: +1 941 925 3088 Finance Director F: +1941 924 7203 City of Winter Springs www.sevemtrentservices.com 1126 East State Road 434 Winter Springs, Florida 32708 Dear Mr. Boyle: I would like to take this opportunity to thank the City of Winter Springs for the opportunity Severn Trent Environmental Services Inc. has had to provide meter reading services to you and your homeowners over the past year. Pursuant to our Meter Reading Services Agreement with the City of Mt. Dora which the City of Winter Springs is piggybacked to, Section 1.1 allows for annual extensions providing that both parties agree in writing. At this time, Severn Trent Environmental Services would like to offer a (1) one year extension effective October 1, 2010 through September 30, 2011. Section 9.5 of the agreement allows for a CPI increase on contract extensions. The CPI (see attached) increased 0.103% over the past year, bringing the price per meter for manual read meters from the current $0.71 to $0.72 and the radioltouch read amount from $0.61 to $0.62. Please see the calculations below. All other terms and conditions of the service agreement will remain. Manual Reads • $0.71 X 1.0103% = $0.7173 — rounded to the nearest cent = $0.72 Radio/Touch Reads • $0.61 X 1.0103% = $0.6163 — rounded to the nearest cent = $0.62 If you are in agreement with the above, please sign the two originals of this letter and return one original to me at the address listed above and retain one original for your files. It has been a pleasure serving you and your community over the past year and we are looking forward to continuing to serve the City and its homeowners. If you have any questions or would like to discuss other services, please do not hesitate to call me or Rita Varona at the number listed above or Allen Jerrom at (954) 587 -4255. Sincerely, Agreed and Accepted By: Richard G. Gardner Regional General Manager C'. of WinterS g ' - Date copy: Rita Varona, STS Regional Operations Support Manager 17 _ Allen Jerrom, STS Meter Reading Manager Page 1 of 1 Correspondence should be addressed to: - Severn Trent Environmental Services, Inc. CPI Calculation CPI Base Month Jul-09 258.889 Current Month Jul -10 261.549 Current Month - Base Month x 100% = CPI Increase Base Month 261.549 - 258.889 x 100% = 1.03% 258.889 • Bureau of Labor Statistics Data Page 1 of 2 • r i.:1 ; . a # :, l rr - �, , c Subscribe to E -mail Updates: I Enter E -mail Address SUBSCRIBE A to Z Index I Site Map I FAQs 1 About BLS 1 Contact Us - Search: _- ......_....__..-- _ - - -._ Q BUREAU of LABOR STATISTICS Home Subject Areas Databases & Tables Publications Economic Releases what's New I Release Calendar TOP PICKS SERIES REPORT DISCONTINUED DATABASES FAQs SPECIAL NOTICES MORE SOURCES OF DATA Databases, Tables & Calculators by Subject FONT SIZE:0 Change Output Options: From: 2000 To: 2010 - ❑ include graphs More Formatting Options ■ Data extracted on: September 2, 2010 (10:57:58 AM) Consumer Price Index - All Urban Consumers Series Id: CUSR0000SAS Seasonally Adjusted Area: U.S. city average Item: Services Base Period: 1982 -84 =100 Download: IN .xls Year 3an Feb Mar 1 Apr May Sun 3u1 Aug Sep Oct ! Nov Dec { Annual } HALF1 HALF2 2000 192.0 192.5 193.11 193.5 194.0 194.9 195.7 196.3 196.9 197.7 { 198.1 198.8 ; 2001 200.61 201.2 201.61 202.0 202.7 203.5 203.8 _ 204.4 204.5 204.8 205.6 206.1 2002 206.84 207.5 207.9 ' 208.5 209.0 209.3 1 209.9 210.6 211.1 211.71 212.4 ,- 213.0 2003 213.7 214.2 215.01 215.1 216.0 216.2 216.8 217.2 217.8 218.4 218.6 219.0 2004 219.7 220.1 220.81 221.4 221.9 222.7 s 223.2 223.7 224.2 224.6 225.4 225.8i 2005 226.2 i 226.9 228.01 228.5 228.9 229.1 229.9 230.4 231.4 233.1 234.2 { 234.41 2006 235.4 235.9 236.6i 237.1 237.9 238.5 1 239.2 240.0 240.71 241.0 I 241.7 ; 242.4 I 2007 243.091' 244.080 244.684 245.359 245.986 246.667 247.200 247.559 248.2421249.0321249.794 250.4921 ; 3 2008 251.2231251.842 252.846 253.578 254.728 255.8221257.230 257.590 ! 257.5441257.722 257.792 257.9911 2009 258.329 'V58.671 258.684 258.677 258.6751258.7061258.8E39 259.3261259.563 259.970 260.129; 2010 260.469 i 261.0661261.169 : 261 5491 1 1 1 • • . ,.. ., .. ,r.rr.. , r. ,- r. i.. • - '.3 ni "I ")nin