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Home My WebLink About2010 10 11 Consent 203 Disposal Of Surplus Assets COMMISSION AGENDA Informational ITEM 203 Consent X Public Hearings Regular October 11, 2010 Regular Meeting Mgr. / bept. Authorization REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. SYNOPSIS: Each month, the Information Services Department coordinates the disposal of assets from each department. Once the assets have been inventoried a list is provided to the City Manager for approval for disposal by various methods based upon the requesting department's preference. The disposal of these items must then be approved by Commission. CONSIDERATIONS: The disposal of surplus assets is governed by Section 2 -194 of the City's Code of Ordinances. Items that have been identified as surplus no longer provide a useful purpose for the City. Each month, the City's surplus assets list is compiled and reviewed by the Information Services Department in order to identify any potentially usable computers or technology- related items to determine if any may provide added value in other locations throughout the City. The process is as follows: 1. Information Services reviews the list to identify any functioning computers that may potentially be utilized as a spare PC or as a replacement for someone with an older PC. 2. Once this review has been completed, the entire list of surplus asset items (which includes technology and non - technology items) is sent to all departments to see if they may be able to utilize any of the items on the list. 3. Once the departments have completed their review, a final list of the surplus computers is forwarded to the Winter Springs Senior Center REGULAR MEETING — October 11, 2010 AGENDA ITEM - CONSENT 203 PAGE 2 OF 3 Association to determine if they might be interested in purchasing any of the equipment. 4. Then a final list of surplus assets is compiled and included with the Commission consent agenda item requesting authorization to dispose of the listed surplus assets. Functioning computers on the final list are generally out of warranty and are unable to meet the computing demands placed upon them with the present suite of applications utilized by the City. A vast majority of these assets are no longer functioning properly, and are either beyond repair or the cost to repair such items is prohibitive. The following includes a brief explanation of the methods of disposal for the City's assets which are deemed surplus: • Auction or Online Auction - Items that do hold some market value are sold at auction or on Ebay. • eWaste — Some electronic items that no longer work, are beyond repair, are not eligible for auction, and contain some hazardous parts /materials are considered eWaste and must be disposed of properly. We currently take advantage of Seminole County's "Electronic Collection and Recycling Program" for these items. • Destroy /Salvage - Occasionally there are items from Public Safety that cannot be sent to auction and must be destroyed due to the function they performed. Items that cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage. • Trade - in - Some items may be used as a trade -in on newer or better items; this includes but is not limited to network equipment and vehicles. The trade -in must be approved by Commission. • Totaled /Accident - Vehicles that have been totaled in an accident. • Lost — Items that have been lost. • Stolen — Items that have been stolen — a police report is required for these items. • Donated — Items to be given to another person or entity. The donation must be approved by Commission. Public auctions are held by George Gideon Auctioneers on the 3 Saturday of every month, with the exception of December. When disposing of items that are beyond repair, the Information Service Department attempts to provide the most cost effective and environmentally friendly method for their disposal. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. is \admin_docs \agenda items \fy 2011 \ 101 110_comm_ consent_ 203_ surplus_assets_disposition.docx REGULAR MEETING — October 11, 2010 AGENDA ITEM - CONSENT 203 PAGE 3 OF 3 COMMUNICATION EFFORTS: A copy of the list of items to be disposed of has been posted on the City's website under Public Notices. Additionally, the contact information for the vendor conducting the auction has also been provided on the website. RECOMMENDATION: It is requested that the City Commission approve the disposition of the attached list of surplus assets. ATTACHMENTS: Surplus Asset List Sheet(s) i:\admin_docs\agenda items \fy 2011 \1011 10_comm_ consent_ 203_ surplus_assets_disposition.docx SurplusAssetsFinalList 2010- 10- 11.xml Page 1 of 2 .. ■ Close Print View Powered by Surplus Assets Final List to Commission Provided by City of Winter Springs Commission Date Methods of Disposal 10/11/2010 741 - Auction - Gideon 7 - Totaled /Accident 2 - Auction - Online 8 - Lost 3 - e -Waste 9 - Stolen 4 - Destroy 10 - Donated 5 - Salvage 11- Transfer 6 - Trade-In Surplus Assets Department Description set # Vln it/Serial # Original Cost Model it Transfer From ransfer To Method of Disposal PD Panasonic Toughbook 301505 4EKSA36933 CF29 None None 1 PD Panasonic Toughbook 301495 ; 4EKSA36900 CF29 None None 1 PD Panasonic Tou hbook 301489 4EKSA36855 CF29 None None 1 PD Panasonic Toughbook 301515 !,4EKSA36944 CF29 None None 1 PD Panasonic Toughbook 301520 '4EKSA36950 CF29 None None 1 PD Panasonic Toughbook 301538 4EKSA36970 CF29 None None 1 PD Panasonic Toughbook 301530 '4EKSA36960 CF29 None None 1 PD Panasonic Toughbook 301523 4EKSA36953 CF29 None None 1 PD Panasonic Toughbook 301501 4EKSA36928 CF29 None None 1 PD Panasonic Toug hbook 301535 4EKSA36967 CF29 None None 1 PD Panasonic Tou hbook 301532 4EKSA36963 CF -29 None None 2 PD Panasonic Toughbook 301542 4EKSA36981 CF -29 None None 2 PD 1PanasonicToughbook 301526 4EKSA36956 CF 29 None None 2 PD Panasonic Toughbook ,'301528 4EKSA36958 CF-29 None None 2 PD Panasonic Toug hbook 301493 AEKSA36867 CF-29 None None 2 SW 2007 F-450 SD FORD DUMP TRUCK- 300661 1FDXF47P17EA3 F450 None None 1 SW #65 6618 IS ■ Panasonic Toughbook 301262 2LYUA11908 CF- None None 1 48X4KNUQM I5 Dell Laptop 300036 35D6441 5100 None None 1 15 Dell Laptop 300035 C5D6441 5100 None None 1 IS Dell Desktop 301122 6V14021 4500 None None 1 IS 4 Floppy Drives for Optiplex SX260 NA NA SX260 None None 1 I5 3Com 100 FX Base Module 307261 7LEV4A81A18 3300XM None None 1 24PT 1U IS 3Com 100 FX Base Module 307260 7YDR027201 3300XM None None 1 24PT 1U IS Dell PowerConnect Switch 301436 1WYK511 5224 None None 1 IS 1 Dell PowerConnect Switch NA CN- 02W513- 3024 None None 1 28298 - 373 - 0026 15 Dell PowerConnect Switch NA CN- 02W513- 3024 None None 1 28298- 362 -0635 IS Router NA CDFD1FA76620 ! WRT54G None None 1 IS Cordless Phone NA CP401827817 2151 None None 1 IS Notebook Wireless Adapter NA BDH40E359560 '! WPC54G None None 1 IS Notebook Wireless Adapter NA KLE00F805953 WPC546X4 None None 1 IS Notebook Wireless Adapter NA BDH10CA90132 WPC54G None None 1 15 Media Converter NA 5324020 14E -SST None None 1 I5 Media Converter NA 5324019 14E -SST None None 1 http: // wsportal / Docs / surplus_ asset / layouts/ FormServer .aspx ?XmlLocation = /Docs /surplus... 9/30/2010 SurplusAssetsFinalList _ 2010-1 0-1 1 .xml Page 2 of 2 . • 15 Media Converter NA L0412229C AT- MC101XL None None 1 15 Media Converter NA L1WW3261E1 AT- MC102XL None None 1 I5 Ethernet Hub NA ER5390A041200 NA None None 1 108 15 APC NA NB0015360006 BP650S None None 1 IS APC NA JA0328041660 AP9207 None None 1 IS APC NA JA0322016990 AP9207 None None 1 15 APC NA JA0328041717 AP2907 None None 1 IS ■ APC NA JA0322009691 AP9207 None None 1 IS APC NA P80212321875 BP6505 None None 1 IS APC NA QB0311231383 BP650S None None 1 15 APC NA QB0243231096 BP650S None None 1 15 APC NA 3B0625X16095 BESOOR None None 1 15 APC NA AS0641221375 SUA750 None None 1 15 2 HP Laserjet 1300 NA NA 1300 None None 1 I5 3 Computer Mice NA NA NA None None 1 IS 11 Dell PS2 Keyboards NA NA NA None None 1 IS 4 Wireless Keyboards NA NA NA None None 1 IS HP Designjet 80 Ink, Cyan, Yellow, NA NA 80 None None 1 Magenta and Black IS HP Designjet 80 Printhead and NA NA 80 None I None 1 Cleaner, Cyan, Yellow, Magenta and Black IS HP JetDirect 175x Connector NA NA 175x None None 1 15 Dell Flat Panel Monitor NA CN- 0M1609 i NA - None None 1 46633- 41H -000T 15 Serial I/O Card NA NA NA None None 1 IS PCI I/O Card NA 16UO20001683 NA None None 1 r Set Date Due to IS 1 ISF- 2004 -1000 - Template Last Modified: March 5, 2010 Submit http:// wsportal / Docs / surplus_ asset /layouts /FormServer .aspx ?XmlLocation = /Docs /surplus... 9/30/2010