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Home My WebLink About2010 09 27 Informational 101 Hometown Harvest Special Event Information COMMISSION AGENDA Consent Informational X ITEM 101 Public Hearing Regular September 27, 2010 C.! Regular Meeting g Mgr. / Dept. Authorization REQUEST: The Parks and Recreation Department wishes to inform the City Commission about the Hometown Harvest Special Event. SYNOPSIS: The 5 Annual Winter Springs Hometown Harvest will be held on Saturday, October 23, 2010 from 5:30 pm — 9:00 pm on North Tuscawilla Road to Blumberg Blvd in the Winter Springs Town Center and will again provide lots of country fun for the residents at no cost to the City. CONSIDERATIONS: • The City Commission budgeted $25,000 in FY 10 /11 for all City Special Events including the Hometown Harvest, Holiday Parade and Christmas Tree Lighting, and July 4 Celebration of Freedom. • The 2009 Winter Springs Hometown Harvest was a very successful special event. Also, $8,060.70 was expended and $7,875.00 brought in through vendors and sponsors. The general fund expenditure was $185.70. • This year staff is projecting an expense of $9,300 and an income of $9,500. This would result in a $200 carry over for the Holiday Parade and Christmas Tree Lighting in December. Staff will work diligently to further reduce expenditures and increase income. • The 5 Annual Winter Springs country fun event will be held on Saturday, October 23, 2010 from 5:30 pm — 9:00 pm in the street (North Tuscawilla to Blumberg Blvd.) in the Winter Springs Town Center and is free of charge. • The event will include performances by Melissa Brethaur, Shameron Batchelor, and Winter Springs own 17 -70. Activities include Interactive Hayride, Kids Hay Play Area, Chick -Fil -A Kids Zone, Pumpkin Painting by Plaster House, Face Painters, and lots of great food vendors. The Hope Food Pantry will also be on hand to collect non - perishable food items for those in need. • The event is hosted by Leslye Gail of Radio Station Magic 107.7 and Arnie Nussbaum. Agenda Item Informational September 27, 2010 Page 2 FISCAL IMPACT: Staff projects a $200 carry over to the next event. COMMUNICATION EFFORTS: The Winter Springs 5th Annual Hometown Harvest will be promoted through the Fall Edition of the Insider (on website), e -Alert, and the City website. Flyers will be displayed in the Town Center, City Hall, Senior Center, Parks and Recreation, etc. It will also be promoted in all local news media. RECOMMENDATIONS: Informational Only ATTACHMENTS: Attachment #1 Hometown Harvest Flyer Attachment #2 Hometown Harvest Event Itinerary Attachment #3 Hometown Harvest Expenses vs. Revenue ATTACHMENT #1 5TH ANNUAL HOMETOWN i l‘ R ,, „,... 0 taut , 0.6 er r 5 :30 PM Winter Springs Town Center (corner of SR 434 /North Tuskawilla Road) Performances by: Melissa 'rethauer � ii & Winter Springs' Own iv 17 -70 41 4 * Ilk y •�1 I IIIP t a Bretl�au 4 rr,,,� : �nero !'t _ , 'r c,heor L41.7 _ . ,-, - - 1'7_700 As well as: A Musical Performance by: c hameron t3 atchelor! • Interactive Hayride • Kids Hay Play Area • Chick -Fil -A Kids Zone , • Pumpkin Painting by Plaster House • Face Painters • General & Food Vendors Also Hope Food Pantry will be on hand to collect Non - Perishable Food Items to benefit our surrounding communities. i , Hosted by: I ‘,„iit ,„,,, o ile' c _esl, e e of -1..e.).1.11....." (9:1 Xidialgailatal Arnie tussbauni Lest e aCe Event is free to the Public w1e ►iussaam For more information call (407) 327 -6593 or visit www.winterspringsfl.org W q ,, �rOu��it 0 ��u 6g, p . 4 CIS Orlando Sentinel ° -� �.' �e „ er a' ami�yC iroprac i� im £ ..«.• --" Longwood Kia • Kim Coburn Relit OrIandoSentinel, `� � Florida Speech Language Pathology oP E Grown Pointe Church ..--:,:7—`17'. � "or -.....r WASTE PRO Chick -Fil -A of Tushow ilia''- »,.,, -., ..,. - I ATTACHMENT #2 5T"ANNUAL HOMETOWN ARVE ST 9 aturaog. Octe6e p City of Winter Springs EVENT ITINERARY Reserved Parking Available behind Main Stage (Entrance behind McDonald's) 5:30 pm: Event Begins 6:00 pm: Stage Opening: Introduction of Mayor and City Commissioners at the Stage Hospitality Suite opens, sponsored by Chills * Open hours 6 to 8 pm, Located upstairs in Building #158 6:05 pm: Event Overview and Recognition of Sponsors by Arnie Nussbaum 6:09 pm: Welcoming of Magic 107.7 FM's Morning Show Host, Leslye Gail. 6:12 pm: Performance by Winter Springs' Own, 17 -70 Band. 7:00 pm: Senior Line Dancers 7:08 pm: Chic -Fil -A of Tuskawilla "Cow Toss" from Stage 7:15 pm: Second Set Performance by 17 -70 Band 7:30 pm: Guest Soloist: Shameron Batchelor 7:50 pm: Guest Soloist: Melissa Brethauer 8:30 pm: Musical Guests 9:00 pm: Event Concludes ATTACHMENT #3 Hometown Harvest Event Expenses versus Revenue Projection Event Expenses: Stage /Sound &Lighting: $ 2,000.00 Pumpkin Painting: $ 300.00 Tent (20' x 30'): $ 500.00 Restroom Portalets: $ 350.00 Advertising $ 250.00 Hay (150 bails): $ 1,000.00 Police: $ 2,500.00 Parks $ 1,300.00 Public Works: $ 400.00 Light Towers (3): $ 200.00 Message Board: $ 250.00 Road Barricades: $ 250.00 Expense Total: $ 9,300.00 Projected Income: Vendors: $ 4,000.00 Dr. Matt Herba: $ 500.00 Kim Coburn Reality: $ 250.00 Crown Pointe Church $ 250.00 Verizon Wireless: $ 250.00 The Tremont: $ 250.00 Sponsors: $ 4,000.00 Revenue Total: $ 9,500.00