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HomeMy WebLinkAbout2010 09 13 Consent 210 Approval Of August 10, 2010 Workshop Minutes CITY OF WINTER SPRINGS FLORIDA 4`0 0 A S 5 co C i incorporated 1959 CITY COMMISSION MINUTES WORKSHOP TUESDAY, AUGUST 10, 2010 - 7:00 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 2 OF 15 CALL TO ORDER The Workshop of Tuesday, August 10, 2010 of the City Commission was called to Order by Mayor John F. Bush at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: John F. Bush, present Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Gary Bonner, present pciV Commissioner Sally McGinnis, arrived at 7:01 p.m. C= Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent PUBLIC INPUT No one spoke. Commissioner Sally McGinnis arrived at 7.• p. m. REGULAR AGENDA REGULAR 600. Office Of The City Manager REQUEST: Requests That The Mayor And City Commission Review The Fiscal Year 2011 Proposed Budget And Offer Any Recommendations. FISCAL IMPACT: There Is Not Fiscal Impact Related To This Specific Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, And The City Attorney; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server. Additionally, The Proposed Fiscal Year 2011 Budget Has Previously Been Provided To The Mayor And City Commission, The City Attorney, All Department Directors And Is Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The Mayor And City Commission Are Being Asked To Review The Fiscal Year 2011 Proposed Budget And Offer Any Recommendations. City Manager Kevin L. Smith spoke of the proposed Budget and stated, "I trust that the actions that are reflected in this Budget meet with everyone's desire in keeping a balanced Budget with no increase to our Citizen's Millage Rate, and continuing to try to do everything we can to incorporate operational efficiencies, keep head count and costs at a minimum, and I believe we've done that. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 3 OF 15 So, with that in mind, I would respectfully ask that I have a half a dozen or more items to specifically go through, and that at the conclusion of that I would ask that the Commission entertain the Department Heads' Capital requests and then of course any questions that you may have, as we go forward or at the end. Is that okay Mayor and with everyone ?" Mayor Bush commented, "Sounds good to me." Deputy Mayor Rick Brown replied, "Same." There were no 9,.. objections voiced. Continuing, Manager Smith spoke about the Bicycle and Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee and stated, "My recollection is that the Commission expressed a desire and I had recommended that we have had First Reading on the Ordinance that created the Committees, but we wanted to rpal run this through the Budget cycle before we officially Adopted the Committees. We wanted to ascertain whether or not we had sufficient Funding to cover the costs of the Clerk's time." Manager Smith added, "We have been able to allocate sufficient Funding to cover the Clerk's cost in order to facilitate BPAC (Bicycle and Pedestrian Advisory Committee) and (Parks and) Rec[reation] Advisory Committee and my recommendation is that we move forward with those Committees, while continuing on an on -going basis to review our outstanding Advisory Boards and Committees to assure that they are meeting their usefulness and so on and so forth and that our - monies are allocated properly." Mayor Bush asked, "Does anybody object to moving forward with these Committees ?" Hearing no objections, Mayor Bush advised, "It is a go." Next, Manager Smith spoke about Banners and stated, "Staff will be bringing back in the near future, a program for Banners that, long and short, basically Event Banners such as the 4 of July, Hometown Harvest, and then just what we would call off - season Banners which would simply say, `City of Winter Springs' or whatever this Commission would like those Banners to say." Manager Smith added, "The program will include full funding of the entire cost of that program through sponsorships and donations. I believe that was the Commission's direction and we will again - bring that back to you all for further deliberation and consideration at a - future Commission Meeting." Manager Smith commented on discussions regarding Christmas decorations, costs and repairs and stated, "My recommendation is that we move forward with that Christmas Banner Program." Manager Smith spoke of costs. Commissioner Joanne M. Krebs stated, "I am all for the Banner Program even at Christmas." Commissioner Jean Hovey added, "And I agree. I think some of those Christmas decorations we have are looking at are pretty sad." Commission Hovey then noted, "I like the Banners and I think they will last two (2) to three (3) years and maybe even longer - depending what the weather is like. So, I think that is a great idea." Next, Manager Smith explained, "We would have Christmas Banners again everywhere you see a Banner right now on our mast arms that we own. Christmas decorations are on many more poles, Progress Energy poles. We would not have the ability to have the same coverage that we get with our Christmas decorations. So, rather than seeing them along (State Road) 434 for example in the Winding Hollow, Parkstone area, we would not have Banners on those Progress Energy poles, it would be everywhere you see a Banner right now." Continuing, Manager Smith stated, "My recommendation would be that we take advantage of this opportunity to save some money plus as Commissioner Krebs indicated, this seems to be more of a prevalent utilization for Christmas decorations." Commissioner Krebs added, "All seasons." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 4 OF 15 Commissioner McGinnis agreed and stated, "I also have no problems with advertising on those Banners." Commissioner Krebs then said to Manager Smith, "We still would have a Christmas Tree decorated correct, in our Town Center ?" Manager Smith responded, "Yes." Mr. Steve Richart, Urban Beautification Division Services, Community Development Department addressed the City Commission on Progress Energy poles. Commissioner Hovey stated, "I think too it is another education part on our part, educating the citizens on why we , are doing it because they are going to want to know why the Christmas Decorations aren't up there, so as I said ,, last night probably not in the water bill but in some form of communication if we let them know why we are mc doing and what we are doing then they will probably be on board with it." Manager Smith said, "Yes." sam; Next, Commissioner Bonner said to Manager Smith, "I just want to compliment you and Staff and whoever came up with this — this is very creative; really great idea of leveraging our new asset and saving the citizens money and quite frankly it is going to be very attractive and it is going to look great. So, my hat is off to the team for coming up with such a creative solution." Manager Smith replied, "It was a team effort. Thank you." Mayor Bush stated, "It's a go then for the Banners ?" Deputy Mayor Brown noted, "Yes." No objections were voiced. Community Events were discussed next. With comments on Community Events, Manager Smith stated, "The recommendation is going to be that this Commission has asked for four (4) Events — the recommendation is going to be for three (3) Events right now, 4 of July, Hometown Harvest, and a Christmas Tree Lighting and Parade. My request would be that we delay a Spring Event pending the opening of our new Amphitheatre and come out strong with a Spring Event when the new Amphitheatre opens." Mayor Bush asked, "Is everybody okay with that ?" Deputy Mayor Brown replied, "Yes." Commissioner Bonner said, "Good idea." Commissioner McGinnis stated, "Yes, I like that." There were no objections voiced. Manager Smith then asked, "With that in mind, if I may, three (3), four (4) years ago and previous to that, we spent approximately one hundred seventy-five thousand dollars ($175,000.00) on those three (3) Events — My request tonight would be that we put on those three (3) Events and that I ask for twenty-five thousand [dollars] ($25,000.00) of City Funds in order to put those Events on. Now, let me tell you what you would get for your twenty-five thousand dollars ($25,000.00). That would cover Police, Public Safety costs for all three (3) Events and ten thousand dollars ($10,000.00) to cover the cost of fireworks at the 4th of July. I would also pledge to you that I do have a strategy that is not in the Bank, but I have a strategy that would be aimed at covering that ten thousand dollars ($10,000.00) cost of the fireworks through sponsorships; something that I am working on currently. So, worst case scenario, I would ask for twenty-five thousand dollars ($25,000.00) of City money that would cover ten thousand [dollars] ($10,000.00) for fireworks, Public Safety, and generate three (3) Events with the same level of service that we've seen recently. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 5 OF 15 Best case scenario, I'd cover the ten thousand dollars ($10,000.00) with donations and you are only paying for Public Safety costs. Now, this all would be aimed at us continuing to take the same approach to raise funds that we've done in the past to augment these Events; but in order to bring some finale to this issue and move forward, tat -43 I would ask for a twenty-five thousand dollar ($25,000.00) seed amount in this Budget that I would use, not from Reserves, but I would reallocate current resources in this Budget with the help of Chuck (Pula, Director, Parks and Recreation Department) and his Staff and the team to Fund the Community Event." Discussion. Deputy Mayor Brown and Commissioner Krebs did not think the requested amount was enough. Further comments. Commissioner Sally McGinnis commented, "I would hope that if you needed more money that you would not hesitate to come to the Commission and ask, because I think we heard over again and over, every time we ask people the things they want, what they value the most - Events were always at the top. We have heard it verbally and we have heard it in writing. So, we really need to keep that in mind as it is a priority of our citizens." Manager Smith stated, "I can tell you that from a three (3) Event approach, I feel confident in the recommendation. Deputy Mayor (Brown) brings a great point up though, if we get into a situation with Amphitheatre Events on a less than quarterly basis, or even a monthly basis or weekly basis, we may want to take a different approach and I may need to come back to this Commission with a different recommendation for that type of frequency of use." Mayor Bush thought a Veterans Day event would be nice. Commissioner Bonner spoke of a new team of resource partners to work with the Parks and Recreation Department and commented on our Citizens on Patrol Program. Continuing, Commissioner Bonner then said, "As we all gain this new asset, this wonderful Amphitheatre into our Community, it seems to me pretty soon we are going to figure out what it costs to do one of those things and just like a Pavilion has a Rental Fee, an Amphitheatre will have a Rental Fee, too." Regarding Special Events, Deputy Mayor Brown stated, "There is a difference of passively waiting for somebody to come and say — I want to do something at the Amphitheatre and somebody whose job it is to go make something happen at the Amphitheatre; and I think that might be the bolt that we are missing." Commissioner McGinnis commented on limitations of Staff and not adding stress. With further discussion, Commissioner Krebs stated, "I do agree with Commissioner Brown on this and I also agree in the rental and looking into the rental and having somebody go out and look for it, because I actually was doing some of that myself. I thought what - venues to have there. And maybe some of them are City sponsored, but the majority are not; that will help pay for the City sponsored ones. Anything from ballroom dancing is really big and a good old square dancing night — in conjunction with the Hometown Harvest — we are going to find so many uses for that." Commissioner Krebs then commented about her concerns with the City Manager and Staff not burning out. Next, Mayor Bush remarked about an Event Marketing person and said, "Basically, this person would pay for their own salary. So, it is no additional cost. Why don't we give Kevin (Smith) and Chuck (Pula) time to think this over and come back with a Plan of some kind." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 6 OF 15 Manager Smith replied, "I took the approach albeit right or wrong, of trying to just narrow it down to these three (3) Events and just keep costs down. But I hear loud and clear the Commission's thoughts on this, so I would perhaps recommend then that we look at — a thirty-five thousand dollar ($35,000.00) number to include the twenty-five thousand dollars ($25,000.00) I referenced. Another ten thousand [dollars] ($10,000.00) which would cover if the Arts Festival Committee comes and asks for Police costs; if other Events come and ask for Police costs, just to give us some type of buffer. Everything would come back to this Commission for Approval via a Contract so you would have clear — cost numbers as we go forward. But, we would do a little bit of anticipation there. Second phase is that Chuck (Pula) and I would put our heads together. We look at some options to do exactly what we talked about. I know that there are opportunities in addition to just the Amphitheatre, but that sounds like maybe one of our biggest. So, we will come back to the Commission with some thoughts on that second phase of our Community Event approach." Commissioner Hovey suggested that perhaps a University of Central Florida Intern from their Hospitality program might be able to assist Staff. Manager Smith responded, "We'll certainly look at all avenues at our disposal when we come back with our recommendation. Absolutely." Commissioner Krebs then said to Manager Smith, "I think what I am doing and what I am hearing is we are giving you permission so that you feel comfortable." To summarize, Mayor Bush commented, "The three (3) Events, 4 of July, Hometown Harvest, the Tree Lighting - Kevin (Smith) suggested twenty-five [thousand dollars] ($25,000.00). We have had thirty-five thousand dollars ($35,000.00)..." Manager Smith noted, "...My final suggestion is thirty-five thousand [dollars] $35,000.00 to include the same twenty-five [thousand dollars] ($25,000.00) that I referenced before with an additional ten [thousand dollars] ($10,000.00) to cover potential requests that may come during the year from those outside agencies, which is a nice thing to cover Police and to cover Public Safety costs; for example an Arts Festival. That ten thousand dollars ($10,000.00) would be a hedge on those requests — everything would come back to this Commission for Approval." Commissioner Hovey and Deputy Mayor Brown nodded in agreement. Deputy Mayor Brown added, "You will also have some number in there to cover the start -up for this person." With further discussion, Manager Smith stated, "And again, that would be something that we would come back to this Commission with a plan for that, for further discussion." Mayor Bush added, "That was other thing — the idea of looking for a person to do this." Solid Waste Services were discussed next, to which Manager Smith stated, "The current Contract that we have with Waste Pro is in its fifth year. It would expire this March. We have an opportunity or an option in that current Contract to renew for a four (4) year period. I will give you the overview and be happy to go into any more detail that you like — it will be coming back to this Commission for Approval. But I wanted to give you a head's up since it has a Budget effect. My recommendation is going to be that we exercise that four (4) year renewal option. I am able to do that at no increase in the rates currently provided to our citizens. What that means is - the citizens have enjoyed an eighteen dollars and ten cents ($18.10) Rate for five (5) years. They will enjoy that for another four (4) years for a total of nine (9) years without a Rate increase on their garbage collection services." Continuing, Manager Smith explained, "I have had conversations with Waste Pro and — they have agreed to relieve and relinquish that residential restriction upon renewal of this Contract..." Commissioner McGinnis remarked, "...That is great..." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP — AUGUST 10, 2010 PAGE 7 OF 15 Furthermore, Manager Smith continued, "...I am going to recommend a four (4) year extension and the residential — exclusivity with roll -offs with Waste Pro will be lifted so a homeowner would be able to use• -tl-�� whomever they want." With further discussion, Manager Smith commented, "No decision required tonight, but unless I hear to the contrary from the Commission, we will be coming back to you at a future date." Mayor Bush asked, "Are there any concerns on Kevin's (Smith) recommendations ?" Commissioner Krebs , replied, "No, not at all." Commissioner McGinnis stated, "No. It is great." Commissioner Hovey said, No. Lt There were no objections. "" Next, Manager Smith spoke on Water, Sewer, and Reclaimed Water Rates. Continuing, Manager Smith mentioned, "The Reclaimed side - we have no increases programmed in this Budget nor any anticipated increases on the Reclaimed Water side at this time. My recommendation is that we delay that discussion until sometime in the future, probably next summer at the earliest, to afford Staff the opportunity to get a little more history on that usage." Discussion followed with Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments. Economic Development was addressed next by Manager Smith. Next, discussion ensued on Economic Development. Manager Smith addressed the Commission on this topic and stated, "I believe the appropriate course of action now is to hire an Economic Development position, be it a Director level. I do have somewhat of an aversion to hiring a one (1) person Director with no Staff; but some level of a Staff position that would handle Economic Development duties full -time for the City of Winter Springs." Further comments. Manager Smith added, "My recommendation is going to be in light of the fact that I really need to see SEMATECH through, stay with what we have. I would like to enter into a Contract with LDI (Land Design Innovations, Inc.), next year, for some portion of that year to complete this project, and then move forward with hiring a full -time Economic Development Director." Commissioner McGinnis remarked, "I support your plan." Tape 1 /Side B Further comments. Deputy Mayor Brown stated, "A hundred percent (100 %) support Kevin (Smith)." Commissioner Krebs commented, "Well, you know I do. But, what I also wanted you not to do is lock yourself into — the ability to go out and start looking but not be able to hire because you have somebody under Contract." Continuing, Commissioner Krebs inquired if, "Maybe there is something in the Contract that you could even put a thirty (30) day clause in there — mutual clause; however that works. But, a hundred percent (100 %) support for that." Commissioner Gary Bonner asked Manager Smith about the Economic Development position, reporting structure, and the transitional plan for long -term planning. Manager Smith stated, "I would have to think about that." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 8 OF 15 Mayor Bush stated, "To summarize, you have got Commissioners basically giving a go ahead with the Land Design (Innovations, Inc.) Contract at your discretion and then to move forward with an Economic Development person also when you feel it is the right person at the right time. Commissioners ?" Commissioner Bonner and Deputy Mayor Brown nodded in agreement. Commissioner McGinnis replied, "Yes." Commissioner Krebs stated, "Yes." The University of Central Florida Incubator and related funding was addressed next. itre Manager Smith suggested, "My recommendation is that we do fund the Incubator for the next three (3) year period at seventy-five thousand dollars ($75,000.00) a year. I will say that I would further recommend though, because of the late nature of this request, that we would take those Fundings out of our Economic Development Reserve Fundings. Again, also it is a defined period of time." Mayor Bush commented, "In light of the SEMATECH project and partnering with UCF (University of Central Florida) and the fact that the Incubator is also UCF (University of Central Florida), I think it is kind of imperative that we continue with that." With further discussion, Commissioner Bonner asked Manager Smith, "Would this be an item that you would bring forward to the Commission for a separate Vote ?" Manager Smith responded, "Absolutely." Commissioner Bonner also suggested that we do whatever we can to help University of Central Florida Incubator businesses to locate in Winter Springs. Next, Commissioner Krebs stated, "I am with you on this." Additionally, Commissioner Krebs noted, I really believe that if those companies are looking for that corridor right now, there are others that are looking as well." Hearing no objections, Mayor Bush summarized regarding the University of Central Florida Incubator, "That is a go. Manager Smith then spoke on the City's Pension and stated, "While the discussion we are about to have does not have a Budget impact for next year, it does have a Reserve impact and I want you to be aware of this before you start talking about or discussing Capital requests that would also be coming out of Reserves." Manager Smith explained, "We have now received a Final Report from the new Actuarial firm and essentially the bottom line is we have about a five hundred thousand dollar ($500,000.00) delta bogey that we would need to fund this year to keep our Pension actuarially sound, which is required by Florida Statutes. The reason why is the previous Actuarial firm used a set of assumptions, which is standard, a set of assumptions that the current Actuarial firm did not concur with. In the new Actuary's opinion, the assumptions used by the previous Actuary were dated." Further comments. Continuing, Manager Smith suggested, "I believe it is incumbent upon us to properly fund that Liability plus it is required by Law. Now, with that in mind, I want to also remind the Commission of our strategy as articulated in the Budget message, albeit delayed because of the transitional problems from the old Actuarial firm to the new firm that we previously discussed." With further comments, Manager Smith stated, "We will be coming back to this Commission in September with an Agenda Item to accept the current Actuarial Report and to appropriate about a half a million dollars ($500,000.00) from Reserves to fund that Liability." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 9 OF 15 Discussion. Mayor Bush then asked the City Commission, "In agreement ?" There were no objections voiced. Manager Smith summarized, "I wanted you to understand that this has an impact on our Reserves and we know that Reserves for utilization for Economic Development purposes is important; so, as you entertain your Capital, I just want to in fairness let you know that your number is half a million dollars ($500,000.00) lower than we thought it would be; but the good news is it is a million nine ($1,9000,000.00) higher or somewhere between a million two ($1,2000,000.00) and a million nine ($1,9000,000.00) higher than we thought it would be." Continuing on with Departmental Requests, Manager Smith referenced page 20 and explained that "Kelly (Balagia, Budget Analyst, Finance and Administrative Services) has provided you with an updated list — the only differences in your updated list from the list in your Budget Book is some Capital and Finance; however, that is funded by the Water and Sewer Utility Fund, not the General Fund and a computer replacement in Information Services. But, I just wanted to point out that is the difference between what is in your Budget Book but I would ask that you use the revised list." Information Services Department: Ms. Joanne Dalka, Director, Information Services Department spoke of their Capital Expenses. The "PD Redundant Network Connection" to Seminole County was discussed. In reference to the "Commission Access to Internal Network ", Commissioner Bonner asked, "What would be the consequence of delaying that another year ?" Ms. Dalka explained, "The consequence — we would not be able to initiate the shared calendaring, allow employees remote access into the Network, and as well as you all." With further comments, Commission Bonner stated, "I for one am inclined to postpone the ten thousand five hundred dollar ($10,500.00) investment." Commissioner McGinnis added, "I would support it." Ms. Dalka further documented the efficiencies of access to the Internal Network. Discussion. Manager Smith inquired, "How are we going to address whether or not we are going to put these items in the Budget? Maybe if there is an issue that is brought like this; we need to get everyone's input ?" Mayor Bush then asked, "Do you want to keep the ten thousand five hundred dollar ($10,500.00) in there or not ?" Commissioner Krebs replied, "Yes." Commissioner McGinnis said, "Yes." Commissioner Bonner stated, "No." Commissioner Hovey nodded affirmatively. Mayor Bush commented, "The Consensus is `Yes'." Next, Ms. Dalka explained the "GFI Mail Archiver" which could be used for Public Records Requests. Manager Smith added, "This item — will save significant Staff time on Public Records Requests and will also be a Customer Service improvement because we can turn around searches on Public Records more quickly." Mayor Bush asked, "Is everybody okay with that one ?" Commissioner McGinnis commented, "Yes." Commissioner Krebs remarked, "Yes." No objections were voiced. Ms. Dalka spoke of new servers and the critical aspect of the operations of the Network. Discussion. Deputy Mayor Brown and Commissioner Krebs suggested, "Keep it." There were no objections noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP — AUGUST 10, 2010 PAGE 10 OF 15 The KIVA Server was referenced next by Ms. Dalka. No objections were voiced. "Laptops" and "Desktop Computers" were discussed next. Discussion followed on the differences between business grade and home computers. Tape 2 /Side A Cr) Commissioner Bonner referenced Consent Agenda Item "204" from the August 9, 2010 City Commission Regular Meeting which included some computer items that were being auctioned, and suggested that the monies earned from the Auction be used as the Budget for new Computers. n'f Discussion. The capabilities of the "Vo1P Communications" system was then explained by Ms. Dalka. Commissioner Krebs stated, "I totally support the system that you are talking about but I am just not sure this is the year to do it." Commissioner Krebs then asked we could hold this off until next year. Ms. Dalka commented on the City not being prepared if our current system goes down. Discussion followed on purchasing individual components; and that we check into leasing this system or lease voice mail systems. Ms. Dalka added, "Those are all services that we want to look at." Commissioner Bonner suggested, "I certainly would highly, highly encourage that you look at some `Voice Over IP' (Internet Protocol) vendors that are out there. I would imagine there is quite a healthy list and a lot of stuff that you could get that maybe we don't need to have a switch in house any more for telephone." Deputy Mayor Brown remarked, "I would like to defer this amount of money. It is coming out of Reserves any way. Knowing that we may have to get to that point, it is easy to come back in this case with a — Supplemental Appropriation out of Reserves to do this. I would really like to wait until after we have the full investigation done of lease versus buy and what components, and maybe it is a hybrid of the two (2)." Manager Smith then said to Ms. Dalka: "Can we pull this one off and come back to the Commission during the year with the opportunity to visit this with some lease options, some better cost numbers; maybe we even RFP (Request For Proposal) it." Ms. Dalka responded, "We can do that." With further comments, Manager Smith added, "Let me recommend that we pull this off then come back to you at a future date during the year with a full conversation about lease options, other options, and if you Approve it that time, we'll have the appropriate funding source to go with it. 1 do believe that it is an important thing for us to do." Manager Smith then noted, "But it's also an incredible opportunity to do some great customer service things and it goes back to my whole point about trying to get into the twenty -first (21S century." Commissioner Krebs remarked, "We are not saying no — I agree we need it. I absolutely agree; and let us just look at all of the choices we have." Mayor Bush summarized, "Commissioners, everything on the list is an okay, with the exception of this one ?" Commissioner McGinnis said, "Yes." Deputy Mayor Brown commented, "And we understand that will come back as a Supplemental..." Manager Smith added, "...It will come back after more research and recommendation..." Mayor Bush added, "...I think looking into the leasing..." Commissioner Krebs remarked, "...Wouldn't you rather say to your citizens, `Yes, we looked at everything first. We considered it all. And this is what we had to do." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 11 OF 15 et Manager Smith "Again, we would have not pulled the trigger on this purchase without that full vetting, however I ,.. agree with Commission Bonner, why don't we just do it all at one time. We can look at all in totality. So, with the Commission's blessing we will do that." Mayor Bush said, "Okay." Deputy Mayor Brown added, "Thank you Joanne (Dalka)." Commissioner Krebs said, "Good job Joanne (Dalka)" agsi Mtn Finance And Administrative Services Department: Ms. Balagia began this discussion and suggested that regarding the computer item, "After the conversation that just transpired, I'm thinking there might be one (1) of the computers that we could possibly shuffle to somebody else." Next, Ms. Balagia explained, the "Canon CR -180" item and related hardware and software issues. Ms. Balagia then noted, "We still have a little bit more information we'd like to try to find, if we can find any local service provider that could come here and give us a - quick turnaround time for a repair. This is in the event that so far we have not been able to find that service. So, this is on this list in the event that that is still the case." The "Versaprobe" handhelds were then discussed. Mr. Joe Alcala, MCSE, CISSP, IT Coordinator /Security Administrator explained "Utility Billing — CIS Migration ". Commissioner Bonner inquired, "Is there money in the Budget to allow our citizens to pay their bill online next year ?" Mr. Alcala replied, "We are working on that currently, right now." Commissioner Bonner remarked, "Is that going to happen in this Budget Year ?" Further, Mr. Alcala explained, "That is our goal to have it done before 10 /1 to be able to accept credit cards both at the counter and via the Website." Further discussion. Commissioner Bonner commented, "I just want to make sure that there is not something missing on the asset list to allow our customers to transact business with our City, the way they wish to - just like in the real world." Mr. Shawn Boyle, Director, Finance and Administrative Services Department said, "I think, in my opinion, I think we've got it covered. I think we're heading down that path and we'll get there very quickly and I think we've got it covered with what we've budgeted already." Handhelds were further addressed and Commissioner Bonner asked how old the handhelds were. Ms. Balagia said she could find out. Commissioner Bonner inquired, "If we have four (4) we need four (4). Joanne (Dalka) works real hard on replacing the obsolete equipment and so on and so forth. I was just wondering about that rotational cycle or if all four (4) of them went bad at the same time and we need four (4) new ones." Commissioner Bonner then asked what is done with the non - working equipment and asked if four (4) brand new handhelds were needed. Further discussion ensued. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP — AUGUST 10, 2010 PAGE 12 OF 15 Police Department: Chief of Police Kevin Brunelle, Police Department addressed a "Camera system" for investigative services. Finance And Administrative Services Department: Mayor Bush stated, "I didn't ask the Commission, on the Finance requests if there was Consensus that those were all Approved ?" Deputy Mayor Brown said, "Yes." Commissioner McGinnis and Commissioner Krebs both rffli stated, "Yes. ". Manager Smith mentioned, "Just to remind everyone that the majority is not paid out of Reserves; just the "Laptop" and one (1) "Desktop (Computer)" out of Reserves. The balance would coming out of Water and Sewer." Manager Smith left the Commission Chambers at 9:07 p.m. Police Department: "Portable radios ", and a "Video Camera System" were discussed next. Manager Smith returned to the Commission Chambers at 9 :11 p.m. Chief Brunelle then spoke about the need for Replacement Patrol Vehicles and a replacement program. Further comments. "Digital Camera w /[ith] lens kits" and a "Replacement motorcycle" were addressed next. Tape 2 /Side B Discussion followed on Red Light Camera money. Manager Smith explained, "The Red Light money right now is discretionary General Fund money. I would like to segregate that funding out for specific utilization to re- enhance Law Enforcement. I just quite frankly because of the challenges we've had with Budget, I'm just not able to do that. But that is my long term goal because that was established as we came in." Mayor Bush asked for "Consensus on their request ?" Deputy Mayor Brown and Commissioner Bonner commented, "Yes." Commissioner Hovey nodded in agreement. No objections were voiced. Parks and Recreation Department: Mr. Pula began the discussion addressing their requested "Dell Optiplex 780 Activenet Computer ". Next, a "Toro Workman" was discussed. Commissioner Bonner asked if a used one could be considered. Mr. Pula explained, "With something like this, we really felt like that a new one would be a better investment of our money." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 13 OF 15 The "Front Entrance Sign — Central Winds (Park)" was referenced next. Discussion followed on signage, an 0' electronic sign, and possibly sharing signage with the proposed Charter School. a" Next, a "WAM Zero Turn 72" Cut Mower" was addressed. Lawn care was mentioned next, to which Commissioner Bonner asked, "Should we look at partially outsourcing some of the services or, do we really need to do both, the refined work as well as the rugged work ?" Mr. Pula explained, "We have looked at it, but we haven't been able to see that it would be totally cost effective at it this point. They are getting closer. But, because of the amount of times we need to mow it, because those are practice fields and those practice fields are actually being used partially for game fields in the Amphitheatre area, because of the Events that we have out there, like the Scottish Highland Games and the 4 of July, we require a lot more mowing, a lot more manicuring, a lot more spraying that we find that we can do in house." Again referencing the "WAM Zero Turn 72" Cut Mower ", Mr. Pula clarified, "This mower is not the twenty thousand dollar ($20,000.00) mower; it's the nine thousand dollar ($9,000.00) mower." Commissioner Bonner noted, "Maybe I have a typo on my sheet — "WAM Zero Turn 72" Cut Mower ", twenty grand ($20,000.00) ?" Mr. Pula explained, "That number is not correct. I'm sorry. That's a nine thousand dollar ($9,000.00) mower." Commissioner Bonner noted, "So, we need a twenty thousand dollar ($20,0000.00) cart ( "Toro Workman "), and a nine thousand dollar ($9,000.00) mower." Mr. Pula added, "Those numbers have been reversed." With additional comments, Commissioner Bonner asked Mr. Pula, "There are not in your view, portions of Central Winds Park which could be outsourced for the maintenance ?" Mr. Pula remarked, "Not at the present time." The "Trotwood Tennis Courts" were addressed next. Commissioner Bonner asked Mr. Pula, "Have you talked with any of the local Homeowner's Associations as to whether or not — the Tuscawilla Homeowner's Association, as to whether or not they want to chip in with the upgrade of the Courts ?" Mr. Pula responded, "Not on this particular item." Mr. Pula then spoke on the suggested "Bleacher Shade Structures ", to which Mr. Pula suggested, "To do all four (4) fields which have two (2) sets of bleachers on each field, for a total of eight (8) sets of bleachers, you're looking at a cost of a hundred thousand dollars ($100,000.00) to put these in and provide them for all four (4) fields - I would at least like to recommend at this time, if the Commission doesn't wish to do that, at least look at a phasing of this to put in one (1) field at a time, while we continue to maybe to do one (1) every year, or try to do a couple of them. The field that gets the most use there is what we call Field number three (3)." Additionally, Mr. Pula stated, "The. Leagues have indicated they're supportive of this. They're willing to try to allocate some of the monies based on their Contract with us to try to give us up to three thousand dollars ($3,000.00) a year toward this. They felt like they could afford that toward helping us with this cost. But, it's something that needs to occur at Central Winds Park." Mr. Pula added, "This could be funded yes, out of Impact Fees..." Mayor Bush then asked, "...On this chart you have given us ?" Mr. Pula continued, "It is just mentioned that if Impact Fees, if they come in and were available, that it all could be funded by Impact Fees, the way I understand it." With further comments, Mr. Pula then remarked, "Should the funding come in that would be available, I need to remind you, the Impact Fee Fund for Parks and Recreation is still delinquent and still owes Trotwood Park fifty thousand dollars ($50.000.00) at this point." Commissioner Krebs suggested, "What if we did one (1) in each field this year ?" Commissioner Krebs added, "I definitely think we need shade structures." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 14 OF 15 l Deputy Mayor Brown then asked about Grants. Commissioner Bonner stated, "If the new Amphitheatre proves to be a revenue positive source for the City, are there any plans as far as the use of that money? Could that money be set aside to fund Parks and Recreation's improvements of this nature ?" Manager Smith responded by saying, "At your discretion, you can certainly do that, if this body desires." With further comments, Commissioner McGinnis said, "I don't think we should wait." Further, Commissioner McGinnis added, "I think we need to move forward with it. I am sure there will be a funding source later through the Amphitheatre, and that will be great. But in the meantime, I would like to have us Approve one (1), moving towards a series of all four (4)." The City Commission and Staff then discussed when the Amphitheatre might come on line next; the Trail swap issue; and Permit Fees related to Sonesta Pointe. Commissioner Krebs then stated, "So, if we move forward on this, but we can't just say, or can we, `Yes, go ahead, but only if there is Impact. We want to be paid out of Impact'." Manager Smith responded, "You can if you wish." Commissioner Krebs commented, "We can. Why wouldn't we do that ?" Manager Smith added, "I would recommend you do that." Commissioner Krebs remarked next, "I think we should." Manager Smith then said, "If you are in the mindset to Approve these items, that would be my recommendation." Mayor Bush asked the City Commission, "What are we going to do about the shade structures then? Approve them contingent upon the Impact Fees ?" Commissioner Krebs commented, "Yes - I think so. Why not ?" Commissioner McGinnis and Deputy Mayor Brown stated, "Yes." No objections were voiced. The "Civic Center Aesthetic Renovation" was discussed next. With further comments on the merits of such a project, Mayor Bush pointed out, "This is also one of those Park Impact Fees..." Manager Smith noted, "...The money is obviously a concern. But I also have a concern that we have an asset that's not working for us." Commissioner Krebs stated, "That is true." Commissioner McGinnis remarked, "Absolutely support it." Commissioner Bonner commented, "Agreed." There were no objections noted. On the "Outdoor Adult Exercise Course" item, Commissioner Krebs mentioned that this could also be used by physically challenged children or adults. With further discussion, Commissioner Bonner inquired if the outdoor equipment "Would fall under Impact Fees? It is just not listed that way. It does seem to be Capital and it does seem to be new." Manager Smith explained, "We would apply the test and if it is — I don't know off the top of my head, I would have to look into that one." The proposed "Camera Security System" was then addressed. Deputy Mayor Brown stated, "I support it." Commissioner Bonner added, "Absolutely." Commissioner McGinnis and Commissioner Krebs remarked, "Okay." Mayor Bush commented, "So everything there is okay with the three (3) items there that are Impact Fee contingent." Deputy Mayor Brown and Commissioner McGinnis said, "Yes." Commissioner Krebs remarked "Right." Manager Smith noted, "We will ascertain the eligibility of the outdoor exercise equipment for Grants and/or Impact Fee Funding." Commissioner Krebs stated, "Okay, correct." Manager Smith noted, "And again, that would have to come back to you anyway." Commissioner McGinnis commented, "Yes." Commissioner Krebs added, "Okay." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP — AUGUST 10, 2010 PAGE 15 OF 15 In other City business, Mayor Bush advised the City Commission about an interview he recently had related to Red Light Cameras. i Next, Mayor Bush noted, "I talked to Dan Holsenbeck today just briefly about the SEMATECH situation and I .$ asked if citizens could assist with this effort." Mayor Bush then noted that Mr. Holsenbeck suggested, "Probably it would not be until October or later that something would happen a little more concrete on this and that might be the time and he will let us know if he thinks this is something we should do." ' M Manager Smith thanked the Commission for their support and hoped the process was to their liking. Mayor Bush added, "This was a great presentation!" Members of the City Commission noted their agreement and applauded. City Clerk Andrea Lorenzo - Luaces asked the City Commission, "Do you all need a Workshop tomorrow night ?" Mayor Bush recommended, "No Workshop tomorrow night; cancel that one." Commissioner Krebs agreed and stated, "No." No objections were noted. ADJOURNMENT Mayor Bush adjourned the Workshop at 10:04 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO - LUACES, MMC CITY CLERK APPROVED: MAYOR JOHN F. BUSH NOTE: These Minutes were approved at the , 2010 City Commission Regular Meeting. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES WORKSHOP TUESDAY, AUG17ST 10, 2010 - 7:00 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 2 OF 15 CALL TO ORDER The Workshop of Tuesday, August 10, 2010 of the City Commission was called to Order by Mayor John F. Bush at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, arrived at 7:01 p.m. Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent PUBLIC INPUT No one spoke. Commissioner Sally McGinnis arrived at 7:01 p.m. REGULAR AGENDA REGULAR 600. Office Of The City Manager REQUEST: Requests That The Mayor And City Commission Review The Fiscal Year 2011 Proposed Budget And Offer Any Recommendations. FISCAL IMPACT: There Is Not Fiscal Impact Related To This Specific Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, And The City Attorney; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server. Additionally, The Proposed Fiscal Year 2011 Budget Has Previously Been Provided To The Mayor And City Commission, The City Attorney, All Department Directors And Is Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The Mayor And City Commission Are Being Asked To Review The Fiscal Year 2011 Proposed Budget And Offer Any Recommendations. City Manager Kevin L. Smith spoke of the proposed Budget and stated, "I trust that the actions that are reflected in this Budget meet with everyone's desire in keeping a balanced Budget with no increase to our Citizen's Millage Rate, and continuing to try to do everything we can to incorporate operational efficiencies, keep head count and costs at a minimum, and I believe we've done that. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 3 OF 15 So, with that in mind, I would respectfully ask that I have a half a dozen or more items to specifically go through, and that at the conclusion of that I would ask that the Commission entertain the Department Heads' Capital requests and then of course any questions that you may have, as we go forward or at the end. Is that okay Mayor and with everyone ?" Mayor Bush commented, "Sounds good to me." Deputy Mayor Rick Brown replied, "Same." There were no objections voiced. Continuing, Manager Smith spoke about the Bicycle and Pedestrian Advisory Committee and the Parks and Recreation Advisory Committee and stated, "My recollection is that the Commission expressed a desire and I had recommended that we have had First Reading on the Ordinance that created the Committees, but we wanted to run this through the Budget cycle before we officially Adopted the Committees. We wanted to ascertain whether or not we had sufficient Funding to cover the costs of the Clerk's time." Manager Smith added, "We have been able to allocate sufficient Funding to cover the Clerk's cost in order to facilitate BPAC (Bicycle and Pedestrian Advisory Committee) and (Parks and) Rec[reation] Advisory Committee and my recommendation is that we move forward with those Committees, while continuing on an on -going basis to review our outstanding Advisory Boards and Committees to assure that they are meeting their usefulness and so on and so forth and that our - monies are allocated properly." Mayor Bush asked, "Does anybody object to moving forward with these Committees ?" Hearing no objections, Mayor Bush advised, "It is a go." Next, Manager Smith spoke about Banners and stated, "Staff will be bringing back in the near future, a program for Banners that, long and short, basically Event Banners such as the 4th of July, Hometown Harvest, and then just what we would call off - season Banners which would simply say, `City of Winter Springs' or whatever this Commission would like those Banners to say." Manager Smith added, "The program will include full funding of the entire cost of that program through sponsorships and donations. I believe that was the Commission's direction and we will again - bring that back to you all for further deliberation and consideration at a - future Commission Meeting." Manager Smith commented on discussions regarding Christmas decorations, costs and repairs and stated, "My recommendation is that we move forward with that Christmas Banner Program." Manager Smith spoke of costs. Commissioner Joanne M. Krebs stated, "I am all for the Banner Program even at Christmas." Commissioner Jean Hovey added, "And I agree. I think some of those Christmas decorations we have are looking at are pretty sad." Commission Hovey then noted, "I like the Banners and I think they will last two (2) to three (3) years and maybe even longer - depending what the weather is like. So, I think that is a great idea." Next, Manager Smith explained, "We would have Christmas Banners again everywhere you see a Banner right now on our mast arms that we own. Christmas decorations are on many more poles, Progress Energy poles. We would not have the ability to have the same coverage that we get with our Christmas decorations. So, rather than seeing them along (State Road) 434 for example in the Winding Hollow, Parkstone area, we would not have Banners on those Progress Energy poles, it would be everywhere you see a Banner right now." Continuing, Manager Smith stated, "My recommendation would be that we take advantage of this opportunity to save some money plus as Commissioner Krebs indicated, this seems to be more of a prevalent utilization for Christmas decorations." Commissioner Krebs added, "All seasons." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 4 OF 15 Commissioner McGinnis agreed and stated, "I also have no problems with advertising on those Banners." Commissioner Krebs then said to Manager Smith, "We still would have a Christmas Tree decorated correct, in our Town Center ?" Manager Smith responded, "Yes." Mr. Steve Richart, Urban Beautification Division Services, Community Development Department addressed the City Commission on Progress Energy poles. Commissioner Hovey stated, "I think too it is another education part on our part, educating the citizens on why we are doing it because they are going to want to know why the Christmas Decorations aren't up there, so as I said last night probably not in the water bill but in some form of communication if we let them know why we are doing and what we are doing then they will probably be on board with it." Manager Smith said, "Yes." Next, Commissioner Bonner said to Manager Smith, "I just want to compliment you and Staff and whoever came up with this — this is very creative; really great idea of leveraging our new asset and saving the citizens money and quite frankly it is going to be very attractive and it is going to look great. So, my hat is off to the team for coming up with such a creative solution." Manager Smith replied, "It was a team effort. Thank you." Mayor Bush stated, "It's a go then for the Banners ?" Deputy Mayor Brown noted, "Yes." No objections were voiced. Community Events were discussed next. With comments on Community Events, Manager Smith stated, "The recommendation is going to be that this Commission has asked for four (4) Events — the recommendation is going to be for three (3) Events right now, 4th of July, Hometown Harvest, and a Christmas Tree Lighting and Parade. My request would be that we delay a Spring Event pending the opening of our new Amphitheatre and come out strong with a Spring Event when the new Amphitheatre opens." Mayor Bush asked, "Is everybody okay with that ?" Deputy Mayor Brown replied, "Yes." Commissioner Bonner said, "Good idea." Commissioner McGinnis stated, "Yes, I like that." There were no objections voiced. Manager Smith then asked, "With that in mind, if I may, three (3), four (4) years ago and previous to that, we spent approximately one hundred seventy -five thousand dollars ($175,000.00) on those three (3) Events — My request tonight would be that we put on those three (3) Events and that I ask for twenty -five thousand [dollars] ($25,000.00) of City Funds in order to put those Events on. Now, let me tell you what you would get for your twenty -five thousand dollars ($25,000.00). That would cover Police, Public Safety costs for all three (3) Events and ten thousand dollars ($10,000.00) to cover the cost of fireworks at the 4` of July. I would also pledge to you that I do have a strategy that is not in the Bank, but I have a strategy that would be aimed at covering that ten thousand dollars ($10,000.00) cost of the fireworks through sponsorships; something that I am working on currently. So, worst case scenario, I would ask for twenty -five thousand dollars ($25,000.00) of City money that would cover ten thousand [dollars] ($10,000.00) for fireworks, Public Safety, and generate three (3) Events with the same level of service that we've seen recently. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 5 OF 15 Best case scenario, I'd cover the ten thousand dollars ($10,000.00) with donations and you are only paying for Public Safety costs. Now, this all would be aimed at us continuing to take the same approach to raise funds that we've done in the past to augment these Events; but in order to bring some finale to this issue and move forward, I would ask for a twenty -five thousand dollar ($25,000.00) seed amount in this Budget that I would use, not from Reserves, but I would reallocate current resources in this Budget with the help of Chuck (Pula, Director, Parks and Recreation Department) and his Staff and the team to Fund the Community Event." Discussion. Deputy Mayor Brown and Commissioner Krebs did not think the requested amount was enough. Further comments. Commissioner Sally McGinnis commented, "I would hope that if you needed more money that you would not hesitate to come to the Commission and ask, because I think we heard over again and over, every time we ask people the things they want, what they value the most - Events were always at the top. We have heard it verbally and we have heard it in writing. So, we really need to keep that in mind as it is a priority of our citizens." Manager Smith stated, "I can tell you that from a three (3) Event approach, I feel confident in the recommendation. Deputy Mayor (Brown) brings a great point up though, if we get into a situation with Amphitheatre Events on a less than quarterly basis, or even a monthly basis or weekly basis, we may want to take a different approach and I may need to come back to this Commission with a different recommendation for that type of frequency of use." Mayor Bush thought a Veterans Day event would be nice. Commissioner Bonner spoke of a new team of resource partners to work with the Parks and Recreation Department and commented on our Citizens on Patrol Program. Continuing, Commissioner Bonner then said, "As we all gain this new asset, this wonderful Amphitheatre into our Community, it seems to me pretty soon we are going to figure out what it costs to do one of those things and just like a Pavilion has a Rental Fee, an Amphitheatre will have a Rental Fee, too." Regarding Special Events, Deputy Mayor Brown stated, "There is a difference of passively waiting for somebody to come and say — I want to do something at the Amphitheatre and somebody whose job it is to go make something happen at the Amphitheatre; and I think that might be the bolt that we are missing." Commissioner McGinnis commented on limitations of Staff and not adding stress. With further discussion, Commissioner Krebs stated, "I do agree with Commissioner Brown on this and I also agree in the rental and looking into the rental and having somebody go out and look for it, because I actually was doing some of that myself. I thought what - venues to have there. And maybe some of them are City sponsored, but the majority are not; that will help pay for the City sponsored ones. Anything from ballroom dancing is really big and a good old square dancing night — in conjunction with the Hometown Harvest — we are going to find so many uses for that." Commissioner Krebs then commented about her concerns with the City Manager and Staff not burning out. Next, Mayor Bush remarked about an Event Marketing person and said, "Basically, this person would pay for their own salary. So, it is no additional cost. Why don't we give Kevin (Smith) and Chuck (Pula) time to think this over and come back with a Plan of some kind." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 6 OF 15 Manager Smith replied, "I took the approach albeit right or wrong, of trying to just narrow it down to these three (3) Events and just keep costs down. But I hear loud and clear the Commission's thoughts on this, so I would perhaps recommend then that we look at — a thirty -five thousand dollar ($35,000.00) number to include the twenty -five thousand dollars ($25,000.00) I referenced. Another ten thousand [dollars] ($10,000.00) which would cover if the Arts Festival Committee comes and asks for Police costs; if other Events come and ask for Police costs, just to give us some type of buffer. Everything would come back to this Commission for Approval via a Contract so you would have clear — cost numbers as we go forward. But, we would do a little bit of anticipation there. Second phase is that Chuck (Pula) and I would put our heads together. We look at some options to do exactly what we talked about. I know that there are opportunities in addition to just the Amphitheatre, but that sounds like maybe one of our biggest. So, we will come back to the Commission with some thoughts on that second phase of our Community Event approach." Commissioner Hovey suggested that perhaps a University of Central Florida Intern from their Hospitality program might be able to assist Staff Manager Smith responded, "We'll certainly look at all avenues at our disposal when we come back with our recommendation. Absolutely." Commissioner Krebs then said to Manager Smith, "I think what I am doing and what I am hearing is we are giving you permission so that you feel comfortable." To summarize, Mayor Bush commented, "The three (3) Events, 4th of July, Hometown Harvest, the Tree Lighting - Kevin (Smith) suggested twenty -five [thousand dollars] ($25,000.00). We have had thirty-five thousand dollars ($35,000.00)..." Manager Smith noted, "...My final suggestion is thirty -five thousand [dollars] $35,000.00 to include the same twenty -five [thousand dollars] ($25,000.00) that I referenced before with an additional ten [thousand dollars] ($10,000.00) to cover potential requests that may come during the year from those outside agencies, which is a nice thing to cover Police and to cover Public Safety costs; for example an Arts Festival. That ten thousand dollars ($10,000.00) would be a hedge on those requests — everything would come back to this Commission for Approval." Commissioner Hovey and Deputy Mayor Brown nodded in agreement. Deputy Mayor Brown added, "You will also have some number in there to cover the start-up for this person." With further discussion, Manager Smith stated, "And again, that would be something that we would come back to this Commission with a plan for that, for further discussion." Mayor Bush added, "That was other thing — the idea of looking for a person to do this." Solid Waste Services were discussed next, to which Manager Smith stated, "The current Contract that we have with Waste Pro is in its fifth year. It would expire this March. We have an opportunity or an option in that current Contract to renew for a four (4) year period. I will give you the overview and be happy to go into any more detail that you like — it will be coming back to this Commission for Approval. But I wanted to give you a head's up since it has a Budget effect. My recommendation is going to be that we exercise that four (4) year renewal option. I am able to do that at no increase in the rates currently provided to our citizens. What that means is - the citizens have enjoyed an eighteen dollars and ten cents ($18.10) Rate for five (5) years. They will enjoy that for another four (4) years for a total of nine (9) years without a Rate increase on their garbage collection services." Continuing, Manager Smith explained, "I have had conversations with Waste Pro and — they have agreed to relieve and relinquish that residential restriction upon renewal of this Contract..." Commissioner McGinnis remarked, "...That is great..." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP — AUGUST 10, 2010 PAGE 7 OF 15 Furthermore, Manager Smith continued, "...I am going to recommend a four (4) year extension and the residential — exclusivity with roll -offs with Waste Pro will be lifted so a homeowner would be able to use whomever they want." With further discussion, Manager Smith commented, "No decision required tonight, but unless I hear to the contrary from the Commission, we will be coming back to you at a future date." Mayor Bush asked, "Are there any concerns on Kevin's (Smith) recommendations ?" Commissioner Krebs replied, "No, not at all." Commissioner McGinnis stated, "No. It is great." Commissioner Hovey said, "No." There were no objections. Next, Manager Smith spoke on Water, Sewer, and Reclaimed Water Rates. Continuing, Manager Smith mentioned, "The Reclaimed side - we have no increases programmed in this Budget nor any anticipated increases on the Reclaimed Water side at this time. My recommendation is that we delay that discussion until sometime in the future, probably next summer at the earliest, to afford Staff the opportunity to get a little more history on that usage." Discussion followed with Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Departments. Economic Development was addressed next by Manager Smith. Next, discussion ensued on Economic Development. Manager Smith addressed the Commission on this topic and stated, "I believe the appropriate course of action now is to hire an Economic Development position, be it a Director level. I do have somewhat of an aversion to hiring a one (1) person Director with no Staff; but some level of a Staff position that would handle Economic Development duties full -time for the City of Winter Springs." Further comments. Manager Smith added, "My recommendation is going to be in light of the fact that I really need to see SEMATECH through, stay with what we have. I would like to enter into a Contract with LDI (Land Design Innovations, Inc.), next year, for some portion of that year to complete this project, and then move forward with hiring a full -time Economic Development Director." Commissioner McGinnis remarked, "I support your plan." Tape 1 /Side B Further comments. Deputy Mayor Brown stated, "A hundred percent (100 %) support Kevin (Smith)." Commissioner Krebs commented, "Well, you know I do. But, what I also wanted you not to do is lock yourself into — the ability to go out and start looking but not be able to hire because you have somebody under Contract." Continuing, Commissioner Krebs inquired if, "Maybe there is something in the Contract that you could even put a thirty (30) day clause in there — mutual clause; however that works. But, a hundred percent (100 %) support for that." Commissioner Gary Bonner asked Manager Smith about the Economic Development position, reporting structure, and the transitional plan for long -term planning. Manager Smith stated, "I would have to think about that." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 8 OF 15 Mayor Bush stated, "To summarize, you have got Commissioners basically giving a go ahead with the Land Design (Innovations, Inc.) Contract at your discretion and then to move forward with an Economic Development person also when you feel it is the right person at the right time. Commissioners ?" Commissioner Bonner and Deputy Mayor Brown nodded in agreement. Commissioner McGinnis replied, "Yes." Commissioner Krebs stated, "Yes." The University of Central Florida Incubator and related funding was addressed next. Manager Smith suggested, "My recommendation is that we do fund the Incubator for the next three (3) year period at seventy -five thousand dollars ($75,000.00) a year. I will say that I would further recommend though, because of the late nature of this request, that we would take those Fundings out of our Economic Development Reserve Fundings. Again, also it is a defined period of time." Mayor Bush commented, "In light of the SEMATECH project and partnering with UCF (University of Central Florida) and the fact that the Incubator is also UCF (University of Central Florida), I think it is kind of imperative that we continue with that." With further discussion, Commissioner Bonner asked Manager Smith, "Would this be an item that you would bring forward to the Commission for a separate Vote ?" Manager Smith responded, "Absolutely." Commissioner Bonner also suggested that we do whatever we can to help University of Central Florida Incubator businesses to locate in Winter Springs. Next, Commissioner Krebs stated, "I am with you on this." Additionally, Commissioner Krebs noted, I really believe that if those companies are looking for that corridor right now, there are others that are looking as well." Hearing no objections, Mayor Bush summarized regarding the University of Central Florida Incubator, "That is a go." Manager Smith then spoke on the City's Pension and stated, "While the discussion we are about to have does not have a Budget impact for next year, it does have a Reserve impact and I want you to be aware of this before you start talking about or discussing Capital requests that would also be coming out of Reserves." Manager Smith explained, "We have now received a Final Report from the new Actuarial firm and essentially the bottom line is we have about a five hundred thousand dollar ($500,000.00) delta bogey that we would need to fund this year to keep our Pension actuarially sound, which is required by Florida Statutes. The reason why is the previous Actuarial firm used a set of assumptions, which is standard, a set of assumptions that the current Actuarial firm did not concur with. In the new Actuary's opinion, the assumptions used by the previous Actuary were dated." Further comments. Continuing, Manager Smith suggested, "I believe it is incumbent upon us to properly fund that Liability plus it is required by Law. Now, with that in mind, I want to also remind the Commission of our strategy as articulated in the Budget message, albeit delayed because of the transitional problems from the old Actuarial firm to the new firm that we previously discussed." With further comments, Manager Smith stated, "We will be coming back to this Commission in September with an Agenda Item to accept the current Actuarial Report and to appropriate about a half a million dollars ($500,000.00) from Reserves to fund that Liability." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 9 OF 15 Discussion. Mayor Bush then asked the City Commission, "In agreement ?" There were no objections voiced. Manager Smith summarized, "I wanted you to understand that this has an impact on our Reserves and we know that Reserves for utilization for Economic Development purposes is important; so, as you entertain your Capital, I just want to in fairness let you know that your number is half a million dollars ($500,000.00) lower than we thought it would be; but the good news is it is a million nine ($1,9000,000.00) higher or somewhere between a million two ($1,2000,000.00) and a million nine ($1,9000,000.00) higher than we thought it would be." Continuing on with Departmental Requests, Manager Smith referenced page 20 and explained that "Kelly (Balagia, Budget Analyst, Finance and Administrative Services) has provided you with an updated list — the only differences in your updated list from the list in your Budget Book is some Capital and Finance; however, that is funded by the Water and Sewer Utility Fund, not the General Fund and a computer replacement in Information Services. But, I just wanted to point out that is the difference between what is in your Budget Book but I would ask that you use the revised list." Information Services Department: Ms. Joanne Dalka, Director, Information Services Department spoke of their Capital Expenses. The "PD Redundant Network Connection" to Seminole County was discussed. In reference to the "Commission Access to Internal Network ", Commissioner Bonner asked, "What would be the consequence of delaying that another year ?" Ms. Dalka explained, "The consequence — we would not be able to initiate the shared calendaring, allow employees remote access into the Network, and as well as you all." With further comments, Commission Bonner stated, "I for one am inclined to postpone the ten thousand five hundred dollar ($10,500.00) investment." Commissioner McGinnis added, "I would support it." Ms. Dalka further documented the efficiencies of access to the Internal Network. Discussion. Manager Smith inquired, "How are we going to address whether or not we are going to put these items in the Budget? Maybe if there is an issue that is brought like this; we need to get everyone's input ?" Mayor Bush then asked, "Do you want to keep the ten thousand five hundred dollar ($10,500.00) in there or not ?" Commissioner Krebs replied, "Yes." Commissioner McGinnis said, "Yes." Commissioner Bonner stated, "No." Commissioner Hovey nodded affirmatively. Mayor Bush commented, "The Consensus is `Yes'." Next, Ms. Dalka explained the "GFI Mail Archiver" which could be used for Public Records Requests. Manager Smith added, "This item — will save significant Staff time on Public Records Requests and will also be a Customer Service improvement because we can turn around searches on Public Records more quickly." Mayor Bush asked, "Is everybody okay with that one ?" Commissioner McGinnis commented, "Yes." Commissioner Krebs remarked, "Yes." No objections were voiced. Ms. Dalka spoke of new servers and the critical aspect of the operations of the Network. Discussion. Deputy Mayor Brown and Commissioner Krebs suggested, "Keep it." There were no objections noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP — AUGUST 10, 2010 PAGE 10 OF 15 The KIVA Server was referenced next by Ms. Dalka. No objections were voiced. "Laptops" and "Desktop Computers" were discussed next. Discussion followed on the differences between business grade and home computers. Tape 2 /Side A Commissioner Bonner referenced Consent Agenda Item "204" from the August 9, 2010 City Commission Regular Meeting which included some computer items that were being auctioned, and suggested that the monies earned from the Auction be used as the Budget for new Computers. Discussion. The capabilities of the "Vo1P Communications" system was then explained by Ms. Dalka. Commissioner Krebs stated, "I totally support the system that you are talking about but I am just not sure this is the year to do it." Commissioner Krebs then asked we could hold this off until next year. Ms. Dalka commented on the City not being prepared if our current system goes down. Discussion followed on purchasing individual components; and that we check into leasing this system or lease voice mail systems. Ms. Dalka added, "Those are all services that we want to look at." Commissioner Bonner suggested, "I certainly would highly, highly encourage that you look at some `Voice Over IP' (Internet Protocol) vendors that are out there. I would imagine there is quite a healthy list and a lot of stuff that you could get that maybe we don't need to have a switch in house any more for telephone." Deputy Mayor Brown remarked, "I would like to defer this amount of money. It is coming out of Reserves any way. Knowing that we may have to get to that point, it is easy to come back in this case with a — Supplemental Appropriation out of Reserves to do this. I would really like to wait until after we have the full investigation done of lease versus buy and what components, and maybe it is a hybrid of the two (2)." Manager Smith then said to Ms. Dalka: "Can we pull this one off and come back to the Commission during the year with the opportunity to visit this with some lease options, some better cost numbers; maybe we even RFP (Request For Proposal) it." Ms. Dalka responded, "We can do that." With further comments, Manager Smith added, "Let me recommend that we pull this off then come back to you at a future date during the year with a full conversation about lease options, other options, and if you Approve it that time, we'll have the appropriate funding source to go with it. I do believe that it is an important thing for us to do." Manager Smith then noted, "But it's also an incredible opportunity to do some great customer service things and it goes back to my whole point about trying to get into the twenty -first (21S century." Commissioner Krebs remarked, "We are not saying no — I agree we need it. I absolutely agree; and let us just look at all of the choices we have." Mayor Bush summarized, "Commissioners, everything on the list is an okay, with the exception of this one ?" Commissioner McGinnis said, "Yes." Deputy Mayor Brown commented, "And we understand that will come back as a Supplemental..." Manager Smith added, "...It will come back after more research and recommendation..." Mayor Bush added, "...I think looking into the leasing..." Commissioner Krebs remarked, "...Wouldn't you rather say to your citizens, `Yes, we looked at everything first. We considered it all. And this is what we had to do." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 11 OF 15 Manager Smith "Again, we would have not pulled the trigger on this purchase without that full vetting, however I agree with Commission Bonner, why don't we just do it all at one time. We can look at all in totality. So, with the Commission's blessing we will do that." Mayor Bush said, "Okay." Deputy Mayor Brown added, "Thank you Joanne (Dalka)." Commissioner Krebs said, "Good job Joanne (Dalka)" Finance And Administrative Services Department: Ms. Balagia began this discussion and suggested that regarding the computer item, "After the conversation that just transpired, I'm thinking there might be one (1) of the computers that we could possibly shuffle to somebody else." Next, Ms. Balagia explained, the "Canon CR -180" item and related hardware and software issues. Ms. Balagia then noted, "We still have a little bit more information we'd like to try to find, if we can find any local service provider that could come here and give us a - quick turnaround time for a repair. This is in the event that so far we have not been able to find that service. So, this is on this list in the event that that is still the case." The "Versaprobe" handhelds were then discussed. Mr. Joe Alcala, MCSE, CISSP, IT Coordinator /Security Administrator explained "Utility Billing — CIS Migration ". Commissioner Bonner inquired, "Is there money in the Budget to allow our citizens to pay their bill online next year ?" Mr. Alcala replied, "We are working on that currently, right now." Commissioner Bonner remarked, "Is that going to happen in this Budget Year ?" Further, Mr. Alcala explained, "That is our goal to have it done before 10 /1 to be able to accept credit cards both at the counter and via the Website." Further discussion. Commissioner Bonner commented, "I just want to make sure that there is not something missing on the asset list to allow our customers to transact business with our City, the way they wish to - just like in the real world." Mr. Shawn Boyle, Director, Finance and Administrative Services Department said, "I think, in my opinion, I think we've got it covered. I think we're heading down that path and we'll get there very quickly and I think we've got it covered with what we've budgeted already." Handhelds were further addressed and Commissioner Bonner asked how old the handhelds were. Ms. Balagia said she could find out. Commissioner Bonner inquired, "If we have four (4) we need four (4). Joanne (Dalka) works real hard on replacing the obsolete equipment and so on and so forth. I was just wondering about that rotational cycle or if all four (4) of them went bad at the same time and we need four (4) new ones." Commissioner Bonner then asked what is done with the non - working equipment and asked if four (4) brand new handhelds were needed. Further discussion ensued. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP — AUGUST 10, 2010 PAGE 12 OF 15 Police Department: Chief of Police Kevin Brunelle, Police Department addressed a "Camera system" for investigative services. Finance And Administrative Services Department: Mayor Bush stated, "I didn't ask the Commission, on the Finance requests if there was Consensus that those were all Approved ?" Deputy Mayor Brown said, "Yes." Commissioner McGinnis and Commissioner Krebs both stated, "Yes. ". Manager Smith mentioned, "Just to remind everyone that the majority is not paid out of Reserves; just the "Laptop" and one (1) "Desktop (Computer)" out of Reserves. The balance would coming out of Water and Sewer." Manager Smith left the Commission Chambers at 9:07 p.m. Police Department: "Portable radios ", and a "Video Camera System" were discussed next. Manager Smith returned to the Commission Chambers at 9:11 p.m. Chief Brunelle then spoke about the need for Replacement Patrol Vehicles and a replacement program. Further comments. "Digital Camera w /[ith] lens kits" and a "Replacement motorcycle" were addressed next. Tape 2 /Side B Discussion followed on Red Light Camera money. Manager Smith explained, "The Red Light money right now is discretionary General Fund money. I would like to segregate that funding out for specific utilization to re- enhance Law Enforcement. I just quite frankly because of the challenges we've had with Budget, I'm just not able to do that. But that is my long term goal because that was established as we came in." Mayor Bush asked for "Consensus on their request ?" Deputy Mayor Brown and Commissioner Bonner commented, "Yes." Commissioner Hovey nodded in agreement. No objections were voiced. Parks and Recreation Department: Mr. Pula began the discussion addressing their requested "Dell Optiplex 780 Activenet Computer ". Next, a "Toro Workman" was discussed. Commissioner Bonner asked if a used one could be considered. Mr. Pula explained, "With something like this, we really felt like that a new one would be a better investment of our money." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 13 OF 15 The "Front Entrance Sign — Central Winds (Park)" was referenced next. Discussion followed on signage, an electronic sign, and possibly sharing signage with the proposed Charter School. Next, a "WAM Zero Turn 72" Cut Mower" was addressed. Lawn care was mentioned next, to which Commissioner Bonner asked, "Should we look at partially outsourcing some of the services or, do we really need to do both, the refined work as well as the rugged work ?" Mr. Pula explained, "We have looked at it, but we haven't been able to see that it would be totally cost effective at this point. They are getting closer. But, because of the amount of times we need to mow it, because those are practice fields and those practice fields are actually being used partially for game fields in the Amphitheatre area, because of the Events that we have out there, like the Scottish Highland Games and the 4 of July, we require a lot more mowing, a lot more manicuring, a lot more spraying that we find that we can do in house." Again referencing the "WAM Zero Turn 72" Cut Mower ", Mr. Pula clarified, "This mower is not the twenty thousand dollar ($20,000.00) mower; it's the nine thousand dollar ($9,000.00) mower." Commissioner Bonner noted, "Maybe I have a typo on my sheet — "WAM Zero Turn 72" Cut Mower ", twenty grand ($20,000.00) ?" Mr. Pula explained, "That number is not correct. I'm sorry. That's a nine thousand dollar ($9,000.00) mower." Commissioner Bonner noted, "So, we need a twenty thousand dollar ($20,0000.00) cart ( "Toro Workman "), and a nine thousand dollar ($9,000.00) mower." Mr. Pula added, "Those numbers have been reversed." With additional comments, Commissioner Bonner asked Mr. Pula, "There are not in your view, portions of Central Winds Park which could be outsourced for the maintenance ?" Mr. Pula remarked, "Not at the present time." The "Trotwood Tennis Courts" were addressed next. Commissioner Bonner asked Mr. Pula, "Have you talked with any of the local Homeowner's Associations as to whether or not — the Tuscawilla Homeowner's Association, as to whether or not they want to chip in with the upgrade of the Courts ?" Mr. Pula responded, "Not on this particular item." Mr. Pula then spoke on the suggested "Bleacher Shade Structures ", to which Mr. Pula suggested, "To do all four (4) fields which have two (2) sets of bleachers on each field, for a total of eight (8) sets of bleachers, you're looking at a cost of a hundred thousand dollars ($100,000.00) to put these in and provide them for all four (4) fields - I would at least like to recommend at this time, if the Commission doesn't wish to do that, at least look at a phasing of this to put in one (1) field at a time, while we continue to maybe to do one (1) every year, or try to do a couple of them. The field that gets the most use there is what we call Field number three (3)." Additionally, Mr. Pula stated, "The Leagues have indicated they're supportive of this. They're willing to try to allocate some of the monies based on their Contract with us to try to give us up to three thousand dollars ($3,000.00) a year toward this. They felt like they could afford that toward helping us with this cost. But, it's something that needs to occur at Central Winds Park." Mr. Pula added, "This could be funded yes, out of Impact Fees..." Mayor Bush then asked, "...On this chart you have given us ?" Mr. Pula continued, "It is just mentioned that if Impact Fees, if they come in and were available, that it all could be funded by Impact Fees, the way I understand it." With further comments, Mr. Pula then remarked, "Should the funding come in that would be available, I need to remind you, the Impact Fee Fund for Parks and Recreation is still delinquent and still owes Trotwood Park fifty thousand dollars ($50.000.00) at this point." Commissioner Krebs suggested, "What if we did one (1) in each field this year ?" Commissioner Krebs added, "I definitely think we need shade structures." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 14 OF 15 Deputy Mayor Brown then asked about Grants. Commissioner Bonner stated, "If the new Amphitheatre proves to be a revenue positive source for the City, are there any plans as far as the use of that money? Could that money be set aside to fund Parks and Recreation's improvements of this nature ?" Manager Smith responded by saying, "At your discretion, you can certainly do that, if this body desires." With further comments, Commissioner McGinnis said, "I don't think we should wait." Further, Commissioner McGinnis added, "I think we need to move forward with it. I am sure there will be a funding source later through the Amphitheatre, and that will be great. But in the meantime, I would like to have us Approve one (1), moving towards a series of all four (4)." The City Commission and Staff then discussed when the Amphitheatre might come on line next; the Trail swap issue; and Permit Fees related to Sonesta Pointe. Commissioner Krebs then stated, "So, if we move forward on this, but we can't just say, or can we, `Yes, go ahead, but only if there is Impact. We want to be paid out of Impact'." Manager Smith responded, "You can if you wish." Commissioner Krebs commented, "We can. Why wouldn't we do that ?" Manager Smith added, "I would recommend you do that." Commissioner Krebs remarked next, "I think we should." Manager Smith then said, "If you are in the mindset to Approve these items, that would be my recommendation." Mayor Bush asked the City Commission, "What are we going to do about the shade structures then? Approve them contingent upon the Impact Fees ?" Commissioner Krebs commented, "Yes - I think so. Why not ?" Commissioner McGinnis and Deputy Mayor Brown stated, "Yes." No objections were voiced. The "Civic Center Aesthetic Renovation" was discussed next. With further comments on the merits of such a project, Mayor Bush pointed out, "This is also one of those Park Impact Fees..." Manager Smith noted, "...The money is obviously a concern. But I also have a concern that we have an asset that's not working for us." Commissioner Krebs stated, "That is true." Commissioner McGinnis remarked, "Absolutely support it." Commissioner Bonner commented, "Agreed." There were no objections noted. On the "Outdoor Adult Exercise Course" item, Commissioner Krebs mentioned that this could also be used by physically challenged children or adults. With further discussion, Commissioner Bonner inquired if the outdoor equipment "Would fall under Impact Fees? It is just not listed that way. It does seem to be Capital and it does seem to be new." Manager Smith explained, "We would apply the test and if it is — I don't know off the top of my head, I would have to look into that one." The proposed "Camera Security System" was then addressed. Deputy Mayor Brown stated, "I support it." Commissioner Bonner added, "Absolutely." Commissioner McGinnis and Commissioner Krebs remarked, "Okay Y• Mayor Bush commented, "So everything there is okay with the three (3) items there that are Impact Fee contingent." Deputy Mayor Brown and Commissioner McGinnis said, "Yes." Commissioner Krebs remarked "Right." Manager Smith noted, "We will ascertain the eligibility of the outdoor exercise equipment for Grants and/or Impact Fee Funding." Commissioner Krebs stated, "Okay, correct." Manager Smith noted, "And again, that would have to come back to you anyway." Commissioner McGinnis commented, "Yes." Commissioner Krebs added, "Okay." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - AUGUST 10, 2010 PAGE 15 OF 15 In other City business, Mayor Bush advised the City Commission about an interview he recently had related to Red Light Cameras. Next, Mayor Bush noted, "I talked to Dan Holsenbeck today just briefly about the SEMATECH situation and I asked if citizens could assist with this effort." Mayor Bush then noted that Mr. Holsenbeck suggested, "Probably it would not be until October or later that something would happen a little more concrete on this and that might be the time and he will let us know if he thinks this is something we should do." Manager Smith thanked the Commission for their support and hoped the process was to their liking. Mayor Bush added, "This was a great presentation!" Members of the City Commission noted their agreement and applauded. City Clerk Andrea Lorenzo - Luaces asked the City Commission, "Do you all need a Workshop tomorrow night ?" Mayor Bush recommended, "No Workshop tomorrow night; cancel that one." Commissioner Krebs agreed and stated, "No." No objections were noted. ADJOURNMENT Mayor Bush adjourned the Workshop at 10:04 p.m. RESPECTFULLY SUBMI11 ED: r I A P r41 LUACES, MMC CI CLERK APPROVED: 11111 4_2 MA` 9R JOHN F. BUSH ^� NOTE: These Minutes were approved at the September 13, 2010 City Commission Regular Meeting.