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HomeMy WebLinkAbout2010 07 26 Consent 203 Neighborhood Street Sign and Light Improvement Agreement with Mt. Greenwood Community Association, Inc. COMMISSION AGENDA CONSENT X INFORMATIONAL ITEM 203 PUBLIC HEARING REGULA July 26, 2010 MGR / DEPT 0 / _, Meeting Authorization REQUEST: The Community Development Department, Urban Beautification Division, is requesting authorization for a revision to the existing Neighborhood Street Sign and Light Improvement Agreement with Mt. Greenwood Community Association, Inc., to include twenty -four (24) additional street lights located along Dolphin Road. SYNOPSIS: This agenda item is needed for the City Commission to approve the addition of twenty -four (24) street lights to the existing Neighborhood Street Sign and Light Improvement Agreement (NSSLIA) with Mt. Greenwood Community Association, Inc. (MGCA), which was previously approved on October 26, 2009 as part of Commission Item 201. The proposed revision will be at no additional cost to the City. CONSIDERATIONS: On October 26, 2009, the City Commission approved Agenda Item 201, authorizing the City to enter into a NSSLIA with MGCA for the upgrading of four (4) street lights located along Dolphin Road within the Mt. Greenwood Subdivision. The new decorative street lights would replace existing concrete and cobra street lights that were installed as part of the original development. On July 1, 2010, MGCA sent a letter to the City requesting that twenty -four (24) additional lights be upgraded, which would bring the total number of decorative street lights under their NSSLIA to twenty -eight (28). The additional street lights are being requested by the MGCA Board of Directors for enhanced safety and beautification for the entire length of Dolphin Road within the Mt. Greenwood Subdivision. FISCAL IMPACT: Funding for this project will be provided by Mt. Greenwood Community Association, Inc., and its members, with no additional cost to the City. The twenty -four (24) upgraded street lights will be direct replacements for existing street lights within the City's inventory. COMMUNICATION EFFORTS: The MGCA Board of Directors has requested that a revision of the NSSLIA be endorsed by city staff and presented to the Commission for approval. This Agenda Item has been distributed to the Mayor and City Commission, City Manager, City Attorney, and Department Directors; placed in press packets; placed in the lobby binder; and is available on the City's Website, LaserFiche, and the City's Server. RECOMMENDATION: The Community Development Department, Urban Beautification Division, recommends a revision to the existing NSSLIA for MGCA, which was approved by the City Commission on October 26, 2009 (Agenda Item 201), to include twenty -four (24) additional upgraded street lights, making a new total of twenty -eight (28) decorative street lights in their program. It is also recommended that the City Commission authorize the City Manager and the City Attorney to prepare and execute any and all applicable documents related to this agenda item. ATTACHMENTS: A. Street Light Upgrade Request Letter Dated 07/01/10 B. Progress Energy Work Request #3463761 (3 pages) 2 Mt. Greenwood Community Association, inc P.O. Box 677307, Orlando, Florida 32867 -7307 Telephone: 407 -681 -0394 FAX: 407 - 681 -0395 July 1,2010 Mr. Steve Richart City of Winter Springs Florida 1126 East State Road 434 Winter Springs, FL 32708 Re: WR# 3463761 STREET LIGHT UPGRADES Dear Mr. Steve Richart: The Board of Directors of Mt. Greenwood Community Association voted.to upgrade twenty -four (24) street lights in the community similar to the four done in 2009 on Dolphin Road. We understand that there will be costs involved in replacing the old style poles as well as recurring monthly costs for the upgrade. Enclosed please find the upfront cost of $18,364.64 for this project. If you have any questions or require additional information please contact myself or Ray Spangler, HOA President. Looking forward to working with you on this. Thanks for your time in this matter. On behalf of the Board, 1 Joe Frasca Community Ass cation anager Preferred Comtuunity Management, Inc. X Prowess Energy Lighting Proposal WR 3463761 PE Contact: Cecil Roberts, Jr. Phone: 407- 359 -4435 May 26, 2010 Project Details Scope of Request Customer: Mt. Greenwood Comm. Assoc. Remove 24 - existing 35' concrete poles with cobra fixtures and replace with 24 - 30' concrete promenade poles with ctermont fixtures. Site: Dolphin Road, Wi nter Springs Contact: Steven Richert Phone: 407 - 3275976 EXISTING INVENTORY Per Unit Sub -Total Quantity Product Description Fixtures and Poles Rental Maint. Fuel & Energy Unit Total 24 100W HPS ROADWAY Q118, 0116$ 86.22 $1.72 $3.02 810.96 8263.04 24 30/35' CONCRETE PLBC301 / 351 $5.05 $0.00 $0.00 $5.05 $121.20 ' $0.00 $0.00 $0.00 $0.00 $0.00 80.00 $0.00 $0.00 Rental, Maintenance, F &E Totals: $270.48 $41.28 872.48 Existing Estimated Monthly Rental 8384.24 PROPOSED INVENTORY Per unit Sub -Total Quantity Product Description Fixtures and Poles Rental Maint. Fuel & Energy Unit Total 24 100W HPS CLERMONT BLK Q113 820.66 $1.72 $3.53 825.90 8621.60 24 30' PROMENADE PLBC3013 t BBL $18.70 $0.00 $0.00 $18.70 $448.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Rental, Maintenance, F &E Totals: $944.40 $41.28 $84.72 . Project Proposed Estimated Monthly Rental 81,070.40 Summary 1' Deposit 82,141.00 Estimates valid for 30 days and subject to change. Totals 4. CIAC 818,364.64 Estimated Monthly Rentals excludes applicable taxes, franchise fees and any customer charges. t Deposit - DO NOT pay the deposit until you receive your bill. The deposit amount equals approximately two months of the monthly rental and will be billed to you separately on your Progress Energy bill. + CIAC - Contribution of Aid In Construction is due BEFORE the Work Request can be released to construction and is detailed on the enclosed invoice if applicable. In order for us to proceed with the above proposed lighting design It Is necessary that all enclosed documents have an authorized signature and are returned in the enclosed envelope alone with the CIAC payment made out to Progress Energy Florida. Inc . The CIAC charge is subject to change alter30 days or in the event you request or cause any changes to this proposal Progress Energy will call for locate of ea public facilities. Any customer owned utilites would need to be located and marked at your expense. if any or all of these lighting facilities will eventually be submitted to a govemmental agency for inclusion into a MSTU or MSBU special assessment program, please verify that these facilities meet the requirements within that jurisdiction. Should the agency not accept these facilities into their program, the entity who signs the Lighting Service Contract will remain responsible for payment. Thank you for your lighting request. We look forward to working with you on this project. Authorized Signature Date (Please sign and date to approve this proposal and return in the enclosed envelope) Progress Energy SECTION NO. VII Wit Ai 3cl (13 (o 1 THIRD REVISED SHEET NO. 7.113 CANCELS SECOND REVISED SHEET NO. 7.113 Page 4 of 4 19. The obligation to fumish or purchase service shall be excused at any time that either party is prevented from complying with this Contract by strikes, lockouts, fires, riots, acts of God, the public enemy, governmental or court actions, lightning, hurricanes, storms, floods, inclement weather that necessitates extraordinary measures and expense to construct facilities and/or maintain operations, or by any other cause or causes not under the control of the party thus prevented from compliance, and the Company shall not have the obligation to furnish service if it is prevented from complying with this Contract by reason of any partial, temporary or entire shut -down of service which, in the sole opinion of the Company, is reasonably necessary for the purpose of repairing or making more efficient all or any part of its generating, transmission, distribution or other electrical equipment. 20. In no event shall the Company, its parent corporation, affiliate corporations, officers, directors, employees, agents, and contractors or subcontractors be liable to the Customer, its employees, agents or representatives, for any incidental, indirect, special, consequential, exemplary, punitive or multiple damages resulting from any claim or cause of action, whether brought in contract, tort (including, but not limited to, negligence or strict liability), or any other legal theory. IN WITNESS WHEREOF, the parties hereby caused this Contract to be executed in triplicate by their duly authorized representatives to be effective as of the day and year first written above. Charges and Terms Accepted: PROGRESS ENERGY FLORIDA, INC. Customer (Print or type name of Organization) By: By: bdD (Signature) (SI n ature) CECIL ROBERTS, JR (Print or type name) (Print or type name) Title: Title:DISTRIBUTION DESIGN SPECIALIST ISSUED BY: Javier J. Portuondo, Manager, Regulatory Services - Florida LS - EFFECTIVE: January 1, 2006 Progress Energy INVOICE WR: 340;$?G 1 W ork Authorization J Job Order Billing Address information Customer Representatives Name CITY OF WINTER SPRINGS STEVEN RICHART Address City State Zip 1126 E SR 434 WINTER SPRINGS 32708 SeNikkikddiliAlifiitiiiatiOiMMI Customer Representatives Name CITY OF WINTER SPRINGS STEVEN RICHART Address City State Zip DOLPHIN RD WINTER SPRINGS 32708 • Work Description COST IN AID OF CONSTRUCTION TO REMOVE 24 CONCRETE POLES /COBRA FIXTURES AND INSTALL 24 CONCRETE PROMENADE POLES /CLERMONT FIXTURES ON DOLPHIN DR., WINTER SPRINGS PER CUSTOMER'S REQUEST. • Specific Cost $18,364.64 Billing Method Terms of Payment Contract Price $ 18,364.64 OCost flCost plus 15% © In Advance 0On or before 20 days after DOther Completion of project Explain below Other Terms of Payment Own hip of completed project Date Payment Received Progress Energy OCustomer AGREEMENT . The Customer Is responsible for the cost, repair or replacement of (1) sod, trees, shrubbery or other plants damaged in the normal course of performing or gaining access to the above work, and (2) damage to non - Progress Energy underground wires, conduit, pipes or other utility facilities that have NOT been staked or located by owner of the facilities. Contract price and terms of payment become invalid If the signed agreement is not received by Progress Energy on or before .... 30 DAYS. The undersigned hereby authorizes and employs Progress Energy to perform the above job and to furnish labor, necessary facilities or equipment and ' or materials for the above job and agrees to pay in accordance with the terms of payment as noted above. Signature of Above Customer or Representative • Date X Name (Please print or type) Authorizing Supervisor Date d •fed =2. /q/ 0 *,Z.45 l . 6 '..- 4 11 e —/t d_cchr_pflnt wr fin quote