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HomeMy WebLinkAboutOak Forest Homeowners Association ift", , .. .. ; '. c '4;.; ", i t. , 't': :-;i'.~, 't.~ " ...... , .' ~ ...~~. ,.::1 ... ~ . ..... ~ . . ,. ,....- .:~' . .:;,"'~'\ . "" ~." :..... .' ;<<.....' "-v': ~ ........4.. 0# ~~ [Jud /21..'1- L ~ ~ I / J..It ff D. W. McKinnon, Director Dlvialon of Corporations 9041487.8000 FLDRI~ DElNUMENT OFSTATE George Arestone Seciaayd StIlte Mr.. Nettie Sims, Chief Bureau of Corporate Records 904/487.8900 July 1, 1986 OAK FOREST HOMEOWNERS ASSOCIATION, INC. OF WINTER SPRINGS IMICHOKECHERRYD& WINTER SPRINGS, FL 32708 SUBJECT: OAK FOREST HOMEOWNERS ASSOCIATION, INC. OF WINTER SPRINGS Document #: N02795 In compliance with the request on your 1986 Annual Report, the certificate of status for the subject corporation is enclosed. Should you have any questions regarding this matter, please telephone (~04) 487-6053, the Certificati~n Section. " , """-. Sincerely, /p~f~ D.W. McKinnon, Director Division of Corporations DWM:sp CR2E039 Division of Corporations . P. O. Box 6327 . Tallahassee, Florida 32314 --_._._.,.." '-'_",... ._'''..,._____,.._.,_._._.'..~.~._ ,..".v..~_ R . tt 0 I, i I ~ta . ~": ~--". orlba I B ~ ~ ~ ~ ~ ~ Itpartmtnt of @ltatt ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ lcertify from the records of this office that OAK FOREST ~ ~ ~ B HOMEOWNERS ASSOCIATION, INC. OF WINTER ~ ~ SPRINGS is a corporation organized under the laws of the State of ~~I) ~ ~C ~ Florida, filed on April 27, 1984. ~ ~ ~ ~UI) ~lP ~n~ ~\' ,u The document number of this corporation is N02795. ,,1.I ., ~ ~ I .~ ~ I further certify that said corporation has paid all fees due this office ~ BUI) ~UI) ~nC through December 31, 1986, and its status is active. ~ C ~ ~ ~na ~'UI) ~~UI) ~C ~C ~na ~na BUI) ~~UI) ~C ~C ~n~ ~na ~ ~ ~ ~ ~ c!Piben unber mp "'anb anb t"'r ~ ~ ~ ~ ~ ~ c!Prrat ~eal of tbr ~tatr of .:Jf1oriba, ~ ~ at 'ataUabassrr, tbr <!Capital, tbis tbr ~ B~UI) ~'UI) ?n~' 1st bap of July, 1986. ~ C J ,u ~na ~ ~ ~ ~ ~ ~ ~ ~ B ~ B R ~rorgr jftrrstonr ~ CR2E022 (10-85) ~r(rrtarp of ~tatr mi aRH"~HHH~~~~~HHH~HH.HR -N -0 ~ OAK FOREST HOMEOWNER'S ASSOCIATION. INC. BYLAWS Table of Contents Article I - Objectives and Activities Section 1. Sec tion 2. Section 3. Name. Objectives. Activities. Article II - Membership. Article III - Voting . Sec tion 1. Sec tion 2. Voting rights . Voting actions. Article IV - Meetings. Section 1. Meetings of members . Section 2. Meetings of the Board of Directors. Section 3. Meetings of committees. Section 4. Quorums for legally constituted meetings. Section 5. Meeting procedures. Article V - Association Government Section 1. Section 2. Section 3. Board of Directors. Officers. Commit tees. Article VII - Dues . Article VI - Nominations Article VIII Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Financial Administration. Deposit of funds. Fiscal year Budgets . Accounting. Reporting Audit . . . Article IX - Amendments. \. ,..f<, 1 1 1 1 1 1 1 2 2 2 2 3 3 3 3 3 . 3 4 . 4 5 5 5 5 5 5 5 . 6 6 o o OAK FOREST HOMEOWNER'S ASSOCIATION. INC. BYLAWS ARTICLE 1 - OBJECTIVES AND ACTIVIES Section 1. Name: The name of this corporation shall be Oak Forest Homeowner's Association, Inc., of Winter Springs. hereinafter referred to as the Association. Section 2. Objectives: The objectives of the Association. are to encourage. create and maintain community spirit and interest and to promote civic affairs and improvements for the residents and property owners within the area referred to as Oak Forest and any additions thereto as may be brought within the jurisdiction of this Association. Section 3. Activities: In order to further its objectives, the Association shall: a. Hold general meetings and other group discussions. b. Maintain liaison with other homeowner's associations. c. Maintain liaison with the local school board and educational institutions, and local government bodies for the protection of the membership's interest. spirit. d. Sponsor periodically social activities so as to promote community e. Carry out such other projects as the membership may from time to time approve. ARTICLE II - MEMBERSHIP Each family residing within Oak Forest shall be eligible for one membership in this Association. Family residence is the key test for membership. Another requirement for membership is the payment of such membership fees as shall be prescribed qy the Association. For the purpose of these bylaws. the term "family" shall be defined as all of the people living in the same house or household. ARTICLE III - VOTING Section 1. Voting Rights: Each membership shall be entitled to one vote. Prior to the time of any meeting at which a vote is to be taken, each membership shall file the name of the voting member of this Association in order to be entitled to vote at such meeting. unless such membership has filed a general voting authority with the o o Secretary applicable to all votes until rescinded. Memberships may be voted in person or by WTitten proxy. Any time there is a questionable vote, a roll call vote shall be taken. Section 2. Voting Actions: 8. In the election of directors, a majority of those voting at a legally constituted meeting shall be used to determine who has been elected. b. In matters pertaining to amending the Articles of Incorporation, adoption of these bylaws or amending these bylaws, a two thirds (2/3rds) vote of the member- ship present in person or by proxy at a legally constituted meeting shall be required for approval of the ~tter. ARTICLE IV - MEETINGS Section 1. Meetings of Members: a. Regularly scheduled meetings shall be held on the first Tuesday of each quarter (JAN, APR, JUL, OCT). (1) If the Tuesday falls on a legal holiday, the Board may reschedule the meeting on any convenient evening falling within seven (7) calendar days following the holiday. (2) The Board may suspend meetings(s), however, notice of suspension of meeting(s) must be given the mebership not later than the regular scheduled meeting immediately preceding the meeting(s) to be suspended. b. Special meetings may be called by the Board or on petition of the member- ship. The petition must state the purpose of the special meeting and must be signed by at least fifteen (15%) percent of the membership. (1) Written notice of special meetings giving date, time, place, and purpose must be given the membership not less than 10 calendar days prior to the date of the special meeting. c. All membership meetings shall be held within the Winter Springs area in a location readily accessible to the members. Section 2. Meetings of the Board of Directors: a. The Board shall hold meetings prior to the regula~ membership meeting. If the regular membership meeting for any quarter is suspended, the Board meeting for that quarter may also be suspended. b. Special meetings may be called by the President or on petition of three Board members. Notice of such special meeting, setting forth the date, time, place, and purpose must be given each Board member in advance of said special meeting. c. All Board meetings must be held within the Winter Springs area in a location readily accessible to the Board members. 2 'f~ ~ o o Section 3. ~eetings of Committees: Committee.nd sub-committee meetings may be held on an as-needed basis at a time and place agreeable to the committee or sub-committee members. Section 4. Quorums for Legally Constituted Meetings: a. Ten (10) percent of the membership shall constitute a quorum for the transaction of business at any membership meeting. b. A majority of the membership of the Board shall constitute a quorum for the transaction of business at any Board meeting. c. The committee chairman and one other committee member (if the committee is composed of more than three members) shall constitute a quorum for the trans- action of business at any committee meeting. Section 5. Meeting Procedure: The latest edition of Robert's RULES OF ORDERS, revised shall be the final authority on all questions of procedure and parliamentary law. ARTICLE V - ASSOCIATION GOVERNMENT Section 1. Board of Directors: ^ The affairs and property of this Association shall be managed and governed by a Board of Directors, referred to elsewhere in these bylaws as the Board, composed of not less than three (3) nor more than nine (9) members of the Association. In addition, the immediate past President shall be a member of the Board in an advisory status without voting privileges. Directors shall be elected at the October meeting to take office 01 January and serve for one year. In the event of a vacancy, the unexpired term of said vacancy shall be filled at the next regularly scheduled meeting of the Association by nominations from the floor and an affirmative vote of a majority of the members present. All directors must be members of the Association. Directors may be removed from the Board only by majority vote of the member- ship at a regular or special meeting. The remaining Directors must recommend removal in writing to the membership at least 15 days prior to the meeting at which the vote is to be taken. Lack of interest as evidenced by failure to attend three (3) consecutive Board meetings without prior submission of an excuse to the President and validated by the Board shall be considered sufficient grounds for removal. Section 2. Officers: All officers shall be elected by the Board at a special meeting of the Directors to be held between the election of the Board (October membership meeting) and their taking office (01 January). All officers must be members of the Board. Officers to be elected and their duties are as follows: a. The President shall: (1) preside at all meetings of the Association and the Board; (2) appoint chairmen of standing committees and appoint special committees; and (3) be ex-officio a member of all standing committees. 3 o o b. The Vice President shall assume the office of the President when necessary and shall assist the President in the duties of that office. c. The Secretary shall be custodian of all non-financial records of the Association and record minutes of all ~etings; shall be able to produce a copy of the Articles of Incorporation. Bylaws. and Standing Rules at all times; shall notify the Board members of all meetings; shall handle all correspondence of the Association and shall assist the President with correspondence. d. The Treasurer shall receive all funds belonging to the Association and shall keep an account of all dues. receipts. and expenditures; shall report the state of the treasury at each meeting; shall keep a register of the members. addresses. and telephone numbers; and shall provide the Secretary with a proper list of members on request. In the event of a vacancy in the office of President. the Vice President shall becom~ President. All other vacancies shall be filled by a duly elected member of the Association as determined by a majority vote of the Board at their next regular meeting. Officers may be removed from office on the basis of a 2/3rds vote of the Board. Lack of interest as evidenced by failure to attend three (3) consecutive Board meetings without having submittE:d an excuse to the President and validated by a majority of the Board shall be considered sufficient grounds for removal. The office of Treasurer shall not be combined with an other office of this Association and no one person shall hold the office of President and Secretary simultaneously. Section 3. Committees: The President shall be authorized to appoint such committees as may be required for the efficient functioning of the Association. The appointment authority in this section does not supersede any conflicting provisions found elsewhere in these bylaws. Since the purpose of all committees is to advise the President. they shall report to the President except for the Audit Committee. which shall report directly to the general membership. ARTICLE VI - NOMINATIONS A nominating committee appointed by the President from the membership of the Association consisting of the President. one (1) other member of the Board. and three (3) members from the floor not on the Board shall present names of suitable prospective directors to the Association in July along with any and all accepted nominations from the floor at the July membership meeting. All nominations shall be published ten (10) days prior to electiou, including any nominations which may have been submitted in writing to the Secretary, signed by two (2) voting members. and accepted by the nominee. At the October meeting, election shall proceed by written ballot. A majority of those voting at a legally constituted meeting. including absentee ballots. shall constitute an election. New directors shall assume duties 01 January. Consent of all nominees must be secured before names are presented. 4 "...... -.. . ~ .::;t".- .< ~ ~" ~.' -""-~~i.~.r::. p'..~ :'!___:-_~_ : o o ARTICLES VII - DUES a. Tbe annual dues in the Association shall be recommended by the Board and approved by the membership. The initial dues shall be $10.00 (Ten Dollars). b. The annual dues shall be payable 10 January. Members shall become delinquent for non-payment of dues on 3 April, and membership shall then be considered inactive pending payment of dues or final action of the Association. c. All dues and other funds received by the Association shall be considered obligated and are not refundable or transferable. d. A member in good standing is a me~ber who is not delinquent in his dues. ARTICLE VIII - FINANCIAL ADMINISTRATION Section 1. Deposit of Funds: a. All funds received by the Association shall be deposited in a Florida bank in the name of the Association. The Treasurer and two other Board members as designated by the Board are authorized to write drafts withdrawing funds from the Association's accounts; however, such drafts must be signed by any two (2) of the three (3) Board members. b. The Treasurer shall be authorized a $25.00 petty cash fund to be accounted for on an imprest fund basis. c. Funds excess to the Association's immediate needs may be transferred from the checking account to a savings account so that they may earn interest for the Association. d. The Board shall determine which banking institution is to be used. Section 2. Fiscal Year: The Association's fiscal year shall be January 1st through the following December 31st. Section 3. Budgets: All obligations and expenditures shall be in accordance with an annual budget prepared by the Board and ratified by the membership. The operating budget shall be presented to the membership for ratification by the January meeting. Section 4. Accounting: The Treasurer shall maintain the accounting records for all Association activities, including membership rolls. Section 5. Reporting: At each regular meeting of the mebership, the Treasurer shall report on the status of funds for which he/she is responsible. A separate statement of unpaid obligations by budget should be added to the report, where appropriate. 5 . , Section 6. Audits: o o a. The accounts of tbe Aa.ociation ahall be audited annually. ~o officer or Board ~~r aball participate in tbe aelection of the audit committee. the auditors.,or tbe conduct of tbe audit other than ~o participate as members of th~ Association in tbe vote for tbe Audit Committee. b. At tbe October meeting an Audit Committee composed of tbree members from the membership aball be elected based on nominations from the floor. A majority shall lovern the outcome of the election. c. The Audit Committee may. at its option. audit all the Association's accounts itself or engage others to perform this function. In no event may th~ cost to tbe Association exceed $100.00. d. The audit shall cover the Association's fiscal year January 1 through th~ following December 31. The audit report shall be presented to the membership at the next regular meeting following completion of the audit. and a copy of the report shall be filed with the Secretary. e. On change of Treasurer. the President. with the advice and consent of the Board. aball appoint the Audit Committee. The report will be presented to the Board. and a copy will be filed with the Secretary. ARTICLE IX - AMENDMENTS Proposals for the amendment of these bylaws may be made by any of the voting ~m~ers or by a vote of a majority of the Board. Such proposals shall set forth ~!, -~~posed amendment. shall be in writing. and delivered to the President not ~- ~~ forty (40) days prior to the membership meeting at Which such proposal 1~ , The Secretary shall give to each voting member notice setting out the Ji.l.'. '''~'ndment and the time of the meeting at Which such proposal will be voted ...... ,':~: Ruch notice shall be given not less than fifteen (15) days prior to the date F€l for such meeting. An affirmative vote of at least two-thirds (2/3rds) of the mebers present at a legally constituted meeting. in attendance or by proxy. shall be required for passage of the amendment. 6