HomeMy WebLinkAbout2010 07 12 Consent 203 Approve Renewal of Advanced Xerographics Imaging System (AXIS) COMMISSION AGENDA
CONSENT X
INFORMATIONAL
ITEM 203
PUBLIC HEARING
REGULAR
July 12, 2010 MG' /� I /DEPT e63
Meeting /Authorization
REQUEST: City Manager and Finance Department requests Commission to approve renewal of the
Advanced Xerographics Imaging System (AXIS), Inc. for Utility Billing printing
services and to authorize the City Manager and City Attorney to prepare and execute
any and all applicable documents.
SYNOPSIS:
The Purpose of this Agenda item is to request authorization to piggyback off the City of Melbourne, Florida's
contract with AXIS, Inc. for utility bill printing service.
CONSIDERATIONS:
The City of Winter Springs piggybacked off the City of Melbourne's contract with AXIS for the last three
years to outsource the printing of the weekly utility bills. The City of Melbourne has since re -bid this service
and has awarded the new contract to AXIS. It is the desire of the City to piggyback off Melbourne's new
contract — (12 -136 -0 -2007 attachment #2) dated March 12, 2010 (using the rates discussed in amendment to
service agreement #1 dated March 25, 2008 and the City of Winter Springs Utility Notices Client Service
Agreement attachment #3) dated March 30, 2010. This new contract would cover the periods June 28, 2010
through May 31, 2013 with a 30 day termination clause for any reason.
AXIS currently provides billing services with most Cities in Seminole County, City of Cocoa Utilities, City of
Palm Bay Utilities, City of Tamarac Utilities and Sumter Electric Cooperative, Inc.
FISCAL IMPACT:
Funding would be payable from the Utility Billing Division of the Finance Department Contractual Services
line code 1360 -53188 (in the General Fund) at a cost of $.191 per bill printed including a PDF image of each
bill. The General Fund will be reimbursed by the Water and Sewer Utility Fund for 100% of the fees charged.
The contract will be for approximately $30,000 per year, based on our estimated customer base. Funding is
available for this service in the FY2010 and the FY 2011 final Budget document that will be presented in
September 2010 will need to reflect this contract.
COMMUNICATION EFFORTS:
Contract will be signed and mailed to AXIS, Inc.
RECOMMENDATION:
It is recommended that authorization be granted to piggyback off of the City of Melbourne, Florida's Contract
#12 -136 -0 -2007 with Advanced Xerographics Imaging Systems (AXIS), Inc, for utility bill printing services at
a cost of $0.191 per utility bill through May 31,2013 and that the City Manager and City Attorney be
authorized to prepare and execute all required documents.
ATTACHMENTS:
1. City of Melbourne Service Contract 12 -136 -0 -2007
2. Amendment to Service Contract #1
3. AXIS, Inc. Addendum #2
4. Customer Service Agreement
•
City of Melbourne
SERVICE AGREEMENT (12436 - - 2007)
Utility Billing Services
Award Date: Approved by Melbourne City Council on March 25, 2008
THIS Agreement is entered into this 26th day of March, 2008, for the period June 1, 2008
through May 31, 2010, by and between the City of Melbourne, Florida, hereinafter
referred to as the City; and Advanced Xerographics Imaging Systems (AXIS), Inc.;6851
TPC Drive, Orlando, Florida, 32822, hereinafter referred to as the Contractor.
NOW THEREFORE, the Parties do mutually agree that:
l . Scope of Service: Contractor shall furnish all labor, materials, equipment,
facilities, and services to provide CASS certification, laser printing, and mailing
services to the City of Melbourne, in accordance with General Processing
Assumptions, for the prices listed below:
Item Description Unit Unit Cost
A. Non - recurring fees
A -1 Initial development, data programming, Sum $ 0.00
data layout, form design, and envelope design
A -2 Additional customer requested data
programming or set -up charges per /hr $ 75.00
B. Statement Mater als/Processing Charges
B -1 First Page Each $.02200
B -2 Postal Optimization Each $.03903
B -3 Uncoated , 8.5" x 11" Paper Stock with Each $.02322
City logo (24 lb)
B -4 #10 Single Window Mailing Envelope Each $ 02228
with City logo (241b)
B -5 #9 Single Window Remittance Envelope Each $.01948
(24 lb)
Total Materials /Processing Cost Each 5.12601
C. Optional Charges
C -1 Additional pages for inserts Each $.01000
C -2 Variable highlight laser printing Each $.00500
C -3 CD/DVD Archival Each $.01500
2 Performance: Performance under this Agreement shall be in accordance with the
Contractors RFP response, dated January 17, 2008, and General Processing
Assumptions as detailed below:
A. Contractor shall handle the laser printing and mailing of the City's utility
bills. The volume is approximately 57,000 per month.
B. Contractor will receive data for the utility bills from the City four (4)
times per month. The City will supply a monthly schedule one week
prior to the beginning of the first billing cycle of each month. The City
reserves the right to change the billing date and/or the number of billing
cycles, as necessary.
C. Contractor will receive data via ASCII file in zip file format transmitted
via FTP transmission. A record layout will be supplied by the City. All
data will be supplied in separate fields and the City shall compress the file
using compression software.
D. Contractor shall simplex (one side) laser print the data on 1/1 color pre-
printed 8.5" x 11", 24# bond white paper. The paper shall have a
horizontal perforation and shall be "long- grain ". The Contractor shall
provide the paper.
E. Contractor shall fold and insert the utility bill(s) into a #10 white, single
window envelope. The Contractor shall insert a #9 white courtesy reply
envelope (CRE) for utility bills requiring a mailed remittance. Utility bills
that are designed for ACH payments will not require the #9 CRE. Both the
#I0 and #9 envelope will be pre - printed on the front in blue ink and shall
be supplied by the Contractor.
F. Contractor shall set up the Utility Bill form and program to include scan
lines for multiple page matching (intelligent inserting). The City will
provide the matching criteria for the multiple page programming.
G. There may be periodic requests for inserts to be mailed with the utility
bills. The City shall supply the inserts to the Contractor at least one week
prior to the mailing. The City will provide clear instructions with the insert
detailing which print run (cycle) requires the insert. All inserts supplied
must be within the specifications supplied by the Contractor to meet the
machine requirements for automated inserting.
H. Contractor is required to perform special programming on the data that the
City supplies. Some of the programming that is required is:
(1) Process the files for CASS certification (delivery point barcode).
(2) Contractor creation of a "keyline" that will appear above the name
and address block for quality control purposes.
(3) Three (3) of nine (9) barcode for return payment processing (if
applicable).
(4) Special messages to be printed on the notice for each cycle (if
applicable).
Contractor shall supply all printouts to the postal service to document the
postage discounts where applicable (e.g zip distribution reports, CASS
certifications, and pre -sort summary reports).
J. The City will pre -pay one month of estimated postage to the Contractor
prior to the first of each month and Contractor shall provide a postage
report to the City for each billing run.
K. Each job will be sorted and bundled to the lowest qualifying First Class
rate for postal discounts (USPS CASS certified). NCOA and "MOVE
UPDATE" requirements are the responsibility of the City.
L. Contractor will develop operation documents for printing as well as
inserting and mailing; define procedures for quality control; and develop
all the automated controls that will be necessary to accurately process the
data files when they are received by the Contractor.
M. Any "no -mail" notices, accounts with "bad" addresses or unused inserts
will be delivered back to the City at no extra charge.
3. Payment: Blanket purchase orders will be issued by the using departments/
divisions for specific periods of time to cover invoices for contract service
performed for the City of Melbourne. The Contractor shall be paid within forty -
five (45) calendar days after receipt of an itemized invoice from the Contractor
and acceptance of the service/work by the City, less any deductions or
assessments.
4. Renewal of Agreement: The Agreement may be renewed for one (1) additional
Three (3) year period, at the same rate(s), by mutual agreement of both
Parties.
5. Terms and Conditions:
A. Delivery and Acceptance
Receipt of services/supplies shall not constitute acceptance. Final
acceptance and authorization of payment shall be given only after
thorough inspection indicates that the services /supplies delivered meet the
specifications, terms and conditions. Should the services/supplies differ in
any respect from the specifications, payment will be withheld until such
time as the Contractor takes necessary corrective action. If the proposed
corrective action is not acceptable to the City or the Contractor, final
acceptance of the services/supplies may be refused, in which case the City
shall not be liable for payment. Itemized invoices must be submitted for
each bill run to Accounts Payable. The City must approve all invoices
prior to payment.
Time is of the essence in this contract, and failure to deliver as specified
within the time period required shall be considered a default. In the case of
default, the City may procure the services/supplies from other sources and
hold the Contractor responsible for all costs occasioned thereby and may
immediately cancel the agreement.
B. Jon- AnDronriation of Funds
In the event sufficient budget funds are not available for a new fiscal
period, the City shall notify the Contractor of such occurrence and the
contract shall terminate on the last day of the current fiscal period,
without any penalty or expense to the City of any kind whatsoever.
C. Indemnification
As respects acts, errors, or omissions in the performance of professional
service, the Contractor agrees to pay on behalf of and hold harmless,
indemnify, and defend the City of Melbourne, its officers, elected officials
and employees from and against any and all claims, action, loss, demands
defense costs, liability or consequential damages of any kind or nature
(including, but not by way of limitation, attorney's fees, and court costs)
arising out of, or incidental to, the performance of the contract to be
executed or service performed thereunder.
D Assignment
The Contractor, his/her assigns or representative, shall not enter into any
agreements with third parties to delegate any or all of the responsibilities
or rights herein set forth without prior written approval of the City.
E. Independent Contractor
The Contractor shall perform the conditions of this Agreement as an
independent contractor and nothing contained herein shall be construed to
be inconsistent with this relationship of status. Nothing in this Agreement
shall be, in any way, construed to constitute the Contractor or any of his/
her agents or his/her employees as the agent, employee or representative
of the City.
F. Insurance
The Contractor agrees to furnish a certificate of insurance naming the City
of Melbourne as an additional insured with General Liability of
S1,000,000 combined single limit per occurrence for bodily injury,
personal injury, and property damage; Professional Liability with
S 1,000,000 combined single limit per occurrence; Automobile Liability:
{{G GIn M
City of Melbourne
AMENDMENT 2 TO AGREEMENT
Utility Pilling Services
CONTRACT NO. (12.13640.2007
This Amendment to the Agreement for Utility Billing Services is made and entered into
as of March 12, 2010, between the City of Melbourne and Advanced Xerographics
Imaging Systems (AXIS), Inc., 6851 TPC Drive, Orlando, Florida, 32822.
The Agreement, entered into on March 26, 2008, and amended on June 24, 2008, is
hereby amended to renew the agreement for an additional thirty-six (36) month period, at
the same rate(s), by mutual agreement of both parties, through May 31, 2013.
The parties hereto duly execute this Amendment to become effective as of June 1, 2010.
CITY OF MELBOURNE Advanced Xerographics Imaging
900 East Strawbridge Avenue Systems, Inc, (AXIS)
Melbourne, Florida 32901
David N. McCue, Purchasing Manager By: — %/ // <.6%> /., Y)Zo §."%a
(Name /Title %i�C��1' f ?�<
•
K arm !\ 31‘1,1-Lio) ,) ) f
(Signature) (Date) (Signature) (Date)
Distribution:
x k
Department /Division File
Purchasing File
;,�,�.`__�, of iVielbotirrie
.Purchasing .Divisioll
90O 1';, Strawbridge Ave. 0 Melbourne, I J4 2. 5< 2 321
32901 � (321) 9J�3-C�3�0 Fax ��i.. . ) 953-6279
March 12. 2010
Mr. Steve Piatt
Advanced Xerographics imaging Systems, Inc.
6851 TPC Drive
Orlando. Florida 32822-5141
Re: Utility Billing Services Contract
Contract No. (12 -136 -0 -2007)
Dear Mr. Piatt:
The above referenced service agreement expires on May 31, 2010.
Following review of contract performance and in accordance with the contract terms,
City staff desires to renew the service agreement for an additional thirty -six (36) month
period at the sank rates.
A contract amendment has been prepared for your execution. If you are in agreement to
renew this contract through May 31, 2013, please sign, date and return the original
Amendment to the Purchasing Division, City of Melbourne.
We appreciate your continued support in providing service to the City of Melbourne.
Should you have any questions pertaining to the above, please contact me at 321 -608-
**, J.,
Since
•
Ama 81--t4
Gary 1). Barber
Sr. Contract Administrator
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Advanced Xerographics Imaging Systems, Inc.
CITY OF WINTER SPRINGS
UTILITY NOTICES
CLIENT SERVICE AGREEMENT
ADDENDUM #2
MARCH 30, 2010
The CLIENT agrees to the following changes and charges described in the original CLIENT SERVICE
AGREEMENT dated November 23, 2002.
1. All assumptions from the original agreement remain the same except for the following item(s).
2. Amendment to Service Agreement in conjunction with the City of Melbourne Utilities. This applies to
the Contract # 12- 136 -0 -2007 dated March 26, 2008. The initial term is from June 24, 2008 through
May 31, 2013 at the same rate.
3. AXIS will charge rates based on the size of the Client's cycle size. This is the same as current rates.
The PARTIES agree to be bound by the terms and conditions documented in the original Client Service Agreement.
Client:
Advanced Xerographics Imaging Systems, Inc.
(AXIS, Inc.) By: (Company Name)
Lori Foerster, Account Executive Signature
3 — 3 0 — /a
Date Name (Type or Print)
Title
Date
6851 TPC Drive Orlando, Florida 32822-5141V Phone: (407)351.0232 Fax: (407)363.4586
414-0,Odhr e4 -#L1
(3 COPY
Advanced Xerographics Imaging Systems, Inc.
CITY OF WINTER SPRINGS
CUSTOMER SERVICE AGREEMENT
JULY 31, 2007
Advanced Xerographics Imaging Systems, Inc. (AXIS) agrees to supply to CITY OF WINTER SPRINGS
(CLIENT), located at 1126 East S.R. 434, Winter Springs, FL 32708 and CLIENT agrees to purchase from AXIS
the CLIENT'S CASS Certification, Laser Printing and Mailing Services as outlined below. This Agreement will
remain in effect per the specifications of the City of Melbourne piggy -back agreement Amendment 2 to Service
Agreement for Utility Billing Services until May 31, 2008 (Contract No. 02- 024 -0- 2003).
GENERAL PROCESSING ASSUMPTIONS
1. AXIS will handle the laser printing and mailing of the CLIENT'S utility invoices. The volume is
approximately 13,400 multi- page invoices/month and approximately 80 -300 final bills per month.
2. AXIS will receive data for the notices from the CLIENT weekly. CLIENT will supply a schedule thirty
(30) days prior to each month.
3. AXIS will receive data in a format determined mutually by AXIS and CLIENT. (In data format). It is
preferred that if the file is sent via electronic transmission that the CLIENT use "FTP" (File Transfer
Protocol) and that the CLIENT compress the file using compression software.
4. AXIS will simplex (one side) laser print in black ink, the data on 8 Y2 X11, 60# offset or 24# bond white
paper. The paper will be pre- printed 2/1, black or blue ink. The paper will have a horizontal perforation
and will be "long- grain ". AXIS will supply the paper.
5. AXIS will laser print a message that will print on the invoice. This message can be changed by the
CLIENT from one cycle to the next. The required text for the message is required 72 hours prior to the
printing and mailing of the invoices.
6. AXIS will fold and insert the notices into #10, white, single window envelopes along with a #9 white,
window envelope. The #10 and #9 envelopes will be pre - printed on the front in black or blue ink. The
#10 and #9 envelopes will be supplied by AXIS.
7. There may be periodic requests for inserts to be mailed with the invoices. All invoices will receive
the same insert. The CLIENT will supply the inserts to AXIS at least one week prior to the mailing.
CLIENT will have clear instructions with the insert detailing which print run (cycle) requires the
insert. All inserts supplied must be within the specifications supplied by AXIS to meet the machine
requirements for automated inserting.
CITY OF WINTER SPRINGS - UTILITY BILLING
SUBMITTED BY - AXIS INC.
07/31/07
PAGE I
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Advanced Xcrnirupbics Imaitinit System", Inc.
8. AXIS is required to perform special programming on the data that CLIENT supplies. Some of the
programming that is required is:
A.) Process the files for CASS certification. (delivery point barcode)
B.) AXIS will create a "key -line" that will appear above the name and address block for quality control
purposes.
C.) 3 of 9 barcode for return payment processing (if applicable).
D.) Special message to be printed on the invoice for each cycle.
9. AXIS will supply all printouts to the postal service to document the postage discounts where applicable (e.g.
zip distribution reports, CASS certificates, and presort summary reports).
10. AXIS will provide a postage report to the CLIENT for each run.
11. Each job will be sorted and bundled to the lowest qualifying First Class rate for postal discounts (U.S.P.S.
CASS certified). NCOA and "MOVE UPDATE" requirements are the responsibility of the CLIENT.
12. AXIS will develop operation documents for printing as well as inserting and mailing, define procedures for
quality control and develop all the automated controls that will be necessary to accurately process the data
files when they are received by AXIS.
13. Delivery of mail to the postal facility located physically nearest to or directly to the U.S. Postal Service's Mid -
Florida Processing and Distribution Center in Lake Mary Florida or to the Orlando Tradeport postal facility
will be supplied at no additional charge.
14. Any "no- mail" notices, accounts with "bad" addresses or unused inserts will be delivered back to the
CLIENT.
15. Postage will be due one month in advance and a monthly report will be supplied to CLIENT to reflect the
current status.
PRICING
1. Client is responsible for all shipping and delivery charges.
2. All additional inserts (as defined in #7 above) will be processed at 510.00/thousand inserts.
CITY OF WINTER SPRINGS - UTILITY BILLING
SUBMITTED BY - AXIS INC
07/31/07
PAGE 2
Ad.unccd Xcrn*rupkics Inaa{ting Syxlcm,, Inc.
3. Any additional set -up or special programming will be charged at $75.00/hour. This rate will also be charged
each time the message changes on the invoice.
4. There will be a one -time development fee not to exceed $1500.00 for data programming and composition .
5. Until May 31, 2008, the price for the programming/development listed in items 8 A -D, simplex laser printing,
folding, inserting, metering, sorting, and delivery to the Mid- Florida postal facility in Lake Mary Florida or
the Orlando Tradeport postal facility is $0.15580 /notice. The price for the #9 Remittance envelope is
$.02762 /each. This pricing is in agreement with the City of Melbourne Utilities agreement (piggy -back)
dated March 17, 2006 and their Contract No. and Amendment 2 To Service Agreement for Utility Billing
Services (02- 024 -0- 2003). This price does not include postage. AXIS does maintain a minimum shop charge
of $300.00 for this project. This charge is not in addition to the above price. It simply means that if the total
project is less than this amount, AXIS will charge this flat rate to cover fixed costs.
6 Terms are NET 45 upon delivery and acceptance.
SIGNATURES:
CITY OF WINTER SPRINGS AXIS, INC.
By: ` 4✓. , B �r
Qor1 d w me lfl lore
Title: ektAl rnQ,!/l"7L{r Title: Account Manager
Date: t07 Date: July 31, 2007
CITY OF WINTER SPRINGS - UTILITY BILLING
SUBMITTED BY - AXIS INC
07/31 /07
PAGE 3
e
Advancctl XcmOrapJics Imeiini Systems. Inc.
City of Winter Springs — Utility Billing
TERMS & CONDITIONS
July 31, 2007
1. WARRANTY:
AXIS warrants that the services provided herein will result in products that are usable as working records of the CLIENT.
CLIENT agrees that such services shall not relieve it from any obligation to maintain records and/or duplicate copies of source
documents to mitigate against the possibility oldie loss of data resulting from any cause. If any documents furnished by CLIENT are
damaged or lost while in AXLS' possession, AXIS' sole obligation shall be to reprocess the documents for mailing if CLIENT can
provide a duplicate copy. AXIS shall not be liable for the loss of any information on or the damage to any source documents or
magnetic media. No claim will be allowed under this warranty unless the CLIENT promptly notifies AXIS of such claim in writing
within thirty (30) days of such occurrence. The foregoing warranty is exclusive and in lieu of all other warranties whether expressed or
implied.
AXIS ASSUMES NO LIABILITY FOR ANY SPECIAL, INDIRECT, CONSEQUENTIAL, INCIDENTAL OR OTHER
DAMAGES OF ANY TYPE RESULTING FROMAXIS' PERFORMANCE HEREUNDER. THE AFORESAID REMEDY OF
THE CLIENT IS EXCLUSIVE AND THIS PROVISION SHALL APPLY TO ANY AND ALL CLAIMS OR SUITS BROUGHT
AGAINST AXIS BY THE CLIENT. AXIS SHALL NOT BE RESPONSIBLE FOR DELAYS IN PROCESSING OR IN THE
DELIVERY OF THE COMPLETED PRINTING.
2. CHARGES FOR SERVICES:
AXIS may vary the prices set forth in this Agreement to reflect increases in its labor and material costs. All price increases
are effective thirty (30) days alter written notice by AXIS to the CLIENT. Based upon receipt of a favorable credit application,
Invoices are due NET45.
3. TAXES:
All federal, state, county, local or other excise, sales or use taxes will be paid by the CLIENT.
4. CONFIDENTIALITY:
AXIS agrees to exercise caution and discretion in safeguarding CLIENT's information and data which are confidential and are
clearly so designated AXIS shall be liable to CLIENT only in the event of a willful and material disclosure of such information or
data.
5. NON - SOLICITATION AGREEMENT:
Both parties agree that, during their contractual relationship, and for a period of two (2) years from and alter the termination,
fir whatever reason, of this contract, neither shall engage, hire, employ, or solicit any employee from the other party or otherwise
induce or attempt to induce any employee from the other party to leave its employment or alter in any way the other party's relationship
with its employees.
CITY OF WINTER SPRINGS - UTILITY BILLING
SUBMITTED BY - AXIS INC.
07/31/07
PAGE 4
4(:).)
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Advunceal Xerographic* Imaging Sy litema. Inc.
6. BINDING EFFECT:
This Agreement shall be binding upon and inure to the benefit of and be enforceable by the parties to this Agreement, and
their respective successors and assigns. In the event that substantially all of the assets of the CLIENT are sold to another comp any or
the CLIENT is consolidated or merged with another company, CLIENT agrees that this Agreement shall be assigned to and be binding
upon such other company. Further, lithe data processing operations of CLIENT are transferred to a different location, thisAgieearerrt
shall remain in effect ifAXIS is able to provide the same services at such location as are provided hereunder. The CLIENT shall give
AXIS sixty (60) days written notice of its intent to transfer its operations elsewhere. AXIS shall then have thirty (30) days to inform
CLIENT as to whether it is able to continue providing services at the new location.
7. TIME OF ESSENCE:
Time is of the essence with respect to each and every term and provision of this agreement.
8. GOVERNING LAWS:
The validity, construction, and effect of this Agreement shall be governed by the law of the statc within which the =vices are
to be provided.
9. DEFAULT.
If tither party is in default under this Agreement and such default continues for thirty (30) days after written notice thereof by
the other party, this Agreement may thereupon be terminated by such other party. In case suit is brought by either part' due to such
default, the prevailing party in the litigation shall be entitled to recover against the other party a reasonable attorney's teee to be fatal by
the court. In the event of a default by CLIITT, the parties agree that the minimum monthly charge, if any, stated on the front of this
agreement shall not be used as the measure of damages.
10. EXCLUSIVE AGREEMENT:
CLIENT and AXIS agree to be bound by the terns of this Agreement and further agree that it is the complete and exclusive
statement of the agreement between the parties, which supersedes all agreements, proposals, oral or written, and other communications
between the parties relating to the subject matter of this Agreement. No amendment or modification to this Agreement and no waiver
of any provision shall be valid unless in writing and signed by both parties hereto. If Client issues a purchase order ormeinorandum or
other instrument covering the services provided herein such purchase order, memorandum or instrument shall he fin CIJENTs
internal purposes oily, and any and all terms and conditions contained therein, whether printed or written, shall not vary or add to the
terms and conditions of this agreement.
CITY OF WINTER SPRINGS - IITILITY BILLING
SUBMITTED BY - AXIS INC.
07/31/07
PAGE, 5
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Or1S
Advanced Xeruttrupiticx Jmat$ing Syslcm,,. Lac.
The PARTIES agree to be bound by the terms and conditions documental in the original Client Service: Agreement.
Client: pp
Advanced Xerographic Imaging Systems, Inc. eA l y U r winter spr 5
(AXIS. Inc.) 13y: (Company Name)
A teee/4 1 . 'Ar
Lori Foerstcr. Account Manager Signature
7-3 /" 7 R-onat,d W. me amore.
Date N rr am ,, a (Type or Print)
I t nACtAl
Title
Date
CITY OF WINTER SPRINGS - UTILITY BILLING
SUBMITTED BY - AXIS INC.
07/31/07
PACE 6
€Y)
A\I-;
Advanced Xerographics Imaging S Inc.
CITY OF WINTER SPRINGS
UTILITY NOTICES
CLIENT SERVICE AGREEMENT
ADDENDUM #2
MARCH 30, 2010
The CLIENT agrees to the following changes and charges described in the original CLIENT SERVICE
AGREEMENT dated November 23, 2002.
1. All assumptions from the original agreement remain the same except for the following item(s).
2. Amendment to Service Agreement in conjunction with the City of Melbourne Utilities. This applies to
the Contract # 12- 136 -0 -2007 dated March 26, 2008. The initial term is from June 24, 2008 through
May 31, 2013 at the same rate.
3. AXIS will charge rates based on the size of the Client's cycle size. This is the same as current rates.
The PARTIES agree to be bound by the terms and conditions documented in the original Client Service Agreement.
Client:
Advanced Xerographics Imaging Systems, Inc. City of Winter Springs
(AXIS, Inc.) By: (Company Name)
Lori Foerster, Account Executive Sign re
3 —30 — /0 Kevin L. Smith
Date Name (Type or Print)
City Manager
Title
July 14, 2010
Date
6851 TPC Drive `Yj' Orlando, Florida 32822 -5141' Phone: (407)351.0232 Fax: (407)363.4586