HomeMy WebLinkAbout2010 06 14 Consent 201 Addendum To PRIDE Enterprises, Inc. Agreement COMMISSION AGENDA
Informational
ITEM 201 Consent X
Public Hearings
Regular
June 14. 2010
Regular Meeting
Mgr. / ept.
Authorization
REQUEST:
Information Services requests Commission approve the Addendum
To Professional Services Agreement with PRIDE Enterprises, Inc., for
imaging services and the expenditure of up to $50,000 utilizing State
Contract 991 - 470 -96 -P; and authorize the City Manager and City
Attorney to prepare and execute any and all applicable documents.
SYNOPSIS: The Records Management Project was initiated in 2004. We have had
several imaging vendors and have found PRIDE to be the vendor to
deliver the best service and quality images. We use their FL State
Contract 991 - 470 -96 -P which was just renewed by the State for an
additional five (5) years. We wish to renew our agreement with
PRIDE via the attached addendum and obtain Commission approval
to expend up to $50,000 for imaging services.
CONSIDERATIONS:
The Records Management Project was initiated in 2004. The City entered
into an agreement with PRIDE on October 1, 2008. The original State
Contract expired but has just been renewed, guaranteeing its current prices
for an additional five (5) years. The attached agreement is an addendum to
that first agreement. We plan to continue to use PRIDE via the State of
Florida Department of Management Services imaging contract number
991 - 470 -96 -P. The addendum allows for the agreement to terminate at
close of business on September 30, 2013 with one (1) option to extend the
term for an additional two (2) years. The Scope of Services has been
modified to better reflect our needs at this time and provides for more
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
REGULAR MEETING - DECEMBER 14, 2009
REGULAR AGENDA ITEM "605"
PAGE 2 OF 2
flexibility for the City should additional sets of documents need to be
scanned. There have been minimal changes in pricing.
Some of the challenges we have faced in this project have been the
turnover of project managers, finding a vendor willing to give us the
quality scans that we demand, the time - consuming nature of pre -scan
prepping and inventory, and post -scan inventory and quality control.
These pre and post -scan steps are time - consuming but necessary in the
process of imaging before we can properly dispose of the original
documents.
To date, we have completed work in the following departments: City
Clerk, Fire, Community Development, Public Works, Risk Management,
and a portion of Finance. There is still work to be completed in the
following areas: Human Resources, Finance (Utility Billing, Payroll
Accounts Receivable), Parks & Recreation and Police Department.
FISCAL IMPACT: $50,000. This project is budgeted in Information Services Department
1342.
COMMUNICATION
EFFORTS: No extra communication efforts are necessary at this time.
RECOMMENDATION:
Information Services requests Commission approve the Addendum
To Professional Services Agreement with PRIDE Enterprises, Inc., for
imaging services utilizing State Contract 991 - 470 -96 -P and the
expenditure of up to $50,000 for the purposes of document imaging
services; and authorize the City Manager and City Attorney to
prepare and execute any and all applicable documents.
ATTACHMENTS: Addendum To Professional Services Agreement (6 pages) - Attachment 1
ATTACHMENT 1
City of Winter Springs
ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT
(Imaging Services)
THIS ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT ( "Addendum ")
is entered into this day of , 2010, by and between PRISON
REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES, INC. (a/k/a
"PRIDE Enterprises, Inc."), ( "Contractor "), a not - for -profit Florida corporation, whose principal
mailing address is 12425 28'' Street North, Suite 300, St. Petersburg, Florida, 33716, and the CITY
OF WINTER SPRINGS, a Florida municipal corporation, ( "City "), whose principal mailing
address is 1126 East State Road 434, Winter Springs, Florida, 32708.
WITNESSETH:
WHEREAS, the City and Contractor entered into a Professional Services Agreement on
October 1, 2008 under which Contractor agreed to provide imaging and indexing services to the City
( "Agreement "); and
WHEREAS, Contractor has renewed its State Contract Pricing Agreement and is able to
guarantee its current prices for at least an additional five (5) years; and
WHEREAS, the parties hereto desire to modify the term and scope of the Agreement as set
forth herein; and
IN CONSIDERATION of the mutual covenants and provisions hereof, and other good and
valuable consideration, the receipt and sufficiency all of which is hereby acknowledged, the parties
desiring to be legally bound do hereby agree as follows:
1.0 Recitals. The foregoing recitals are true and correct and are hereby incorporated herein by
this reference.
2.0 Modification of Term. Section 4.1 of the Agreement shall be modified and replaced in its
entirety by the following provision:
"4.1 Term. This Agreement shall become effective upon execution by both parties hereto
and shall terminate at the close of business on September 30, 2013. The parties hereto shall
have one (1) option to extend the term of this Agreement for an additional two (2) years.
Any such extension shall be by written agreement approved by both parties hereto."
3.0 Modification of Scope of Services. Section 5.0 of the Agreement shall be modified and
replaced in its entirety by the following provision:
ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT
City of Winter Springs / PRIDE Enterprises, Inc.
Page 1 of 3
"5.0 Scope of Services. Contractor agrees to provide the City with imaging and indexing
services as outlined in the "Requirements and Project Scope" letter dated November 13,
2009, attached hereto as Exhibit "A," and fully incorporated herein by this reference
("Services")."
4.0 Modification of Compensation. Section 6.0 of the Agreement shall be modified and
replaced in its entirety by the following provision:
"6.0 Compensation. For the performance and full completion of the Services specified
herein, City agrees to pay Contractor according to the "Quoted Prices" identified in the "Data
Entry/Data Capture Price Sheet," attached hereto as Exhibit "B," and fully incorporated
herein by this reference. The total compensation paid Contractor under this Agreement shall
not exceed Fifty Thousand and no /100 Dollars ($50,000.00), inclusive of all reasonable and
necessary direct expenses. There shall be no other compensation due Contractor for the
Services provided under this Agreement, unless specifically agreed to by the City and
Contractor in writing, pursuant to Section 17 of this Agreement."
5.0 Other provisions. Any other provision of the Agreement not expressly modified by 'the
terms of this Addendum shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Addendum to be executed
by their duly authorized representatives as of the date first written above.
Contractor:
PRISON REHABILITATIVE
INDUSTRIES AND DIVERSIFIED
ENTERPRISES, INC., d/b /a PRIDE
Enterprises, Inc., a Florida not - for -profit
corporation.
WITNESSES:
By:
Print Name: Print Name:
Title:
Print Name:
ADDENDUM TO PROFESSIONAL. SERVICES AGREEMENT
City of Winter Springs / PRIDE Enterprises, Inc.
Page 2 of 3
City:
CITY OF WINTER SPRINGS, FLORIDA,
a Florida municipal corporation.
By:
Kevin L. Smith, City Manager
ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT
City of Winter Springs /PRIDE Enterprises, Inc.
Page 3 of 3
. .
EXHIBIT
1 A
P D 12-
PRIDE 'Digit:al Services
11064 NW Derrip.sey Briglit FL 32321
Primary: {ASO) 510-7644
Fax (813) 890-2108
Prodactlon: (813) 890
PREDE. Erna afederit0.0pridaritarpri$as.org
Eftl,g1I.Pfttslit
Friday, November 11, 2009
. _ .
Proposa1 For: rb—a9l110-047—Ar
City of Winter Oprings
1128 Eagit Stater Road 4
Winter Spring:5 VT, 32768
Dated: Iliorembez
MOB. serviceo.Tgim. wi1i de..imaging and_indoking-srv:ices 16 the of Winter
3 410 1 I147Stgopo ofSAVicet dotailt PRIDE s detmg Q1 the roquitornonts for tliis
partieulti project afidiro5ii'dps:PRIM's apptoolliand:pricing.
Roc1a4vments taa.Ergject co
Th fDiltiviing.deq4ibetilieftipptioi1tarl teeiiiiicatopliretnento h thisvtOjept and thp work 0.'6o PRIDE
•
u.v
11cftfl pitsfeet °hitt-ff./sr.
1. All fi1 w11 ties.geptiott at 300 4Df-resbintit24.& ditto tV TIPP :rcirttiefitn4ges, ono per fde f p1afl
tett with in 'file 'qurpit 174 ThigoirigleT forillot,;
*ill be odebtinediti the birder which pbekuperit csrdecr arid quality iscntic1 additional &tits
gtheoote# ete dodIwt
2..1. The files: sx5D '403110.10d tip LA:i inplgdp. invontory of . ...Olds for
si MVO* 0:P1dklid up by PRI:Dirt 40itiAted:eptitolet ettttiec Pda0.-wi11 Ettkarige for
jcmp 4p00 nOtifitA0i tlieCity of *tar $ tv#4.0161tbot U *1)0ml i 004. All 014ns •
pit4t: ho 610141,141.4ingn44 *hilc.nt6 OtottlY
boi(e* wili .be irtit ediatqiiiveg9tie4 *PRIpliperobnel upon reezipt old 010 inventory Mc:owned
ensure cbain 40404 of tba Eli* slaipPed Ary sorepances iVilI b8 i conuntnitted to
the City onwitht 8
23.. All pii64. will oo pta.xio ,sbeet0:030041ee.to Ott 1 delete414 the: iitaghlg ptdicett
PRI:PI yef#01401u.kiltpitpa.f:titiiit tig qi 30Q dpi
Ott:A.D V DPP: &loge& one per fde WitPitho.inti* tolds fcreh docuroont type and. 914u in
LI/WY tOthuit;
3.5: the itlages and itstociaed itideg will boieliveted to tile: :City of Wintet $prings an ez) or I>V1),
whe is preferred;
24; IA11 'freight tosts w .iyPide and lidded tothe textinvoico at antbal tost,
. .
. . . . . . . . .
-.4eiter.sco4prifiSetsitqr.lso,org
• PRIDE' Services
PR I M
11.11101/.ft,. •. . • • ,• • • .. ' • .• . • • • . . . • • .
•
W Ork . ROVUIV . 4 t t AsStuwart.
F.O1JOWThgtlelivety.byFRIDE.orenelITNDIC-1): Ofirsage$ via the associated inclog file,. The :
Sprbgswiix aomhapt a reyiew sfor gplalitY the fijes to lksore .they become :ocnopt .during-the: maaar
prOoess: The City want:Okapi:WI t.14,ste9i0w on box4yi-box Wis., Enid Mort arr,hor'neqq1;0119P Of thP.
kititgrOblOM ot.apy &fors Within, 130 of ifigiVery Orto goli*Orahle (itiotipti. My errtitsfdootl.
tj 1.4. pity dwg tiwreliovilia444140 petiOtVahti to be the foigt of Pima will be
Nitta:44y piw4 ig:nti...0oX foto piqi.5t1Nr.a)14$ptirigt... Or tErigliterl giegitral tb opitp.dOelor the
111'36:3000We item or service. BoyOtidlliokrodow tow th.oci1fl�gition4..0:the: deatvorol6 wftl )64.4.hidet tp
e4in1OatIon Off tinANOge$ -retluesuct
Pricino* looking:
doi tU . .1ini as StStoCiri the g,equirOta of* MCI Project SOO sicOp to to talt prides
-
it) .suto, oorittai.ptitiogAg 014 01
to t the 014 a 46,r, ittonih wtho Etzpoiir.it inigog.deuvrge,d thlriug pot,
Anticipated Project Schedule
It is atitioipstedithata liAagM find nagoOtte4 et.go filea,.iwdettOod:w10. this ofsorvio;is, Will he flalivered
otiAsehechile to be_ettalitislied ori
Suhiatittetilyy:
Iyi fFednrioo Date: 1 1/13/2009
coot Iviarinpr
PRIDE,:rbliZ•rvi•es
(550) 510=7544 • .11054 NW bernpsey Barron- Road*, Bristol, ri•32.321 • afedaricoOpride—enterprises.org
. EXHIBIT •
Data Entry/Data Capture yy Price Sheet •
PPA
.. ' ' . FL State Contract Service IHo. 991-470 � t
City of Winter Springs
PRIDE .
crtcasRicca �'^'r • •- - r'1 pros p t
a Documents ,
I. Standard Documents -11' X14' or smeler . $ 0.0452 50.00% $• ; .1.0413 D, _ c r. ;
,r-s :.:<• 5 • 0.0554. . 50.00% I : :(VS L ccr.r:
La: r o¢r i 006 50.00% $ ' 0.0333
r r. IL Omens Doman* to 317 X OW BEN $ 0.7936 •30.00% '.' • . r, : r •. r!.'
:, • . • •a,y.rr;•.5 . ao7ae.. •. 3o;5o5‘ :'0.0559
)_J'cICM - 5 - 0.9523 • .30 • _ : 0.0667 D SR :T3J
O. Film b Digital
sc,F;L-rr.T .L 15mm t 0.0145`'•- ,„ -8' •03723 Dlcr:TS
sc 1.35tmn $ ' • 0.0935 •' : '.po%i1 6O46a n, -cr.`5
c. h5rxo5dre to DtlIab I •
su:6Inr, . • L i 6 i m n • I ' 0 . 1 5 65 • • 40.00% $ : 0.0939 Dnrr:Tu
)1 1.111 I. 35nm • ' • $ • ' 0.1555 •4010% i :. nn5Cr.T49
.. d. Ape►bue Cards to 0
sc,:I LRTR I. 10 mm or35mm $ 0.1155 30.00% $ ' 0.1220 n Sc':T1
C. Mba0l3m fro Dgital
D: r rL'A: G • Deets //croft from Dl jItal Images -16mm 1 0.0910 10.00% $ 0.0342 0 s C r :T: u
1 Create Madan tom Dtdial Images -35nrn $ 0.1556 11 $ 0.7701 D>c r:T,D
IL I n d e i d n g U+t0arMeaiw..k toe i w t PAU rawrAbwri
r.Dxsr. TP a. :4'7 ^- $ 0.0195 4030% $ &0117 Dlscr.T43
. .oFClxn , b. Complex Typed $ • 01055 4030% 5 03213 D icr.-4o
T.DXSLvH�: G. 0.T. •r " "• ;.. 8 0.0076 49.0%$ 0.0225 asrr,T_ID
. nDA :rxr):•; &Convex Herdwdllen $ 0.0165 40.00% $ 0.099 Dist 7.1%/0
M. dilaEMiy3Ma Capdis : tabsprk neel.i ' .
Dc :t srr a Structured Typed • $ 0.0009 15309E 8 03005 D. C%
rn,ru5-r b.UrsbaeluedTyped $ 0.0012 15.00% $ 0.0011 ciD cr,fir,
L.c:,t5r1r•.1 c.9badixedHandaeMen $ 0.0011 1530% $ 03010 c1SCr :TI
CCD_UGHr.J d.UnstnsbaadHadwdt1.n $ 03011 15.00% $ 9.0014 nisc
I V . Doc ent Prepateakeetion ine& v p.) I
Dr,.r:nsi) a. StandrdPrepenbn i 03716 50.00% $ 0.0036 Dlsr_•.TED
DrdLS.rTh b. Extraordinary Preparalion $ . 0.1055 4030% $ 0.0639 DISir:Tau
DI■ESTSTD . c.Doctnr*Reauainbty 8 0.0575 5030% t 0.0288 D s_r :T
o■ 1sT rTR d. Edraordhery Document Reesman* $ 0.1006 40.00% $ 0.0504 D _ :,T4D
• V. In-Proem Docraw# Rabbis! INN r►vwl .
(Atli iv M Hoe Rs** Chirps AO/ Orly bIhnfor dsha eudhosedNwrll i 0.1025 5030% 8 03513 D tLr,Tsp .
nDlsr ns a. Standard Disposal t 2.0000 3030% $ 1.4000 o,'cr.TSO .
D is t.: CB T b. Secure Disposal alb CactIcate of Destruction $ 2.6000 30.00% $ 1.7500 D n c r: n u
VII, Hourly Labor Raba for $arvkN
n;Lrvlsc Oblbsc Ianeoua Services $ 10.0000 1530%: 51000 Disc : T1s
If ■L r s C HT b.Addllione7 Nowt/ Procedures Required 5 • 20.0000 1540% 5 173000 D s . T, s
VIII. lbdb Cisitlon
CD.: CD..:EURN a. CD dbnapes�Dele $ 53000 50.00% $ 2,6000 D SC r. T no
toLr.. ol;:: b.DVD of Images/Dab $ 5.5000 60.00% $ 2.7500 0 a•T
DL Additional Santa RegOked forifrls pmJect .
a. Colston DevrlopmonI (One Time Chips) $ 2603000 5030% $ 125.0000
50.00% $ •
5030% $ -
50.00% $ • •
' 5030% $
5030% $ •
1•, fi, ,. ofWIa Stlpdage . EsOnra.d Pike or Current Pro - '
ILUi D lr1c1 1C:) in t5,i ?Jl :d pia:: Total E$.11mount Ea y . URIPda • r
o: SWIM Dammed Prapandloo brSamlrp. per nape Tape $ • $ 0.0039 I
00 Scanning, Sanded Slid Documents„ 11' X 14' amraller (par beeps Imps) $ • $ 03231 1
o. Scaring, Cumin Documes4s Up b W X50 per Image peps $ $ 0.6555 I
c: wand , 8ImFde Typed, per Fold 1E0Meb 4 FlaldarPlan Sea. I papa per plan asI) I • 1 0.0117
I: s Se is Disposal alb WNW. of Deceuclon (par thousand Mops papa) 5 • . $ 1.7500
$ •
_` 011pI Coat $ • 1 $ -
... _ . • 1., . ^ , Total Esdmatad Cwt ' . WO
1
' ATTACHMENT 1
City of Winter Springs
ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT
(Imaging Services)
THIS ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT ( "Addendum ")
is entered into this day of , 2010, by and between PRISON
REHABILITATIVE INDUSTRIES AND DIVERSIFIED ENTERPRISES, INC. (a/k/a
"PRIDE Enterprises, Inc. "), ( "Contractor "), a not - for - profit Florida corporation, whose principal
mailing address is 12425 28 Street North, Suite 300, St. Petersburg, Florida, 33716, and the CITY
OF WINTER SPRINGS, a Florida municipal corporation, ( "City "), whose principal mailing
address is 1126 East State Road 434, Winter Springs, Florida, 32708.
WITNESSETH:
WHEREAS, the City and Contractor entered into a Professional Services Agreement on
October 1, 2008 under which Contractor agreed to provide imaging and indexing services to the City
( "Agreement "); and
WHEREAS, Contractor has renewed its State Contract Pricing Agreement and is able to
guarantee its current prices for at least an additional five (5) years; and
WHEREAS, the parties hereto desire to modify the term and scope of the Agreement as set
forth herein; and
IN CONSIDERATION of the mutual covenants and provisions hereof, and other good and
valuable consideration, the receipt and sufficiency all of which is hereby acknowledged, the parties
desiring to be legally bound do hereby agree as follows:
1.0 Recitals. The foregoing recitals are true and correct and are hereby incorporated herein by
this reference.
2.0 Modification of Term. Section 4.1 of the Agreement shall be modified and replaced in its
entirety by the following provision:
"4.1 Term. This Agreement shall become effective upon execution by both parties hereto
and shall terminate at the close of business on September 30, 2013. The parties hereto shall
have one (1) option to extend the term of this Agreement for an additional two (2) years.
Any such extension shall be by written agreement approved by both parties hereto."
3.0 Modification of Scope of Services. Section 5.0 of the Agreement shall be modified and
replaced in its entirety by the following provision:
ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT
City of Winter Springs / PRIDE Enterprises, Inc.
Page 1 of 3
•
"5.0 Scope of Services. Contractor agrees to provide the City with imaging and indexing
services as outlined in the "Requirements and Project Scope" letter dated November 13, •
2009, attached hereto as Exhibit "A," and fully incorporated herein by this reference
( "Services ")."
4.0 Modification of Compensation. Section 6.0 of the Agreement shall be modified and
replaced in its entirety by the following provision:
"6.0 Compensation. For the performance and full completion of the Services specified
herein, City agrees to pay Contractor according to the "Quoted Prices" identified in the "Data
Entry/Data Capture Price Sheet," attached hereto as Exhibit "B," and fully incorporated
herein by this reference. The total compensation paid Contractor under this Agreement shall
not exceed Fifty Thousand and no /100 Dollars ($50,000.00), inclusive of all reasonable and
necessary direct expenses. There shall be no other compensation due Contractor for the
Services provided under this Agreement, unless specifically agreed to by the City and
Contractor in writing, pursuant to Section 17 of this Agreement."
5.0 Other provisions. Any other provision of the Agreement not expressly modified by the
terms of this Addendum shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Addendum to be executed
by their duly authorized representatives as of the date first written above.
Contractor:
PRISON REHABILITATIVE
INDUSTRIES AND DIVERSIFIED
ENTERPRISES, INC., d /b /a PRIDE
Enterprises, Inc., a Florida not -for- profit
corporation.
WITNESSES:
By:
y'
Print Name: Print Name:
r •
Title:
Print Name:
ADDENDUM TO PROFESSIONAL, SERVICES AGREEMENT
City of Winter Springs / PRIDE Enterprises, Inc.
Page 2 of 3
City:
CITY OF WINTER SPRINGS, FLORIDA,
a Florida municipal corporation. •
- --)/7
By:
Keyin L. Smi "City Managcr
ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT
City of Winter Springs / PRIDE Enterprises, Inc.
Page 3 of 3
EXHIBIT
A •
P I z
P ... •
PRIDE Digital Services
11064 NW Dempsey BarrtwiRoad, Briabl.; FL 32321
Primary: ,(8 510-7644
Fax (813) 890-2108
Prodoction: (81:3) 89.0-6662
PRIDE Frnu afederitO.Opticre-eriterpri$Os.org
E.141;11.P tS'ES.
Friday, November 1 5, 2009
t
. . . . . . . . . .
'Proposal Parr:: rb-.0.-9111$-047-Ar
City of Winter 'Springs .Florida.
.3.12e Et State, Road 4.34.
Wiater 3210S
Dated: l'govril hi OO9
PRIDE Digital IrifOritration. Services (pRipE) , wiJi provide.imagihg anclindexing.servlces to the City of Witter
Spring-Olorida:tiS required. Thi,s•.'Seope of S.qvice uridditttriding of.the requirements for this
particular project arid proVides•:PRIDE's proposed projeet approach zhpri Ging,
1Roquitergents una..Project Sce
The folloWitigdescribeS thefunctional td t60iittioo requiremesits for this.prOject and the work processes PRIDE
Will use tb:lieeoipplisli the prOject ohteCtives:
1. AlIfilesvill 1 id t qki Group W TV? fOTITitititOgeS, 0.110pdr file or plan
set with iit06* file putpkt m a LatFithe fOrthat;
2. File *ill be seas the prdeririwiitchrecelved. DoCument order and .vality. additiohal details
regArditigthd:protod are 40eribed below:
The. fie will lie.pliciod into hoes .byCiitydiWinter pprirg •stafi ihelude an inventory of files for
accountability puippSes Old :Picked up by prt%74. 4e4thAted oarrier. Pride -wit arrange for
pwkup upoh notificalio# ft`PMftiaeOty of Winter SPTins$1 the thip004 :is rea dy plans •
itiUSt b:ernOvcdfr0th MetalliangingrackS prior;t0 -Shipment,. for security teasbris;
1.2,
The boxes. will be in1 diatelk. inventoried hrPRIDE- personnel upon receipt and the iiweritory
to ensure chain of custody of the files shipped. Any disdreoaeids rall be immediately communicated to
the City of Winter Sj rings for resoltition;
2.3. All Files Will Pciritaili.:Slip .Sheetsksoversheets), that wVJ be deleted in the atagillg priticeld;.
perrsorrodl*ittptx if roiti4te;d:bY *tick:at:01 at 30Q ti.pi-itoditta#1.0 multi page
QrOtip tV 71:01 images one.po f1I With.the,,ihtlOc fields 'indicated ftir each- document type„ and output
LaserFiche fOrroat
2.5, The nages and associated index will beAclivered to the City of 'Winter Spring on CD or DVI);
whichever is preferred;
:tin freight costs willheprepaidly Pride and added to:the next:invoice at actual cost:
. . .
..afreloke*rfe0-ottioviroxeg
PRIDE PRIDE Digital SOrs'fites
„ .
Con Vieted, Work.ReAiletv.4k • °oat y ANs.lirginct
Foljowmg delivery by FR of eaCkupylD7c1): Of..ihlegeo trid their associated index file The City of Wilitea-
4riuga vaill conduct a review fox quality of the image files to .extsure thiey did riot become .e.ornipt iduririgthe trmafer
prOce$*; The City will'aceOiripIM this-review on :a box- bass, and report either otQcOtOnge- of the.
ti4liyaWel(g) or aaydefetts 60 wordy a ofthe Cl.plittery Of ale deliverable nqtieshon . any error's . found
and reported . t.yti*city-apfing . .thp-reii:oviladoptoatro i an4 to be the fault of PRII)E, Will be
cotreaed:y PRIO 4'0-.0g to the City ofyfriter '$pritri0,, or credited to thi.. City at tiro witptiot.ibt the
unacceptable itern or serNice. Beyond the review period, any modifications tOthe deliverable will be.stibidet 112
evaluation arifkiibtation for the eliartge.5reqiiestett
Pricinteht
dehver es ttoted th0 Project Scoj.eabove, ticeordirig to th ithit prics
ththLStoteCoritrat t.? fieifig 044 01470:
DIVO,idirig Will be a the end of each nionlh tbrOte Of inigog, deliveted :dtgirig, that thorith,
Anti Project Schedule
It is atiticipilted:thatal hpageN; and 'Woe:rated data files, iwtteaunbetiwithi'u thit:scope ofservioes, will be Olivet
otiaschethlle to be establithed can ftpet-jobbasi
S ubmitted by: •
Alvin. rFederieo 'Date: 11/1312009
8e1ostApcotuxt Manager
PRIDE,:Digital_Services.
(aso) 5107644 • 11:064 NW 'Dempsey Barron Road, Bristol, rt. 32,21 • afederico@pride-enterprises.org
. •
EXHIBIT
i
Data Entry/Data Capture 3 Price Sheet
•- EL State Contract Service No. 991470 ,
i l.s‘ - . ' City of Winter Springs
Standard . PRIDE . ` °« •
.acs onve • (Scanning) [pudaprkape)
a Documents ■
scR514nW . ,.. •r:*::o=Umenis- 14'orsmaker . env $ 0.0462' 50.00% "O DISCNTSD
SrB31•16S • • 1rrygl. $ • 0.0554, 50.00% $::'.4'278 DISC \rSJ
SCR514CR - - •.• $ . 0.0665 50.00% $.• ' 0.0333
SC3GCCT;•■ .- • • N. O•ers• e e . •, • •- - up.. T.'' A $ 0.7936 -30.00% - 0:,5565 DIS•a•io •
SL3:.EUQs • .: • . • • •01003: $ 0.0798. ' 304)0% . :20.0559
C3EEGCN .. War $ • 0.9523, • •30.0Q%.$ •; 0.868T DISCNT30
b. Film to Digital I
5C41F1 WI . .mm $ 0.04.46, :60.00%•$ - 0.0223 DISCNTSD
SCMF3SMM D. 35mm $ • • 0.0935 :51/.00% DISCr •50
c. Micaofache • e •.. I
sCMrlc16 - ' L 16rnm • $ . 0•1565 ,• 40.00%•51 d.0838 DISCNLIJ
St : r.'uFIC3s 351nm 1 0.8556 40.00% $ : DlscnraJ
• • Cards to Digital
SCAPERTR .. D. 6 m or 35mm $ 0.1755 30.00% 5 • 0 DSCNT3J
D.' • .'I trpm e .
1
D2FI.r416 • Create Microfilm from D∎Itel Images -16mm 5 0.0380 10.00% $ 0.0342 DISCNTI0
DzFIo/13s Create MIcmmfdm from Digital Images -35mm 5 0.8556 10.00% $ 0.7701 D'SCriT1D
1. Intel ng [PrIcepreireiI.1d -Acute 15 rkeriserctMer 25 dkeu5Mi
N00SIMTP a. •unp • - • $ 0.0195 40.00% $ 0.0117 oISCNT40
NDXCPXTP b.Com• ex Typed 4 • 0.0355 40.00% $ 0.0213 DISCNT40
NDXSI.MHIV 0. Unple a , , •n $ 0.0375 4010% $ 0.0225 DISCNT40
. N0XCP0HW d. Complex : -n $ 0.0965 40.00% $ 0.0279 DISCNTao
l Data,EntryIData Capture : [vrlceperkeyreoue)
ocoESTrP a Structured Typed • $ 0.0009 15.00% $ 0.0908 DIscNTts
DCDEUSTP D. -•• • -• $ 0.0012 15.00% $ 0.0011 DISCNTSS
DCJESTHW c.Stmdured andw1tten $ 0.0011 15.00% $ 0.0010 DISCNTSS
DCDEUSHW d. Unstructured Handwrkten 5 0.0016 15.00% 4 0.0014 DISCNTI5
N. T • ument Pre • • estoration [Aft pet page 1
DPREPSTD a. • •ard Preparation 5 0.0075 50.00% $ 0.0038 DISCNTSD
DPKEPXTR • Extraordinary • :•. ::Son 4 0.1065 40.00% $ 0.0639 DISCNT4o
()RESIST° c. Document ' eassembly $ 0.0575 50.00% $ 0.0288 DI SCNTSD
DRESTxTR d. Exhaordkle Document Reassembly $ 0.1006 40.00% $ 0.0604 DISCJIT4D
V. In- Process Document Wawa! sraperpye 1 •
DRETWEV Ad Hoc Retriever Cfwrpes Apply Only to Retlevaleln Excess of Agreed Dean 8 0.1025 50.00% $ 0.0513 DISU+TSo
•
VI. - Document Disposal friad erwiaeprkusand'sneerc
DDISPRAS a. -ta .. • Disposal 4 2.0000 30.00% $ 1.4000 DISCNT30
DDISCERT b. :.• • e posai with Ceilifcateo Destruction 4 2.5000 30.00% $ 1.7500 DISCNT30
VII. 0 , • • r Rates for Services
Ha.rMISC &Mises':, S- •• $ 10.0000 15.03% $ 8.5000 OISCNTI5
HRLYSCHT b. • •r murky ` • •• • urns Required 5 20.0000 15.00% 4 17.0000 DISCNTIS
VOL Med rea••
cou nuRN LCD . e .ta 4 5.0000 50.00% $ 25000 DISCNTSD
0vD.IRURN .. DV1 o hag .. a..•. $ 5.5000 50.00% $ 2.7500 DISCNTSD
r Ad • ' • n • rv • Required • th • project
a. r . • :.... Dave opmen One Tkne Charge 4 250.0000 50.00% $ 125.0000
. __ 50.00% $ -
50.00% $ -
50.00% $ -
50.00% $ -
50.00% $ -
Rem u • - - CMy of Winter Springs Esilmeted Price for Current Pro - -
Ilents included in estim4iod price Total Est. Amaunt Est.Oiy. Unit Pike
o t Standard Document Preparation for Scanning, per !mega page $ • - $ 0.0038
oz Scanning, Standard sized Documerts, if X 14• or smaller ipef Wage page) $ • _ 1 0.0231
or Scanning, Oversize Documents, • to 36• X60' . , Image page $ • _ $ 0.5556
na indexing, Simple Typed, per Field (Estimate 4 Fields Plan Gel, 8 papas per plan see $ • - $ 0.0117
(5 Secure Disposal with Certificate of Destrudlon (per thousand Image pages) $ $ 1.7500
D5 - $ - IIIIIIIIIII
SDI. • ., , Coat $ • 1 $ -
• • 1. Total Estimated Coat ' . $0.00
Cweoe trans Me.20002$
. r