HomeMy WebLinkAbout2004 09 20 Public Hearings 403
COMMISSION AGENDA
ITEM 403
Consent
Informational
Public Hearing X
Regular
..:.D
September I), 2004
MeefIng
MGR. fl...-- IDEPT Iff
Authorization
REQUEST:
The Community Development Department - Planning Division requests the City
Commission hold a Public Hearing for Second Reading and Adoption of Ordinance 2004-
35, the five-year capital improvements program for FY 2004/05 through 2009110 and
capital outlays document for fiscal year 2004/2005.
PURPOSE:
The purpose ofthis Agenda Item is to request that the City Commission adopt the proposed Capital
Improvements Program, which would serve as a five-year schedule of capital improvements and
financing methods.
APPLICABLE LAW AND PUBLIC POLICY:
Florida Statutes. Chapter 163.3177(3)(a): The comprehensive plan shall contain a capital
improvements element designed to consider the need for and the location of public facilities in order
to encourage the efficient utilization of such facilities and set forth:
1. A component which outlines principles for construction, extension, or increase in capacity of
public facilities, as well as a component which outlines principles for correcting t:xisting public
facility deficiencies, which are necessary to implement the comprehensive plan. The components
shall cover at least a 5-year period.
2. Estimated public facility costs, including a delineation of when facilities will be needed, the
general location of the facilities, and projected revenue sources to fund the facilities.
3. Standards to ensure the availability of public facilities and the adequacy of those facilities
including acceptable levels of service.
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September 13, 2004
PUBLIC HEARING ITEM 403
4. Standards for the management of debt.
(b) The capital improvements element shall be reviewed on an annual basis and modified as
necessary in accordance with s. 163.3187 or s. 163.3189, except that corrections" updates, and
modifications concerning costs; revenue sources; acceptance of facilities pursuant to dedications
which are consistent with the plan; or the date of construction of any facility enumerated in the
capital improvements element may be accomplished by ordinance and shall not be deemed to be
amendments to the local comprehensive plan. All public facilities shall be consistent with the capital
improvements element.
Florida Administrative Code. Chapter 9J-5.016: The purpose of the capital improvements
element is to evaluate the need for public facilities as identified in the other comprehensive plan
elements and as defined in the applicable definitions for each type of facility, to estimate the cost of
improvements for which the local government has fiscal responsibility, to analyze the fiscal
capability of the local government to finance and construct improvements, to adopt financial policies
to guide the funding of improvements and to schedule the funding and construction of improvements
in a manner necessary to ensure that capital improvements are provided when required based on
needs identified in the other comprehensive plan elements....
Winter Sprin2s Code of Ordinances
ARTICLE VII. FINANCIAL PROCEDURE. Section 7.04.Capital Pro2ram.
(a) Submission to commission. The city manager shall prepare and submit to the commission a
current and five (5) year capital program no later than the final date for submission of the budget.
(b) Contents. The capital program shall include:
(l) A clear general summary of its contents;
(2) A list of all capital improvements and other capital expenditures which are proposed to be
undertaken during the current and five (5) fiscal years next ensuing, with appropriate supporting
information as to the necessity for each;
(3) Cost estimates and recommended time schedules for each improvement or other capital
expenditure;
(4) Method of financing upon which each capital expenditure is to be reliant; and
(5) The estimated annual cost of operating and maintaining the facilities to be constructed or
acquired.
The above shall be revised and extended each year with regard to capital improvements still pending
or in process of construction or acquisition.
ARTICLE III. COMPREHENSIVE PLAN AMENDMENTS. Sec. 15-33. Exemptions.
(b) Non-amendments. The following shall not be considered comprehensive plan amendments:
Corrections, updates and modification of current costs; revenue sources; acceptance of facilities
pursuant to dedications which are consistent with the plan; or the date of construction of any facility
enumerated in the capital improvements element.
CHRONOLOGY:
2
September 13, 2004
PUBLIC HEARING ITEM 403
April 02, 2002- Capital Improvement Program FY 2001/02 to 2005/06 Adopted
Aug. 10, 2004- Planning & Zoning Bd/ Local Plalming Agency Recommended Approval of Ord. 2004-
35
Aug. 23, 2004- 15t Reading of Ordinance 2004-35
Sept. 2, 2004- Public Noticing in Orlando Sentinel for Second Reading / Adoption of Orc!. 2004-35
Sept.I3,2004- Second Reading and Adoption of Ordinance 2004-35 under consideration
CONSIDERATIONS:
1. The Local Government Comprehensive Planning and Land Development Regulation Act
passed by the Legislature in 1985 (163.3161, Florida Statutes) describes the Capital
Improvements Program as an essential element of the Comprehensive Plan and mandates
that each local governments prepare a financially feasible Capital Improvements Element as
a component of its Comprehensive Plan.
2. Local governments must develop a financially feasible plan, determine the capital improvements
needed to attain and maintain adopted Levels of Service (LOS), develop a monitoring system to
ensure that programmed capital improvements are actually completed and adopted levels of
service are maintained, and revise Land Development Regulations to include concurrency
proVIsIons.
3. Certain capital improvements are required by the Comprehensive Plan to maintain adopted
levels of service, and the Capital Improvements Program is the dynamic five-year schedule of
improvements that lists the improvements needed to maintain those levels of service.
Essentially, it is the linkage between capital expenditures and the policy outlined in the Capital
Improvements Elements of the Comprehensive Plan.
4. The proposed Capital Improvements Program is a multi-year prioritized schedule of
improvements that lists each capital improvement by the year it is purchased or commenced,
the amount to be spent per year, and the method of financing such improvements.
5. The proposed Capital Improvements Program will be adopted without a commitment to
expenditures or appropriations beyond the first year and will be updated each year to reflect
changing priorities, opportunities, costs, and/or alternative financing methods.
6. The 5-year time period is adjusted to FY 2004/2005 through 2009/2010. New projects
incorporated based upon the extension to FY 2009/2010 are consistent with the relative
priorities for capital improvements established in the Comprehensive Plan in each facility
Element and in Objective 1.1 Capital Improvements Schedule ofthe Capital Improvements
Element.
FINDINGS:
I. The Capital Improvements Program is a necessary component of the concurrency
management program, as defined by the Comprehensive Plan.
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September 13, 2004
PUBLIC HEARING ITEM 403
2. The Capital Improvements Program represents the City's five-year commitment to capital
expenditures, subject to future amendment in response to changing prioritie:s and funding
sources.
3. The following criteria have been evaluated in determining the 5- Year Schedule of capital
improvements:
Consistency with the elements of the Comprehensive Plan;
Elimination of existing deficiencies;
Impact on the annual operating and capital budgets;
The location in relation to the Future Land Use Map;
Accommodation of demands from redevelopment and new development;
Consistency with plans of state agencies and the St. Johns River Water Management
District;
Additional identified revenue sources to complete the improvement; and
Financial feasibility.
4. The schedules or funding sources of some projects are adjusted to reflect management
and funding strategies developed in conjunction with the FY 2004/2005 adopted budget.
5. Project costs are updated as appropriate based upon actual costs or updated background
studies. Currently available revenue sources will fund the proposed improvements, thus
maintaining the financial feasibility established in the 2001 Comprehensive Plan.
P&Z / LOCAL PLANNING AGENCY RECOMMENDATION:
At a special meeting of the Planning and Zoning Board/Local Planning Agency on August 10,
2004, the Board held a Public Hearing and voted 5-0 recommending "Approval" to the
Commission.
STAFF RECOMMENDATION:
Staff recommends that the City Commission hold a Public Hearing for Second Reading /
Adoption of Ordinance 2004-35, the five-year capital improvements program for FY
2004/05 through 2009110 and capital outlays document for fiscal year 2004/2005.
ATTACHMENTS:
A. Proposed Capital Improvements Program
B. Draft Unapproved P&Z / LPA Minutes
C. Ordinance 2004-35, Proposed Capital Improvements Program
CITY COMMISSION ACTION:
4
ATTACHMENT A
CITY OF WINTER SPRINGS
CAPITAL IMPROVEMENTS PROGRAM
FY 2004/2005 - 2009/2010
Adopted
Prepared For:
City of Winter Springs
Community Development Department
1126 East State Road 434
Winter Springs, FL 32708-2799
Ciry oj Winter Springs
CaPital Improvements Program
TABLE OF CONTENTS
I. INTROD U CTI ON......................................................................................................... 1-1
A. Purpose........... ....... ......... ...... .... ........ ...... ...... ................... ..... .......................................... ........... 1-1
B. Definition of Capital Improvements Program (C.r.P.) ......................................................1-1
II. CO MPREHENSIVE PLAN ........................................................................................ 11-1
A. The City's Comprehensive Plan .......................................................................................... II-1
B. Relationship to the City's Comprehensive Plan ................................................................ II-1
C. Objective of the Capital Improvements Element............................................................. II-2
D. Annual Update of the Capital Improvements Element................................................... II-2
III. DEVELOPMENT OF THE CAPITAL IMPROVEMENTS PROGRAM...............III-1
j\. Process...........................................,...............................................................,............. ........... 111-1
B. Department Ranking of Proposed Capital Improvements.............................................III-1
C. Priorities of Capital Improvements ....................................................................................III-1
D. Criteria for Evaluation of Capital Improvements ............................................................III-2
E. Relationship Between the Operating and Capital Budgets.............................................III-2
IV. INVENTORY OF EXISTING REVENUE SOURCES............................................ IV-1
A. General Fund Revenue Sources .........................................................................................IV-1
B. Special Revenue Sources ..................,.........,......................................................................... N-1
C. Bonds.............. ....... ............................... ............. ................................ ................... .................. N-2
D. Grants and Loans... ....... ................ .......... ....... ................................. .......... ....................... ..... N-2
V. FISCAL POLICY FRAMEWORK ................................................................................ V-1
A. Fiscal Policy....... ...... ........... ... ............ ............... .... ...... .,...... .............. ..... ...... ............. ...... ... ..... V-1
B. Types of Changes................................................................................................................... V-1
C. C.LE. Level of Service Standards ........................................................................................ V-2
D. Capital Oudays ....................................................................................................................... V-2
VI. CAPITAL IMPROVEMENT PROGRAM ................................................... See Attached
A. Summary Table by Department........................................................................... See Attached
B. Summary Table by Fund....................................................................................... See Attached
Ciry of IPinter Springs
CaPital Improvemmts Program
I. INTRODUCTION
A. Purpose
One of the responsibilities of local government is to provide, maintain and improve a
community's infrastructure of buildings, roads, water and sewer lines, parks, etc. A
Capital Improvements Program should be an expression of sound financial
management and development practice. Local governments that wish to lure business
investment in their community recognize that a well-planned infrastructure program is
essential. The Capital Improvements Program (CIP) serves as the linkage between the
City's Comprehensive Plan, fiscal plan and development.
B. Definition of Capital Improvements Program (C.LP.)
The Capital Improvements Program is a multi-year prioritized schedule of
improvements that lists each capital improvement by year it is purchased or
commenced; the amount to be spent per year; and, the method of financing such
improvement. Chapter 163 Florida Statutes and 9)-5 Florida Administrative Code
require a 5-Year Schedule of Capital Improvements. The first year of the 5-Year
Schedule is the Capital Budget and the following five years is the actual Capital
Improvements Program.
The Capital Improvements Program is adopted by the City Commission. Each years'
expenditures or appropriations as included in the City's annual operating and capital
budget are to coincide with Capital Improvements Program. Projects programmed in
the 5-Year Capital Improvements Element (CIE) have a commitment for funding for
the five-year period through the adopted Comprehensive Plan. The ClE is a five-year
program that is updated annually through the Capital Improvements Program Process
and can be amended.
It should be noted that a Capital Improvements Program is not a fixed document but a
flexible, evolutionary document that should be updated each year to show the changing
priorities, opportunities, costs, or different financing approaches.
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City of Winter Springs
Capital Improvements Program
II. COMPREHENSIVE PLAN
A. The City's Comprehensive Plan
The City of Winter Springs' adopted Comprehensive Plan is comprised of eight (8)
elements as specified in Chapter 163 Florida Statutes and in Rule 9J-5 Florida
Administrative Code. Effective planning and growth management includes the
adequate provision of services and infrastructure and is required by the State to be
addressed in certain elements of a Comprehensive Plan. For the City of Winter Springs,
these are:
· Traffic Circulation
· Recreation and Open Space
. Solid \,\laste
. \V'ater
. Sewer
. Stormwater (drainage)
The Capital Improvements Element (C.I.E.) consolidates the level of service standards
(page 73 of VoL 2 of 2 of the Comprehensive Plan) indicated for each of the above
elements that ensures effective implementation.
B. Relationship to the City's Comprehensive Plan
Under Florida's growth management legislation, the Capital Improvements Program is
one of the essential elements of the Comprehensive Plan. The Local Government
Comprehensive Planning and Land Development Regulation Act passed by the
Legislature in 1985 (163.3161 Florida Statutes) mandated local governments prepare a
financially feasible Capital Improvements Element as part of their Comprehensive
Plan. Local governments must
· Develop a financially feasible plan;
. Determine the capital improvements needed to attain and maintain adopted
Levels of Service (LOS);
· Develop a monitoring system to ensure that programmed capital improvements
are actually completed, and adopted levels of service are maintained;
· Revise Land Development Regulations to include the concurrency provision.
The Capital Improvements Element differs from the Capital Improvements Program in
that certain capital improvements are stated as required at the time of the adoption of
the Comprehensive Plan to meet the indicated Levels of Service in the respective
Elements. The Capital Improvements Program is a rolling 5-Year Schedule of
Improvements that states additional improvements needed to maintain the LOS
indicated in the Capital Improvements Element or improvements that are above and
beyond those required to maintain the LOS. Hence, the Capital Improvements
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City of Winter Springs
CaPital Improvements Program
Program includes the Capital Improvements Element and all other capital projects to
be funded by the City and is the linkage between capital expenditures and policy.
C. Objective of the Capital Improvements Element
Throughout the planning period, the CI.E. shall be used as a basis for development of
a fiscally sound Capital Improvements Program to ensure that construction of capital
facilities is adequate to accommodate desired future growth. Allocation of future
growth shall be determined through coordination of fiscal and land use decisions,
within the Schedule of Capital Improvements.
The CI.E. promotes this assurance through the adoption of a financially feasible 5-
Year Schedule of Capital Improvements for each type of facility, and measuring
whether those improvements are adequate to meet current and projected demands for
the five (5) years forward. Objective A, Policy 3 in the CI.E. requires the City to
annually update the 5- Year Schedule of Capital Improvements.
D. Annual Update of the Capital Improvements Element
The purposes for the annual review and update of the CI.E. are:
. Adjust the 5-Year Schedule of Capital Improvements forward one year into the
future, so that there is always an improvements program that covers a future 5-
year time period.
. Maintain continued consistency of the first year of each 5-year period with
annual budgets as they are adopted.
. Assure continued financial feasibility and provIslOn of adequate servIces and
facili ties.
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Ciry of Winter Springs
Capital improvements Program
III. DEVELOPMENT OF THE CAPITAL IMPROVEMENTS PROGRAM
A. Process
· Project Request Forms are prepared by various departments of the City. These forms
require a project description, justification, cost estimates, impact on the City's operating
budget, implementation schedule, and project location.
· The Project Request Forms are reviewed by the Community Development Department
(as required by Objective C, Policy 3 of the Capital Improvements Element), the
Finance Department, and the City Manager.
· The Local Planning Agency (LP A) reviews the City Manager's recommended Capital
Improvements Program in terms of the cornmunit:y's needs and financing and then
makes reconm1endation to the City Commission.
· The LP A recommendation and the City Managers recommendation are considered by
the City Commission in developing the annual operating budget (effective the first day
of October each year, i.e. beginning of the Fiscal Year "FY").
B. Department Ranking of Proposed Capital Improvements
· Each Project Request Form has a department priority recommendation. The priority
ranking indicates the department's importance of the project to the department's
functional program. The priority designations are as follows:
. Critical Deficiency - required to eliminate proven or obvious dangers to public or
employee health or safety.
· Existing Deficiency - needed to raise a service or facility to an adopted Level of Service.
· Repair/replacement - maintains adopted Level of Service Standard in developed areas
and gives comparable service standards in developing areas.
· Future need/planned expansion - enables the City to provide services required for
scheduled development.
C. Priorities of Capital Improvements
The City's Comprehensive Plan indicates in Objective A, Policy 1 of the Capital
Improvements Element that Projects selected year by year for funding shall be those
from which the greatest public benefit will be derived from the funds available. The
following criteria shall be used for monitoring improvements.
Transportation
Improvements shall be prioritized according to a hierarchy of funding municipal
collector roads needed to enhance delivery of emergency services, to facilitate access to
schools and recreational facilities, to provide alternative routes to use on congested
arterials and to create convenient access to goods and services.
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City oflVinter Springs
Capital Improvements Program
Potable Water and Sanitary Sewer
Improvements shall be ranked to ensure the continued provision of safe and sufficient
service to existing residences and businesses, to implement projects designed to protect
water quality and conserve water supplies, to install equipment that will economize
operations and reduce the consumer's costs and to expand the capacity of the utilities
to serve new development and thereby generate rese,rvation and connection fees to be
reinvested in the utility operations.
Stormwater
Improvement priorities shall be those determined by the Citywide drainage study to be
conducted through the proposed stormwater utility.
Recreation and Open Space
Capital projects funded in the future beyond those already allocated shall be selected to
fulfill neighborhood needs for additional land and installation of active recreational
facilities within safe walking distance of residential areas, to expand the variety of
activities offered at the City's community park and to address recreation for special
interests of citizens.
D. Criteria for Evaluation of Capital Improvements
The City in the annual update of the 5- Year Schedule of capital improvements shall use
the following criteria to evaluate capital improvements projects:
. Consistency with the elements of the Comprehensive Plan;
. Elimination of existing deficiencies;
. Impact on the annual operating and capital budgets;
. The location in relation to the Future Land Use Map;
. Accommodation of demands from redevelopment and new development;
. Consistency with plans of state agencies and the St. Johns River \Vater
Management District;
. Additional identified revenue sources to complete the improvement; and
. Financial feasibility.
E. Relationship Between the Operating and Capital Budgets
The operating and capital budgets are closely linked. The operating budget must cover
the cost of financing, maintaining and operating new facilities that are built under the
capital budget. The operating budget, through the debt service fund, roust pay interest
expense and principal payments on all bonded debt. The operating impacts of the
capital improvements are noted in the departmental request sheets.
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City of Winter Springs
CaPital Improvements Program
IV. INVENTORY OF EXISTING REVENUE SOURCES
To implement a Capital Improvements Program, there must be identified adequate available
funds for financing the capital improvements listed in the 5- Year Schedule of Capital
Improvements. The effectiveness of the C.LP. is dependent on the financial resources behind
it. Chapter 163 F.S. and 9J-5 P.AC. require a Capital Improvements Program to be financially
feasible. Some of these fund sources present some difficulty in their prediction such as federal
and state funding due to the significant variation from year to year. Special assessments present
similar difficulty.
Winter Springs' major fund categories and their use as funding mechanisms for both the
operating and capital improvements budget are described as follows:
A. General Fund Revenue Sources
· Ad Valorem Taxes (Property taxes). Ad valorem taxes include revenue from non-
exempt property taxation. The current millage rate is 3.7708.
· Pranchise Pees. Franchise fees are levied upon a company in return for providing
service to Winter Springs. The City currendy has agreements covering gas, electric,
telephone and cable utilities.
. Licenses. Permits and Fines. All businesses operating in the City obtain
occupational licenses. Building permits are required for all construction. The City
receives a portion of all traffic citations issued in the City from Seminole County.
. Intergovernmental Revenue. Intergovernmental revenues are funds collected by the
State or County and shared with other local government units. Major sources of
shared revenue include the cigarette tax, State revenue sharing, beverage licenses,
mobile home licenses, motor fuels tax, half-cent sales tax and occupational licenses.
. Interest Income. Interest income is revenue earned on funds that have been
invested by the City.
. Other Charges for Services/User Fees. Charges for services provided by the City
that are paid by the users to fully or partially cover the costs to provide services.
These fees generally include special fees placed on developers for processing plans,
administrative fees for annexations and enterprise fund charges fo1' delivering water
and sewer service. Other sources include miscellaneous rents, leases and sales.
. Utility Taxes. Utility taxes are assessed on the users of water, electric, gas, propane
and telephone. The City currendy levies a utility tax of 10% for electric, gas,
propane and water. The telephone utility tax is currendy 7%.
B. Special Revenue Sources
. Impact Fees. These fees are charged concurrent with new development and
contribute towards payment for infrastructure needs, but not operational costs,
which direcdy result from new development. The City of Winter Springs collects
impact fees for Fire, Police and Transportation.
IV-1
Ciry oflVinter Springs
CaPital Improvements Program
. Special Assessments. Special assessments are levied against residents, agencies or
districts that directly benefit from the new service or facility.
. Enterprise Funds. Enterprise funds are used to account for City services that are
operated in a manner similar to private business enterprises where the intent is that
the costs (expenses induding depreciation) of providing goods and services to the
general public on a continuing basis be financed or recovered primarily through
user charges.
. Local Option Gas Tax (LOGT). Seminole County provides the City with a portion
of the gas tax which the County levies on gas consumption. The percentage is
based on the City's population and can be used only for transportation related
improvements.
C. Bonds
. General Obligation Bonds. These bonds are backed by the full faith and credit of
the local government and must be approved by voter referendum. They offer low
interest for carrying less risk since they are secured by government taxing power.
Capital improvements financed through general obligation bonds should be used
only for projects benefiting the whole City.
. Revenue Bonds. Funds raised from revenue bonds may be used for projects
benefiting a narrow group since charges collected from users of the improvement
are applied directly to the debt service on these bonds. In this respect the projects
are self-supporting. Revenue bonds pay higher interest and their issuance may be
approved by the City Commission without voter approval.
. Industrial Revenue Bonds. Though the local government issues these bonds, the
debt is assumed by the companies or industries who use the revenues for
construction of plants or facilities. Because they are tax-exempt and low interest,
industries are attracted to this type of bond. Local government can transfer the
actual liability to provide interest while garnering employment and economic
benefits for the community.
D. Grants and Loans
. Federal and State Grants and Loans. Federal funds are allocated to state agencies
that administer block grants or disbursed as block grants directly to state and local
agencies or other eligible organizations. The purpose of the block grant program is
to enable greater latitude by recipients in the actual use of the funds. These funds
are generally a non-recurring source and cannot be accurately projected for
budgeting purposes. In addition to block grants and other state grants, several
federal agencies offer direct loan programs with limited ability to finance capital
improvements. State loans, however, can be used to finance capital projects such as
land acquisition for low-income housing.
IV-2
Ciry of Winter Springs
Capital Improvements Program
V. FISCAL POLICY FRAMEWORK
A. Fiscal Policy
The following fiscal policy framework shall be used to formulate the Capital
Improvements Program each year, as indicated in Objective A, Policy 2 of the Capital
Improvements Element:
· The City shall continue the conservative fiscal policies evident in the initial Capital
Improvements Program.
· Debt shall be limited to bondable revenue, as was the case to fund scheduled utility
and recreation construction.
· Responsible debt ratios shall be maintained, comparable to those reflected in the
current status:
Maximum ratio of total debt service to total revenue:
City coverage 2.31
Water &-Sewer 1.73
Maximum ratio of outstanding capital indebtedness to property tax base:
City Coverage 27.17
B. Types of Changes
The types of changes made to the 5-Year Schedules of Capital Improvements in each
update are summarized below:
· The 5-year time period is adjusted from FY 2001/2002 through 2005/2006 to
FY 2004/2005 through 2009/2010. New projects incorporated based upon the
extension to FY 2009/2010 will be consistent with the relative priorities for
capital improvements established in the Comprehensive Plan in each facility
Element and in Objective A, Policy 1 of the Capital Improvements Element.
· The schedules or funding sources of some projects are adjusted to reflect
management and funding strategies developed in conjunction with the FY
2004/2005 adopted budget.
. Project costs are updated as appropriate based upon recent actual costs or
updated background studies. Currently available revenue sources will fund the
proposed improvements, thus maintaining the financial feasibility established in
the 2001 Comprehensive Plan.
Additionally, summary sheets accompany each improvements schedule and are updated
as follows:
. To reflect the adjusted schedules of improvements discussed above.
. To evaluate capacity needs, based upon socio-economic estimates and
projections for those years which have been updated based upon the following:
V-I
City of Winter Springs
Capital Improvements Program
1) Preliminary population estimate by the Bureau of Economic and
Business Research at the University of Florida.
2) Building Permits issued by the Building Department of the City.
3) The Comprehensive Plan Estimated and Projected Population.
The population of the City of Winter Springs for April 1, 2003 was 32,572.
C. C.LE. Level of Service Standards
The principal criterion for capital improvements will be level of service (LOS)
standards, quantitative indicators of the amount of service provided by a facility or type
of facility. The City's need for capital improvements is largely determined by the LOS
standards adopted in its Comprehensive Plan.
In accordance with Objective C, Policy 1 of the Capital Improvements Element,
Development approvals shall not degrade the Level of Service Standard adopted by the
City of Winter Springs.
D. Capital Outlays
Only items that meet the definition of a capital outlay will be included in the Capital
Outlay Program. The definition of a capital outlay is:
. A physical asset, constructed or purchased, and having a useful life of three (3)
years and a minimum cost of$10,000.
Capital outlays may include:
. New and expanded facilities.
. Rehabilitation or replacement of existing facilities.
. Major pieces of equipment.
. Cost of professional studies related to the improvement.
. Acquisition of land related to a cornmunit:y facility.
Capital outlays do not include:
. The usual replacement of equipment and normal renovation with a cost of less
than $ 10,000.
. Those facilities and improvements related to the Capital Improvements
Element (CIE) of the City's Comprehensive Plan or maintain the Level of
Service of facilities identified in the CIE.
Generally, all outlays financed by long-term debt should be considered capital outlays.
V-2
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September 13,2004
PUBLIC HEARING ITEM 403
6
ATTACHMENTB
Draft Unapproved P&Z I LPA Minutes
CITY OF WINTER SPRINGS
DRAFT UNAPPROVED MINUTES
PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY
REGULAR MEETING - AUGUST 4, 2004
PAGE30F6
"I WOULD LIKE TO MAKE A MOTION - THAT THE PLANNING AND
ZONING BOARDILPA [LOCAL PLANNING AGENCY] RECOMMEND
APPROVAL TO THE CITY COMMISSION FOR THE FIRST READING AND
TRANSMITTAL HEARING AND ADOPTION OF ORDINANCE 2004-36, A
LARGE SCALE COMPREHENSIVE PLAN AMENDMENT CHANGING THE
FUTURE LAND USE MAP DESIGNATION OF THE FIVE SUBJECT
PROPERTIES ALONG US [HIGHWAY] 17-92 FROM WINTER SPRINGS
'INDUSTRIAL' TO THE CITY OF WINTER SPRINGS 'COMMERCIAL'."
MOTION BY BOARD MEMBER BROWN. SECONDED BY BOARD MEMBER
POE. DISCUSSION.
VOTE:
BOARD MEMBER BROWN: AYE
BOARD MEMBER VOSKA: AYE
CHAIRPERSON KREBS: AYE
VICE CHAIRPERSON KARR: AYE
BOARD MEMBER POE: AYE
MOTION CARRIED.
PUBLIC HEARINGS
B. Requests That The Planning And Zoning Board/Local Planning Agency Hold A
Public Hearing To Consider Ordinance 2004-35, Related To The Proposed Capital
Improvements Program For FY (Fiscal Year) 2004/05 Through 2009/10.
Chairperson Krebs opened the "Public Input" portion of this Agenda Item.
No one spoke.
Chairperson Krebs closed the "Public Input" portion of this Agenda Item.
Ms. Sahlstrom discussed this Agenda Item.
Ms. Sahlstrom spoke regarding receiving the 'Data' from all the Departments for the
Capital Improvements Program. Ms. Sahlstrom stated, "Scott [Mr. Semones, University
Central Florida Intern, Community Development] has put a lot of this 'Data' together."
Ms. Sahlstrom said, "We [Staff] are asking you to - recommend approval so it can go to
the City Commission. - It is in alignment with what is being proposed for the tentative
Budget. "
Discussion.
CITY OF WINTER SPRINGS
DRAFT UNAPPROVED MINUTES
PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY
REGULAR MEETING - AUGUST 4, 2004
PAGE40F6
To clarify, Board Member Brown suggested, "I would recommend to this Board what we
did in the past - we had questions." Board Member Brown said, "What we had requested
in the past, the Planning and Zoning Board - the different representatives came in to
clarify the questions that we had. We had Kip [Lockcuff, P.E., Public Works/Utility
Department Director] here, because of the 'water' questions." Board Member Brown
stated, "I just wanted to make that point to the Members of the Board [Planning and
Zoning Board/Local Planning Agency] if they would like anybody to come out, we
would have a Meeting with those people [Staff] here from the City,"
Discussion.
Board Member Poe stated, "I commend you - [Scott Semones] on the work that you have
done."
Chairperson Krebs said, "Most people here have a question and - we are probably all
willing to meet - Special Meeting to go over this information with those people that can
answer our questions."
Ms. Sahlstrom stated, "We would need to postpone the Public Hearing to date - because
it has been advertised as required," Ms. Sahlstrom said, "We would need to come up
with a date right now."
Vice Chairperson Karr stated, "Definitely Parks and Recreation." Chairperson Krebs
asked, "Who has questions for Parks and Recreation," Discussion. Board Member Ned
Voska said, "Are they pertaining to the dollars or - what kind of materials they are going
to use?" Board Member Poe stated, "What is it that they are doing as opposed to the
material or the dollars?"
Tape I/Side B
Discussion.
Chairperson Krebs stated, "Does anybody have any questions for the Police?" Vice
Chairperson Karr stated, "No." Chairperson Krebs stated, "We don't need them here."
Chairperson Krebs asked, "How about the Utility Department? There might be some
questions on the Utility Department?" Vice Chairperson Karr stated, "Yes." Board
Member Brown stated, "Get Kip [Lockcuff, P.E., Public WorkslUtility Department
Director] if you can get him." Chairperson Krebs stated, "Fire [Department]? Actually,
Public Works comes before Fire." Chairperson Krebs said, "Kip [Mr. Lockcuff] might
be able to answer a lot of these questions." Chairperson Krebs stated, "Informational
Services? Community Development? Oak Forest?" Board Member Poe said, "I would
be happy with the two (2) that you just mentioned."
CITY OF WINTER SPRINGS
DRAFT UNAPPROVED MINUTES
PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY
REGULAR MEETING - AUGUST 4, 2004
PAGE50F6
Chairperson Krebs said, "Let's look at getting those two (2) people [Mr. Chuck Pula,
Parks and Recreation Department Director and Mr, Kip Lockcuff] out here."
Chairperson Krebs stated, "We can just call a Special Meeting for that purpose only,
What date would be a good day that we could do this?"
Chairperson Krebs said, "What about six [o'clock] (6:00 p,m,) next Tuesday, [August 10,
2004]?" Ms. Sahlstrom asked, "The Clerk's office would like to have you [Board
Members] pick two (2) dates." With discussion, Chairperson Krebs added, "Tuesday
[August loth, 2004] or Wednesday [August 11th, 2004] - at six [o'clock p.m.]. Vice
Chairperson Karr said, "That's good," Board Member Poe said, "I could go with that."
"I WOULD LIKE TO POSTPONE THIS ACTION UNTIL DATE CERTAIN.
EITHER THE 11TH OF AUGUST OF 2004 AT 6:00 P.M. - MY CORRECTION.
POSTPONE TILL DATE CERTAIN, EITHER 08/10/2004 [AUGUST 10, 2004] AT
SIX P.M. OR 08/11/2004 [AUGUST 11, 2004] AT SIX P.M." MOTION BY
BOARD MEMBER POE. SECONDED BY VICE CHAIRPERSON KARR.
DISCUSSION.
VOTE:
VICE CHAIRPERSON KARR: AYE
BOARD MEMBER POE: AYE
BOARD MEMBER VOSKA: NAY
CHAIRPERSON KREBS: AYE
BOARD MEMBER BROWN: AYE
MOTION CARRIED.
Board Member Voska said, "My reason for 'No' - What are they going to accomplish by
this? Discussion,
With discussion regarding the proposed Capital Improvements Program, Board Member
Poe stated, "No offense against your [Ms. Sahlstrom] Report. Nice Job," Discussion.
IV. FUTURE AGENDA ITEMS
No discussion.
V. REPORTS
Vice Chairperson Karr spoke of various concerns regarding Trotwood Park, Torcaso Park
and Central Winds Park.
CITY OF WINTER SPRINGS
DRAFT UNAPPROVED MINUTES
PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY
SPECIAL MEETING
AUGUST 10, 2004
I. CALL TO ORDER
The Planning and Zoning Board/Local Planning Agency Special Meeting of Tuesday,
August 10, 2004 was called to order at 6:00 p.m. by Chairperson Joanne Krebs in the
Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434,
Winter Springs, Florida 32708),
Roll Call:
Chairperson Joanne Krebs, present
Vice Chairperson Rosanne Karr, present
Board Member Tom Brown, present
Board Member William Poe, arrived at 6: 15 p.m.
Board Member Ned V oska, present
Chairperson Krebs led the Pledge of Allegiance.
II. PUBLIC HEARINGS AGENDA
PUBLIC HEARINGS
A. Requests That The Planning And Zoning Board/Local Planning Agency Hold A
Public Hearing To Consider Ordinance 2004-35, Related To The Proposed Capital
Improvements Program For FY (Fiscal Year) 2004/05 Through 2009110.
Chairperson Krebs opened the "Public Input" portion of this Agenda Item.
No one spoke.
Chairperson Krebs closed the "Public Input" portion of this Agenda Item.
Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development presented
this Agenda Item.
With discussion on the Capital Improvements Program, questions were directed to Mr.
Chuck Pula, Parks and Recreation Department Director and Mr. Kip Lockcuff, P.E.,
Public Works/Utility Department Director.
Board Member Brown stated for the record that he spoke to Mr. Pula regarding the
'Budget'.
CITY OF WINTER SPRINGS
DRAFT UNAPPROVED MINUTES
PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY
SPECIAL MEETING - AUGUST 4, 2004
PAGE30F3
Discussion.
III. FUTURE AGENDA ITEMS
This Item was not discussed.
IV. REPORTS
No discussion.
.:..:. AGENDA NOTE: THE FOLLOWING PUBLIC HEARINGS AGENDA
ITEM WAS DISCUSSED AGAIN, AS DOCUMENTED, FOLLOWED BY THE
REST OF THE AGENDA. .:. .:.
PUBLIC HEARINGS
A. Requests That The Planning And Zoning Board/Local Planning Agency Hold A
Public Hearing To Consider Ordinance 2004-35, Related To The Proposed Capital
Improvements Program For FY (Fiscal Year) 2004/05 Through 2009/10.
"I WOULD LIKE TO MAKE A MOTION THAT THE PLANNING AND
ZONING [BOARD]/LPA [LOCAL PLANNING AGENCY] RECOMMEND THE
APPROVAL TO THE CITY COMMISSION FOR ADOPTION OF THE
PROPOSED CAPITAL IMPROVEMENTS PROGRAM." MOTION BY BOARD
MEMBER BROWN. SECONDED BY VICE CHAIRPERSON KARR.
DISCUSSION.
VOTE:
BOARD MEMBER VOSKA: AYE
CHAIRPERSON KREBS: AYE
BOARD MEMBER POE: AYE
BOARD MEMBER BROWN: AYE
VICE CHAIRPERSON KARR: AYE
MOTION CARRIED.
September 13,2004
PUBLIC HEARING ITEM 403
ATTACHMENT C
Ordinance 2004-35, Proposed Capital Improvements Program
7
ORDINANCE 2004-35
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, ADOPTING THE
FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM /
CAPITAL OUTLAYS DOCUMENT FOR FISCAL YEAR
2004/2005 IN ACCORDANCE WITH THE LOCAL
GOVERNMENT COMPREHENSIVE PLANNING AND LAND
DEVELOPMENT REGULATION ACT AND PARTICULARLY
SECTION 163.3177(3)(b), FLORIDA STATUTES; PROVIDING
FOR THE REPEAL OF PRIOR INCONSISTENT
ORDINANCES AND RESOLUTIONS, SEVERABILITY, AND
AN EFFECTIVE DATE.
WHEREAS, the City Commission is granted the authority, under Section 2(b), Article VIII,
of the State Constitution, to exercise any power for municipal purposes, except when expressly
prohibited by law; and
WHEREAS, the City Commission desires to adopt a Five-Year Capital Improvements
Program / Capital Outlays document for Fiscal Year 2004/2005 in accordance with the provisions
of the Local Government Comprehensive Planning and Land Development Regulation Act and
particularly Section 163.3177(3)(b), Florida Statutes, as part of its annual operating and capital
budget process; and
WHEREAS, the Planning and Zoning Board and City Staff of the City of Winter Springs
have reviewed the Capital Improvements Program / Capital Outlays document and have
recommended adoption of same in accordance with Section 163,3174, Florida Statutes; and
City of Winter Springs
Ordinance No. 2004-35
Page I of 3
WHEREAS, the City Commission of the City of Winter Springs held a duly noticed public
hearing on the proposed Capital Improvements Program / Capital Outlays document as set forth
hereunder and considered findings and advice of staff, citizens, and all interested parties submitting
written and oral comments and supporting data and analysis, and after complete deliberation, hereby
finds the proposed Capital Improvements Program / Capital Outlays document consistent with the
City of Winter Springs' Comprehensive Plan; and
WHEREAS, the City Commission hereby finds that this Ordinance serves a legitimate
government purpose and is in the best interests of the public health, safety, and welfare of the
citizens of Winter Springs, Florida.
NOW, THEREFORE, THE CITY COMMISSION OF THE CITY OF WINTER
SPRINGS HEREBY ORDAINS, AS FOLLOWS:
Section 1.
Recitals.
The foregoing recitals are true and correct and are fully
incorporated herein by this reference,
Section 2.
Capital Improvements Program / Capital Outlays. The City Commission
of the City of Winter Springs, Florida, hereby adopts the Fi ve- Y ear Capital Improvements Program!
Capital Outlays document for Fiscal Year 2004/2005 attached hereto as Exhibit "A" and fully
incorporated herein by this reference.
Section 3.
Repeal of Prior Inconsistent Ordinances and Resolutions. All prior
inconsistent ordinances and resolutions adopted by the City Commission, or parts of ordinances and
resolutions in conflict herewith, are hereby repealed to the extent of the conflict.
Section 4.
Severability. If any section, subsection, sentence, clause, phrase, word or
provision of this Ordinance is for any reason held invalid or unconstitutional by any court of
City of Winter Springs
Ordinance No. 2004-35
Page 2 of 3
~
competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall
be deemed a separate, distinct and independent provision, and such holding shall not affect the
validity of the remaining portions of this Ordinance.
Section 5.
Effective Date. This Ordinance shall become effective immediately upon
adoption by the City Commission of the City of Winter Springs, Florida, and pursuant to the City
Charter.
ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular
meeting assembled on the _ day of
,2004.
John F. Bush, Mayor
ATTEST:
Andrea Lorenzo-Luaces, City Clerk
Approved as to legal form and sufficiency for
the City of Winter Springs only:
Anthony A. Garganese, City Attorney
First Reading:
Second Reading:
Effective Date:
City of Winter Springs
Ordinance No, 2004-35
Page 3 of 3