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HomeMy WebLinkAbout2004 04 26 Regular 505 042604_ COMM _Regular _505_ ADA ]aratransit COMMISSION AGENDA ITEM 505 Consent Information Public Hearin Re ular x April 26, 2004 Meeting MGR. ~ept. REQUEST: The Community Development Department requests direction from the City Commission regarding Seminole County's request for funding ADA Paratransit services. PURPOSE: The purpose of this agenda item is to request the City conmussion determine whether or not it will fund ADA Paratransit services for fiscal year 2003/2004. CONSIDERATIONS: · ADA paratransit is a demand-or subscription-responsive program, which provides door-to-door service to transportation disadvantaged (economically, mentally, and physically) general riders and does not conform to the scheduled or fixed routes of traditional mass transit. · The American Disabilities Act requires that Paratransit service area be provided within ~ miles of existing bus routes. · On September 8, 2003, the City Conm1ission adopted Resolution No 2003-41, supporting the levy of a one penny of local option gas tax, and discussed funding a $45,196 share of the ADA Paratransit service for FY 04. The Commission tabled the $45,196 funding and voted to ask the City Manager and County Manager to arrange a meeting, which was to include LYNX or ADA Paratransit people to provide actual trip numbers and answer questions, to address the issues. · County staff has indicated that this issue is likely to be discussed at the Mayor and Managers meeting in either Mayor June of 2004. RECOMMENDA TIONS: Staff recommends the city commission review and render a decision regarding Seminole County's ADA funding request for FY 2003/2004, as set forth in the attached invoice. ATTACHMENTS: A. April 17, 2004 City Manager Letter to County Manager. B. January 26, 2004 County Request for ADA Payment. C. September 18, 2003 Letter from City Manager to County Manager. D. September 8, 2003 City Commission Agenda Item "C", and Minutes. E. April 14, 2003 City Commission Agenda Item "L", and Minutes. F. March 24,2003 City Commission Agenda Item "H" Minutes. G. February 10,2003 City Commission Agenda Item "E", and Minutes. COMMISSION ACTION: 2 ATTACHMENT "A" April 17 , 2004 City Manager Letter to County Manager CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 Ronald W. McLemore City Manager April 17, 2004 Kevin Grace, Manager Seminole County Government 11 0 1 East First Street Sanford, Florida 32771 Dear Kevin: This letter is to advise you that in response to the invoices we are receiving from the County for Para Transit Services in Winter Springs, I will be placing this matter on the April 26, 2004 agenda for City Commission direction. As you know, I sent the attached letter from the City Commission to you acknowledging the Commission's reluctance to go forward with financial support of Para Transit until such time that the City Commission could meet with the County commission for additional discussions. Since that meeting has not taken place, I have not received any authority from the Commission to pay these invoices. At this point I don't know what else I can do until such time that the City Commission gives me additional authority. I would suggest that you send the appropriate staff person to this Commission meeting. Please contact me if you have any additional comments, or desire any additional information. Sincerely, ~ Ronald W. McLemore City Manager /jp cc: Mayor and Commission Interim Finance Director U :\Docs\ Word\Letters\04 Letters\Apr 04\Para Transit Invoices.doc ATTACHMENT "B" January 26,2004 County Request for ADA Payment PLANNING AND DEVELOPMENT DEPARTMENT PLANNING DIVISION 4/16/2004 City of Winter Springs A TTN: Judi Cooper, Controller 1126 East State Rd 434 Winter Springs, FL 32708 RE: Invoice for ADA Para-Transit Services - FY 2003/2004 Dear Ms. Cooper: Please accept this letter as the County's second request for payment ofFY 2003/04 LYNX ADA Para- Transit services provided to the City. The amount was established by LYNX based upon projected city resident use of the service. This invoice is the second invoice for the new fiscal year. If you wish, you may pay the entire annual amount now with this invoice or make this payment and be billed the remaining quarter in July. Below is a summary of billings, payments and the remaining balance. Qtr 1 2 3 4 Billed $ 11,299.00 $ 11,299.00 $11,299.00 TOTAL PURCHASE AMOUNT: Date Billed Paid Date Paid 1/26/2004 $ 1/26/2004 $ 4/1/2004 Totals $ 33,897.00 $ Please make check payable to: If possible, note as: Seminole County Board of County Commissioners Payment to Planning for ADA services Forwarded payment to: BOCClFinance Department P.O. Box 8080 Sanford, FL 32771 Please call me at 407.665.7403 if! can be of any assistance. Si/j~ely, - hI} n I ~LItW~ Connie R. De Vasto DB/crd c: Denise Dudley, Finance Alice Gilmartin, Planning 1101 EASTFIRST STREET SANFORD Fl32771-1468 TELEPHONE (407) 665-7371, (407)665-7444 FAX (407) 665-7385 ATTACHMENT "C" September 18, 2003 City Manager Letter to County Manager / CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327.1800 Ronald W. McLemore City Manager September 18, 2003 Kevin Grace, Manager Seminole County Government 11 0 1 East First Street Sanford, Florida 32771 Dear Kevin: ,. As you know the City Commission tabled the agenda item regarding funding for A.D.A. Para-transit until such time that the County Commission could meet with them. I think the idea of levying the full penny and banking the un-needed revenue was problematic for them. I would suggest that you reconsider the Commission's request of last year to utilize excess funds to repay the cities for their contribution, thus treating the contribution as a loan rather than a grant. I believe this would get you unanimous support. I would also suggest that you consider utilizing excess funds for expanding shared revenues for road maintenance. Please let me know when it will be feasible to set the joint meeting. Sincerely, I?~ Ronald W. McLemore City Manager /jp U:\Docs\Word\LettersWear 2003\Sept 03\ADA Para Transit Penny Tax.doc ATTACHMENT "D" September 8, 2003 City Commission Agenda Item "C" and Minutes COMMISSION AGENDA ITEM C Consent Informational Public Hearing Regular X September 8. 2003 Regular Meeting Mgr. I Dept. Authorization REQUEST: The City Manager requesting the Commission to adopt Resolution # 2003-41 supporting the levy of one penny of local option gas taxes by the Seminole County Commission to fund ADA Paratransit Services beginning FY 05 and forward, and to consider a second request of Seminole County to fund a $45,196 share of ADA Paratransit Service for FY04. PURPOSE: This Agenda Item is needed to determine if the City Commission will agree to fund a second year pro rata share of ADA Paratransit Services. cONSIDERA TIONS: On February 10, 2003, the Commission voted to approve $38,037 to help fund ADA Paratransit Services in Seminole County. This was a highly debated and contentious issue with the Commission finally agreeing to fund the FY03 pro rata share based upon a promise from the County that the County would work out a funding mechanism for FY04. The County is once again requesting that the cities in the County fund a second year of ADA with a pledge that they will fund ADA with a one penny increase in gas taxes. The County is prepared to approve the extra penny this year. However, it will not begin producing revenue until January, 2005. Thus, the County is requesting the additional year to get them through FY 04. Commission Meeting September 8, 2003 Regular Agenda Item "e" ADA Paratransit Funding FUNDING: The $45,196 pro-rata share would have to come from the General Fund and would have an impact on the General Fund equal to .0345 mills. RECOMMENDATIONS: 1. It is recommended that the City Commission adopt Resolution # 2003-41 supporting the County Commission's action to levy one penny of local option gas taxes to fund ADA Paratransit Services beginning FY05 and forward. 2. It is also recommended that the City Commission determine if it desires to fund a pro rata share of ADA Paratransit Services for FY 04 in the amount of $45,196 contingent upon action by the County Commission to enact one penny of local option gas taxes to fund ADA Paratransit Services in FY 05 forward. ATTACHMENTS: A. Resolution Number 2003-41 B. August 13,2003 Letter from Kevin Grace C. August 12, 2002 Commission Agenda Item COMMISSION ACTION: ,I. l' / . ATTACHMENT B RESOLUTION 2003-41 A RESOLUTION OF THE CITY COMMISISON OF THE .CITY OF WINTER SPRINGS ENDORSING THE ACTIONS OF THE SEMINOLE COUNTY COMMISSION TO LEVY A ONE PENNY LOCAL OPTION GAS TAX TO FUND ADA PARATRANSIT SERVICES IN SEMINOLE COUNTY. WHEREAS, LYNX, the Central Florida Regional Transportation Authority, is the transit agency for Seminole, Orange, and Osceola Counties and ~as been designated the Community Transportation Coordinator since 1992 by the State Commission for the Transportation Disadvantaged; and WHEREAS, LYNX provides door-to-door van paratransit service called ACCESS . LYNX for medically qualified, physically challenged customers through its contracted carrier, MV Transportation and that currently the County and Cities pay LYNX for providing paratransit trips to those eligible individuals who in their jurisdiction qualify for . the van paratransit service specified by the American Disabilities Act (ADA); and WHEREAS, approximately 35,000 ADA paratransit trips are projected to occur county-wide in Seminole county in Fiscal Year 2003-04, of Which 2239 are projected to occur in the City of Winter Springs; and WHEREAS, the Cities and Seminole County Government have cooperated in the past in allotting the "9th Cent Local Option Gas Tax" to be dedicated to the payment of operating expenses for, LYNX transit services; and WHEREAS, the revenues from the 9th Cent Local Option Gas Tax have not covered the entire cost of fixed bus route services, ADA paratransit s~rvices and membership in the regional transportation authority for a number of years, thus requiring supplemental funding from the cities and the County; and WHEREAS, additional revenue is needed to ensure that paratransit services continue for those residents of Seminole Coul)ty qualifying . for ADA paratransit transportation from LYNX; and WHEREAS, Seminole county currently levies In full the "Six Cent Local Option Fuel Tax" and the "9th Cent Local Option Gas Tax" and has the ability to levy additional fuel revenues under Section 336.025, Florida Statutes and that these revenues may be .f) used for public transportation operations and maintenance. ;.. . . . NOW, THER.EFORE, Be It Resolved, that the City Commission of the City of Winter Springs, Florida supports an action of the Board of County Commissioners of Seminole County to levy an additional One Cent Local Option Fuel Tax to be dedicated to funding . the cost of ADA Paratransit Service and other public transportation. operation expenses . . in the Cities and in Seminole County. .PASSED AND ADOPTIW THIS 8th DAY OF SEPTEMBER, 2008. ..Yh, ~ Y~~6et'm;?AcmdandemMed tAi& &eat to- 6e ~ 2003 City of Winter Springs Resolution No. 2003-41 Page 2 of2 ATTACHMENT A CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 8, 2003 PAGE 15 OF 30 MANAGER McLEMORE SAID, "JUST A CLARIFICATION, I AM ASSUMING, THA T AS LONG AS THESE THINGS ARE DONE, TillS DOESN'T HAVE TO COME BACK TO THE COMMISSION?" MA YOR BUSH ST A TED, "I BELIEVE NOT FOR THE SITE PLAN, BUT I THINK THE COMMISSION WOULD CONTINUALLY WANT TO SEE WHAT THE ARCHITECTURAL LOOK OF THE BUILDING IS." COMMISSIONER McGINNIS STATED, "I WOULD LIKE TO SEE IT." DEPUTY MAYOR MILLER SAID, "SO WOULD I." COMMISSIONER McLEOD ADDED, "I WOULD LIKE TO SEE IT ALSO." VOTE: COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: NAY COMMISSIONER McGINNIS: AYE DEPUTY MAYOR MILLER: AYE MOTION CARRIED. REGULAR 21. C. Office Of The City Manager Requesting The Commission To Adopt Resolution Number 2003-41 Supporting The Levy Of One Penny Of Local Option Gas Taxes By The Seminole County Commission To Fund ADA Paratransit Services Beginning FY05 And Forward, And To Consider A Second Request Of Seminole County To Fund A $45,196.00 Share Of ADA Paratransit Service For FY04. Manager McLemore spoke on this Agenda Item. Mr. Kevin Grace, Seminole County Manager, 1101 East First Street, Sanford, Florida: addressed the City Commission. With discussion, Mayor Bush stated, "I just want to point out to the Commission that I was not at the Meeting where the Mayors and the Managers approved this." Manager McLemore then said to the City Commission, "If you approve this, that it is done contingent to the - County Commission adopting the one (1) penny, and I think you should make that as a condition." Deputy Mayor Miller stated, "I would like to Table the second part of this, and have a Meeting with the County, and Mr. Grace can be there, whoever else wants to be there." Deputy Mayor Miller added, "I would like to have a Meeting with the County, as soon as they want to hold it with whichever Commissioners want to go, and I would like to find out what exactly is going on." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 8, 2003 - PAGE 16 OF 30' Mayor Bush said, "Let's address the first Recommendation by Staff to - adopt the Resolution 2003-41 supporting the County Commission's actions to levy one (1) penny of Local Option Gas Taxes to fund the ADA Paratransit services beginning in Fiscal Year '05 and forward." "AS YOU JUST WORDED IT - I WILL MAKE THAT MOTION." MOTION BY DEPUTY MAYOR MILLER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. COMMISSIONER BLAKE ASKED MR. GRACE, "WHAT HAPPENS UNDER THIS SCENARIO, IF THE BANK PORTION OF THAT RESERVE SHOULD GROW SIGNIFICANTL Y AND THE FUTURE COSTS ARE NOT ANTICIPATED TO EVER CATCH UP WITH IT?" MR. GRACE RESPONDED, "THOSE MONIES COULD BE USED BASICALLY FOR OTHER TRANSIT PURPOSES." COMMISSIONER BLAKE THEN INQUIRED, "WHO WOULD BE DECIDING HOW THOSE MONIES WOULD BE DIVIED UP, SPENT?" MR. GRACE SAID, "AT THIS POINT, THE BOARD OF COUNTY COMMISSIONERS WOULD." COMMISSIONER BLAKE THEN SAID, "I THINK AS WE GO THROUGH THIS EXERCISE, THAT WE MAY WANT TO HAVE A FURTHER DISCUSSION ON THAT, BECAUSE IF WE ARE TALKING ABOUT FUNDING CURRENTLY THAT'S 2.2 TIMES THE CURRENT EXPENDITURE REQUIRED, EVEN IF YOU HAVE A VERY HIGH GROWTH RATE, GAS TAXES ARE GOING TO GO UP AS WELL, DUE TO GROWTH." THEN, COMMISSIONER BLAKE SUGGESTED, "I THINK IT WOULD BE BEST IF WE KNEW HOW THOSE MONIES MIGHT BE SPLIT UP AT THIS POINT IN TIME." VOTE: COMMISSIONER McLEOD: AYE DEPUTY MAYOR MILLER: AYE COMMISSIONER MARTINEZ: NAY COMMISSIONER McGINNIS: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. Commissioner Martinez said, "I believe that we should demand that LYNX who has the records, provide us with a list of names and addresses of these nine (9) people that they serve, and find out how many of those people live within the boundaries of the City of Winter Springs and how many live within incorporated Seminole County - and then we should make a decision," CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 8, 2003 PAGE 17 OF 30 Discussion. "I WILL MAKE A MOTION THAT WE TABLE THIS ITEM TO A DATE UNCERTAIN AND THAT WE ASK THE CITY MANAGER AND THE COUNTY MANAGER TO ARRANGE A MEETING AT WHICH WE WOULD HAVE THE OPPORTUNITY TO EXPLORE ALL OF THE INFORMATION THAT HAS BEEN PROVIDED TO US, AND THAT ALSO - SOME LYNX - OR ADA PARATRANSIT PEOPLE BE PRESENT TO ANSWER QUESTIONS AND ALSO TO BRING ALL OF THEIR INFORMATION WITH THEM SO THAT WE CAN GET ANSWERS TO THE QUESTIONS WE HAVE." MOTION BY DEPUTY MAYOR MILLER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH SPOKE OF THE MOTION TO TABLE, AND ADDED THAT "THE TWO (2) MANAGERS WOULD GET TOGETHER; LYNX WOULD PROVIDE INFORMATION AND BE PRESENT AT A MEETING; AND THEY WOULD BRING DATA TO SUPPORT WHAT COMMISSIONER MARTINEZ HAS RAISED..." COMMISSIONER MARTINEZ STATED, "...THE NAMES AND ADDRESSES OF THESE NINE (9) PEOPLE." COMMISSIONER McLEOD ADDED, "LET'S SEE HOW MANY TRIPS PER WEEK, THOSE NINE (9) PEOPLE TRULY TAKE VERSUS A PROJECTION OF WHAT THEY MAY DO, BECAUSE THERE COULD BE A BIG DIFFERENCE." COMMISSIONER McLEOD THEN SAID, "IF LYNX HAS IMPROVED THEIR SERVICE OF ACCOUNTABILITY - THEN THEY SHOULD BE ABLE TO TELL US THAT PERSON 'A' IS MAKING SEVEN (7) TRIPS A MONTH, AND PERSON 'B' IS MAKING TWO (2), BUT 'c' IS MAKING THIRTY (30) - SO WE HA VE SOME TRUE NUMBERS." COMMISSIONER McLEOD ADDED, "I WANT TO KNOW NAMES AND ADDRESSES, AND I WANT TO KNOW HOW MANY TRIPS THOSE PEOPLE ARE ACTUALLY MAKING." VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE DEPUTY MAYOR MILLER: AYE MOTION CARRIED. ATTACHMENT "E" April 14, 2003 City Commission Agenda Item "L" and Minutes 04] 403 Commission Meeting Add-On Regular "L" ADA Transportation Funding Page 1 Of I COMMISSION AGENDA ADD-ON ITEM L Consent Informational Public Hearing Regular X April 14, 2003 Meeting Mgr. / Dept. Authorization REQUEST: Commissioner Martinez requesting the Commission to rescind its approval of funding for ADA Transportation provided by LYNX. NOTE: This Agenda item was inadvertently left out of the Agenda package. PURPOSE: The purpose of this Agenda Item is to have the Commission consider rescinding its action of February 10,2003 approving funding for ADA Transportation provided by LYNX. CONSIDERATIONS: On February 10, 2003 the City Commission approved an appropriation of $38,037 to support ADA Transportation provided by LYNX. Commissioner Martinez requests the City Commission to consider rescinding the appropriation. FUNDING: Not Applicable. RECOMMENDATIONS: Commissioner Martinez recommends that the Commission consider rescinding its action of February 10,2003 approving funding for ADA Transportation provided by LYNX. 041403 Commission Meeting Add-On Regular "L" ADA Transportation Funding Page 2 0[2 ATTACHMENT: 1. February 10,2003 Regular Agenda Item "E" (without attachments). 2. June 20, 2002 City Attorney Opinion regarding reconsiderations and rescissions of previous actions. COMMISSION ACTION: CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - APRIL 14,2003 l'AGE 23 OF 27 REGULAR 26. K. Community Development Department Requests The City Commission Provide Direction Regarding The Status Of The Boat Dock Regulations. Discussion ensued with Staff. . Commissioner Martinez stated, "1 went to the CALNO [Council of Local Governments in Seminole County] meeting last week, and I asked every City representative there, if their City has a Dock Ordinance and they told me yes, and I am awaiting copies of their Ordinances. " "I WOULD LIKE TO MAKE A MOTION THAT WE POSTPONE THIS ITEM UNTIL THE RECEIPT OF THE BOAT DOCK REGULATIONS THAT OTHER CITIES HAVE ENFORCED; ASKED THAT THEY BE CIRCULATED AMONGST THE CITY COMMISSION, AND REVIEW IT ONE LAST TIME, MAYBE AS AN INFORMATION ITEM AND IF IT DOESN'T BEAR MORE ATTENTION, THEN I THINK I \VOULD BE MORE THAN HAPPY TO LET IT DIE MYSELF AT THAT POINT." MOTION BY DEPUTY MAYOR MILLER. SECONDED. DISCUSSION. Commissioner Blake stated, "Point of Order" and spoke of personal attacks. Tape 3/Side B DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE DEPUTY MAYOR MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE MOTION CARRIED. REGULAR 36. L. ffice Of Commissioner Edward Martinez, Jr. Re esting The Commission To Rescind Its Approval Of Funding For ADA Transportation Provided By LYNX. Discussion. 1It, ~. .,::~ CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING- APRIL 14,2003 PAGE 24 OF 27 Mayor Bush stated, "I think that Items that are extremely sensitive to Commissioners - if in fact we know they are going to be absent, that they should be pulled from the Agenda, and if a Commissioner sees an Item appears and know you are not going to be here, if you will say something to me, r will pull it from the Agenda until you are here." REPORTS REPORTS 27. A. City Attorney - Anthony A. Garganese, Esquire No RepOIi. REPORTS 28. B. City Manager - Ronald W. McLemore No Report. REPORTS 29. C. City Clerk - Andrea Lorenzo-Luaces No Report. REPORTS 30. D. Commission Seat Three - Edward Martinez, Jr. Commissioner Martinez said that he had received comments asking why the March 10, 2003 Commission Meeting was interrupted for an Executive Session regarding the Firefighter's Contract. Secondly, Commissioner Martinez said that "I would like to propose to the Commission - when I was at the CALNO [Council of Local Governments in Seminole County] meeting, we unanimously approved the Interlocal Agreement between the cities and the School Board - and I would like to recommend to the Commission maybe the Mayor can draft a Resolution in support of the men and women of our armed forces assigned to the - Iraq War. All the other cities have done it and I think this is something that we ought to do." Mayor Bush stated, "We can look into it." ATTACHMENT "F" March 24, 2003 City Commission Agenda Item "H" Minutes CtJX~Q",,~ '1-' CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - MARCl.124, 2003 -PAGE 28 OF 30 Secondly, Commissioner Blake said that "Paul Partyka has spoken with me about an offer to review our procedures from an outsider's standpoint, in the Development Review area, along with the Building Department, and to come up with a list of recommended changes or actions that would create a much more streamlined and efficient operation there." Commissioner Blake further stated that Mr. Partyka "Would attempt to do it in a way that is as non-intrusive as possible for the Department and he thinks it would require a little bit of time to meet with a few individuals in the Community Development and Building Department, just to get a feel of some issues which may seem obvious but probably are not, to make sure that it is not going in the wrong direction; and then he would deliver a report to either this Commission or to you or to whomever." Commissioner Blake also noted that Commissioner McLeod or Mayor Bush could also contribute comments. Mayor Bush then said, "I'll speak to the Manager about it." REPORTS 35. E. Commission Seat Three - Edward Martinez, J.,. No Report as Commissioner Martinez had already departed the Meeting. REPORTS 36. F. Commission Seat Four - Sally McGinnis Commissioner McGinnis spoke about the State Road 434 Sign Ordinance and stated, "] would still like an update - maybe at our next Meeting Ron [McLemore]. Attorney Garganese added, "With respect to those two (2) property owners that filed a suit - when they file these written prohibitions, it acts as a Stay, so we cannot take any enforcement action against Mr. Binford and the adjacent property owner, at this time." REPORTS 37. G. Commission Seat Five - David W. McLeod Commissioner McLeod also spoke on Paul PaI1yka's offer (which was mentioned earlier) and the outcome of Commissioner Blake's comments. Manager McLemore said, "It was just directing me to meet with Paul [Partyka]. Commissioner McLeod added that "] have had the same discussion with Mr. Partyka." Furthemlore, Commissioner McLeod said, "Ifthere is a way to streamline - that, I would be totally in agreement of doing that." H. Commission Seat One/Deputy Mayor - Robert S. Miller Deputy Mayor Miller stated, "] would like to get - an Informational Agenda Item, at the next City Commission Meeting on where the County and the State and the City is on Village Walk, and when it is going to start, and all of the details." ~ r'" i?.o. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - MARCH 24,2003 / PAGE 29 OF 30 ~ext, Deputy Mayor Miller commented on the City paying Lynx $38,000.00; and read an excerpt from a recent article related to the Lynx organization. REPORTS 39. I. Office Of The Mayor - John F. Bush Mayor Bush remarked that he had received a call from a citizen about a problem with a soccer match. Mayor Bush commended the Parks and Recreation Department and said, "Chuck [Pula, Parks and Recreation Department Director], your people did a great job handling a very tense meeting, and also the Police - the policeman who arrived - he did a great job." Furthermore, Mayor Bush noted that the field originally built was developed so it drained well, but now over time, the thatch has built up to where it is not draining as good as it should and it needs to be fixed. It is a good time to tell Chuck [Pula, Parks and Recreation Department Director] to put it in his Budget to get it fixed." Furthermore, Mayor Bush said, "If that is really the case, I think that it is something we need to look at. " Secondly, Mayor Bush said, "I met today with the Homebuilder's Association, and representatives of Centex Homes and MOITison Homes - who basically were concerned about the permitting system, and the way we assess fines, etceteras." Mayor Bush then said that they wanted to meet with each of the Commissioners or another possibility was to hold a "Workshop with the major developers - Centex [Homes] and Morrison [Homes] and Staff with the Commission to be in the same room to hear both sides of the story." Additionally, Mayor Bush stated, "They are complaining that our fees are so high - I said give me a comparison, because I thought you all would want to see this, of how we stack up on the other cities in Seminole County, on all of these issues of which they were lodging complaints; and they said they would do that." Mayor Bush then said, "I will ask the Manager to set up a date with them that we can all attend." With discussion on such a Workshop, Mayor Bush said, "I think a Workshop is in order but - why don't we put it out far enough - I will ask Mr. McLemore to deal with the Homebuilder's Association, and we will get some dates picked out into the future - Mayor June." Thirdly, Mayor Bush advised the City Commission that regarding Diane Black's 5K Run - "They asked the City to waive the sixty dollar ($60.00) fee for Banners - 1 told Ms. Black that I would ask the Commissioners all to chip in ten dollars ($10.00) and we will cover it." Regarding who the Commissioners should make the check payable to, Mayor Bush stated, "1 will get you the exact title and get you Ms. Black's name and address." ATTACHMENT "G" February 10,2003 City Commission Agenda Item "E" and Minutes COMMISSION AGENDA ITEM E CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X February 10, 2003 Meeting fh- /~ MGR IDEPT /CA . REQUEST: The Community Development Department requests direction from the City Commission on funding ADA Paratransit services in FY 2002 - 2003. PURPOSE: The purpose of this item is to request the City Commission reconsider the pro rata contribution requested by LYNX for ADA Paratransit services. CONSIDERATIONS: · ADA Paratransit is a demand- or subscription-responsive program, which provides door- to-door service to transportation disadvantaged (economically, mentally and physically, general ridership, and human service) patrons and does not conform to the scheduled or fixed routes of traditional mass transit. · The American Disabilities Act requires that Paratransit service area be provided within 3/4 miles of existing bus routes. . · LYNX has historically provided door-to-door Paratransit service beyond the required area on a needed or requested basis. · A funding shortfall is projected for the continuation of all transit services in the County, since contributions from funding partners have remained stable by comparison to rising operating costs. · County policy makers are concerned about imposing additional gas taxes to fund public transit in the same year the public has approved additional taxes for road improvements. · The funding shortfall has prompted LYNX to reduce Paratransit service to the required minimum (within % miles of existing bus routes, instead of the historic door-to-door service), effective October 1, 2002. · LYNX has requested that funding partners contribute a pro rata share of funds that would continue Paratransit service beyond the required minimum. . LYNX has provided a updated table of proj ected Paratransit service costs and trip estimates for FY 2002 to 2003 to serve 50 clients in the City of Winter Springs, summarized as follows: February 10,2003 Regular Agenda Item E Page 2 Inside % Mile 494 1,909 2,403 $7 ~823 *Projections reflect the most recent information available as of May 23,2002. Outside % Mile $30~214 · On March 25,2002, the City Commission directed staff to obtain from LYNX and/or work toward the following objectives: . a. Documentation of existing and potential ridership in the City. b. Identification by policy makers of a source of funding other than general funds to finance ridership; and ideally c. Identification of a metropolitan wide source of funds to operate a metropolitan wide transportation system. · On April 22, 2002, staff presented LYNX's explanation of the methodology for the study which resulted in ADA Paratransit client counts by residence, number of actual trips taken annually, project trips~ and projected costs. · On April 22, 2002, the City Commission approved an appropriation of$52,516 for one (1) year, contingent upon the adoption of an interlocal agreement between the City and Seminole County for the imposition of a new funding source for that project year and for the repayment of the fund expended by the City over no more than two (2) years outside the year of funding. · On April 22, 2002, the City Commission also directed staff to challenge the Paratransit service costs and trip estimates provided by LYNX, justify the data to the satisfaction of the Commission and present it as additional information at a future meeting date. · LYNX provided an explanation of the methodology used to determine existing ADA ridership and projected operating costs in the City, which subsequently reduced the initial request from $52~516 to $38,037. This information was presented by staff to the City Commission at the June 10,2002 regular meeting. · On June 10,2002, the City Commission directed the Mayor to prepare a letter requesting that LYNX further justify the projected service costs and trip estimates. · On June 14~ 2002~ the Mayor prepared a letter requesting that LYNX further justify the projected service costs and trip estimates, as shown in Attachment A. · On June 20, 2002, the Seminole County Board of Commissioners accepted the recommendations of the Mayors and Managers Committee (Attachment B) and determined the 9th cent local gas tax revenues would only be used to fund fixed route services in FY 2002 to 2003 and that individual cities would be responsible for funding their pro rata share of ADA services during the same period. · The Seminole County Board of Commissioners further committed to working with LYNX's funding partners to identify a funding source for ADA Paratransit beyond FY 2002 to 2003. · The County's decision to limit funding in the next fiscal year only to fixed route services thereby rescinds the City Commission's conditional appropriation of $52,516 on April 22, 2002, and further direction is requested from the Commission for final disposition of this item. · All other cities within the county have agreed to participate in this program and pay their pro-rata shares. February 10, 2003 Regular Agenda Item E Page 3 RECOMMENDATION: Staff recommends the City Commission reconsider the following alternatives and make a decision regarding ADA funding in FY 2002 to 2003: A. Approve LYNX's requested appropriation of $38,037 without reimbursement from Seminole County; or B. Deny the request. A TT ACHMENTS: A. Letter from Mayor to LYNX, dated June 14,2002, B. Letter from Seminole County Manager's Office, dated June 13,2002 COMMISSION ACTION: . . ATTACHMENT A: CliY OF WINTER SPRiNGS.. FLORIDA;. . . I 1126 EAST STATE ROAD.434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone: (407) 327.1800 . Fax: (407) 327-4753 E-mail: contactus@wlntarspringsfl.org .---.--.-. M.".. _. _R_'_'" ___MR..._......M..... MM. June 14,2002 LYNX Board of Directors c/o Mr. Byron W. Brooks, Executive Director Central Florida Regional Transportation Authority 445 W. Amelia Street Orlando, FL 32801 Oear Mr. Brooks: . (~) On behalf of the Winter Springs City ComrnissioI1.~o.llUeCenLpreSentation on ADA patatransitissues that impact the citizens of our City. To better assist us in reaching a decision regarding paratransit contributions, we respectfully request an explanation of the FY 02-0j ADA Cost Analysis provided by your offices.. Specifically, we are interested in receiving a clear statement of how these projections were reached, as well as how costs are distributed throughout the County to participating jurisdictions. The City of Winter Springs recognizes the importance of the ADA paratransit service and would like to work alongside LYNX and other funding partners across the County toward a long-term fundingsolutiori. . Your assistance would be greatly appreciated in this matter, andI look forward to hearing ftom .ou soon. S' o ... . . .. 1 ,II..V.L.;v..... .n~.h .,j. I." . . ATTACHMENT B o COUNTY MANAGER'S OFFICE (-) ~...~. o June 13,2002 RECEIVED JUN J 7 2002 Ron McLemore, City Manag~r City of Winter Springs . 1126 E. State Road 434 Winter Springs, FL 32708 . CITY OF ININTERSPRINGS City Maneger Dear Mr, McLemore: As .you are aware, the Mayors and Managers Committee of Seminole Vision met in March of 2002 to discuss the results of the analysis of the alternatives for funding FY 2002/03 transit operating costs. 'The outcome of this meeting was the recommendation that the 9th cent local option .gas tax revenues should be used only to cover the cost of fixed route services. ADA services were recommended to be paid for by each individual jurisdiction according to the usage of their own residents as calculated by LYNX.. The Committee also indicated that this recommendation is for the next fiscal year only and that the group shOuld work together over the coming months to develop a long term funding solution. The Board of County Commissioners of Seminole County will discuss transit funding at its June 20th .budget workshop starting at 2:00 P.M. or shortly .thereafter in the BCC Chambers. The County is requesting that the Cities provide by June 20th if possible an indication of their. commitment to funding their share of ADA service for their City. . .Attachments 1 and 2 provide a breakdown of the transit costs. Please note that the County is recommending full service funding for all jurisdictions. Billing for the service will either.be direct.or by the County. ( I want to thank you for the'time and effort for each City Staff member that worked with us this past year in resolving transit funding issues~ Should you have any further qu~stions, please call Dick Boyer of the Planning. Division at 407-665-: 7382. '.. . Sincerely, .~.~ . Kevin Grace County Manager JKGlcac . Attachments '1101 EASt.FIRSt STREt:1 . SANFORD Fl3217h1468 . . .' tiit,EPHONE(407)665-7219 FAX (407)'66$-7958 o () o t. ATTACHED SPREADSHEETS ATTACHEMENT 1 The first spread$heet, entitled "Seminole County Transit Costs - FY 2002-2003", provides a final . costing by LYNx of: 1. Fixed bus route expenses; .2. The Regional Transit Agency (RTA) membership cost; and 3. ADAParattansit Services. '- The calculations demonstrate that the County will face a funding shortfall of $104,567 in fixed bUs route service and RTA membership costs for the FY 2002/03. Below these figures, the ADA services and costs are broken into three separate scenarios, summarizing the cost of each scenario to the cities and to the County. AT.!f-AGIME-NI' 2 . . The second spreadsheet, entitled "LYNX FY 02/03 ADA Cost Analysis by Jurisdiction" provides a breakout of the ADA services by city and service scenario. These figures are considerably lower. than previously presented in March as LYNX is now able to apply several million in federal dollars to offset the total cost of the ADA service. Dollar figures for the three scenarios of service requested by the sub-committee members are provided in lettered colunins: A.. Cost to provide service only within the mandated % mile range from local bus routes; B. The additional cost (beyond the % mile cost) to include service to the South Seminole Hospital and an ~djacent dialysis unit; and C. The additional cost for service outSIde the % mile corridor (excluding. the two special .destinations note~ in ''B''); and D. Cost to prqvide ~, county-wide service as is currently done.. . . The nwnber of trips by juriSdiction which serves as the basis. for each City's charge for seivice is based up on the hIstoric Use of the .ADA service by City residents and on a GIS mapping of each. clieIit'iS address to in'surethey were aSsigned to. the proper jtl.risdlction; . . . ]. .. · . Each city's cost for the % Mile Service Scenario is found. in Colurim A · Bach city's cost for die % Mile Plus two Service. Scenario would be the sum of eol A. and B. · Each city's cost for the Full. County~wide. Service Scenario would be found in Colutni.1 D. .,. , ,. " ,J ~: . C. S~mlnole .Cotin.ty Tr.nsUC.~st$ . FY .2002~2003 . o Fixed Bus Route Service and RTA . FY 2002/03 Expenses Fixed Bus Route Service (net of farebox revenue) $ . Maintenance and Replacement Capital Cost $ RT A Membetship@ $0.5/capita. (1) $ Revenues 9 cent Gas Tax (@ 02/03 estimate) (2) $ Current Altamonte Springs" PaymenfTo Lynx (3)" . - .. l . Current Sanford Payment to Lynx $ Current Oviedo Payment to County $ FixedIRf-A-Shortfa11\CournytO cover) 1,961,241 128,228 182,598 Total $ 1,850,000 -150J)OO . 100,000 67,500 Total $ $ 2,272,067 2,167,500 104,567 --~t:e~_tftB.~-~~~~IW!C.~u.~~n~M!tJttl!la~~~~~lMMl~~Nilt.~~~~ (" _.) Total Estimated ADA Service Costs 3/4 Mile Service Costs. Total City contributions County contribution $ $ 3/4 Mile Plus Two ( 4) Total City contributions County contribution $ $ Full, County-wide ADA Service Costs (5) r otal City cOrltributions County contribution $ $ FY 02/03 Estimates 245,596 177,819 Total $ 245,691 179,544 Total $ 32(),509 351,421 Total $ (1) Altamonte Springs sJ;:rate of $2.0,600 paid to Lynx (2) Revised 9thcenffroM OMB 3112(JS) Ptioramourltwas $1,771 ;750. (3).lncliJde~ Altamonte Springs:RTA contribution' . (4) <3/4 mile serVica plus.~ervice to S.seminole. Hospital and dialysis cehter. (5) Irlcludes service. bot~Within the. 3/4 niile .corridor and..out$'ide the .cotridor~ . 1. o .~ . S.erfilrio'le.lyhx CoslElWrri~tes Q529 j:,Xls ".' ~ .' " . . .'t . . FYb263 FOlltransitwAOA . . - '. 423,415 425,235 677,930 6/12/2002 o. ATTAQENT 2 LYNX FY 02103 ADA Cost Analy~ls by City o . FY 00/01 , Client Count by Actual Trips Residential Address (1) FY 02/03 - Projections Projected Trlp~ (4) Projected Cost , . JuiisdtCtiOn . ABC .D InSide. OutSide Tqtal TotalTrips %.outside Inside3/4 Inside Outsi::Je TotalTrips Inside3/4 Inside. 3/4 Outside 3/4 TotafCOstS%Cif1esco 3/4Mile 3/4 Mile< Clients {3} 3/4 Mile (2) Mile 3/4 +Two 3/4 Nile Mile +Two Mile County. Attamome ~Prii1gs 119 1 120 6,515 0.0% 7,167 - 7,167 $113,415 . -.,.... ~.... .,~~b~. "H' sa,.. 13~ ,,,... ,71, ",,2~366 23,1 % '.'.' , 2.00.1 - . ..... . 6l1. 2,603 $ 31,674 Lake: Mary 1. 19 20 563 100.0% - 6 9 619 $ - tOn'gwclod 23 92 115 1,931 66.8% 705 1 ,4~ 9 2,124 $ 11,160 0Vi~0 22 5 27 1,173 39.3% 783 5p7 1,290 $ 12,395 SanfOrd 104 17 1.21 4,023 1.2% 4,372 2 ,.9~ 4,425 $ 69,193 Winter Springs 6 44 50 2,185 79.6% 490 4 2,404 $ 7,766 I UoincO(POrafed 254 162 416 20,187 49.4% 11,236 109 10,8pt 22,206 $:177,819 ,...0. .. Totar. 587 353.. .940, 38;943 26,755 115 15,9 7 42;837 $423,415 .- $ - $ 113,415 1~ $ 9,514 $ 41,188 ,$% $ 9,801 $ 9.801 1% $ 22,455 $ 33,615, 5% $ 8,025 $ 20,420 ~% $ 32 $ 809 $. 70,033 t~ $ 63 $ 30,214 $ 38,037 '1)%. $ 1,725 $ 171,877 .$ 351;421 ....~, $1,820 $252,695 $ 6n ;930 NOTE: 1 Number of clients is as of March 2.002. 2 OuJ$.ide percentage.is based on actual trip counts during the first quarter of FY02 3 FY OOt01 total.trips is based on actUal triP. counts for all of FY01 and is used to pre ject FY02l03 outside trips. 4 Projected 10 percentage lncrea~e in number of trips in FY02l03 .. juriSdictional .. ,. ment Methodo~ - The actual client addresses .were taken fro~ Lynx's ADA Client database that is usedtQ reserve .' ~!iems.." ,. '~,..sfor. s, erv:ice. These:.address~ were then .geo-cod~d by Lynx to determ~,e the ~ecifk loca.tiOn in respect.to which ~ounty an:d Ity,tltechent's addresS Was located. This.geo-codedinformanon was then shared With . emmole County's GIS Departrnentto venfy an:dcget . a final geo-codedlist of all cl1ents. The final listing of client locations by city was ilien used to determine which clients were inside an:d outside of the 3/4 mile ADA service area. . trQ dete~ the number of projected trips we took the number of trips previously !provided to the clients and increase the trips by 10 percent: This conservative projection is based on previous growth rates and paratransit jindustry estimates, To determiile the Projected costs we took the projected trips and multiplied them by the cost to Lynx to deliver that trip, Sem 0203. ADA Cost. Est.xls " 6/12/2002 - ~\-~J c-- G.-c"\ {.....,,~ ~.... i'J#'<'- lJ CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 10,2003 PAGE 7 OF 20 VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER MARTINEZ: NOT PRESENT FOR VOTE. MOTION CARRIED. REGULAR 11. D. Office Of The City Clerk Requests That Commissioner Robert S. Miller Make An Appointment To The Beautification Of Winter Springs Board To Replace Mr. William H. Poe Who Resigned On January 27, 2003 As A Result Of Being Appointed To The Planning And Zoning Board/Local Planning Agency. Regarding this Agenda Item, Mayor Bush stated, "We will delay that until he is in attendance. " Commissioner Martinez returned to the Commission Chambers at 7:12 p.m. . Community Development Department City Commission On Funding ADA Paratransit "I AM ASKING THAT WE APPROVE IT." MOTTON BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. Tape I/Side B Discussion. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER McLEOD: NAY COMMISSIONER MARTINEZ: NAY COMMISSIONER BLAKE: AYE MAYOR BUSH: AYE MOTION CARRIED.