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Home My WebLink About2004 04 12 Informational 301 COMMISSION AGENDA ITEM 301 Consent Informational X Public Hearing Regular April 12. 2004 Regular Meeting ~nJ) Mgr. / ---et:;t. Authorization REQUEST: Information Services wishes to update the commission on the status of the I. T. Plan created in FY 2002. PURPOSE: The purpose of this item is to update the commission on the LT. Plan which was created in FY 2002. Additional projects and tasks have also been added to the end of this document. CONSIDERATIONS: See attached Projects worksheet FUNDING: None RECOMMENDATIONS: None ATTACHMENTS: LT. Projects worksheet - Attachment 1 (4 pages) COMMISSION ACTION: S:\Information _ Services\Adrnin _ Docs\Agenda Items\FY 2004\2004 April\04 I 204_ COMM _ Informationat 30 I_Information_Technology _Plan _ Update. doc I.T. Strategic Plan Status of Projects for FY 2004 If not Items completed as completed, ofthis date April 12, when is projec 2004 denoted with expected to be Project Due Date 01' completed Server Upgrades - Attempt to move toward flat Windows 2000 Environment City Hall PDC (move to Windows 2000 Server) 9/30/2003 01' Exchange (move to Exchange 2000 and Windows 2000 Server) 9/30/2003 01' Track-It Server (move to Windows 2000 Server) 9/30/2003 01' WebSense/SuperScout (move to Windows 2000 Server) 9/30/2003 01' File and Print Server (move from City Hall PDC to separate Windows 2000 Server) 9/30/2003 01' I I Centralized Backup - City Hall Side Network/backup analysis performed 9/30/2003 01' Obtain Commission authorization to purchase equipment from state contract 9/30/2003 ./ Equipment and software purchase 9/30/2003 I ./ Installation & Implementation - General servers 11/30/2003 ./ Installation & Implementation - SQL & Oracle 6/30/2004 Network Infrastructure & Support Initiatives - to improve network performance and to avoid data loss Network analysis - entire network layout - hubs, switches, routers, etc. 9/30/2003 I ./ Obtain Commission authorization to purchase equipment from state contract 9/30/2003 01' Network analYsis - Equipment and software purchase 9/30/2003 ./ Network analysis - Installation and Implementation - 3 GB network switches 11/30/2003 ./ Remote Control/Support of Workstations 9/30/2003 ./ UPS for each workstation 9/30/2003 ./ Full Implementation of Blue Ocean Track-It! 10/31/2003 in progress 6/11/2004 Architectural Standards Policy 12/31/2003 in progress 7/31/2004 Operating Systems Upgrade from Windows NT4 to Windows 2000 Server platform 9/30/2003 01' Technology Policies & Procedures plan 12/31/2003 in oroQress 7/31/2004 VPN of I.S. Support 9/30/2003 ./ Disaster Recovery Plan 12/31/2003 in progress 7/15/2004 Full implementation of workgroup printing 9/30/2003 01' WorkStation Upgrades Analysis of systems that need to be upgraded in order to move away from Windows 98 lolatform 9/30/2003 01' Purchase of Phase I Svstems IPII or below, runnina Windows 98\ 12/31/2003 ./ I Revised 4/612004 041204_COMM_lnformational_301_A TTACHMENT.xls Page 1 of 4 I. T. Strategic Plan Status of Projects for FY 2004 If!J& Items completed as completed, of this date April 12, when is project 2004 denoted with expected to be Project Due Date " completed Geographic Information Systems Purchase of WorkStation GIS software for Community Development - Planning Division _ 1 workstation 9/30/2003 " New Position - Media Specialist Hire new Media Specialist (Web, Multimedia, and Application Specialist) 9/30/2003 " New Web Site Design Survey and research changes needed for new web site to be more robust and effective for e-govemment 9/30/2003 ./ Create demo of new web site and present to the City Commission 9/30/2003 ./ Obtain Commission authorization to proceed - new web site should be up and running 9/30/2003 ./ City Forms Conversion to PDF Research each departments fonns and establish plan for their conversion 10/31/2003 in progress 7/31/2004 Implement conversion plan 12/31/2003 not yet started 8/31/2004 Document Management System Retain consultant 11/11/2003 ./ Research and putting together implementation plan 2/29/03 in progress 4/1/2004 FLC submits plan to City Staff for revisions and approval 4/26/2004 FLC submits plan to City Commission for approval 5/24/2004 Begin plan implementation 5/25/2004 End plan implementation (goal date) 9/30/2004 Munis 2003.01 Release Implementation 12/19/2003 ./ Testing with all departments/data 12/12/2003 ./ Implementation of .01 release 12/19/2003 ./ Munls 2003.02 Release Implementation 3/11/2004 ./ Testing with all departments/data Implementation of .02 release Munis 2003.03 Release Implementation 4/30/2004 Munls Office Implementation Implement and train on Munis Office 9/30/2003 ./ Revised 4/612004 041204_ COMM_lnformational_ 301_ ATTACHMENT .xls Page 2 of 4 I.T. Strategic Plan Status of Projects for FY 2004 If not Items completed as completed, ofthis date April 12, when is projec 2004 denoted with expected to be Project Due Date ., completed Munis E.Purchase Order Implementation 11/1/2003 in orogress 6/18/2004 Online Complaint Tracking (Better Place) BetterPlace Online complaint tracking (this will be implemented with new web site) 9/30/2003 ., Munis On-line initiatives Establish FinanciaVcredit card policies (Regular G - July 14, 2003 Commission Meeting) 9/30/2003 ., Viewing of Utility Bills online (via intemet) 12/31/2003 in progress 4/30/2004 Online payment of Utility Bills 12/31/2003 in progress on-hold Munis Bank Crafting Live transmission with prenotes for City employees only (whole month of April) 4/30/2004 Live to customer - city employees only (whole month of May) 5/31/2004 Send out application forms to citizens (whole month of June) 6/30/2004 Live transmission with prenotes to citizens (whole month of July) 7/31/2004 Live to customer - all citizens and employees 8/31/2004 Munis Workflow (approvals and notifications) 5/17/2004 Munis Positive Pay - prevention of check fraud (begin week of May 3rd) 5/3/2004 I Munis ReceivIng (automated receiving of goods and services. purchase orders) 5/28/2004 KIVA Interface Research and outline scope of work for Munis/Kiva interface 9/30/2003 ., Plan with implementors/programmers/City Staff 12/1/2003 in prOQress 6/1/2004 Implement this interface 3/1/2004 not yet started 8/1/2004 MultiMedia Productions Create multimedia productions for SGTV (this project may be delayed until FY 04) - . . City Hall Access Kiosk in lobby (this project was cut out for FY 03 and FY 04 by I.S. Director and City Manager) - - - Cartegraph Software Training and implementation of Cartegraph software for Public Works 9/30/2003 ., I Revised 4/6/2004 041204_COMM_lnformalionaL 301_A IT ACHMENT.xJs Page 3 of 4 I. T. Strategic Plan Status of Projects for FY 2004 If not Items completed as completed, of this date April 12, when is project 2004 denoted with expected to be Project Due Date ., completed Other Current Tasks and Projects Arbor License Creation & Setup 4/8/2004 Occupational License Fee Collection for County 4/30/2004 Crystal Reports Enterprise - Train the Trainer (classes 1 & 2 of 4) - 60 days to finish 6/1/2004 Police - Increase bandwidth for Police CAFE Application with County 4/23/2004 New Computer for Fire Station 28 (receive, install, configure) unknown Correcting Connectivity Issues between Seminole County Sheriff's Office and Winter Springs 3/31/2004 ., Investigate broken trust relationship Identify and fix DNS records Add new SCSO servers/domain controllers into our DNS zones rebuild trusts between Winter Springs and Seminole County Sheriff's Office Wireless Policy create policy 4/16/2004 Send to attomey for review 4/16/2004 approval by commission 5/10/2004 Collection and creation of Wireless Documentation unknown Document wireless equipment (Access Points, Print Servers) Basic Standard Configuraton for Access Points Wireless Host Configuration Create procedure for adding wireless clients Client UPS centralized monitoring and configuration unknown Centralized backup firmware updates/configuration 4/8/2004 WebSense reconfiguration unknown EPO Migration 4/30/2004 Install SQL database and configuration Install EPO Software, configure, test, update Exchange Reports and Monitoring 6/16/2004 2003 Domain Controller in prep for domain upgrade unknown Exchange 2003 Migration 10/20/2004 Pix 502 Firewall reconfiguration/Research future firewall and ISA unknown McAfee Groupshleld on Exchange Server 5/21/2004 Install and configure previous version Configure, share and utilize NAS 9/23/2004 HubMan (Electronic Door Security Software) migration to server 5/14/2004 Training systems facellft, reconfigure for wireless unknown USB Handhelds (Datamatlc) 5/28/2004 Server/Client Defragmentation application 8/16/2004 Revised 4/612004 041204_ COMM_lnformational_301_ATTACHMENT.x1s Page 4 of 4