HomeMy WebLinkAbout2004 10 25 Consent 205
COMMISSION AGENDA
ITEM 205
Consent X
Informational
Public Hearing
Regular
October 25, 2004
Regular Meeting
Iff cG?
f jo/ Mgr. / Dept.
Authorization
REQUEST:
The Parks and Recreation Department is requesting the City Commission to
authorize the City Manager to apply for a Recreational Development
Assistance Program Grant for Magnolia Park on behalf of the City of Winter
Springs.
PURPOSE:
The purpose of this item is to apply for potential grant funds in the amount of
$ 200,000.00 for Parks and Recreation Improvements to Magnolia Park.
CONSIDERA TIONS:
. The Magnolia Park Improvements include Amphitheater Area, Pavilion, Restroom, Water
Playground, Picnic Area, Teather Ball, Horse Shoes, Bike Trail and Landscaping.
. The FRDAP Grant Program is a matching grant 50/50 with a maximum of $ 200,000
awarded.
. Staff is in the process of completing all the required grant exhibits in order to meet the
November 12,2004 grant deadline.
FUNDING:
Matching Grant 50/50, $ 200,000 from Construction Fund 305, Account # 65000, 70008,
Magnolia Park, if selected for funding.
Consent Agenda Item 205
October 25,2004
Page 2
RECOMMENDA TIONS:
The Parks and Recreation Department is recommending that the City Commission
approve this application of a FRDAP grant for Magnolia Park Improvements and
authorize the City Manager to apply for the grant on behalf of the City of Winter Springs.
IMPLEMENTATION SCHEDULE:
January 2005
July 2005
Sept.-Oct 2005
Nov.-Dec 2005
January 2006
Project Priority List (Ranking).
Final Legislative Approval and Grant Award.
Execution of Project Agreement.
Completion of Documentation Submitted.
$ 200,000 funding received by the City of Winter Springs.
A TT ACHMENTS:
Attachment # I
Florida Recreation Development Assistance Program 2004/2005
Grant Application Package.
COMMISSION ACTION:
ATTACHMENT #1
A. Site Control (e.g. , deed, lease):
1) Attorney's Certification of Title: y
The city or county attorney must complete
and sign this certification and include it in
this exhibit.
2) Submit a copy of the site control document N
for the project site. If submerged lands are
included in the development area, provide a
legal document (i,e., permit, management
agreement, etc.) which indicates permission
to use and develop the submerged lands, State y
owned property must include a letter from
Department of Environmental Protection's
Division of State Lands approving
application of grant funding and
development. Site control must be effective
bv the close of the submission veriod.
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM
PART I - GENERAL INFORMATION
(DEP USE ONLY)
*
RECEIVED:
POSTMARKED.:
APPL. NO.:
f. APPLICANT INFORMATION
A. Name of Applicant: CITY OF WINTER SPRINGS
B. Federal Employer Identification Number:
59-1026364
C. Population: 31, 666 D. Current Operating Budget: 1 7 , 257 , 645
(This is the operating budget for the city, county or special district, and not just the department budget)
E. Contact Person: CHUCK PULA Title: PARKS & RECREATION DIRECTOR
(The contact person is someone who will be in direct contact with DE? and be responsible for administering this grant if
awarded)
"
Address:Street/P.O.Box: 1126 EAST STATE ROAD 434
City/State: WINTER SPRINGS, FLA.
Zip Code: 32708
Telephone:40 7) 327 -6 5 90
E-mail:
cpula@winterspringsfl.org
Page 6 0[25
FPS-AD33
FAX: (407) 327-4763
I hereby certify that the information provided in this application is true and accurate. I further certify that I
possess the authority to apply for this grant on behalf of the applicant. (Attach a letter or resolution giving
authorization to apply for this grant)
Date
2. PROJECT INFORMATION
A. Name of Project:
MAGNOLIA PARK
B. Project Type (Check One): Project cannot be a combination of acquisition and development
Acquisition:
Development:
x
On land owned by applicant
On land currently under site control by applicant
Date site control expires:
Trail Construction: On land owned by applicant
On land currently under site control by applicant
Date site control expires:
Development projects must be under site control (owned by deed, or leased or dedicated for minimum
of 30 years from the date of application) by the close of the submission period (October 13, 2004).
. School board property is ineligible either by lease or ownership.
. State owned property must include a letter from Department of Environmental Protection's Division of
State Lands approving application for development.
. Include a copy of the site control documents (e.g., deed, lease, etc.) and a completed Attorney's
Certification of Title on page 8 of this application.
(please Tab as Exhibit "N")
C. PROJECT LOCATION:
INTERSECTION OF TUSKAWILLA ROAD & BLUMBERG BLVD.
Street Addres"S:
City:
WINTER SPRINGS'
County: SEMINOLE
Zip Code:
32708
D. LEGIS LA TTVE DISTRICTS IN WHICH THE PROJECT SITE IS LOCATED:
Page 7 of 25
FPS-AD33
This should be the Florida Senate and Florida House district in which the proposed project site is
located. If you are not sure of the district, contact your local office of the Supervisor of Elections.
(There is only one each.)
State Senator: LEE CONSTANTINE
Senate District Number: 9
State Representative: SANDY ADAMS
House District Number: 33
E. Describe the physical characteristics of the project. Include land resources, vegetation, fish and
wildlife, historical, archaeological resources, previous recreational usage and transportation
access as well as other pertinent information.
SEE ATTACHED PHYSICAL CHARACTERISTICS OF PROJECT SITE
(Development Projects Only)
Include in Exhibit N with Deed or Lease
ATTORNEYS CERTIFICATION OF TITLE
OFFICE OF THE (City or County) ATTORNEY
(Address)
,20_
TO WHOM IT MAY CONCERN:
I, , am the Attorney for the (Citv or County), Florida. I hereby state
that I have examined a copy of a (deed, lease, management _ agreement,_etc.) from
"., to the (Citv or County) dated conveying
,,(type of interest, ie. Fee simple, easement, 30 year lease,
etc) in the following described'property:
(Legal Description of Property)
Page 8 of 25
FPS-A033
I have also examined a document showing that this property is listed on the tax rolls as
belonging to the (City or County). Finally, I have also examined such documents and
records as necessary for this certification.
This property is what is now called "(Name of Property as Referenced in the FRDAP
arJTJlication)" .
I certify that the (City or County) does in fact
this property for years.
(own, lease, etc.)
V ery truly yours,
(Name)
(City or County) Attorney
'.
~~"
:1. FINANCIAL INFORMATION
GRANT MATCH RATIOS:
Project Cost
$50,000 or less
$50,001 to $150,000
$150,001 up to $400,000
(Based on the grant cap of $200,000)
State Share Grantee Share
100% 0%
75% 25%
50% 50%
Project Cost = Grant Funds + Grantee Match
Please refer to Chapter 62D-5.055( 4), F.A.C. for complete information on match requirements and match
types. The Total Project Cost (Line F) must equal the grant request (Line A) plus the total local funds
available (Line E). This figure (Line F) should not total more than $400,000 for the purpose of this
application.
A. FRDAP Funds Requested (State Share)
Line A $ 200.000
B. Local Funds Available: (Grantee Share)
1. Cash: Line B $ 200, 000 .
2. In-Kind: Line C $
3. Land Value Line D $
If property is developed, land value CANNOT be used as a match.
Page 90f25
FPS-AD33
Total Local Funds Available:
LineE $ 200,000
Sum of lines B, C and D
C. Total Cost of Proposed Project:
Line F $ 400,000
Sum of Lines A and E
D. PROJECT COST ESTIMATE (COMPLETE ONLY FOR DEVELOPMENT & TRAILS
PROJECTS): The project cost estimate break down is on the following page of this application.
If land value is used as match, it should be included under primary cost. Primary costs include all
recreation facilities and opportunities. Primary cost must be equal to or greater than fifty percent
of the total cost. Remember to include each element in your conceptual site plan. Submit a
conceptual. site plan displaying the areas andfacilities to be developed tis proposed on page 10 of
this application. The site plan must correlate with the project boundary map and cost estiltUlte.
The site plan must CLEARLY DELINEATE between facilities/opportunities currently existing,
facilities proposed for funding (page 10) in this application and facilities planned for future
development. Please color code your site plan to indicate facilities that are existing, proposed for
funding and planned for future development (not in this project.)- Also identify different
FRlJAP phases on the site plan.
(please Tab As Exhibit "G")
SEE ATTACHED EXHIBIT "G"
PRIMARY RECREATION AREAS AND FACILITIES: Including, but not limited to, beach access. picnic
facilities, fIShing piers, ballfields, tennis courts, trails, trailheads, etc. Costs of planning and site preparation should be
included within the cost of each element. If this is a trail project, list the uses or types of trails.
Quantity Description Estimated Cost
1 INTERACTIVE WATER PLAYGROUND 135,000
N 1 AMPHITHEATER 150,000
E
w 1 BIKE TRAIL 10,000
1 PICNIC FACILITIES 3,000
1 TEATHER BALL 1,000
1 HORSE SHOES 1,000
R
E
N
0
V
A
T
I
0
N -
S
.' ~ .
Total Primary ,- $ 300.000
SUPPORT FACILITIES AND IMPROVEMENTS: Parking, restrooms, landscaping. security lighting, and
other such costs should be included under- support costs. Costs of planning and site preparation should be included
Page) D of25
FPS-AD33
within the cost oj each element. Amenities such as benches, trash cans, utilities, water Jountains, or bike racks will
receive no points when being scored.
Quantity Description Estimated Cost
N 1 RESTROOM 75,000
E
w 1 LANDSCAPING 25,000
R
E
N
0
V
A
T
I
0
N
S
Total Support $ 100,000
TOTAL COST OF PROPOSED PROJECT $ 400,000
PART 111- EVALUATION CRITERIA
I. GENERAL EVALUATION CRITERIA
1. CAPITAL IMPROVEMENT PLAN
A. Is the proposed project identified, in whole or in part, in the applicant's capital
improvement plan or schedule during the current or next three (3) fiscal years?
Please provide:
1) a letter from the agency's chief administrator certifying the five year capital
improvement schedule is officially adopted
2) a copy oj the five-year capital improvement schedule included in the applicant's
adopted Local Comprehensive Plan, stating project by name, amount and year
(County or City budgets are not the same as capital improvement schedules and are not
acceptable) Please highlight project name, amount and year. (20 points)
x
Yes
No
--- OR ---
B. Is the proposed project identified as part of the plan through an adopted resolution
committing the applicant to amend their capital improvement plan or schedule and
complete the project should it receive program funds?
Please provide: a copy of afully executed resolution amending the existing schedule to
include the proposed project. The resolution must clearly indicate the proposed project by
name, amount and year. (10 points)
Yes
No
Page 11 of25
FPS-A033
(please tab as Exhibit "A")
2. STATE COMPREHENSIVE OUTDOOR RECREATION PLAN
A. Explain how the proposed project would address one or more of the issues or goals
identified in the State Comprehensive Outdoor Recreation Plan. Use the OUTDOOR
RECREATION IN FLORJDA- 2000 (Chapter 6). Provide quotations or other
appropriate references with explanations to justify the correlation.
(please tab as Exhibit "B") (4 points)
SEE ATTACHED EXHIBIT "B"
I
Bicycle Riding * Hiking * Nature Study * Outdoor
Swimming Pool Use * Shuffleboard
x
B. 2005 RELATIVE NEED INDEX BY REGION
Locate the applicant's region and circle each priority
resource/facility need as proposed in the project cost on page 10
of this application which is included in the applicant's planning
region: (7 points)
II Bicycle Riding
III Saltwater Beach Activities * Saltwater Fishing (No Boat)
.IV Bicycle Riding * Saltwater Fishing (No Boat) * Freshwater Beach
Activities
.,. '.
.... '.
V Freshwater Beach Activities * Saltwater Beach Activities * Bicycle Riding
",,"oj;.
X VI Saltwater Beach Activities * Bicycle Riding " :0>-.: ~~ ,d'"
Saltwater Fishing (No Boat) * Hiking * Outdoor Swimming Pool Use
Page 12 of25
FPS-AW1I Bicycle Riding * Freshwater Fishing (No Boat)
vnT l;:",ltnl",fpr Pp",,,h '&"t;,,;t;pc * P;"""lp P;Ain..... * w;tr;n.....
3. PUBLIC PARTICIPATION
Indicate which of the following apply (Check ALL that apply):
(To receive points for this section any meetings, presentations, or surveys must be held in the
current year or within the previous 3 years of application. Also each of the three meetings must be
held separately to receive each set of points.)
X
A.
An advertised public meeting was held solely for the purpose of discussing the
proposed project. Attach a copy of proof of publication for the advertisement. If
submitting 2 applications, must hold separate meeting for each project (unless
they are phased projects of the same park).
(please tab as Exhibit"C-l") (10 points)
X
B. The project was discussed at a reeularly scheduled meeting of the applicant's
advisory board responsible for park, recreation and leisure service activities.
Provide a copy of the minutes of the advisory board meeting(s) where this project
was discussed. The board must be an appointed group of citizens, such as a parks
and recreation advisory board, who would normally review projects similar to the
proposed grant application. Planning and zoning or similar boards may be used if
a parks and recreation advisory board does not exist. CITY OR COUNTY
COMMISSIONS ARE NOT CONSIDERED ADVISORY BOARDS.
(Please tab as Exhibit "C-2") (7 points)
X
C. Public input on the proposed project was obtained through presentations to
community organizations, neighborhood associatiolJs and/or a written opinion
'~ survey. Provide documentation (minutes of meeting prlJject discussed at or thank-
" 'you letter from an organization, association, etc.) showing that presentations
regarding '-thi~ project were made to community organizations or groups OR
provide a copy of the survey summary of the results and explain how the results
relate to the proposed project. Letters of support are not acceptable to receive
points.
(please tab as Exhibit "C-3") (4 points)
Page 13 of25
FPS-A033
4. OPERA TION AND MAINTENANCE
Capability to develop, operate and maintain the project site: (Please check ONLY one):
Provide a brief position description of how development, programming and maintenance will be
provided and a copy of an agency organizational chart.
x
The applicant has a full-time recreation or park department staffed to provide
facility development, programming and maintenance.
(please tab as Exhibit "D") (6 points)
The applicant has demonstrated the existence of a full-time ability to provide
facility development, programming and maintenance.
(please tab as Exhibit "D") (4 points)
The applicant has other means of providing facility development, programming and
maintenance.
(please tab as Exhibit "D") (2 points)
5. PARK PARTNERSHIP
The proposed project is supported through a fully executed written cooperative agreement between
the applicant and a private or public entity in which said entity agrees to furnish 10% or more of the
total project costs in cash, land, or labor services for the development/construction of this project
with the applicant holding the leading management responsibility. The written agreement must
be executed by the end of the submission period and quantify the donation in monetary units.
(A management or maintenance agreement is not acceptable.)
Yes
No
(please tab as Exhibit "E") (3 points)
6. TRAIL CONNECTIVITY
The project provides for increased trail access by (a) connecting an existing, publicly owned and
designated recreational.trail with a project trail outside the project boundary; or (b) connecting two
publicly designated trails outside of any park. Please indicate new project trail and where it
connects to the existing trail(s) on the project site plan.
x
Yes
No
(Please tab as Exhibit "G") (5 points)
II. DEVELOPMENT CRITERIA (COMPLETE ONLY FOR
DEVELOPMENT PROJECTS)
.~
1. NEW DEVELOPMENT
... '.
.," '..
List the existing facilities/improvements on the project site. Include improvements such a baseball
fields, basketball courts, trails, boat ramps, etc. (Bullet lists are encouraged. If undeveloped, state
None.) The site plan must clearly delineate between facilities/opportunities currently existing,
facilities proposed for funding in this application and facilities planned for future development.
Page 14 of25
FPS-A033
Please identify different funding phases from the existing facilities,
(please tab as Exhibit "G")
-,
(5 points, if undeveloped)
NONE "UNDEVELOPED PROJECT SITE"
2. INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION
AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA
A. List the facilities which are addressed on page 10 of this application which are identified in the
priority ranked index clusters of outdoor facilities needs for renovation and/or new construction
identified within the applicant's population density as set forth in the Department's study entitled
"Infrastructure Assessment of Local Government Recreation and Park Department Facility Needs
in the State of Florida" effective December 1995. (See attached pages J 9-23 for Priority Ranked
Index Clusters. A project facility not listed in the priority ranked indexes will receive a score of a
similar facility included in the indexes, as determined by the Department staff) (If developing
trails, must have separate trails to receive separate points.)
(Maximum 30 points)
B. Does the proposed project, in whole or in part, address the highest priority of infrastructure funding
needs for the applicant's population density as set forth in the study titled "1995
INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND PARK
DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA". Use the table below to
determine in which priority funding need ranking the project falls. (Check ONLY one):
x
Highest Priority Funding Need
Second Highest Priority Funding Need
(13 points)
(8 points)
Page 15 of25
FPS-A033
landscaping
interactive water playground
10
'0
10 250 seating
'0
to
i 10 bike trail
.'
10
1
I
,
"0
10
IV
,0 restrooms
10 amphitheater
,0
10
teatherbaU
Magnolia Park
Winter Springs Town Center
200ctlW
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