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Home My WebLink About2004 12 13 Informational Item 305 COMMISSION AGENDA ITEM 305 CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR December 13, 2004 Regular Meeting y1--- J~ Mgr. 1 Authorization Dept. REQUEST: The Public Works Department is advising the City Commission on current progress of the Beautification .Division. PURPOSE: This agenda item is to update the Commission on status of Beautification projects and activities within the City of Winter Springs. CONSIDERA TION: BOARDS Tuscawilla Lighting and Beautification District - Beautification improvements are continually underway consisting of landscaping and lighting enhancements. Entrance lighting located at Tuscora and SR 434 has been upgraded to low voltage lighting that requires less maintenance than previous lighting. Tuscora completes the entrance lighting upgrade program for Tuscawilla. The street lighting study with Progress Energy is underway to determine cost feasibility of installing lighting along roadways on Northern Way, Shetland, Tuscora, Howell Creek, Deer Run, and Seneca. Upgraded street signage is also being considered, bringing the estimated total capital project cost to $350,000.00. The Advisory Board expects to bring this project to the Commission in late 2005 for review. A matching state grant ($17,500.00) for the installation of tree canopy along Winter Springs Boulevard has been awarded to Winter Springs. Construction shall begin second quarter of 2005. The grounds maintenance contract for T.L.B.D. will be going out for public bid in early 2005. The current annual grounds maintenance contract with P&L Lawn Service was renewed on June 1 S\ 2004, with a current contract value of $ 101,626.20. Hurricane storm damage cleanup was substantially complete in early November with plant and tree replacement to restore the entrances and medians completed by mid 2005. Oak Forest Wall and Beautification District - The landscaping and irrigation capital project along the Oak Forest wall is going out for public bidding and should be presented to the Commission for approval in February 2005. The Advisory Board is reviewing plans for the Lone Taylor Memorial Garden to be installed at the first Winter Springs Boulevard median (from Tuskawilla Road) in Oak Forest. Eastwood Tuff Turf, grounds maintenance contractor, is performing to standard and communicating with staff The annual grounds maintenance contract DeceDlber 13, 2004, 2004 Infonnation Item 305 Page 2 was renewed on May 1st, 2004, with a current contract value of $ 8,004.00. Hurricane storm damage cleanup was substantially complete in early November. Beautification of Winter Springs - The contractor installed Phase 1 of George Street landscaping and irrigation improvements project is complete. Staff, in mid 2005, will be installing native frrebush and crape myrtle in select areas on George Street. The Beautification Coordinator, City Arborist, and The Beautification of Winter Springs Advisory Board are working on the Community Grant Project; the completed package will be presented to the Commission for approval in early 2005. Beautification currently has $ 15,000.00 (line code 4411-58000-30077) earmarked for this project. The Advisory Board is currently organizing the next Arbor Day event at the Town Center. Grants for the installation of bat houses are being researched in an effort to promote natural mosquito control methods. Tree replacement in Rights-of-Way areas necessitated by the hurricane damages will begin in early 2005 and continue for several years; as the replacement budget allows. The Beautification Board will be prioritizing installation locations for replacement trees throughout 2005. FACILITIES Our facilities consist of City Hall, Public Safety Building, Public Works Building, the Fire Stations, the Water Plants, and the Reclaimed Water Plants. The appearance of our facilities continues to be upgraded with minor landscape enhancements at each location. Eastwood Tuff Turf, the grounds maintenance contractor, is performing to standard. The annual grounds maintenance contract was renewed on February 1 st, 2004, and is currently valued at $ 37,790.16 per year. TUSKA WILLA ROAD Additional tree canopy was installed in mid August 2004 consisting of Winged Elm, Live Oak, and Sycamore trees. Eastwood Tuff Turf, the grounds maintenance contractor, is performing to standard and communicating with staff The annual grounds maintenance contract was renewed on May 1st, 2004, with a current contract value of$ 40,875.00 per year. CITY RIGHTS OF WA ~ MEDIANS. AND PONDS DawnaLee Corporation, grounds maintenance contractor, is performing to standard and communicating on a weekly basis with staff The annual grounds maintenance contract, which started September 1st, 2004, is currently valued at $ 105,216.75 per year. SR 434 RIGHTS OF WA~ MEDIANS. AND PONDS Plantings and sod installations were completed in August for the SR 434 medians between Tuskawilla Road and SR 419. DawnaLee Corporation, the grounds maintenance contractor, is performing to standard and communicating with staff The annual maintenance contract, which started October 1 st, 2004, is currently valued at $ 85,260.00 per year. December 13, 2004, 2004 Information Item 305 Page 3 TOWN CENTER DISTRICT The Town Center District currently consists of Market Square, Magnolia Square, and Blumberg Boulevard; including rights-of-way areas in the vicinity. Fountain maintenance of the Market and Magnolia Square fountains is now being performed by Staff as of December 1, 2004 due to quality of service issues. Various pole mounted banner designs are being reviewed for the Town Center District seasonal street banner program with banner rotation of up to three times per year. Markham Woods Landscaping, grounds maintenance contractor, is performing to standard. The annual grounds maintenance contract, which started October 1st, 2004, is currently valued at $ 12,868.00 per year. PROJECTS SR 434 Beautification Project (Grant) - Funding amount $ 214,079.03 with installation by the Public Works and Utility Departments. Installation of irrigation 98% complete, landscaping 90% complete, with hurricane related replacement plants and the area directly around the Seminole County Bridge remaining. Project deadline has been extended due to the Seminole County Bridge Project and hurricane damages until April 13, 2005. Forestry Grant: The City of Winter Springs has been awarded (2) grants: one for the hiring of a tree worker ($ 32,000.00), and one for tree installations along Winter Springs Boulevard ($ 17,500.00). The grants are a 50% match and must be completed by September 2005. Holiday Tree Lighting: The tree lighting held on November 20, 2004 was a success. A 30' Southern Red Cedar tree was installed in the Market Square median for the event. Future plans are to relocate the tree to a permanent home in Magnolia Park when the project is complete. Street Lighting Upgrade Projects: The following areas are either in process or being considered for future decorative street lighting upgrades. Many are a direct replacement for current baseline Progress Energy owned and maintained roadway poles and light fixtures. The City currently allows a monthly amount of$ 10.32 (baseline cost) per streetlight toward upgraded costs. 1. 2. 3. 4. 5. Areas Tuscawilla Lighting and Beautification The Highlands Glen Eagle Winding Hollow SR 434 Village Walk Units (Est.) 600 New 180 Upgrade 117 Upgrade 127 Upgrade 34 New COMMISSION ACTION: