HomeMy WebLinkAbout2004 12 13 Informational Item 302
COMMISSION AGENDA
ITEM 302
Consent
Informational X
Public Hearing
Regular
December 13,2004
Regular Meeting
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Mgr. 1 Dept.
Authorization
REQUEST: Parks and Recreation Department updating the Commission on the results of the
Holiday Tree Lighting and Concert in the Park.
PURPOSE:
This agenda is needed to update the Commission on the financial results of the Holiday Tree Lighting
and Concert in the Park.
CONSIDERA TIONS:
As you know, the Holiday Tree Lighting and Concert in the Park were a huge success with an
estimated 2,000 people attending the Tree Lighting and 3,000 attending the Concert in the Park.
As demonstrated on Attachment "A" the city expended $34,610.01 for the two events
The Commission authorized a total of $30,500 for the two events as follows:
Tree Lighting
Concert
Total
$10,500
20,000
$30,500
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The Commission requested staff to acquire as many donations as possible to offset the city cost. Staff
received pledges of donations in the amount of $ 10,500 for the Tree Lighting and Concert Ceremony
as follows:
Concert
Tree Lighting
Seminole County
Seminole Arts Council
Holler KIA
Centex Homes
Total
$5,000
1,000
1,250
500
$7,750
Consensus Comm. (JDC)
Holler Kia
$ 1,500
$ 1,250
Total
$ 2,750
As shown below, the city is actually out-of-pocket $24,110 for the two events.
Tree Lil!htinl! Concert Total
Expenses $15,265 $19,345 $34,610
Donations 12,750 7,750 10,500
Total City Requirement $12,515 $ 11,595 $24,110
As shown below this is $6,389 below its authorized $30,500.
Tree Lil!htinl! Concert Total
City Authorized $ 10,500 $20,000 $30,500
Expenses over Donations 12,515 11,595 24,110
Total City Requirement $ 2,015 {$ 8,404} { $ 6,390}
J.D.C. committed to make a substantial donation to the Tree Lighting and Concert events. They have
yet to commit to a final amount other than the $1,500 donated for the tree lighting ceremony.
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It is my opinion that the city should request lD.C. to split the city's out of pocket expenses of $24, 111
as follows:
Tree Lil!htinl! Concert Total
Expenses $15,265 $19,346 $34,611
Donations 2,750 7,750 10,500
Net Expenses $12,515 $11,595 $24,111
Revenues
City $ 6,258 $5,798 $12,056
lD.C. $ 6,258 $5,798 $12,056
Total $12,516 $11,596 $24,112
FUNDING:
Since a design concept has not been established, cost estimates have not been done. For planning
purposes a cost of $50,000 has been established over a two or three year period.
RECOMMENDATION:
ATTACHMENTS:
COMMISSION ACTION:
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ATTACHMENT "A"
Holiday Weekend Expenses
Tree Lighting and Philharmonic Concert
Tree Lighting Amount Orchestra Amount Total
Snow Machines (2) $ 350.00 Philharmonic Orchestra $ 16,200.00
Sound Audio $ 350.00 Shuttl i nglTransportation $ 904.92
Flashright Barricades $ 75.00 Flashright Barricades $ 75.00
Promotional Giveaways $ 1,013.50 Restroom/Portalets $ 398.28
Holiday Banners $ 3,596.63 T.V. Production $ 200.00
Advertising Signs $ 400.00 Advertising Signs $ 400.00
Stage and Decorations $ 1,650.00 Orlando Sentinel (Ads) $ 989.00
Flyers (Sir Speedy) $ 177.97 Flyers (Sir Speedy) $ 177.97
Santa $ 300.00
Package Wrappings $ 300.00
Misc. Electrical Supplies $ 284.99
Lightscapes ( Lights & Dee) $ 3,885.00
Poinsettias& Landscape $ 631. 75
Christmas Tree $ 2.250.00
TOTAL $ 15.264.84 $ 19,345.17 $34,610.0 I
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