HomeMy WebLinkAbout2004 12 13 Consent 203
COMMISSION AGENDA
ITEM 203
Consent X
Informational
Public Hearing
Regular
December 13. 2004
Regular Meeting
/~ 0fJ
Mgr. / Vnept.
Authorization
REQUEST:
Information Services (I.S.) requests an additional
appropriation in the amount of $5,000 in order to complete
the Commission Chambers Audio Visual upgrade project.
PURPOSE:
To obtain an additional appropriation in the amount of $5,000 to
complete the Commission Chambers Audio Visual upgrade project.
CONSIDERATIONS:
In FY 2004, the Commission asked that the document camera be replaced.
However, since the projectors were due to be replaced in FY 2005 1.S.
recommended that the projectors be replaced first. The document camera
is a higher end camera and is probably not the major issue; but rather the
projectors being older are more than likely causing the documents to
appear blurry or unclear.
I.S. estimated and budgeted $6,000 for this project ($5,000 for two
projectors and $1,000 for installation). However, after taking a closer look
at the wiring above the ceiling, a wiring problem was found and some
additional work must be done in order to install the new projectors
correctly. The problem has been temporarily fixed but needs to be
repaired permanently. Some troubleshooting is also going to be required
for the document camera. In addition, the I.S. Director would like for a
S:\Information _ Services\Admin _ Docs\Agenda Items\FY 2005\December
2004\121304_ COMM _ Consent_ 203 _Commission_Chambers _ A V_Upgrade ]roject.doc
CITY OF WINTER SPRINGS
CITY COMMISSION
REGULAR MEETING - DECEMBER 13.2004
CONSENT 203
PAGE20F2
comprehensive wiring diagram and analysis be done for the entire audio
visual system in the Chambers. The reason for this is that the entire audio
visual system has been pieced together throughout the years and was not
installed all at one time. Therefore, updated, comprehensive audio visual
system documentation is recommended at this time. The new projectors
will require some additional wiring, different mounting equipment, and
fasteners. Estimates were obtained from several vendors for this project.
Prices are as follows:
Projectors
Installation Labor
Engineering
Contingency
$6500 (includes wiring and mounting equipment)
$1,040 (2 men/l day)
$2,850 (wiring diagram and analysis)
$610 (won't be used ifnot needed)
FUNDING:
An additional appropriation of$5,000 is requested from General Fund.
RECOMMENDATIONS:
That the Commission approve an additional appropriation of$5,000 to
complete the revised scope of work for the replacement of the projectors in
the Commission Chambers.
ATTACHMENTS:
COMMISSION ACTION: