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Home My WebLink About2004 02 23 Consent 200 022304_ COMM_ Consent_200 _ Street_ Sense_Appropriation Page I of2 COMMISSION AGENDA ITEM 200 Consent X Information Public Hearing Regular February 23. 2004 Meeting MGR. r- /Dept. REQUEST: City Manager requesting the Commission to formalize a supplemental appropriation in the amount of $20,000 for employment of Street Sense Retail Advisors to review the City's Town Center Code approved at the January 12,2004 Commission meeting. PURPOSE: This agenda item is needed to formalize a funding mechanism for the employment of Street Sense Retail Advisors to review the Town Center Code. CONSIDERATIONS: On January 12, 2004 the Commission approved a recommendation the City Manager made under the City Manager's Report Section of the Agenda to employ the firm of Street Sense Retail Advisors to review the provisions of the Town Center Code, including among other items, regulations for tenant spaces as it related to store front orientation and transparency. The funding source was not identified at that time. FUNDING: The appropriate funding source for this project would be through a supplemental appropriation from the General Fund to Community Development line code 1510-53179. RECOMMENDATIONS: It is recommended that the Commission approve a supplemental appropriation from the General Fund in the amount of $20,000 to Community Development line code 1510-53179 to fund the contract with Street Sense Retail Advisors. ATTACHMENTS: a) January 12,2004 Regular Meeting Commission Minutes. b) Street Sense Agreement. COMMISSION ACTION: 2 CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 12,2004 PAGE 37 OF 37 REPORTS 601. Office Of The City Manager - Ronald W. McLemore Manager McLemore spoke on Town Center walls and stated, "I am asking for the direction from you to allow us to bring an Ordinance next week to where the current problem we have relative to these dividing walls - we will never have again. And secondly, 1 would like to ask for the authority from you to enter into an agreement with a consultant whom Ijust mentioned a minute ago from 'Street Sense'." "I MAKE A MOTION THAT WE ACCEPT HIS TWO (2) POINTS." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. ADJOURNMENT Mayor Bush adjourned the Meeting at 9:50 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: JOHN F. BUSH MAYOR NOTE: These Minutes were approved at the , 2004 Regular City Commission Meeting. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING JANUARY 12,2004 CALL TO ORDER The Regular Meeting of Monday, January 12,2004 of the City Commission was called to order by Mayor John F. Bush at 5:08 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor John F. Bush, present Deputy Mayor Edward Martinez, Jr., present Commissioner Robert S. Miller, arrived at 5:10 p.m. Commissioner Michael S. Blake, present Commissioner Sally McGinnis, present Commissioner David W. McLeod, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, arrived at 5: 14 p.m. After a moment of silence, Mayor Bush led the Pledge of Allegiance. Discussion. Commissioner Robert S. Miller arrived at 5:10 p.m. Deputy Mayor Edward Martinez, Jr. stated that he wanted to "Wish one and all a very happy and healthy New Year". AWARDS AND PRESENTATIONS None. PUBLIC INPUT Mr. Bob Rucci, 973 Turkey Hollow Circle, Winter Springs, Florida: spoke about recently being misquoted in a local publication. City Attorney Anthony A. Garganese arrived at 5: 14 p.m. ~ 'f R.o [ [ I ~ [ " S [ January 26,2004 Mr. Ronald McLemore City Manager City of Winter Springs, Florida 1126 East State Road 434 Winter Springs, FL 37208 Regarding: Proposal for Development and Consulting Services Dear Mr. McLemore: It is a great pleasure to submit to you this proposal for your review and consideration. In response to our previous conversations and my recent visit to Winter Springs, the following proposal outlines the scope of services that you requested from our company. While we have discussed many of these tasks at length on the phone and in person, 'this is an opportunity for us to put all of the different tasks in writing so that we can begin to organize and create a schedule to support your needs. The scope of work listed below has been broken down into a series oftasks. The scope of each task has been defined along with a fee and time frame for that work effort. Keep in mind, these tasks are still somewhat undefined and will need refinement, as we go through this process. To the best of our ability, we will outline our work efforts and hold to the schedule and product as agreed-upon within this proposal. Scope of Work: Task One: Phase One Evaluation Per our conversation, you requested that we evaluate Phase One which is just completing construction. This evaluation is intended to review how the developer and the City have either met and/or not met the town center code. It is our intention to review both the plan and the architecture and offer insight to the successes and failures of this Phase. In addition, we will provide suggestions as to how to either modify and our correct any of the failures. We will also develop an outline that will support your future efforts so as not to encounter repeat mistakes. Product: We will create a written evaluation of the Phase One plan and architecture as well as the process the city undertook with the developer. Schedule: Two Weeks Fee: 15 to 20 hours, billed hourly. Task Two: Design Guidelines Modifications As part of our discussions in Winter Springs this past December, we outlined four or five different areas of your current design guidelines, or "the town center code," to be reviewed and modified. After reading the town center code, we need to do the following: 1. Read, review, comment on the entire town center code, and specifically the design guidelines within the code. 2. Revise and modify the signage design guidelines of the code. 3. Revise and modify the lighting design guidelines of the code. 4. Create a new section of the code that focuses on storefront transparency for all ground floor commercial uses. 5. Revise and modify the sidewalk design guidelines of the code. StreetSense recognizes that this product will ultimately need to go in front of your Council for review, consideration and approval. With that in mind, the product that we create will be organized and presented in a manner consistent with the existing code. We will need your support in setting up our product so that it matches your existing code. Product: We will create a product that is consistent with existing code so that it can be attached and/or incorporated. This product will follow the outline of this task as written above. We will use text, graphics, and examples to support our findings. Schedule: Three - Four Weeks Fee: $20,000 Task Three: Design Support This task shall be organized on an as needed basis. It is our intention to support the City in evaluating existing and new designs for the town center. The work may involve completing new design drawings for your review and commenting on other developments which are planning to be built within the town center, etc. For example, we are currently engaged in an hourly effort to look at the sidewalks around building number one. These efforts shall be authorized by you, and we will develop an hourly range in a product as per those conversations. Product: To be determined. Schedule: Ongoing Fee: Hourly Task Four: Redefine Relationship between Municipality and Developers We will create a policy and procedure product that will help support you in your ongoing and future efforts as you deal with developers within the town center. This will range from evaluating your current procedures as it relates to approvals, evaluating public investment, evaluating public return on investment, and evaluating the future design review process. Product: We will create a product that outlines procedures for ongoing and upcoming efforts with your developers. We will also be available on an hourly basis for evaluations at your request. Schedule: Two Weeks Fee: Hourly We see all of the tasks above taking approximately three to four weeks to complete. All of the tasks are working concurrently with one another. Hourly Rates: Managing Principal $185 Principal $150 Associate $95 Designer $80 Staff $65 Administration $55 The fees for proposed work product do not include reimbursable expenses including, but not limited to, travel, car rental, lodging, food, overnight delivery, mail, reproductions, long distance calls, faxes, etc. FUTURE STEPS: Beyond this initial effort we can provide the following additional services in conjunction with the development team. · Additional retail consulting and leasing assistance · Ongoing development consulting · Proforma analysis · Approvals and entitlement · Fee development · Design management / Schematic Design / Architectural and Engineering Coordination · Lease review / lease exhibits · Construction Management If at any time during the course of work, should StreetSense be retained, and the city deem necessary to terminate our work effort, StreetSense shall be compensated for any and all time and expenses incurred up to and including the day of termination. Weare extremely excited about this opportunity. Please review this proposal and let us know if you have any questions about the scope, schedule or the direction you wish to take in proceeding with StreetSense. If the proposal is satisfactory to you, please sign where indicated below and return a copy for our files. We appreciate the opportunity and believe that StreetSense can be a multi-faceted and valuable asset to your team. Thank you for your time and consideration. Jon Eisen Managing Principal StreetSense Date -/1:;ww. ?rtJ?--.P onald McLemore City Manager Winter Springs, FL. 2) - ) fJ -- 0 1-( Date ... ~lRffT~f"Sf RECEIVED FEB1 7 2004 Invoice Date StreetSense # 7610 Old Georgetown Road, Plaza Level Bethesda, Maryland 20814 01301,652,9020 f1 301,652,9166 CITY OF WINTER SPRINGS City Manager 2/11/2004 141 Bill To PROJECT TOWN CENTER Mr. Ron McLemore City Manager 'City of Winter Springs 1126 East State Road, 434 Winter Springs, Fl 32708 Project Number(s) Terms Billing Period 278 Due on receipt December 2003 Project Number and Description Consultant Hours Rate! Ho... Subtotal Amount PRE-TRIP REVIEW: Eisen 2 185.00 370.00 TRIP TO WINTER SPRINGS Eisen 12 185.00 2,220.00 .. a. ... .. . . We appreciate your prompt payment. Total $2,590.00