HomeMy WebLinkAbout2003 05 12 Consent A Replacement and Installation of Sanitary Sewer Video Equipment
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COMMISSION AGENDA
ITEM
A
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
May 12, 2003
Meeting
MGR 1// /DEPT tI~
Authorization
REQUEST: The Utility Department Requests Authorization for the Replacement and
Installation of Sanitary Sewer Video Equipment from ELXSI d/b/a Cues at a cost
of $52,899.00 per Bid #ITB-OIO-03/DC
PURPOSE: The purpose of this Board item is to request authorization for the replacement and
installation of sanitary sewer video equipment from the low bidder of Bid #ITB-010-
03/DC, ELXSI d/b/a Cues, Inc. of Orlando, at a cost $52,899.00 payable from the
Utility Enterprise Fund.
CONSIDERA TIONS:
This equipment is needed to replace existing equipment originally purchased in 1992
that has become prone to repair and unreliable. The sanitary sewer video equipment is used
for the remote inspection of sewer mains and laterals to ascertain causes blockages and detect
leaks in the system. Infiltration and inflow detection is critical to the operation of the
wastewater plants because it causes hydraulic overloads and reduces the amount of capacity
available for development.
Bids for this equipment were opened on April 16, 2003 under Bid # ITB-O 1 0-03/DC.
Two bids were received with the low bidder being, ELXSI d/b/a Cues of Orlando with a bid
$52,899.00. The bid meets the specifications ofthe bid and is the lowest and responsible bid.
The purchase of the equipment includes the installation into an existing City van. The City
Clerk bid summary is attached.
May 12, 2003
Consent Agenda Item A
Page 2
FUNDING:
The replacement of this equipment was budgeted in the current fiscal year from Line
Code 3600-56410 Other Equipment at an estimated cost of$60,000.00. The cost of the
equipment and installation is $52,899.00. Funds would be expended over the next 90 days.
RECOMMENDA TION:
It is recommended that authorization be given to purchase this equipment from ELXSI
d/b/a Cues at a cost of$52,899.00 payable from the Utility Enterprise fund.
IMPLEMENTA TION SCHEDULE:
The scope of work will be completed within 90 days of approval.
ATTACHMENTS:
1. City Clerk Bid #ITB-01O-03/DC
COMMISSION ACTION:
Attachment No. 1
BID NUMBER: ITB-010-03ffiC
FURNISH AND INSTALL SANITARY SEWER VIDEO EQUIPMENT
BID CLOSING: APRIL 16,2003
Bid Closing Was Called By:
Nancy Vobomik, Purchasing Coordinator
Bid Opened:
Bid Closed:
3 :00 p.m.
3: 10 p.m.
Witnesses:
Don Cheney, Utility Department, Field Superintendent
Holly Pierstorff, Assistant to the City Clerk
. Two (2) Bids Received:
1. OPTICAL ROBOTICS LLC d/b/a COBRA TECHNOLOGIES
AGENT: ALAN GRANT, NATIONAL SALES MANAGER
ADDRESS: 4806 WRIGHT DRIVE, BUILDING C, SMYRNA, GEORGIA 30082
TELEPHONE: (800) 443-3761
F ACSIMILIE: (770) 435-0402
BID AMOUNT: $63,640.00
2. ELXSI d/b/a CUES
AGENT: DAVID DOOLIITLE, VICE PRESIDENT
ADDRESS: 3600 RIO VISTA AVENUE, ORLANDO, FLORIDA 32805
TELEPHONE: (407) 849~190
FACSIMILIE: (407) 425-1569
BID AMOUNT: $52,899.00
Holly N. Pierstorff, Assistant to the City Clerk
City of Winter Springs
City Clerk\Docs\ Word\BIDS\RESUL TS\Fy0203\ITB-0 10-03 DC.doc
Copy: Mr. Kip Lockcuff, Director, Public WorksIUtility Department
Ms. Nancy Vobomik, Purchasing Department