HomeMy WebLinkAbout2004 02 09 Informational 302
COMMISSION AGENDA
ITE~~ 302
Consent
Informational X
Public Hearing
Regular
February 9. 2004
Regular Meeting
~9P
Mgr. / Dept.
Authorization
REQUEST:
Information Services wishes to update the commission on
the status of the I.T. Plan created in FY 2002.
PURPOSE:
The purpose of this item is to update the commission on the LT. Plan
which was created in FY 2002.
CONSIDERATIONS:
See attached Projects worksheet
FUNDING:
None
RECOMMENDATIONS: None
ATTACHMENTS:
LT. Projects worksheet - Attachment 1 (3 pages)
COMMISSION ACTION:
U:\Docs\Agenda Items\FY 2004\2004
February\020904 _ COMM _ Infommtionat302 _Information_Technology _Plan _ Update. doc
I.T. Strategic Plan
Status of Projects for FY 2004
If not
Items completed as completed.
of this date when is project
February 9. 2004 expected to be
Project Due Date denoted with ., completed
Server Upgrades - Attempt to move toward flat Windows 2000 Environment
City Hall PDC (move to Windows 2000 Server) 9/30/2003 .,
Exchange (move to Exchange 2000 and Windows 2000 Server) 9/30/2003 .,
Track-It Server (move to Windows 2000 Server) 9/30/2003 .,
WebSense/SuperScout (move to Windows 2000 Server) 9/30/2003 .,
File and Print Server (move from City Hall PDC to separate. Windows 2000 Server) 9/30/2003 .,
Centralized Backup - City Hall Side
Networklbackup analysis performed 9/30/2003 .,
Obtain Commission authorization to purchase equipment from state contract 9/30/2003 .,
Equipment and software purchase 9/30/2003 .,
Installation & Implementation 11/30/2003 in progress 2/29/2004
Network Infrastructure & Support Initiatives - to improve network performance and to
avoid data loss
Network analysis - entire network layout - hubs, switches, routers, etc. 9/30/2003 .,
Obtain Commission authorization to purchase equipment from state contract 9/30/2003 .,
Network analysis - Equipment and software purchase 9/30/2003 .,
Network analysis - Installation and Implementation 11/30/2003 in progress 3/15/2004
Remote Control/Support of Workstations 9/30/2003 .,
UPS for each workstation 9/30/2003 .,
Full Implementation of Blue Ocean Track-It! 1 0/31/2003 in progress 3/31/2004
Architectural Standards Policy 12/31/2003 in progress 5/1/2004
Operating Systems Upgrade from Windows NT4 to Windows 2000 Server platform 9/30/2003 .,
Technology Policies & Procedures plan 12/31/2003 in progress 5/1/2004
VPN of ..S. SUPPOrt 9/30/2003 .,
Disaster Recovery Plan 12/31/2003 in progress 5/1/2004
Full implementation of workgroup printing 9/30/2003 .,
WorkStation Upgrades
Analysis of systems that need to be upgraded in order to move away from Windows 98
platform 9/30/2003 .,
Purchase of Phase I Systems (PII or below, running Windows 98) 12/31/2003 .,
Revised 2/2/2004
020904_COMM_lnfonnationaL302_A TTACHMENT.xls
Page 1 of 3
I.T. Strategic Plan
Status of Projects for FY 2004
If not
Items completed as comDleted,
ofthis date when is project
February 9, 2004 expected to be
Project Due Date denoted with ~ completed
Geographic Information Systems
Purchase of WorkStation GIS software for Community Development - Planning Division _ 1
workstation 9/30/2003 ~
New Position - Media Specialist
Hire new Media Specialist (Web, Multimedia, and Application Specialist) 9/30/2003 ~
New Web Site Design
Survey and research changes needed for new web site to be more robust and effective for e-
government 9/30/2003 ./
Create demo of new web site and present to the City Commission 9/30/2003 ~
Obtain Commission authorization to proceed - new web site should be up and running 9/30/2003 ./
City Forms Conversion to PDF
Research each departments forms and establish plan for their conversion 10/31/2003 in progress 5/31/2004
Implement conversion plan 12/31/2003 not yet started 5/31/2004
Document Management System
Retain consultant 11/11/2003 ~
Phase I - research and putting together implementation plan 2/29/03 in progress 4/1/2004
plan brought to Commission for approval 4/12/2004
Phase 2 - implement the plan upon commission approval
Munis 2003.01 Release Implementation 12/19/2003 ~
Testing wiU', ail departments/data 12/12/2003 ~ -
Implementation of .01 release 12/19/2003 ~
Munis 2003.02 Release Implementation
Testing with all departments/data
Implementation of .02 release
Munis Office Implementation
Implement and train on Munis Office 9/30/2003 ~
I
Revised 2/2/2004
020904_ COMM.lnfonnationaL302.A TTACHMENT.xls
Page 2 of 3
I.T. Strategic Plan
Status of Projects for FY 2004
If not
Items completed as comoleted,
of this date when is project
February 9, 2004 expected to be
Project Due Date denoted with ,/ completed
Munis/ForMunis IlIIplementation
Implement E-Purchase Orders 11/1/2003 in progress 3/31/2004
Online Complaint Tracking (Better Place)
BetterPlace Online complaint tracking (this will be implemented with new web site) 9/30/2003 ,/
Munis On-line initiatives
Establish Financial/credit card policies (Regular G - July 14, 2003 Commission Meeting) 9/30/2003 ,/
Viewing of Utility Bills online (via internet) 12/31/2003 in progress 4/30/2004
Acceptance of bank drafts 12/31/2003 in progress 4/30/2004
Online payment of Utility Bills 12/31/2003 in progress 4/30/2004
KIVA Interface
Research and outline scope of work for Munis/Kiva interface 9/30/2003 ,/
Plan with implementors/programmers/City Staff 12/1/2003 in progress 6/1/2004
Implement this interface 3/1/2004 not yet started 8/1/2004
MultiMedia Productions
Create multimedia productions for SGTV (this project may be delayed until FY 04) - - -
City Hall Access
Kiosk in lobby (this project was cut out for FY 03 and FY 04 by I.S, Director and City
Manager) - - -
Cartegraph Software
Training and impiementation of Cartegraph software for Public Works 9/30/2003 ,/
Applications Training
on-going Munis and Kiva applications training ongoing
on-going Microsoft Office modules training onaoina
Revised 2/2/2004
020904_ COMM_lnfonnationaL302_A IT ACHMENT .xis
Page 3 of 3