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HomeMy WebLinkAbout2003 04 28 Regular J City Manager Compensation 042803 Commission Meeting Regular "J" City Manager Compensation COMMISSION AGENDA ITEM J Consent Informational Public Hearing Regular X April 28, 2003 Meeting Mgr.~ Dept. Authorization REQUEST: City Manager requesting the City Commission to consider a 3.5% increase in compensation for performance year November 1, 2001 to October 30, 2002. PURPOSE: This Agenda Item is needed to complete the City Manager's annual review for performance year November 1,2001 to October 30,2002. CONSIDERATIONS: My contract provides for annual compensation adjustments based upon an annual review of performance. The compensation adjustments are based upon salary data collected from six cities approved by the City Commission as demonstrated in exhibit "A". As summarized from exhibit "A", my compensation is 6.7% below the average compensation of the other six cities on November 1, 2002 as follows: Six Cities Average Compensation Winter Springs Difference $150,451 $141,050 $ 9,401 6.7% This year I am requesting a 3.5% increase to $146,000 some 3.2% below the average of other cities. The Commission has agreed that our discussion regarding .the specifics of my performance would take place in private. I will be having these discussions with you prior to Monday's meeting. My goal is to provide you with the annual CAFR report which is a detailed review of the cities service delivery and financial performance for the previous fiscal period. That report for fiscal year ending September 30, 2002 has been delayed due to the large amount of work involved in meeting new GASB requirements. 042803Commission Meeting Regular "J" City Manager Compensation Page 2 of 8 The Commission has agreed that our discussion regarding the specifics of my performance would take place in private. I will be having these discussions with you prior to Monday's meeting. My goal is to provide you with the annual CAFR report which is a detailed review of the cities service delivery and financial performance for the previous fiscal period. That report for fiscal year ending September 30, 2002 has been delayed due to the large amount of work involved in meeting new GASB requirements. However, I will give you a brief review as follows: FINANCE ~ The City will finish Fiscal Year ending September 30, 2002 in very sound financial condition with the largest General Fund fund balance on record meeting our three month operating reserve goal. ~ The City was awarded the Certificate of Achievement for Excellence I Financial Reporting. ~ The City went live with General Ledger, Budget, Purchasing, Accounts Payable, Payroll, and fixed assets modules of the Munis software. ~ Completed a Treasury Management Study which resulted in improved banking agreements, reduction of multiple bank accounts to a pooled cash general ledger account, inclusion in the State Board of Administration investment pool, implementation of a "safe keeping" account with bank of America to safeguard investments. ~ Refunded the 1992 $13,98'0,000 Water,and Sewer Bond resulting in a net present value savings of $1,003,202 or a 7.22% of the par amount of the bonds. ~ Issued a 3.4 general obligation bond for the expansion of Central Winds Park. ~ Completed a R.F.P. for Pension Investment Services which resulted in reappointment of Sun Trust. ~ Continued refinement of pension plan documents. ~ Completed a water, sewer, and storm water rate study which resulting in implementation of new rate structures. ~ Implemented a new building permit fee schedule. ~ Substantially completed an overhead cost allocation study and building permit fee analysis which established that the City was not over-charging for permit fees. 042803Commission Meeting Regular "J" City Manager Compensation Page 3 of8 ~ Changed collection agencies for unpaid billings reducing fee from 35% to 20%. ~ Began a vigorous water and sewer cut-off policy for non-payment. ~ Implemented utility billing software that ages accounts receivable and enhances our ability to manage collections. ~ Presented a Fund Balance policy to insulate the city from revenue deductions resulting from fluctuations in the economy. ~ Outsourced meter reading resulting in a reduction of meter reading complaints from 40 per week to 3 per week. ~ Implemented I.G. OBJECT software which identifies accounts receiving water but not being billed which resulted in 20 accounts being identified which has not been billed for periods of time up to 18 months. ~ Reorganized work functions to improve work flow and minimize the need for temporary help. PARKS & RECREA TION DEPARTMENT ~ Coordinated and assisted the activities of the Central Winds Expansion Advisory Committee which resulted in the Expansion Master Plan. ~ Received $390,000 in state FRDAP grants 0 fund lighting for Central Winds Park soccer complex. ~ Completed installation of lighting at Central Winds Park soccer complex doubling available soccer field space and eliminating our field availability crisis. ~ Submitted and awarded a $200,000 FRDAP grant to fund the expansion of Torcaso Park including soccer/football field and splash pad. ~ Submitted and awarded a $129,000 C.D.B.G. grant for improvements to Sunshine Park including bathroom and parking improvements. ~ Submitted and received classification of Trotwood Park as a Premier Park in Florida published in Statewide Park's Magazine. ~ Recruited the Regional Scottish Highlands Games and coordinated the first event. ~ Expanded and improved the July 4th Celebration. 042803Commission Meeting Regular "J" City Manager Compensation Page 4 of8 ~ Took over responsibilities of the annual Holiday Parade and doubled the size of the parade. ~ Employed professional staff to fill the athletic and program supervisor's posItIons resulting in expanded programs, including fitness, marshal arts, dance, wrestling, and annual holiday parade. POLICE DEPARTMENT ~ Experienced a 29.7 reduction in overall crime rate. ~ Substantially completed activities related to departmental accreditation which should result in full accreditation in FY 03. ~ Taken over Code Enforcement from Community Development as part of the Community Policing concept which has resulted in substantially greater enforcement of codes. ~ Continued to expand the Youth Basketball Program which in combination with the School Resource Program has developed a positive relationship between the youth in the community and the police Department. UTILITY DEPARTMENT ~ Implemented utility and stormwater rate study by spreading the water and sewer increases over 3 years to ease the impact on residents. ~ Extended water and sewer services to the Town Center. ~ Initiated the study to analyze the feasibility of using Lake Jesup as an alternative water supply to reduce the long term demands on the potable water supply. ~ Acquired property to consolidate and relocate the Utility and Public Works Departments. ~ Completed 3rd water distribution interconnect through Dunmar Estates to enhance system reliability and fire flow capabilities. ~ Added 16" water main from WTP #1 on Northern Way to Tuskawilla Road which will improve system pressures and reliability. ~ Added filters to the East Water Reclamation Facility to improve effluent quality and reliability. ~ Continued with the annual rehabilitation and relining of 2,000 feet of gravity sewer line 042803Commission Meeting Regular "J" City Manager Compensation Page 5 of8 PUBLIC WORKS DEPARTMENT ~ Completed TLBD construction improvements. ~ Completed Oak Forest Wall and Beautification District construction improvements. ~ Obtained approval for Florida Highway Beautiful grant of $220,000 to continue the landscaping ofS.R. 434 from Tuskawilla Road to S.R. 417 ~ Completed design and awarded bid for Town Center streetscapes including the right of way portion of Magnolia Park and Market Square. ~ Completed construction of the aesthetically pleasing retention pond behind City Hall. Design of the landscaping and hardscape around the pond under way. ~ Piped drainage through Torcaso Park to expand usable area, eliminate safety issues, and provide Public Safety a secondary access. City Hall ~ Completed a space and needs analysis for City Hall and a preliminary plan for the expansion of City Hall to meet the space needs of the City through buildout. Transportation ~ Completed the use of the 1991 - 2001 One Cent Sales Tax funds for Oak Forest Wall footing, Town Center Roads, Town Center Rights of Way, and Trail Bridge. ~ Successfully participated in the trail bridge design selection with Seminole County to ensure the aesthetics are consistent with the Town Center standards. ~ Completed the installation of traffic signals with a new decorative standard at Winding Hollow & 434 and Vistawilla Drive & 434 ~ Interim traffic signals to improve safety at Park Entrance and 434 and Edgemon Avenue & 419. ~ Ongoing work with FDOT and Seminole County to bring the Village Walk program to fruition. ~ Authorized the design of the turn lane on 419 to Moss Road to improve safety. 042803Commission Meeting Regular "J" City Manager Compensation Page 6 of8 INFORMA TION SERVICES ~ Revised 5-year I.T. Strategic Plan. ~ Went Live with KN A Land Management System. ~ Migrated entire network to a Windows 2000 domain. ~ Implemented major telephone system upgrade. ~ Installed fiber infrastructure to connect Parks & Recreation to our phone system and data network and installed a new phone system there. ~ Streamlined and cleaned up Permitting Database in KN A to enable more efficient Permit processmg. ~ Streamlined some processes and cleaned up Occupational License in Munis to enable more efficient Occupational License processing. FIRE DEPARTMENT ~ Selected a new EMS Transport Billing Company to improve revenue collection and customer service to patients. ~ Participated in the selection of the new Seminole County Medical Directory. ~ Coordinated annual city blood drive resulting in highest donation on record. ~ Implemented KN A and Munis software. ~ Participated in development of new impact fee structure. ~ Provided numerous citizen training programs including CERT (Community emergency response Team), CPR, and First Aid. ~ Performed the annual neighborhood Santa Claus program and participated inn the annual Holiday Parade. ~ Completed the research for the Senior Transportation program which was implemented in 2003. ~ Received and implemented a $13,500 fitness equipment grant to implement a physical fitness program for firemen. ~ Received and implemented a $30,000 private foundation medical equipment grant to modernize medical equipment. 042803Commission Meeting Regular "J" City Manager Compensation Page 7 of8 ~ Maintain the Fire Department Explorer Program for 15 explorers. PLANNING DIVISION ~ Completed overhaul of the Comprehensive Plan. ~ Completed final plan and engineering for Tuskawilla Office Park, Avery Park, Wagner's curve, Highlands Apartment Phase III, and the Nursery Road annexation area. ~ Completed site planning for Publix, Building 9, 13, and 14 of the town Center. BUILDING DIVISION ~ Initiated outsourcing of building inspections to handle peak loads. ~ Initiated cross trained building inspector to handle plan review and inspections. ~ Reduced lost plan reviews revenues buy initiating an up from payment policy. ~ Revised Plan Reviews and Inspection Fee Schedule. ~ Provided the training necessary to implement the new Florida Building Code. CUSTOMER SERVICE DIVISION ~ Implemented a Community Development Customer Service Center which has upgraded and implemented to financial, land management, and occupational licensing software. ~ Initiated on the spot occupational licenses. ~ Initiated programs to collect delinquent licenses and permit fees. ~ Re-established participation in the county-wide E911 Program. ~ Took over addressing from Planning. ARBOR DIVISION ~ Recertified Tree City U.S.A. ~ Completed a greatly enhanced Arbor ordinance. ~ Completed a Tree Hazard ordinance. 042803Commission Meeting Regular "J" City Manager Compensation Page 8 of8 ~ Give away 500 trees for annual Arbor Day Program. ~ Completed the Parkstone Conservations replanting program. ~ Initiated tree planting program including Sheoah Boulevard, City Water plants, and sewer efficient spray fields and Superior Court. ~ Coordinated tree planting program with several homeowner associations. FUNDING: Funding is provided in the FY 03 Budget, RECOMMENDA TIONS: It is recommended that the Commission review the performance data provided and provide a 3.5% increase in compensation to $146,000. ATTACHMENTS: Exhibit "A" Compensation Survey. COMMISSION ACTION: EXHIBIT nAn CITY MANAGER/CEO COMPENSATION PACKAGE SURVEY As of November 2002 City Paid Auto Deferred Life City Population* Base Salary Retirement Allowance Compo Total Insurance Casselberry 24,112 $105,788 $17,825 $4,970 $4,232 $132,815 $50,000 city car** Kissimmee 50,978 $117,800 $0 $4,970 $23,560 $146,330 $117,800 city car** Oviedo 28,012 $132,608 $13,261 $4,970 $12,000 $162,839 $300,000 city car** Apopka+ 29,710 $139,193 $17,956++ $4,970 $0 $162,119 $30,000 city car** Sanford 43,251 $112,441 $11,046 $5,911 $11,046 $140,444 $100,000 Winter Park 25,852 $129,678 $13,271 $4,199 $11,009 $158,157 $430,000 6 Cities 33,653 $122,918 $12,227 $4,999 $10,308 $150,451 $171,300 Winter Springs 32,082 $105,000 $23,250 $4,800 $8,000 $141,050 $350,000 Differential (1,571) ($17,918) $11 ,023 ($199) ($2,308) ($9,401) $178,700 + Strong Mayor form of government ++ Eligible for 12.9% retirement contribution * As of April 2002, per East Central Florida Regional Planning Council ** Assumed value - based on average of the three known values