HomeMy WebLinkAbout2004 02 09 Consent 205
ClOMMISSION AGENDA
ITEM 205
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
2/9/2004
Meeting
MGR./L-
-
Authorization
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REQUEST: The Community Development Division is requesting the City Commission to
authorize a supplemental appropriation in the amount of $6,560 from the
Development Services Fund account 420 to Permit and Licensing account 2411-
55278 for enhancements to the Kiva & Munis pemlitting system and $3,000 to
account 2411-64300 to complete the redesign of the Customer Service Division
counter area.
PURPOSE: The purpose: of this item is to obtain Commission approval to allocate supplemental
appropriations of$9,560 for the enhancement ofMunis and Kiva to allow access to
Public Works and the Engineering departments for final inspection approvals on
commercial and residential development in the city. Additional enhancements are
also required for compliance with the arbor ordinance licensing requirement. The
Customer Service Division is also requesting funds to complete the re-design of the
Customer Service counter area and office.
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CONSIDERATIONS:
1. The Customer Service Department in an effort to streamline the final approval process on
inspections performed by both the Engineering and Public Works department is requesting
$4,000 to enhance Kiva.
2. The ability to have a running log of all inspections performed on commercial and residential
developments in the city allows for better record keeping, reduces the amount of paper work
currently utilized in the city between the building, engineering and public works departments.
3. Kiva is currently programmed to allow only the building and arbor departments the ability to
record all inspections performed for permits issued in the city.
4. On October 13, 2003, the Commission passed Arbor Ordinance 2003-22. Section 5-4(e) of the
ordinance requires the issuance of an Arbor License for contractors removing or pruning trees in
the city.
5. The cost to make the necessary changes to comply with the arbor ordinance licensing
requirement is $2,560.
6. The Customer Service Division is continuing to re-design the counter and office area at an
additional cost of $3,000. Under the current budget $7,500 was originally allocated. The
additional funds will ,complete the redesign of the front area giving the appearance of a
professional organization and aesthetically pleasing.
FUNDING:
A supplemental appropriation from the Development Services Fund for these expenditures as
follows:
Kiva & Murris $6,560
Furniture $3,000
The Development Services fund will have a surplus of$733,000 as of 9/30/2004.
RECOMMENDATION:
Staff recommends The City Commission approve the supplemental appropriation in the amount
of$9,560 to cover the required enhancements to Kiva and Munis as well as the additional
furniture for the Customer Service Division.
ATTACHMENTS:
Attachment # 1
Furniture Layout
COMMISSION ACTION:
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Attachment # 1
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, Zoning Coord
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