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Home My WebLink About2004 01 12 Informational 306COMMISSION AGENDA ITEM 306 January 12, 2004 Meeting CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR MGR. /DEPT Authorization REQUEST: Public Works Department is advising the City Commission on current progress of the new Urban Beautification Division. PURPOSE: This agenda item is to update the Commission on the status of Urban Beautification projects and activities. CONSIDERATION: BOARDS Tttscawilla Lighting and Beautification District — The minor entry capital project at Dyson Drive, Howell Creek Road, and Deer Run Drive are 95% complete except for sign lighting. A program of landscape replacement on Winter Springs Boulevard medians and entrances is in progress to maintain the quality of landscaping in the district. The power source for lighting Seneca entry signs was recently separated from Chestnut Estates Homeowners Association and power is now being billed separately to the district. Lighting upgrades are being installed at all entrances converting lights from high voltage to low voltage power. This results in higher quality, better appearance, and a significant maintenance cost savings. A study is currently underway with Progress Energy to determine cost feasibility of installing globe lighting along roadways on Northern Way, Shetland, Tuscora, Howell Creek, Deer Run, and Seneca. This project will mirror the type of lighting currently on Winter Springs Boulevard. P&L Lawn Maintenance, the grounds maintenance contractor, is performing to standard and communicating well with staff. The annual grounds maintenance contract, which began June lst, 2003, is valued at $ 100,620.00. Oak Forest Wall and Beautification District — The capital project involving landscaping and irrigation installation is completed on Winter Springs Boulevard medians. Additional landscaping and irrigation installations to the wall are being discussed and projected costs determined. Lighting upgrades to all Oak Forest entrances on Tuskawilla Road are being discussed. Many drake elm trees along the wall toward the north will be transplanted due to shade and location issues. Irrigation systems for Oak Forest have been turned over to the grounds maintenance contractor as of October V% 2003. Eastwood Tuff Turf, the grounds maintenance contractor, is performing to standard and communicating with staff. The annual grounds maintenance contract, which began May 1st, 2003, is valued at $ 6,900.00. ` January 12, 2004 Information Item 306 Page 2 Beautification of Winter Springs — The City Hall landscaping project is 75% complete with native installations in front beds as well as plant replacement in rear beds remaining. George Street landscaping upgrades are being discussed in concert with plans for additional parking for residents. The Board is currently working on an updated long term master plan for landscape revitalization projects in the City. The original master plan was initiated in 1992. FA CILITIES City Hall — Sod is being replaced due to crabgrass infestations. Police Department Bldg. — Plants have been installed into bed areas in front of the building Irrigation systems at many facilities will be maintained by the grounds maintenance contractor as of February 1", 2004. Eastwood Tuff Turf, the grounds maintenance contractor for facilities, is performing to standard and communicating with staff. The annual grounds maintenance contract for facilities, which began February ls`, 2003, is valued at $ 37,416.00. TUSKA WILLA ROAD Pear trees that continue to perish due to installation issues and climatic incompatibility are being replaced with Magnolia trees on the roadway medians. Landscaping adjustments were made in December 2003 per request to help resolve a reported sight distance problem for the Arbor Glen Community. Automobile accidents on Tuskawilla Road claim approximately (1) tree per month on roadway medians. Irrigation systems on Tuskawilla Road will be maintained by the grounds maintenance contractor as of February I'`, 2004. Eastwood Tuff Turf, the grounds maintenance contractor for Tuskawilla Road, is performing to standard and communicating with staff. The annual grounds maintenance contract, which began May 1", 2003, is valued at $ 37,500.00. CITY RIGHTS OF WAY, MEDIANS, AND PONDS Landscape replacement project for many west area City.medians completed by Dawnalee in June 2003. Drought tolerant and native landscaping recently installed to beautify Hayes Road along the right of way near Pearl Road. In addition, low maintenance crape myrtle trees were installed on Pearl Road medians to beautify the area. Dawnalee Corporation, the grounds maintenance contractor, is performing to standard and communicating well with staff. The annual grounds maintenance contract, which began August ls`, 2003, is valued at $ 104,175.00. January 12, 2004 Information Item 306 Page 3 SR 434 RIGHTS OF WAY, MEDIANS, AND PONDS Automobile accidents continue to claim trees on State Road 434 medians at approximately (2) trees per month. Previous grounds maintenance contractors, American Services and Ashton Landscaping, were deficient in performance of services according to contract specifications and were subsequently terminated. Dora Landscaping was then contracted for services and is our current maintenance contractor. The grounds maintenance contractor is performing to standard and communicating very well with staff. The annual grounds maintenance contract, which began October 1", 2003, is valued at $ 72,000.00. PROJECTS SR 434 Beautification Project (Grant) — Funding amount $214,079.03 with installation by the Public Works and Utility Departments. Installation of irrigation 98% complete, landscaping 75% complete. Project deadline - July 29, 2004 - pending Seminole County Bridge completion. MISCELLANEOUS Reporting — Weekly progress reports detailing the quality and compliance of services rendered from contractors are generated by staff. Tree City U.S.A. — Application has been made in cooperation with the City Forester to remain active in this organization and maintain nationally recognized status. Florida Nursery and Landscape Association — Membership has been approved for the City of Winter Springs in this organization which will greatly benefit the beautification efforts currently in progress including the Town Center. COMMISSION ACTION: