HomeMy WebLinkAbout2004 01 12 Informational 302COMMISSION AGENDA
ITEM 302
Consent
Informational
X
Public Hearing
Regular
January 12, 2004
Regular Meeting Mgr. / Dept.
Authorization
REQUEST: Information Services wishes to update the commission on
the status of the I.T. Plan created in FY 2002.
PURPOSE: The purpose of this item is to update the commission on the I.T. Plan
which was created in FY 2002.
CONSIDERATIONS:
See attached Projects worksheet
FUNDING: None
RECOMMENDATIONS: None
ATTACHMENTS: I.T. Projects worksheet — Attachment 1 (3 pages)
COMMISSION ACTION:
UADocMgenda ItemsTY 2004\2004
January\011204_COMM_Informational_302_Information_Technology_Plan_Update. doc
I.T. Strategic Plan
Status of Projects for FY 2004
Project
Due Date
Items completed as
of this date January
12, 2004 denoted
with ✓
If not
completed,
when is project
expected to be
completed
Server Upgrades - Attempt to move toward flat Windows 2000 Environment
City Hall PDC (move to Windows 2000 Server)
9/30/2003
✓
Exchange (move to Exchange 2000 and Windows 2000 Server)
9/30/2003
✓
Track -It Server (move to Windows 2000 Server)
9/30/2003
✓
WebSense/SuperScout (move to Windows 2000 Server)
9/30/2003
✓
File and Print Server (move from City Hall PDC to separate Windows 2000 Server)
9/30/2003
✓
Centralized Backup - City Hall Side
Network/backup analysis performed
9/30/2003
✓
Obtain Commission authorization to purchase equipment from state contract
9/30/2003
✓
Equipment and software purchase
9/30/2003
✓
Installation & Implementation
11/30/2003
in progress
2/29/2004
Network Infrastructure & Support Initiatives - to improve network performance and to
avoid data loss
Network analysis - entire network layout - hubs, switches, routers, etc.
9/30/2003
✓
Obtain Commission authorization to purchase equipment from state contract
9/30/2003
✓
Network analysis - Equipment and software purchase
9/30/2003
✓
Network analysis - Installation and Implementation
11/30/2003
in progress
1/31/2004
Remote Control/Support of Workstations
9/30/2003
✓
UPS for each workstation
9l30/2003
✓
Full Implementation of Blue Ocean Track -It!
10/31/2003
in progress
1/31/2004
Architectural Standards Policy
12/31/2003
in progress
2/29/2004
Operating Systems Upgrade from Windows NT4 to Windows 2000 Server platform
9/30/2003
✓
Technology Policies & Procedures plan
12/31/2003
in progress
4/30/2004
VPN of I.S. Support
9/30/2003
✓
Disaster Recovery Plan
12/31/2003
in progress
2/29/2004
Full implementation of workgroup printing
9/30/2003
✓
Workstation Upgrades
Analysis of systems that need to be upgraded in order to move away from Windows 98
platform
9/30/2003
✓
Purchase of Phase I Systems PII or below, running Windows 98
12/31/2003 1
12/31/2003
Revised 1/5/2004
01 1204COMM_Informadonat 302 ATTACHMENT.xis Page 1 of 3
I.T. Strategic Plan
Status of Projects for FY 2004
Project
Due Date
Items completed as
of this date January
12, 2004 denoted
with ✓
If not
completed,
when is project
expected to be
completed
Geographic Information Systems
Purchase of WorkStation GIS software for Community Development - Planning Division - 1
workstation
9/30/2003
✓
New Position - Media Specialist
Hire new Media Specialist (Web, Multimedia, and Application Specialist)
9/30/2003
✓
New Web Site Design
Survey and research changes needed for new web site to be more robust and effective for e
government
9/30/2003
✓
Create demo of new web site and present to the City Commission
9/30/2003
✓
Obtain Commission authorization to proceed - new web site should be up and running
9/30/2003
✓
City Forms Conversion to PDF
Research each departments forms and establish plan for their conversion
10/31/2003
in progress
1/31/2004
Implement conversion plan
12/31/2003
not yet started
3/1/2004
Document Management System
Retain consultant
11/11/2003
✓
Phase I - research and putting together implementation plan
2/29/03
in progress
Phase 2 - implement the plan
to be established
Munis 2003.01 Release Implementation
12/19/2003
✓
Testing with all departments/data
12/12/2003
✓
Implementation of .01 release
12/19/2003
✓
Munis Office Implementation
Implement and train on Munis Office
9/30/2003
✓
Revised 1/5/2004
011204_COMM_Informadonal_302_ATTACHMENT.xis Page 2 of 3
I.T. Strategic Plan
Status of Projects for FY 2004
Project
Due Date
Items completed as
of this date January
12, 2004 denoted
with ✓
If not
completed,
when is project
expected to be
completed
Munis/ForMunis Implementation
Implement E-Purchase Orders
11/1/2003
in progress
1/31/2004
Online Complaint Tracking (Better Place)
BetterPlace Online complaint tracking (this will be implemented with new web site)
9/30/2003
✓
Munis On-line initiatives
Establish Financial/credit card policies (Regular G - July 14, 2003 Commission Meeting)
9/30/2003
✓
Viewing of Utility Bills online (via internet)
12/31/2003
in progress
1/31/2004
Acceptance of bank drafts
12/31/2003
in progress
1/31/2004
Online payment of Utility Bills
12/31/2003
in progress
1/16/2004
KIVA Interface
Research and outline scope of work for Munis/Kiva interface
9/30/2003
✓
Plan with implementors/programmers/City Staff
12/1/2003
in progress
1/31/2004
Implement this interface
3/1/2004
not yet started
3/1/2004
MultiMedia Productions
Create multimedia productions for SGTV (this project may be delayed until FY 04)
-
_
City Hall Access
Kiosk in lobby (this project was cut out for FY 03 and FY 04 by I.S. Director and City
Manager)
_
Cartegraph Software
Training and implementation of Cartegraph software for Public Works
9/30/2003
✓
Applications Training
on -going Munis and Kiva applications training
ongoing
on -going Microsoft Office modules training
ongoing
Revised 1/5/2004
011204_COMM_Infonnaflonal_302_ATTACHMENT.xls Page 3 of 3