The URL can be used to link to this page

Home My WebLink About2003 02 10 Regular E ADA Paratransit Services in FY 2002 - 2003 COMMISSION AGENDA ITEM E CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X February 10, 2003 Meeting f1r- /~ MGR /DEPT ICA REQUEST: The Community Development Department requests direction from the City Commission on funding ADA Paratransit services in FY 2002 - 2003. PURPOSE: The purpose of this item is to request the City Commission reconsider the pro rata contribution requested by LYNX for ADA Paratransit services, CONSIDERATIONS: . ADA Paratransit is a demand- or subscription-responsive program, which provides door- to-door service to transportation disadvantaged (economically, mentally and physically, general ridership, and human service) patrons and does not conform to the scheduled or fixed routes of traditional mass transit. . The American Disabilities Act requires that Paratransit service area be provided within 3/4 miles of existing bus routes. . LYNX has historically provided door-to-door Paratransit service beyond the required area on a needed or requested basis. . A funding shortfall is projected for the continuation of all transit services in the County, since contributions from funding partners have remained stable by comparison to rising operating costs. . County policy makers are concerned about imposing additional gas taxes to fund public transit in the same year the public has approved additional taxes for road improvements. . The funding shortfall has prompted LYNX to reduce Paratransit service to the required minimum (within % miles of existing bus routes, instead of the historic door-to-door service), effective October 1, 2002, . LYNX has requested that funding partners contribute a pro rata share of funds that would continue Paratransit service beyond the required minimum. . LYNX has provided a updated table of projected Paratransit service costs and trip estimates for FY 2002 to 2003 to serve 50 clients in the City of Winter Springs, summarized as follows: February 10, 2003 Regular Agenda Item E Page 2 Outside % Mile $30,214 · On March 25, 2002, the City Commission directed staff to obtain from LYNX and/or work toward the following objectives: a. Documentation of existing and potential ridership in the City. b. Identification by policy makers of a source of funding other than general funds to finance ridership; and ideally c. Identification of a metropolitan wide source of funds to operate a metropolitan wide transportation system. · On April 22, 2002, staff presented LYNX's explanation of the methodology for the study which resulted in ADA Paratransit client counts by residence, number of actual trips taken annually, project trips, and projected costs. · On April 22, 2002, the City Commission approved an appropriation of$52,516 for one (1) year, contingent upon the adoption of an interlocal agreement between the City and Seminole County for the imposition of a new funding source for that project year and for the repayment of the fund expended by the City over no more than two (2) years outside the year of funding. · On April 22, 2002, the City Commission also directed staff to challenge the Paratransit service costs and trip estimates provided by LYNX, justify the data to the satisfaction of the Commission and present it as additional information at a future meeting date. . LYNX provided an explanation of the methodology used to determine existing ADA ridership and projected operating costs in the City, which subsequently reduced the initial request from $52,516 to $38,037, This information was presented by staff to the City Commission at the June 10,2002 regular meeting. . On June 10, 2002, the City Commission directed the Mayor to prepare a letter requesting that LYNX further justify the projected service costs and trip estimates. . On June 14, 2002, the Mayor prepared a letter requesting that LYNX further justify the projected service costs and trip estimates, as shown in Attachment A. · On June 20, 2002, the Seminole County Board of Commissioners accepted the recommendations of the Mayors and Managers Committee (Attachment B) and determined the 9th cent local gas tax revenues would only be used to fund fixed route services in FY 2002 to 2003 and that individual cities would be responsible for funding their pro rata share of ADA services during the same period, . The Seminole County Board of Commissioners further committed to working with LYNX's funding partners to identify a funding source for ADA Paratransit beyond FY 2002 to 2003. . The County's decision to limit funding in the next fiscal year only to fixed route services thereby rescinds the City Commission's conditional appropriation of $52,516 on April 22, 2002, and further direction is requested from the Commission for final disposition of this item. . All other cities within the county have agreed to participate in this program and pay their pro-rata shares. February 10, 2003 Regular Agenda Item E Page 3 RECOMMENDATION: Staff recommends the City Commission reconsider the following alternatives and make a decision regarding ADA funding in FY 2002 to 2003: A. Approve LYNX's requested appropriation of $38,037 without reimbursement from Seminole County; or B. Deny the request. ATTACHMENTS: A. Letter from Mayor to LYNX, dated June 14, 2002, B. Letter from Seminole County Manager's Office, dated June 13,2002 COMMISSION ACTION: ATTACHMENT A~ CITY OF WINTER SPRINGS. FLORIDA, " , 1126'EAST STATE'ROAD434 WINTEfl SPRINGS. FLORIDA 32708.2799 Telephone: (407) 327-1800 ' Fax: (407) 327-4753 E.mall: contactus@wlntersprfngsfl.org June 14, 2002 LYNX Board of Directors c/o Mr. Byron W. Brooks, Executive Director Central Florida Regional Transportation Authority 445 W. Amelia Street ' Orlando, FL 32801 near Mr., Brooks: On behalf of the Winter SI!rings City Commission. thank: Y-Qu_fo.r...y.ol.ll:.recentpresentation on ADA paratransit.issues that impact the citizens of our City. (~) To better assist us In reaching a decision regarding paratransit contributions, we respectfully request an explanation of the FY 02-'03 ADA Cost Analysis provided by your offices. Specifically, we are interested in receiving a clear statement of how these projections were reached, as well as how costs are distributed throughout the County to participating jurisdictions. . The City of Winter Springs recognizes the importance of the ADA paratransit service and would like to work alongside LYNX and other funding partners across the County toward a long-term fundingsolutiori. Your assistance would be greatly appreciated in this matter, and I look forward to hearing fi;om 'ou soon. ' o ATTACHMENT B o COUNTY MANAGER'S OFFICE C~) ,0 1"i( to) /tC:iI.IN June 13, 2002 RECEIVED JUN ! 7 2002 Ron McLemore, City Manag~r City of Winter Springs , 1126 E. State Road 434 Winter Springs, FL 32708 , Dear Mr, McLemore: CITY OF VV1NTER SPRINGS CIty Manager As you are aware, the Mayors and Managers Committee of Seminole Vision met in March of 2002 to discuss the results of the analysis of the alternatives for funding FY 2002/03 transit operating costs. The outcome of this meeting was the recommendation that the 9th cent local option gas tax revenues should be used C6nlylb cover' the cosfQf-fixed route services. ADA services were recommended to be paid for by each individual jurisdiction according to the usage of their own residents as calculated by LYNX.' The Committee also indicated that this recommendation is for the next fiscal year only and that the group should work together over the coming months to develop a long term funding solution. The Board of County Commissioners of Seminole County will discuss transit funding at its June 20th budget workshop starting at 2:00 P.M. or shortly thereafter in the BCC Chambers, The County is requesting that the Cities provide by June 20th if possible an indication of their' commitment to funding their share of ADA service for their City. ' ,Attachments 1 and 2 provide a breakdown of the transit costs. Please note that the County is recommending full service funding for all jurisdictions, Billing for the service Will either be director by the County, I want to thank you for the time and effort for each City Staff member that worked with us this past year in resolving transit funding issues: Should you have any further questions, please call Dick Boyer of the Planning Divisio'n at 407-665- 1382. ' , Sincerely, .~~,~ . Kevin Grace County Manager JkGlcac Attachments 1101 EASTFIRSr STRE~J SANFORD FL 32771-1468 ',TELEPHONE(407) 665.7219 FAX (407)'665-7958 o (") .,....../ o ATTACHED SPREADSHEETS ATTACHEMENT 1 The first spreadsheet, entitled "Semmole County Transit Costs - FY 2002-2003", provides a fmal , costing by LYNX of: 1. Fixed bus route expenses; 2. The Regional Transit Agency (RTA) membership cost; and 3. ADA Paratransit Services. '- The calculations demonstrate that the County will face a funding shortfall of $104,567 in fixed bus route service and RTA membership costs for the FY 2002/03. Below these figures, the ADA services and costs are broken into three separate scenarios, summarizing the cost of each scenario to the cities and to the County. Al'-T-A-e-BMENT~ The second spreadsheet, entitled "LYNX FY 02/03 ADA Cost Analysis by Jurisdiction" provides a breakout. of the ADA services by city and service scenario. These figures are considerably lower than previously presented in March as LYNX is now able to apply several million in federal dollars to offset the total cost of the ADA service. Dollar figures for the three scenarios of service requested by the sub~committee members are provided in lettered columns: A.' Cost to provide service only within the mandated % mile range from local bus routes; B. The additional cost (beyond the % mile cost) to include service to the South Seminole Hospital and an ~djacent dialysis unit; and C. The additional cost for service outside the % mile corridor (excl~ding the two special ,destinations notep in "B"); and D. Cost to provide f\1l1, county-wide service as is currently done., The number of trips by jurisdiction which serves as the baSis'for each City's charge for service is based up on the historic Use of the ADA service by City residents and on a GIS mapping of each' client's address to irisure'they were aSsigned to the proper jUrisdiction: ,,' , ) .' Each city's cost for the % Mile Service Scenario is found in Colurim A · Each city's cost for the %'Mile Plus Two Service Scenario would be the stun of Co I A and B. · Each city's cost for the Full. County-wide Service Scenario would be found in ColUlll11 D. ll' ~'. , " ,.J (' I Semhlole 'County Tr~~sitCosts , FY '2002~200~ " o Fixed Bus Route Service and RT A , FY 2002/03 Expenses Fixed Bus Route Service (net of farebox revenue) $ Maintenance and Replacement Capital Cost $ RT A Membership @ $0.5/capita. (1) $ Revenues 9 cent Gas Tax (@ 02/03 estimate) (2) $ Current Altamonte Sp'rings- Pay'rru~nffo' Lynx (3)' -$ Current Sanford Payment to Lynx $ Current Oviedo Payment to County $ Fixe~d/Ri'A-Sn-ortfaiqCountvto cover) 1,961,241 128,228 182,598 Total $ 1,850,000 -'150,000 100,000 67,500 Total $ $ 2,272,067 2,167,500 104,567 ~"'~"'~"il~-<!1,1(-~h1li~I<l'1~~.!.'Il_J'~~Jl>r.:ll_'I!<~dII!1~Ill1lIil\.'I1:W-""'_iWm'__A"""'!f.w~\7,,,1l"'~I"<i'~ (-., ,,) Total Estimated ADA Service Costs 3/4 Mile Service Costs' Total City contributions County contribution $ $ 3/4 Mile Plus Two ( 4) Total City contributions County contribution $ $ Full, County-wide ADA Service Costs (5) Total City contributions , County contribution $ $ FY 02/03 Estimates 245,596 177,819 Total $ 24'5,691 179,544 Total $ 326,509 351,421 Total $ (1) Altamonte Springs s/:)ate of $20,600 paid to Lynx (2) Revised 9thcent frdrfl OMB 3112(JS)Prior'amouhtwas $1,771,750. (3).lncludes'Altamonte SpringsRTA contribution (~)3/4 mile service,plus:~ervice to S.seminble HO$pital and'dialysis cehter. (5) Includes serviQe, bottf:within the. 3/4 rriilecorridor and,outsidethecotridor~ ' o - . I, ~. . ,$.emlnOl~ Lynx COSIEstirri~te~ ~S29ridS _If.' ..:. , FY0203 Fun:rransitwAOA' 423,415 425,235 677,930 , 6/1212002 o JurisdiCtion' Altamoote Springs _~.. ,v,,~~~b~, _,,, _ _ , , Lake Mary Longwood, Ovl~o Sanfj)nj Winter Springs lTnh:tcOQlOrated ',:;, , Totar' NOTE: ,,-. ' ATT1~ENT2 LYNX FY 02/03 ADA Cost Analysis by City F\' 00/01 , CllentCotint by Actual Trips Residential Address (1) 0' FY 02103 - Projections Projected Trips (4) Projected Cost Inside OutSide Total Total Trips % outside Inside 3/4 Inside 3/4 Mile 3/4: Mile Clients (3) 3/4 Mile (2) Mile 3/4 + Two 119 1 120. ' 6,515 0.,0.% 7,167 ~" 13: ....', .71. ".. 2;366 23~1% .,.,.2,00.1 -. - ..... . 1 19 20. 563 10.0.,0.% - ,23 92 115 1,931 66,8% 70.5 22 5 27 1,173 39.3% 783 104 17 1'21 4,0.23 1.2% 4,372 2 6 44 50. 2,185 79,6% 490. 4 254 162 416 " 20.,187 49.4% 11,236 10.9 587 353' '940., 38;943 26,755 115 A B C 0 Outsiide Total Trips Inside 3/4 Inside 3/4 Outside 3/4 Total Costs %Cities,o' 3/4 Mile Mile +Two Mile COunty , 1 7.167 $113,415 $ - $ 113,415 17% 2,60.3 $ 31,674 $ 9,514. $ 41,188 ~% 6r.9 619 $ - $ 9,80.1 $ 9,80.1 1% 1 ,469 2,124 $ 11,160. $ 22,455 $ 33,615, 5% \~ 1.290. $ 12,395 $ 8,025 $ 20.,420. 3%' 4,425 $ 69,193 $ 32 $ 80.9 $ 70.,0.33 tOOA. I 1,90.9 2,40.4 $j 7,760. $ 63 $ 30.,214 $ 38,0.37 6% 1o.,8b1 22,20.6 $:177,819 $ 1,725 $ 171,877 ,$ 351;421 ',5~ 15,9157 42;837 $423,415 , $1,820. $252,695 $ 677,930., ' 1 Number of clients is as of March 2,0.0.2- , 2 Outs,ide percentage is based on actual trip counts during the first quarter of FYo.2 3 FY 00./0.1 total'mps is based on actUal trip counts for all of FYo.1 and is used to pn ject FYo.2Io.3 outsrde trips, 4 Projected 10. percentage increase in number of trips in FYo.2Io.3 lrurisdictfonalAssimment Methodolo!!V ':' The actual client addresses were taken from Lynx's ADA Client database that is \l5ed,tQ reserve !clients' calls for service. These'addresses were then geo-coded by Lynx to detennine the specific location in respect to which county and City-the client's address was located. This geo-coded infonnation was then shared with Seminole County's GIS Department to verify and get a final geo-codedlist of all clients. The final listing of client locations by city was tl en used to determine which clients were inside and outside of the 3/4 mile ADA service area, To determ~c;: the numJ:>er of ~roj~t~d trips we took. the number of trips previousl~ frovided to. the clients and increase the trips by 10 percent. ThIS conservatIve projection IS based on prevtous growth rates and paratranslt induStry estImates. To detennii1e the projected costs we took the projected trips and multiplied them by th1 cost to Lynx to deliver that trip, SemD203 ADA Cost Est.xIs -I 6/12/2002 -