HomeMy WebLinkAbout2005 11 14 Consent 211
COMMISSION AGENDA
ITEM 211
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
MGR fI/ IDEPT J4r
November 14, 2005
Meeting
Authorization
REQUEST: Public Works Department -.Stormwater Division requests authority from the
City Commission for the approval and supplemental appropriation of the
Change Orders for the Tuskawilla Road Drainage System Improvements
located at the outfall to Lake Jesup.
PURPOSE: The purpose of this agenda item is to request authority for the approval and
supplemental appropriation of the change orders for the Tuskawilla Road Drainage
System Improvements which exceed the previously authorized contingency by
$1,217.10. This project is one of the several projects receiving funding assistance
from the Natural Resources and Conservation Service (NRCS).
CONSIDERA TIONS:
. This agenda item is needed to authorize site modifications through the process of Change
Orders to complete the Tuskawilla Rd. Drainage System Improvements project.
. The Tuskawilla Road Drainage System Improvements was one offour (4) projects that
received funding allocation from NRCS in the amount of75% of the construction cost of
each project. The City is responsible for the 25% of the cost of each project in the form of
cash or in-kind services.
. On June 13,2005, the City Commission approved a project agreement with Sunshine
Building and Development Corporation and authorized an appropriation in the amount of
$152,259 plus 10% contingency ($15,225.90) from the Stormwater Utility Fund for the
construction of the Tuskawilla Road Drainage System Improvements. NRCS will provide
75% of the actual construction cost, or $114,194 (0.75 x $152,259) and the City's cost share
is $38,065 (0.25 x $152,259). NRCS will also provide reimbursement to the City's in-kind
contribution (not to exceed 25%) and will reduce City's actual cost share.
November 14, 2005
Consent Item 211
Page 2
. During the construction and inspection process, it was determined that additional erosion
control improvements were necessary at the outfall to Lake Jesup. The additional
improvements were recommended by NRCS and the City's consulting engineer, CPR.
. The proposed additional erosion control improvements include the installation of concrete
structures at the Lake Jesup outfall at a cost of$12,793, and the installation of under drains at
a cost of$3,650. These changes have been prepared as two change orders to the City's
agreement with Sunshine Builders and Development Corporation. The additional
construction cost of$16,443 is eligible for the NRCS cost share of75%, or $12,332.25, and
the City's share will be 25%, or $4,110.75.
. The previously appropriated funding for the project is $152,259 plus 10% contingency, or
$15,225.90, for a total of$167,484.90. With the additional cost for the change orders at
$16,443, the revised total construction cost will be $168,702. The difference between the
revised total construction cost and the appropriated funding is $1,217.10 ($168,702 -
$167,484.90).
FUNDING:
The change orders will cost $1,217.10 in excess of the original appropriated fund in the
amount of$167,484.90. Sufficient funds are available in the Stormwater Utility Fund balance.
RECOMMENDA TION:
It is recommended the Commission authorize the City Manager to approve the change orders
to Sunshine Builders and Development Corporation and a supplemental appropriation in the amount
of$I,217.10, the amount in excess of the appropriated fund for the Tuscawilla Road Drainage
System Improvements Project.
IMPLEMENTATION:
The work is to be completed by November 30,2005.
ATTACHMENTS:
None
COMMISSION ACTION: