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HomeMy WebLinkAbout2003 01 13 Consent D Upgrade the Streetlights in the Highlands . . . COMMISSION AGENDA ITEM D CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR January 13. 2003 Meeting MGR ~ !DEPT ~ Authorization REQUEST: Public Works Requesting Authorization to Upgrade the Streetlights in the Highlands PURPOSE: The purpose of this Board item is to request authorization for Florida Power to replace the existing streetlights in public rights of way in the Highlands with Flagler fixtures and Victorian pole contingent upon the Highlands HOA paying the costs over and above the City standard of $9.71 per streetlight per month. CONSIDERA nONS: This agenda item is needed to upgrade the streetlighting in the Highlands POD. The Homeowners Association has been working with Florida Power Corporation to develop a lighting plan that would upgrade the photometries and improve the appearance of the fixtures throughout the Highlands PUD. The proposed plan would upgrade all fixtures to 100 watt and replace the Colonial and cobra fixtures with a Flagler fixture and Victorian pole. The number of streetlights would be reduced from approximately 250 to 180. The cost for this combination is $28.26 per streetlight per month of which the City would pay the standard streetlight (cobra head/concrete pole) cost that is $9.71 per streetlight per month. The majority current lighting system was installed in approximately 1975. All of the proposed streetlights will be in public right of way. FPC has determined there would be no capital costs associated with the lighting upgrades. The Highlands HOA would remit monthly the cost difference projected at $3,339. This arrangement is consistent with the TLBD streetlighting, and more recently the Stone Gable streetlighting policies. Due to the reduced number of fixtures and reduced cost of not having Colonial fixtures, the upgrade will save the City in excess of $8,000 annually. The HOA did request that the City fully fund upgraded fixtures at the main entrance but staff advised them that past precedent with TLBD was to not fund entrance upgrades. Consent Agenda Item D January 13, 2003 Page 2 . FUNDING: No additional funding required. The upgrade will save the City approximately $8,000 annually. RECOMMENDATION: It is recommended that authorization be given to for Florida Power to replace the existing streetlights in public rights of way in the Highlands with Flagler fixtures and Victorian pole contingent upon the Highlands HOA paying the costs over and above the City standard of $9.71 per streetlight per month. IMPLEMENTATION SCHEDULE: . The project would occur over the next 3 to 6 months. The HOA would remit the cost differential when FPC begins billing it. ATTACHMENTS: 1. Highlands HOA letter 2. Flagler fixtureNictorian pole cut sheets COMMISSION ACTION: . . . . December 13,2002 Via Hand Delivery an~ Homeowners' Association. .,... Mr. Kipton Lockcuff City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 2200 Shepard Road Winter Springs, Florida 32708 (407) 327-0640 Dear Mr. Lockcuff: The purpose of this letter is to provide you with an affirmative response that the Highlands Homeowners' Association Board of Directors would like to move forward with upgrading the streetlights within the Highlands that are located on the right-of-ways of its public streets. Theie will be 180 streetlights involved in this replacement project. The selected design of the streetlights will be Florida Power's Victorian pole with its Flagler light fixture (100 watt). The increased monthly pole and light fixture rental expense will be borne by the Highlands Homeowners' Association. As agreed, the City will continue to pay $9.71 per streetl ight each month with the Highlands paying the additional cost of$18.55 per streetlight each month. Currently, there are approximately 250 streetlights (50 watts) on public streets in the Highlands. All of these lights will be replaced with the new 100-watt fixture. Please note the City will save approximately $8,200 annually because the Highlands will require approximately 70 less lights due to the increased wattage provided by the new fixtures. Currently, the City is the owner ofthe account with Florida Power. The Highlands does not suggest that this arrangement change. The Highlands will supply you with a monthly check of $3,339 to reimburse the City for the increase rental c.osts. We will deliver the check on the 10lh of each month to your attention unless you would prefer a different arrangement. We would appreciate any assistance your staff can provide in trimm ing back trees on the right-of-ways during and immediately after the new poles are installed. It has become apparent over the last few months that the Highlands needs to establish a reliable and orderly procedure to report streetlights not functioning correctly, since it wi II be mOre than obvious when the new streetlights are out. Florida Power will be maintaining an inventory of pole numbers and location. The Board would like to arrange that its property manager cal1 you with that information and, in turn, you contact Florida Power directly to report the streetlight problems because the City is the account holder. Please provide an alternative procedure if you do not like my proposed procedure. Thank you for your assistance. Please do not hesitate to contact Mark Lammert at 407-327-1919 if you have any questions or concerns. Sincerely, )ktf-~~ Helga Schwarz, Presiden?7 Board of Directors cc: Ken Moyer, Director Bill Johnson, Treasurer Mark Lammert, Asst. Treasurer . 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