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Home My WebLink About2002 06 10 Informational C Workman Compensation Insurance COMMISSION AGENDA ITEM C REGULAR CONSENT INFORMATIONAL X .Tune 10, 2002 Meeting MGR MEPT ~ A1lthorization REQUEST: Finance Department Requesting that the City Commission Review Information Relevant to the Change in Workman's Compensation Carriers and the Increase in Workman's Compensation Insurance. PURPOSE: The purpose of this agenda item is to relay information relevant to the change in workman's compensation carriers and the increase in workman's compensation insurance. CONSIDERATIONS: Budgeted FY 02 Workman's Compensation expense was increased by $55,100 at the budget amendment meeting in May '02. During that meeting a question was asked about a prior agenda item that suggested a decrease in workman's compensation expense by changing providers - from FMIT to PGIT. Was the PGIT proposal better than FMIT? Yes. Were we supposed to save money by changing? Yes. On 10/22/01, the General Services Department presented Consent Item A regarding a change in providers of insurance. Specifically, the agenda item stated that the City could save $12,530/year by changing workman's compensation providers for the period 10/1/01-9/30/02. Gene made an error in presenting the anticipated savings of going with PGIT. Based upon a comparison of the quotes received by FMIT and PGIT (both using a 1.05 modification factor) the City would actually save $33,213 by changing to PGIT rather than Gene's projection of $12,530. Provider Annual Quote Experience Modification Factor Projected FY 02 Payroll Base FMIT 340,738 1.0 7,983,366 FMIT 361,421 1.05 7,983,366 PGIT 328,208 1.05 7,983,366 The initial projected savings of$12,530 was the difference between FMIT's proposal for a 1.0 mod factor and PGIT's proposal for a 1.5 mod factor. A true apples to apples comparison would be the savings between FMIT's proposal for a 1.5 mod factor and PGIT's proposal for a 1.5 mod factor. Then why did we need a budget amendment? What changed from PGIT's proposal of $328,208 to our new budgeted workman's compensation expense per budget of $392,000? One - our quotes from all parties were wrong: The increase in the actual premium over that stated in the quotes was due to the City providing lower than anticipated payroll projections in May 2001 for FY 02. The actual premium will be based upon actual FY 02 salaries, which we know at this time, are higher than those anticipated in May of2001. Specifically: The Director of General Services provided to FMIT on 5/22/01 (and later PGIT) an estimate of projected FY 02 salaries by classification. The total projected salaries given to FMIT for FY 02 were $7,983,366. These salaries were light. Actual salaries for FY 01 were $7,935,675. Budgeted salaries for FY 02 are $8,288,300. Budgeted FY 02 salaries are $302,934 more than the projection given to FMIT and PGIT. In addition, it appears that the salary amounts by classification are not correct in all instances. For instance, the police department had premiums based off a projection of $1 ,954,258 in salaries - budgeted salaries are approximately $500,000 higher. The premiums are based off of total salaries by classification. It appears that quotes were based off of a salary base that was not correct in part or in total. Two - On January 14,2002, the City received notice that the NCCI had adjusted our 2001 experience modification rate to 1.06. This change caused our premium adjustment factor to go from 61.9769% of the original premium to 62.5629% of the original premium. Three - the premium adjustment factor (adjusted premium to original premium) used in the FY 02 budget for calculating workman's compensation based on budgeted salaries was outdated and should have been updated to reflect more current information. Of note is that the City received a letter stating that the rates for Police will increase from $7.61 per $100 of payroll to $11.15 per $100 of payroll effective July 1, 2002. An estimate ofthe effect of this change on the Police Departments budget is an additional $17,000 in workman's compensation expense in FY 02. Supplemental appropriation to follow. RECOMMENDATION None. ATTACHMENTS: 10/22/01 Agenda Item A FY 02 Projected salaries provided to FMIT and PGIT (later) PGIT quote - 1.5 mod FMIT quote - 1.5 mod FMIT quote - 1.0 mod PGIT letter - change to 1.6 mod W Ie FY 02 Expense W IC FY 02 budget amendment worksheet Letter dated 5/21/02 re: inc in police rates COMMISSION ACTION: COMMISSION AGENDA ITEM A CONSENT X INFORMATIONAL PUBLIC HEARlNG REGULAR 10/22/01 Meeting MGR. IDEPT Authorization REQUEST: General Services Department requesting the City Commission approve staffs recommendation to renew automobile liability, general liability, property damage, and public officials liability insurance coverages FY 02 through Coregis and AIG, and to engage Preferred Governmental Insurance Trust (PGIT) as the city's Workers Compensation carrier. PURPOSE: This agenda item is necessary to allow for the renewal of liability coverages and workers compensation for the fiscal year October 1, 2001, through September 30, 2002. BACKGROUND: 1. Through Risk Management Associates of Altamonte Springs, the limited market of public entity insurers was approached for quotes on the full range of our property and casualty coverages. The results of that effort are outlined on the first page of the attached letter from Paul Dawson of R.M.A. 2. The second page of that same letter lists the comparison of premiums from FY 00-0 I to FY 01-02, with the following explanations for corresponding increases and decreases: Property Damage - the premium decrease results from good loss experience, plus revisions in the property schedule which eliminated most underground structures and appurtenances that have little-to-no exposures. The very slight rate per $100 of value had no appreciable effect. Automobile Liability - the premium increase results from the addition of 27 vehicles which had not previously appeared on our Consent Agenda Item "An City Commission Meeting October 22, 2001 schedule of vehicles. The schedule had not been updated since 1998. To minimize the premium increase, physical damage coverage was removed from all those vehicles over 5 years old. A rate increase per vehicle also had a negative impact. General Liability - the premium increase results from an increase in net operating expenditures, which is the major factor used by underwriters in determining GL premiums. The rate increase per $100 in net operating expenditures also had a negative effect. Public Officials Liability - the premium increase reflects the continued concern by carriers over our losses during the past 4 years. A rate increase also impacted the renewal premium. 3. Along with its renewal proposal for property and liability coverages, R.M.A. has submitted a proposal for workers compensation coverage which offers a savings of$12,530 from the renewal premiums by the Florida League of Cities. (Both quotes reflect significantly higher total payrolls, an increase in the city's Experience Modification, and higher state-approved rates per $100 of payroll for every classification code/job title). The proposed new carrier is the Preferred Governmental Insurance Trust. Awarding this coverage to PGIT further reduces the property and liability premiums by $3,227, already reflected in the "Total Premium" figure on the "Premium Recapitulation" page. 4. The following represents budgeted and actual premiums for FY ~O-Oland for FY 01-02 (if approved): Budgeted 00-01 Actual 00-01 Budgeted 01-02 Proposed 01-02 Property Damage and Liabilities $163,750 $146,390 $161,000 $166,193 Workers Compo 253,000 227,696 340,738 328,208 Totals 416,750 374,086 501,738 503,433* *Staffrecommends $1,000,000 coverage with $100,000 deductible. The premium difference can be paid by "General Insurance Settlements" funds set aside for claims which fall within deductibles. Consent Agenda Item "A" City Commission Meeting October 22, 2001 RECOMMENDATIONS: It is recommended that the proposal by Risk Management Associates which includes automobile/general/property damage coverages by Coregis Insurance, public officials liability coverage by AIG, and Workers Compensation coverage by PGIT, at a total net premium of $503,433, be accepted. ATTACHMENTS: 1. Letter dated October 1, 2001, from Paul Dawson, Risk Management Associates 2. Premium Capitulation, Risk Management Associates COMMISSION ACTION: Florida Municipal Insurance Trust - Workers' Compensation PAYROLLS TO USE FOR 10/01/2001 - 09/30/2002 RENEWAL City of Winter Springs FMIT #0648 Class Code Description 1999/2000 Audited Payrolls 7520 5509 STREET OR ROAD MAIN. BY CO. OR MUN. EMPLOYEES ONLY & $342.792 7580 7704 7720 8380 8810 9102 9410 WATERWORKS OPERATIONS-& SALESPERSONS DRIVERS SANITARY OR SANITATION DISTRICTS OPER-ALL EMPLOYEES FIREFIGHTER-& DRIVERS POLICE OFFICERS-& DRIVERS AUTO REPAIR SHOP CLERICAL OFFICE EMPLOYEES NOC PARK NOC-ALL EMPLOYEES-& DRIVERS MUNICIPAL,TOWNSHiP,COUNTY OR STATE EMPLOYEE NOC A",hon,., Si9"""" ~ (Gene DeMarie) Title: Dir. of General Services Date: ~?'.l:.J 2 0 0 1 ~'f, $415,032 $620,636 $1,416.458 $1,809,498 $101,100 $1,752,030 $509,838 $304,621 2001/2001.c;;:~ Payrolls 448,235 370,215 670,287 1,610,775 1,954,258 109,188 -1,913,792 --g-g-0702-g-- 355,991 Iq~33~(.... ) ./ -~.__.. ---- '--.'-- - . .---- , A. ..:.. -1. ___ \ -= \ b___,J. I q.3 S <.,."lS .) .... ~?o.. q .J ). 73 g> :1 <::>;:> I ('l · J:- ' f",-y1 1f~ '\ (~;J1,,~1 J Monday, May 07,2001 EST I MAT E D B ILL I N G Preferred Governmental Insurance Trust '). Box 161419 .__tamonte Springs, FL 32716-14 Print Date: Policy #: Division: Policy period: 12/20/2001 001000000172101 00000 1/01/2002-10/01/2002 City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Agent #: 2 Risk Management Associates, Inc P. O. Box 161507 Altamonte Springs, FL 32716-150 (407) 331-4400 Rating State: FL Classification ~/ Premium Code Payroll Rate l,;;'" - 5509 STREET OR ROAD MAINTENANCE 448,235 10.06 io.~~";)... 45,092 7520 WATERWORKS OPERATIONS 370,215 6.49 '-\. .:>~ ~ '? 24,027 7580 SANITARY OR SANITATION 670,287 4.21 ::l . ... \ .0 ;l.. 28,219 7704 FIREFIGHTER & DRIVERS 1,610,775 9.37 .$ . il 0" ~\ 150,930 /720 POLICE OFFICERS & DRIVERS 1,954,258 7.61 "1.7 1 'if .1.. 148,719 8380 AUTOMOBILE SERVICE REPAIR 109,188 6.99 '1.333~ 7,632 8810 CLERICAL 1,913,792 .59 .~(, S'i?o 11,291 9102 PARK NOC -EMPLOYEES & DRIVERS 550,625 9.87 ,-. \ \"'~ 54,347 9410 MUNICIPAL NOC 355,991 16.66 \.:>. ::>~ '\ :). 59,308 ,) ~ ~~J3<"~ ~ndard liability limits: 1000/1000/1000 Serviced by: Program Management Services, Inc. P.O. Box 161419 Altamonte Springs, FL 32716-1419 Phn# (407) 331-3838 GADSONJ Page 1 EST I MAT E D B ILL I N G .Preferred Governmental Insurance Trust P.O. Box 161419 Altamonte Springs, FL 32716-14 Print Date: Policy #: Division: Policy Period: 12/20/2001 001000000172101 00000 1/01/2002-10/01/2002 City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Agent #: 2 Risk Management Associates, Inc. P. O. Box 161507 Altamonte Springs, FL 32716-1507 (407) 331-4400 Manual Premium 529,565.00 Subject Premium Eff Date Exp Date 529,565..PO Safety Program Drug Free Workplace Experience Modifier __._u.... 2.00% 5.00% (1.0500) 1X '---- .... 10,591.00- 25,949.00- 517,676.00 Schedule Credit Standard Premium 144,949.00- 372,727.00 Stock Discount , Premium 12.00% 44,719.00- 328,008.00 Expense Constant Estimated Premium Prorata Factor .748 .. , ----- r" .' I ? <;, ... - (" , I 200.00+ ~208.0o--: --- 245,500.00 '3-;"" i? ~ 0'3 ~'--'- C. ~<).-<. '(- (..., . q -, (." ~ <;:>-..s ~'=-:; ,/ .,. {.. co r". s""""" I p""'C-""''''-- Premium 245,350.00 Experience Modifiers: 1.0500 10/01/2001 Expense Constant 150.00 Premium Paid Balance .00 $245,500.00 Payment Plan: 3 QUARTERLY Due January 1, 2002 Due April 1, 2002 Due July 1, 2002 INSTALLMENTS 81,933.25 81,783.25 81,783.50 Page r I I I ! Make checks payable to Preferred Governmental Insuran 2 Florida Municipal Insurance Trust - Workers' Compensation Quote for period of 10/01/01 - 09/30/02 City of Winter Springs FMIT: 0648 CI:ls<> Cod~ Doscription 5509 STRfF.T OR ROAD MAIN. BY CO. OR MUN. r:MPLOYEES ONLY & DRIV:=RS 7520 WA TCRWOf<KS OPERA TlONS-& SALroSPERSONS DRIVERS 7560 SANITARY OR SANITATION DISTRICTS OPER.ALL [MPLOYEES 770.', FlfiEFIGHTER.& DRIVERS i"nn POl.lCi~ Or-FICI':RS.~ D~NF.RS 8.380 AUTO REPAIR SHOP 8610 CLEI~IC^l OFFICE EMPLOYEES NOC 91G2 PARK NOC-ALL [MPLOYEES.& DI~IVF.RS 9t110 MUNICWAL,TOWNSHIP,COUNTY OR STATE EMPLOYEE NOC Pay roll T 01<11: 50, b 1'1'1 ;'\\e~ h 1 'fL.- Ctj Stoploss Limit: $7,983,366 Payroll Rate Promium .... --..'-'-. ....-.__..-..~_. ... $448.235 10.06 ;'<15,092 $370,215 649 $24,027 $670,287 4.21 t28,219 $1,610,775 9,37 $150,930 S 1,954,258 7.61 $148,719 $109,laa 6.99 57,632 S 1,913, i'92 0.59 S11,201 S550.625 9.87 $54 347 $355.991 16.66 5.59,308 Manual Premium. . . . . . . . . . . . , . , . . . . . . ' . . . . . . . , Deductible Credit SO AR Credit. . . . . . . . . , . . . . . . . . . , . . . . . . . . , , , . . . . . . .., . . First Dollar so Drug Free Credit (5%) . . . . . , . . . . . . . . . . . , . . . . . . . ' Safety Credit (2%) . . , . . . . . . . . . . . . . . . . . . . . . . . . .. _ Loss Fund: so SO Total After Credits. . . . . . . . . . . . . . . . . . . I I . . . . . . .. = Aggrcg.lto Limit: Exporienco Modification. . . . . . . . . . . . . . . . . . . , . . .. x Effective DOlt€.': 10/01/2001 Standard Premium. . . . . . . . . . . . . . . . . . . . . . . . . . . .. = Advance Discount. . , . , . . , , . . . . . . . . . . . . . . . . . . .. _ Expense Constant. . . . . . . . . . . . . . . . . . , . , . . . . . . " + Manuscript Endorsement. . . . . . . . . . . . . . . . . . . . . . . +/. Norm:ll Promium. '" .. . . . . . . .. . . . . , . . . , . . . . . " = P:'lrticipation Credit. . . . . . . . . . . , . . . . . . . . . . . . . . . . . '. . Equity Credit. . . . . . . . . , . . . . . , . . . . . . . . . , . , . . . . . Multiline Credit. . . . . , , , . . . . , . . . . . . . . . . . . . . . . . , . ,_. . . Rate Doviation. , . . , . . . . , . . . . . . . . . . . . . . . . . . . . . . +/_ Net Premium. . . . . . . . . . . , . . . . . . _ . . . . . . . . . . . . .. = ThurSc/;JY. N.:Jvembof 01, 2001 NOU-01-2001 11: 3.~ /-107 317 7181 3<:... I 4:>"'" \ ../ '$' ~ c:;, 5 <.:. 5 / %:.-;: __.$529.5JiL ----- $21,183 $0 $25,419 $9,659 S47~,~0~ c=- 100~ $496,969 $60,748 $200 SO 5436.421 $75.000 $0 $0 SO $361,421 G~,<- <.0 '6 . ").... Y. g f -~ C'-<.:- c:::> ~ \,. S \ """'=' t rl'" c. ......-~ Page 1 of 1 P. 0'~ Florida Municipal Insurance Trust - Workers' Compensation Quole for period of 10/01/0, - 09/30/02 City of Winter Springs FMIT: 0648 Class Code D~scription Payroll 5509 STREET OR ROAD MAIN E3Y CO OR MUN. EMPLOYEES ONLY&. DRIVERS 5:448.235 7520 WAYfRWORKS OPERATIONS-.... SAl.ESPERSONS DRIVERS $370.215 7580 SANIT^,~Y OR SANITAIION DISTRICTS OPER-ALL EMPLOYEES $670.287 no'\ FIPEFIGHTER-& ORIVERS 7720 POLlCE OFFICERS-S, DRIVERS 51,610,775 0$1,954,256 83/lO AUTO REPAIR SHOP 5310 CI.F.'f{ICAL OFFICE EMrLOYEES NOC 9102 PARK NOC-ALL EMPLOYEGS-& DRIVE=RS $109,188 .$1,913,792 $550.625 !l41 0 MU~~ICirA'-,TOWNSHlf""COUNTY OR ST^ TC EMPLOY[[ NOC $355,991 Payroll ~ot.)l: ^ :3t~ h{YI\ ~-ed b 7 'fI,...... C;"-1 S-t,983,366 Rate Premium 10.06 $45,092 $24,027 $28,219 $150.92,0 $148,719 $7,632 $11,291 649 4.21 9.37 7.61 G.99 0.59 9.87 $54,347 10.06 $59.308 Manual Premium. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . __~-.?1~565 AR Credit. . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . .-. .~--'$21,183 Deductible Credit SiO First Dollar Stop/oss Limit: $0 Drug Free Credit (5%) . . . . . . . . . . . . . . . . , . . . . . , . " _ Safety Credit (2%) _ . . . . . . . . . . . . . . . . . . . . . . . . . , . _ _ LO$;S FUrld: so SO Total After Credits. . . , . . I . . . . . . .. . . . . . . . . . .. . . . .. = Aggregate LImit: Experience Modification. . . . . . . . . . . . , . . . , , . . . _ .. x SLandt1.rd Premium. . . . . . . . . . . . . . . . . . . . .. . . . . . . " = Effective Date: 10/0112000 Advanco Discount. . . . . . . . . . . . . . . . . . . . . . . . . . . .. _ Expense Constant. . . . . . . . . . . . , . , . . . . . . . . . . . . .. + Manuscript Endorsement. . . . . . . . , . , . . . . . . . . . . . . +/. Normal Promium. _ . . . . . . . . . _ . . . . . . . . . . . . . . . . .. = Participation Credit. . . . , . . . . . . . . . . . . . . . . . . . . . . . . r, , Equity Credit. , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Multiline? Credit. . . . . . . . . _ . . . . . . . . , . . . . . _ . . . . . . . .-: . . Rate Deviation. . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . 1-/_ Net Promium. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ = $0 $25,419 $9,659 5473,304 ~q.)-A $473,304 $57,766 $200 SO $415,738 $75,000 $0 $0 $0 $340,738 ,. S'::l-.." $"$ "' ~~...<...- (,,"1.3'-(.30 3Y=-'3~ - . ..--..-/.-......--. '"- 0-"- o'-'5'~ Thursday. Novomber 01,2001 , 'Pr~..-,~ P;Jgo 1 of 1 HOU-01- 2001 11 : ]c.j .:107 0317 7181 96% P.G] January 14,2002 City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Policy No. 172 Attn: Gene DeMarie Dear Mr. OeMarie, Enclosed please find endorsement no. I revising the 2001 experience modification to 1.06. Your 2001-2002 policy premium was originally determined using the experience modification data available to NCCI at the time of binding. We have just recently received the experience modifications using the proper data for the 2001-2002 policy period. A copy is enclosed for your convenience. Your monthly installments have been revised based upon the Revised Billing Schedule attached. Should you have any questions or concerns please feel free to contact our office. Sincerely, J~Gcuiww Janice Gadson Underwriting Asst. cc: Risk Management Associates, Inc. Administered by PROGRAM MANAGEMENT SERVICES. INC. 234 N. Westmonte Drive. Suite 300. Altamonte Springs. FL 32714 · Phone: (407) 331-3838 · Facsimile: (407) 331-4800 POLICY INFORMATION PAGE ENDORSEMENT The following item(s) Insured's Name (WC 89 06 ~ Item 3.A. States (WC 8906 II) Policy Number (WC 89 06 ~ Item 3.B. Limits (WC 89 06 12) Effective Date (WC 89 06 01L- Item 3.e. States (WC 89 06 13) Expiration Date (WC 89 06~ Item 3.0. Endorsement Numbers (WC 89 0614) Insured's Mailing Address (WC 89 06 05) Experience Modification (WC 89 04 06) Producer's Name (WC 89 02..Q1L Carner Servicing Office (WC 89 06 17) Change in Workplace ofInsured (WC 89 06 08) Insured's Le~1 Status (WC 89 06 10) Item 4. *Class. Rate. Other (WC 89 06 15) -L Interim Adjustment of Premium (WC 89 06 16) InterstatelIntrastate Risk ID Number (WC 89 06 18) Carrier Number (WC 89 06 19) is changed to read: This endorsement revises the 200 I experience modification to 1.06. *ltem 4. is changed to: See Revised WC 00 00 01 A Classifications Code No. Premium Basis Total Estimated Rate Per $1 00 of Estimated Annual Premium Remuneration This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The infonnation below is required only when this endorsement is issued subsequent to preparation of the policy) 1/01/2002 Policy No. 0010??oo0172101 Carrier No. 38849 Endorsement No. 1 City of Winter Springs Premium 331111.00 Preferred Governmental Insurance Trust . =- i\~ UO 00 A . AJOA\. Countersigned by . .. .n...... "L.' " . ._."_n_. ___.._.. _n ENDORSEMENT Date Prepared: 1/14/2002 FEIN: 59-1026364 Name of Group: Preferred Governmental Insurance Trust Name of Member: City of Winter Springs Address: 1126 East State Road 434 Winter Springs, FL 32708 Policy Number: Policy Period: 001000000172101 1/01/2002 - 10/01/2002 1/01/2002 / Carrier #: 38849 Effective Date: INTENT OF ENDORSEMENT (INDICATE ONLY ONE ACTION PER ENDORSEMENT) ( X ) This endorsement revises the 2001 experience modification to 1.06. INSTRUCTIONS: For changes, indicate below the name or address prior to endorsement. Each item on the left must correspond with an item on the right. Indicate below the new name or address after change or the name and address of an addition or deletion. For deletions give disposition. 1.0500 - 10/01/2001 I I 1.0600 - 10/01/2001 I I I I I I I I I I I I I I I I I I I Aqen t : Requestor: 2 - Risk Management Associates, Inc. GADSONJ STATE INSURED FILE AGENT LC EXTENSION OF INFORMATION PAGE FOR: PAGE: 1 ***** PREMIUM INFORMATION FOR FL ***** City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Carrier Policy #: 001000000172101 Fein: 591026364 Code Classification Payroll Rate Premium 5509 STREET OR ROAD MAINTENANCE 448,235.00 10.06 45,092.00 7520 WATERWORKS OPERATIONS 370,215.00 6.49 24,027.00 7580 SANITARY OR SANITATION 670,287.00 4.21 28,219.00 7704 FIREFIGHTER & DRIVERS 1,610,775.00 9.37 150,930.00 7720 POLICE OFFICERS & DRIVERS 1,954,258.00 7.61 148,719.00 8380 AUTOMOBILE SERVICE REPAIR 109,188.00 6.99 7,632.00 8810 CLERICAL 1,913,792.00 .59 11,291.00 9102 PARK NOC -EMPLOYEES & DRIVERS 550,625.00 9.87 54,347.00 9410 MUNICIPAL NOC 355,991.00 16.66 59,308.00 Manual Premium Safety Program Drug Free Workplace Experience Modification - Listed below Schedule Credit Standard Premium Premium Discount Premium Expense Constant Annual Premium Prorata Premium 2.00% 5.00% 529,565.00 10,591.00 25,949.00 522,607.00 146,330.00 376,277.00 45,166.00 331,111.00 200.00 331,311.00 247,821. 00 12.00% Experience Modifiers 1.060) 10/01/2001 (>:.1 'C/) "33\ ..:J 1\ __.___0..___. /' ..... ____. ____ 5,;)..<=;, s~s -' (~ ~.s(." ;~ c, REV I SED B ILL I N G Print Date: Policy #: Division: Policy Period: 1/14/2002 001000000172101 00000 1/01/2002-10/01/2002 Preferred Governmental Insurance Trust P.O. Box 161419 Altamonte Springs, FL 32716-14 City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Agent #: 2 Risk Management Associates, Inc P. O. Box 161507 Altamonte Springs, FL 32716-150 (407) 331-4400 Rating State: FL Code Classification Payroll Rate Premium 5509 STREET OR ROAD MAINTENANCE 448,235 10.06 45,092 7520 WATERWORKS OPERATIONS 370,215 6.49 24,027 7580 SANITARY OR SANITATION 670,287 4.21 28,219 7704 FIREFIGHTER & DRIVERS 1,610,775 9.37 150,930 7720 POLICE OFFICERS & DRIVERS 1,954,258 7.61 148,719 8380 AUTOMOBILE SERVICE REPAIR 109,188 6.99 7,632 8810 CLERICAL 1,913,792 .59 11,291 9102 PARK NOC -EMPLOYEES & DRIVERS 550,625 9.87 54,347 9410 MUNICIPAL NOC 355,991 16.66 59,308 -'~~~~~d liability limits: 1000/1000/1000 ~~~viced by: Program Management Services, Inc. P.O. Box 161419 Altamonte Springs, FL 32716-1419 Phn# (407) 331-3838 GADSONJ Page 1 CITY OF WINTER SPRINGS WORKMANS COMPENSA TION EXPENSE FY 2002 Annual Annual Annual Annual Original Amended Original Amended FY02 FY02 FY02 FY02 Salaries Salaries Salaries WC WC WC ~ Am.eaci ~ ~ Am.eaci ~ City Commission 44,400 - 44,400 - - - Various Boards 7,400 - 7,400 - - City Manager 170,200 - 170.200 600 90 690 City Clerk 101,500 - 101,500 400 66 466 Legal Services - - - - - - Finance 226,700 - 226,700 700 114 814 Gen Svc - Human'Res 76,300 - 76,300 300 50 350 Finance - Meter Svc 164,900 - 164.900 6,400 1,048 7,448 Gen Svc - Purchasing 63,300 - 63,300 100 16 116 Information Systems 91,100 - 91,100 300 48 348 Finance - Utility Billing 114,100 - 114,100 400 66 466 Public Works - Engineering 31,800 - 31,800 2,300 376 2,676 Comm Dev - Planning 139,400 - 139,400 500 82 582 Comm Dev - Dev Review 47,700 - 47,700 100 16 116 General Government - - - - - - City Hall 17,800 (1,000) 16,800 /100 16 116 Risk Management - - - ~y):- - - Library . l I 18,;96 ~ - - - -"1-'17 - Police 2,459,200 (2~p 111,700 COPS Grant - Officer 54,500 - 3,200 524 3,724 COPS Grant - Equipment - - - - I - DEA Investigations - - - - School Resource Officer 32,500 - ,,--32,50 3,200 524 '-. 3,;24 [) Fire 1,670,300 - 1,67 ,300 73,800 12,088 ~ Com Dev - Building 218,500 5,000 223,500 12,200 1,998 14,198 Com Dev - Code 124,600 - 124,600 12,600 2,064 14,664 Public Works 533,800 - 533,800 30,500 4,996 35,496 Public Works - 434 Beaut - - - - - - P&R - Admin 86,500 - 86,500 400 66 466 P&R - Athletics 79,100 - 79,100 4,600 754 5,354 P&R - Concessions 37,400 - 37,400 2,200 360 2,560 P&R - Parks & Grounds 346.000 - 346,000 20.200 3.308 23,508 P&R - FRDAP - - - - - P&R - CDBG - - - - - - P&R - Programs 42,400 - 42,400 2,400 394 2,794 P&R - Seniors 56,300 - 56,300 3,300 540 3,840 - General Fund 7.037,700 4,000 7,041,700 292,500 47,900 340,400 - Storm water 156,300 - 156,300 8,600 1,400 10,000 - Medical Transport 12,000 - 12,000 500 - 500 - Water & Sewer 1,082,300 (6,000) 1,076,300 35,300 5,800 41,100 . - Totals Per Budget 8,288,300 (2,000) 8,286,300 336,900 55,100 392,000 Salaries per PGIT Quote 7,983,366 7,983,366 328,208 328,208 Difference 304,934 302,934 8,692 63,792 '1~\ 1'J1J"1 ~- ,'- :>- ~~" 3 "i, .31.. \ /~<-.!..,- \_J';""\.Lo- 00., lo \ r \< CITY OF WINTER SPRINGS WORKMANS COMPENSATION EXPENSE ......(<.- . BUDGET SHORTFALL CALCULATION .:;' <A. 3 A':::> MID YEAR FY 02 6 Month Annual 6 Month 6 Month Budget Budget Budget Actuals Shortfall City Commission $ $ $ $ Various Boards $ $ $ $ City Manager $ 600 $ 300 $ 349 $ (49) City Clerk $ 400 $ 200 $ 233 $ (33) Legal Services $ $ $ $ Finance $ 700 $ 350 $ 407 $ (57) Gen Svc - Human Res $ 300 $ 150 $ 175 $ (25) Finance - Meter Svc $ 6,400 $ 3,200 $ 3,724 $ (524 ) Gen Svc - Purchasing $ 100 $ 50 $ 58 $ (8) Information Systems $ 300 $ 150 $ 174 $ (24) Finance - Utility Billing $ 400 $ 200 $ 233 $ (33) Public Works - Engineering $ 2,300 $ 1,150 $ 1,338 $ (188 ) Comm Dev - Planning $ 500 $ 250 $ 291 $ (41 ) Comm Dev - Dev Review $ 100 $ 50 $ 58 $ (8) General Government $ $ $ $ City Hall $ 100 $ 50 $ 58 $ (8) Risk Management $ $ $ $ Library $ $ $ $ Police $ 111,700 $ 55,850 $ 64,998 $ (9,148) COPS Grant - Officer $ 3,200 $ 1,600 $ 1,862 $ (262) COPS Grant - Equipment $ $ $ $ DEA Investigations $ $ $ $ School Resource Officer $ 3,200 $ 1,600 $ 1,862 $ (262) Fire $ 73,800 $ 36,900 $ 42,944 $ (6,044 ) Com Dev - Building $ 12,200 $ 6,100 $ 7,099 $ (999) Com Dev - Code $ 12,600 $ 6,300 $ 7,332 $ (1,032) Public Works $ 30,500 $ 15,250 $ 17,748 $ (2,498) Public Works - 434 Beaut $ $ $ $ P&R - Admin $ 400 $ 200 $ 233 $ (33) P&R - Athletics $ 4,600 $ 2,300 $ 2,677 $ (377) P&R - Concessions $ 2,200 $ 1,100 $ 1,280 $ (180) P&R - Parks & Grounds $ 20,200 $ 10,100 $ 11,754 $ (1,654) P&R - FRDAP $ $ $ $ P&R - CDBG $ $ $ $ P&R - Programs $ 2,400 $ 1,200 $ 1,397 $ ( 197) P&R - Seniors $ 3,300 $ 1,650 $ 1,920 $ (270) General Fund $ 292,500 $ 146,250 $ 170,204 $ (23,954) Storm wa ter $ 8,600 $ 4,300 $ 5,004 $ (704 ) $ Medical Transport $ 500 $ 250 $ 291 $ (41 ) $ Water & Sewer $ 35,300 $ 17,650 $ 20,541 $ (2,891 ) Totals $ 336,900 $ 168,450 $ 196,040 $ (27,590) Annual Budget Shortfall $ - $ - 0 $ (9~) $ (66) $ - $ (114) $ (50) $ (1,048) $ (16) $ (48) $ (66) $ (376) $ (82) $ (16) $ - $ (16) $ - $ - $ (18,2~9_6.) - $ (524) - $ '- --- - $ - -- $ ~_(523J - $ (12,088) $ (1,998) $ (2,064 ) $ (4,996) $ - $ (66) $ (754 ) $ (360) $ (3,308) $ - $ - $ (394) $ (540) $ (47,908) $ (1,408) $ (82) $ (5,782) $ (55,180) \ .:L~ ;:::,. \::1..,= \ 31 .::> ::> \:3 1= \3 ;1..= \-.3.3 = \:3'fo \3(.c:> \ .s ...... \ S h-' IS::l...-= '''''\.c:>' ..../.:::l.., , c;;;:::> 'j ~" , ~ ~\\""'I .,.:).., ~ ::l.'"i~ :1 .$ iC.o;:;a Y"'I,C:> 'Ae>= .., ~ , .=> -, ~;>...=- I~.:)';> .,.;1.....= ""I.s~ .' .. ~- FLORIDA LEAGUE OF CITIES, INC.. PUI:lLlC RISK SERVICES Administration/ Marketing Risk Control / Underwriting Property & Casualty Health Post Office Box 530065 125 East Colonial Drive Orlando, FL 32853-0065 800-445-6248 407 -425-9142 Suncom 344-0725 Fax 407-425-9378 Health Claims Post Office Box 538140 Orlando, FL 32853-8140 800-756-3042 407-245-0725 Suncom 344-0725 Fax 407-425-9378 Workers' Compensation Claims Post Office Box 538135 Orlando, FL 32853-8135 800-756-3042 407 -245-0725 Suncom 344-0725 Fax 407-425-9378 Property & Liability Claims Post Office Box 538135 Orlando, FL 32853-8135 800-756-3042 407 -245-0725 Suncom 344-0725 Fax 407-425-9378 Date: To: City of Winter Springs Attn: Mr. Gene De Marie, Risk Manager 1126 East State Road 434 Winter Springs, FL 32708 r< .~~. '( :; ^ 20 0 ~.: From: Administrator Florida Municipal Insurance Trust RE: State Mandates New Workers' Compensation Benefit for Police The purpose of this letter is to inform you that the Florida Municipal ,..., r.5 r- Insurance Trust will increase the workers' compensation premium for police /) . ? officers by approximately 50% effective July 1.2002. This increase will be - 0 reflected in your final quarterly installment payment for the FYO 1/02 policy year. This increase is essential to pay for the ne\v mandated benefits for local law enforcement officers. SB 108 (signed by the Governor on May 8,2002) includes a provision that states that local law enforcement officers that contract tuberculosis, heart disease or hypertension, resulting in total or partial disability or death, are presumed to have suffered the illness in the line of du'ty. The new law virtually assures a law enforcement officer that contracts the illness will be entitled to workers' compensation benefits. The effective date of this law is July 1, 2002. Your exact workers' compensation premium will be sent to you under separate cover next week and will reflect an increase in rates for police . officers from $7.61 per $100.00 of payroll to S 11.IS per $100.00 of payroll. If you would like to have further details prior to receiving this separate mailing, please contact Byron Beard at (800) 445-6248. Your \vorkers' compensation premium will not change if you do not have a police department insured with the Florida Municipal Insurance Trust. Florida Municipal Insurance Trust Worker's Comp Present adjustment factor .6256 Projected Raw Rate for PO 11.15 Premium Adjustment Factor .6256 Modified Rate 6.9754