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Home My WebLink About2002 05 20 Regular R City Manager Annual Review 051302 Regular R City Manager Review COMMISSION AGENDA ITEM R :r;:J May ~, 2002 Meeting Consent Informational Public Hearin~ Re~ular X Mg~M / Authorization Dept. REQUEST: City Manager requesting the City Commission to decide issues related to the City Managers annual review. PURPOSE: This agenda item is needed to finalize compensation and other issues related to the annual review of the City Manager. CONSIDERATIONS: At the May 6, 2002 Special Meeting of the City Commission the City Manager presented information related to compensation and performance for Performance Year 11/01/00 to 10/31/01. The Commission -requested additional information which is provided herein. Note: Information the Commission requested is still being collected. FUNDING: No additional budget authorization required. RECOMMENDATION: It is recommended that the Commission finalize discussions and decisions relative to the City Managers compensation and performance. ATTACHMENTS: None COMMISSION ACTION: ~ . , J. . l CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 Ronald W. McLemore City Manager MEMORANDUM TO: Mayor and Commission Ronald W. McLemore, City Manager;l FROM: DATE: May 13, 2002 SUBJ: Performance Issues - Performance Year Nov. 1, 2000 to October 31,2001 As per your direction I have personally reviewed the compensation data prepared by Gene DeMarie to ensure that the data was correctly stated. The City Manager is entitled to pay comparables in effect on November 1,2001. For that reason each of the cities were asked to identify the City Manager's compensation on November 1, 2001. I did find a few inaccuracies. Additionally, I used the average value of the car allowances in those cities where car allowances was provided as the stated value of a car in the cities where cars were provided. This was done to provide a fairer presentation of the value of the two alternatives. In Gene's calculations he gave a zero value to a car provided by a city in the alternative to a car allowance. With these adjustments the difference between the metro average on November 1, 2001 and the City of Winter Springs was 6.5% as follows: # Metro Winter Springs Difference $138,441 $130.000 $$ 8,441 Utilizing Gene's method of giving a zero value to city cars being provided to a City Manger and correcting the mistakes he made, the difference between the Metro Average and Winter Springs average would be 4.5% as follows: Metro Average Winter Springs Average Difference" . $135,891 $130.000 $ 5,891 Again, Gene's method does not fairly reconcile the value of a vehicle in the two different cases. The last compensation action taken by the City Commission on July 24, 2000. At this meeting the City Commission adjusted my compensation for two years as follows: Performance Year November 1, 1999 - October 31,2000 - 8.6% Performance Year November 1, 2000- October 31, 2001 - 3..lli 12.0% /jp Attachment U:\Docs\Word\Dcpt Head Reviews\CM Annual Review Memo 2002.doc Page 2 of2 ~..J~I..._.':'.:; .::.~...l~I~,I..I.....J ,I.., I I I CITY MANAGER/CEO COMPENSATION PACKAGE SURVEY - 2001/2002 Metro Cities of Comparable Population* City Paid Retirement Deferred Auto Life Ponulation .city Base Salarv Retirement % Pavroll Comn. Allowance Total Insurance 22,629 Casselberry $102,210 $21,311 20.85 -0- $5,100 $128,621 $50,000 City Car* 47,814 Kisimmee $111,591 $22,318 20.00 -0- $5,100 $139,009 $100,000 City Car* 26,316 Oviedo $125,623 $8,794 7.00 $8,500 $5,700 $148,617 $125,000 26,642 Apopka** $131,202 $16,572 12.63 -0- $5,100 $152,874 $30,000 City Car* 52,715 Sanford $103,000 -0- -0- $10,300 $5,400 $118,700 $100,000 24,090 Winter Park $122,245 $8,557 7.00 $7,824 $4,200 $142,826 $300,000 Averages 33,368 6 cities $115,979 $12,925 11.14 $4,437 $5,100 $138,441 $117,500 31,666 Winter Springs $94,000 $23,200 24.68 $8,000 $4,800 $130,000 $350,000 -1,702 Difference <$21,979> $10,275 13.54 $3,563 <$300> <$8,441> $232,500 . 2000 Census (Preliminary) . * Assumed value - based on average of the three known values ** Strong Mayor with Chief Administrator Fonn of Government U:\Docs\Word\Dept Head Reviews\CM 2001-2002 Compensation Survey.doc GENE DEMARIE METHOD CITY MANAGER/CEO COMPENSATION PACKAGE SURVEY - 2001/2002 Metro Cities of Comparable Population* City Paid Base Salary Retirement Deferred Auto Life Pooulation illY Retirement % Pavroll Como. Allowance Total Insurance 22,629 Casselberry $102,210 $21,311 20.85 -0- City Car $123,521 $50,000 47,814 Kisimmee $111,591 $22,318 20.00 -0- City Car $133,909 $100,000 26,316 Oviedo $125,623 $8,794 7.00 $8,500 $5,700 $148,617 $125,000 26,642 Apopka** $131,202 $16,572 12.63 -0- City Car $147,774 $30,000 52,715 Sanford $103,000 -0- -0- $10,300 $5,400 $118,700 $100,000 24,090 Winter Park $122,245 $8,557 7.00 $7,824 $4,200 $142,826 $300,000 Averages 33,368 6 cities $115,979 $12,925 11.14 $4,437 $5,100*** $135,891 $117,500 31,666 Winter Springs $94,000 $23,200 24.68 $8,000 $4,800 $130,000 $350,000 -1,702 Difference <-$21,979> $10,275 13.54 $3,563 <$-300> <$-5,891> $232,500 . 2000 Census (Preliminary ** Strong Mayor with Chief Administrator Form of Government *** This number is the average of the auto allowances granted by cities with this monetary benefit I \\CITYHALL]DC\JPALLADINO\Docs\Word\Dept Head Reviews\CM 2001-2002 Compensation Survey.doc CITY MANAGER/CEO COMPENSATION PACKAGE SURVEY - 2000 Metro Cities of Comparable Population* , Retirement City Paid Auto Population- City Base Salary Retirement % Pavroll Deferred Compo Allowance Total Life Insurance 24,727 Casselberry $98,951 $20,631 20.85 $8,000 City Car $132,682 $10,000 41,248 Kissimmee $99,899 $0 15.42 $15,404 City Car $120,403 $99,899 22,517 Oviedo $106,556 $7,458 7.00 $10,498 $5,700 $130,212 $100,000 22,724 Apopka** $114,352 $14,751 12.90 $0 City Car $134,203 $30,000 37,327 Sanford $100,940 0 0 $10,094 $5,400 $116,434 $98,000 24,967 Winter Park $108,634 $7,604 13.40 $6,953 $4,200 $127,391 $300,000 Avg. 28,874 6 Cities $104,889 $8,407 12 $8,492 $5,100"- $126,888 $106,317 29,220 Winter Springs $88,000 $16,400 18.63 $8,000 $3,600 $116,000 1 00,000 346 Difference ($16,889) $7,993 7 ($492) {$1,500} ($10,888) ($6,317) . Florida estimates of populati on, 1999 U.F. Bureau of Economic and Business Research ** Strong Mayor with Chief Administrator Form of Government ...... This number is the average of the auto allowance given by other cities. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JULY 24, 2000 PAGE II OF 15 VOTE: AYE: McLEOD/GENNELL/MARTINEZ/BLAKE/MILLER. MOTION CARRIED. VII. REPORTS REPORTS A. City Attorney - Anthony A. Garganese, Esquire Attorney Garganese noted that an "Attorney-Client Session" (followed by a Special Meeting) needs to be held, in a case related to a former fire department employee. This was agreed to by the Commission, and will be held on Monday, July 31, 2000 at 5:00 p.m. Attorney Garganese also mentioned a recent seminar for municipal attorneys that he attended regarding rights-of-way. Mayor Partyka asked about the status of the "Richard Todd" issue. Brief discussion. REPORTS B. City Manager - Ronald W. McLemore Manager McLemore spoke of his concern with a proposal regarding a conservation easement, made to the school board. Discussion. Mayor Partyka' clarified- that the-consensus' of the. Commission was' that; this . Workshop' .. with the Seminole County School Board should be held. Manager McLemore then spoke of information regarding a "Salary Adjustment." Discussion. "I'D LIKE TO MOVE THAT WE APPROVE THE CITY MANAGER'S REQUEST FOR A TWO YEAR - AGREEMENT WITH AN AVERAGE INCREASE OF THE TIME PERIOD OF SIX (6%), AS HE OUTLINED IN IDS REQUEST." MOTION BY DEPUTY MAYOR GENNELL. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: AYE: MARTINEZlMcLEODIBLAKEIMILLER/GENNELL. MOTION CARRIED. City Manager Request for Compensation Adjustments July 24, 2000 City Commission Meeting Page I of2 REQUEST: City Manager requests the City Commission to approve compensation adjustments for the City Manager for the payment period running from November, 1999 to October 30,2000 in accordance with Section 4 of the City Manager's contract. CONSIDERATIONS: On September 16, 1999 the City Commission authorized a four-year extension of the City Manager's contract beginning January 22,1999 and running to January 21,2003. In 1997 the Commission established the payment period for the City Manager to run from November 1, to October 30 of each year. The last adjustment for the City Manager was November 1, 1998 for the period running from November 1, 1998 to October 30, 1999. Section 4 of the Contract provides that the "City agrees to provide Employee on an annually adjusted basis, compensation and benefits competitive with that provided to other City Managers and City Administrators in the metropolitan Orlando area, in cities generally of comparable size and level of responsibility." Attached is a copy of the compensation packages provided to other managers and administrators in the list of cities the Commission and Manager have agreed to in the past. Based upon those comparables I am requesting the following adjustments: Requested Metro Adjusted November 1, 1998- Orlando November 1, 1999- October 30, 1999 Average October 30,2000 Salary $ 88,000 $104,889 $ 94,000 Retirement $ 16,4tl0 $ 8,407 $ 20,4tl0 Deferred Compensation $ 8,000 $ 8,492 $ 8,000 Auto Allowance $ 3.600 $ 5.100 $ 3.600 Total $116.000 $126,888 $126.000 Life Insurance $100,000 $106,317 $100,000 City Manager Request for Compensation Adjustments July 24. 2000 City Commission Meeting Page 20f2 Additionally, since the next compensation adjustment will occur on this coming November, I would like the Commission to consider the merits of a two-year agreement that would result in a two-year agreement with an average increase over the time period of 6% as follows: November 1, 1998- October 30, 1999 November 1, 1999- October 30, 2000 November 1, 2000- October 30, 2001 Salary $ 88,000 $ 94,000 $ 94,000 Retirement $ 16,400 $ 20,400 S 23,200 Deferred Compensation $ 8,000 $ 8,000 $ -8,000 Auto Allowance $ 3.600 $ 3.600 $; 4.800 Total $116,000 $126,000* $130,000** * - increase in total package between 1999 and 2000 is 8.6% ** - increase in total package between 2000 and 2001 is 3.2% Life Insurance $100,000 $100,000 $350,000*** *** - additional costs for increase in life insw:ance will be about $80 per month. COMMISSION ACTION: