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HomeMy WebLinkAbout2006 09 25 EXEMPTION Consent 407 Approval of September 7 Special Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING SEPTEMBER 7, 2006 CALL TO ORDER The Special Meeting of Thursday, September 7,2006 of the City Commission was called to Order by Mayor John F. Bush at 6:33 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Maypr John F. Bush, present Deputy Mayor Michael S. Blake, present Commissioner Robert S. Miller, present Commissioner Donald A. Gilmore, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, arrived at 6:34 p.m. A moment of silence was followed by the Pledge of Allegiance. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ("NEW FOR THIS AGENDA") WERE DISCUSSED NEXT, IN THE ORDER DOCUMENTED. .:. .:. REGULAR AGENDA - NEW FOR THIS AGENDA REGULAR 311. Office Of The City Manager ADD-ON Requesting The City Commission To Clarify Its Intent Relative To Exploring Alternative Enhancements To The City Pension Plan. Discussion ensued a possible Joint Workshop suggested for September 27, 2006 related to Pension issues; and a related document from City Manager Ronald W. McLemore. Mr. Byron Giltz, 1001 Troon Trace, Winter Springs, Florida: addressed the City Commission on information he had forwarded to the City Commission in an earlier mailing. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 2 OF 21 City Attorney Anthony A. Garganese arrived at 6:34 p.m. Discussion. Manager McLemore suggested, "I can't imagine you having a Meeting on all this without your own Pension Attorney being there. There are probably a couple of other people I would like to add to the list as experts." Commissioner Sally McGinnis added, "Absolutely." Furthermore, Manager McLemore noted, "The way this is shaping up is kind of like a symposium - to present information - about alternative plans and so there are probably a couple of people also I would like to add to that list, and certainly you would want your own Actuary and your Pension Attorney in that Meeting." Mayor Bush said to Manager McLemore, "You could invite anybody you think is appropriate to this." Manager McLemore stated, "Yes." Commissioner Donald A. Gilmore commented, "I have no problem with the Meeting. I just hope that we realize that we are really into a fact-finding mode and out of that Meeting, I don't think anybody should be expecting to see decisions on Pension changes, things like that." Mayor Bush added, "We could call it a Workshop." Deputy Mayor Michael S. Blake stated, "No problem." With discussion on a recent "Lunch" at the Tuscawilla Country Club, Deputy Mayor Blake noted for the Record that he was not at that event. With further comments, Mayor Bush said to City Clerk Andrea Lorenzo-Luaces, "If you will have Joan [Brown, Deputy City Clerk] give the notes she took - to the Commissioners, from that Meeting." Mayor Bush then said, "We have all agreed, I think the Consensus will occur on the 2ih [of September, 2006] with the people Byron (Giltz) has identified. The Manager will try to get some of the people here that he would like to see. It is going to be a Workshop. Of course, no decisions will be made and it is an educational opportunity for the Commission. " Discussion. Manager McLemore asked about the purpose for this upcoming Workshop, to which Mr. Giltz commented on his concern with Fiduciary responsibilities. Mayor Bush then said, "The Commission has expressed an interest of meeting on the 27th [of September, 2006] at 6:30 [p.m.]. Byron (Giltz), if you and Mr. McLemore can get together?" Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 3 OF 21 REGULAR AGENDA - NEW FOR THIS AGENDA REGULAR 313. Office Of The City Manager ADD-ON Requesting The City Commission To Approve a Salary Plan For the FY (Fiscal Year) '07 Budget. Manager McLemore began the discussion on this Agenda Item. Discussion. Members of the City Commission discussed Salary and Compression issues with Fire Chief Timothy J. Lallathin. Tape l/Side B With discussion, Commissioner Gilmore said to Chief Lallathin, "Do we have a chart that shows comparison of let's say, a Firefighter and others with five (5) years experience?" Commissioner Gilmore added, "We are doing everything based on starting salaries, but when we look at what we're being asked to look at tonight with a two percent (2%), a four percent (4%), and a one percent (1 %), there is a lot of spread in there for performance, and I would certainly like to see - because looking at the starting pay of a group of people is not necessarily indicative of what the range is in the Department, and - we are looking at Firemen, I think we need to know this for all of the City's employees. Are we competitive five (5) years down the road? We could be competitive real quick for starting pay, but how are we on it - in the long term and the overall picture?" Commissioner Joanne M. Krebs noted, "That is another good point." Much discussion. Commissioner Krebs said, "I wish we would have had some of this information to look at, much earlier." Tape 2/Side A Mr. Steve Molnar, : representing the City of Winter Springs Professional Firefighters, Mr. Molnar commented on the loss of City employees. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 4 OF 21 Mayor Bush stated, "We need to review these individual compressions and see what it is going to take to fix them. I can't believe it is going to be that hard. I don't think it is that many people, but the ones that are affected of course are serious about it." Mayor Bush continued, "It looks like at some point, that this needs to be addressed; to have Staff to review these individual comparisons and come back on what it is going to take to fix it." Commissioner Krebs added, "We have to fix it." "I WOULD LIKE TO MAKE A MOTION THAT WE ACCEPT THE RECOMMENDATION TO ACCEPT THE PAY PLAN PROPOSAL AS PROVIDED HEREIN AGENDA ITEM '313' ON THE RECOMMENDATION." MOTION BY COMMISSIONER MILLER. MOTION DIED FOR LACK OF A SECOND. "I WOULD LIKE TO MAKE A MOTION WE ACCEPT THE PROPOSAL FOR FY'07 AND WE ACCEPT ITEMS 'b)' AND 'c)' FROM FY'08 WITH 'b)' - A CHANGE IS ONE PERCENT (1%) INTERNAL EQUITY ADJUSTMENT, OCTOBER 1ST 2007." MOTION BY DEPUTY MAYOR BLAKE. DEPUTY MAYOR BLAKE ADDED, "THAT THE RANGE MOVE IS REMOVED AND THE ONE PERCENT (1 %) INTERNAL EQUITY ADJUSTMENT OCCURS OCTOBER 1ST, 2007 AS OPPOSED TO 2008. IT MAY HAVE BEEN A TYPO." CONTINUING, DEPUTY MAYOR BLAKE NOTED, "SO IT IMPLEMENTS ALL FOUR (4) STEPS OF FY'07 - TWO PERCENT (2%) ACROSS THE BOARD INCREASE CURRENT SALARIES, OCTOBER 1, 2006; PLACEMENT OF ALL EMPLOYEES ON NEW CODY RANGES OCTOBER 1ST, 2006. ONE PERCENT (1%) INTERNAL EQUITY ADJUSTMENT OCTOBER 1ST, 2006. THESE, BY THE WAY WILL BE IMPLEMENTED IN ORDER - OR FOUR PERCENT (4%) AVERAGE PAYROLL MERIT INCREASE ANNIVERSARY DATE, WHICH MEANS THAT EACH EMPLOYEE IS ELIGIBLE FOR THAT, BUT OF COURSE, THAT IS SUBJECT TO INDIVIDUAL REVIEW." FY'08 BUDGET, IS ONE PERCENT (1%) INTERNAL EQUITY ADJUSTMENT OCTOBER 1ST, 2007, AND FOUR PERCENT (4%) MERIT INCREASE AVAILABLE ANNIVERSARY DATE; AGAIN SUBJECT TO INDIVIDUAL REVIEW." DEPUTY MAYOR BLAKE ADDED, "I AM REMOVING 'A'." MANAGER McLEMORE STATED, '''a)' FROM 2008?" DEPUTY MAYOR BLAKE ADDED, "THAT IS CORRECT. AND FY'09 REVALUATION STAYS IN.'' SECONDED BY COMMISSIONER KREBS. DISCUSSION. COMMISSIONER GILMORE INQUIRED, "CAN WE MAKE A COMMITMENT AT THIS TIME FOR FISCAL YEAR [20]'08?" MANAGER McLEMORE SAID, "YOU SET IT AS A TARGET, BUT IT IS SUBJECT TO APPPROPRIATION IN THE FOLLOWING YEAR." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 5 OF 21 MANAGER McLEMORE SAID, 'TELL ME FY'08 AGAIN." DEPUTY MAYOR BLAKE SAID, "IT IS 'b)' AND 'c)', BUT 'b)' IS CORRECTED TO READ OCTOBER 1ST, 2007." MAYOR BUSH NOTED, "THIS DID COME UP ABOUT - ADDRESSING THESE INDIVIDUAL COMPARISON COMPRESSION ISSUES AND THAT MOTION DOESN'T INCLUDE THAT." "I WOULD LIKE TO AMEND THE MOTION TO INCLUDE THE FIVE PERCENT (5%) AND TO HANDLE THE INDIVIDUAL COMPRESSION THAT CURRENTLY EXISTS." AMENDMENT TO THE MOTION BY COMMISSIONER KREBS. MAYOR BUSH SAID, "SO PUT BACK IN FY'08, THE FIVE PERCENT (50.10)?" COMMISSIONER KREBS STATED, "YES, I WANT IT BACK IN THERE." DEPUTY MAYOR BLAKE SAID, "IT IS FISCAL YEAR [20]'08." COMMISSIONER KREBS ADDED, "YES, AND I WANT US TO ADDRESS THE INDIVIDUAL COMPRESSION." SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. REGARDING INDIVIDUAL COMPRESSION, MANAGER McLEMORE SUGGESTED, "WE GO AHEAD, ADOPT THIS AND THEN GIVE US SOME TIME AFTER THE 1ST OF THE YEAR TO WORK ON IT AND SEE WHAT WE CAN COME BACK WITH, SAY AT MID-YEAR, WITH SOME TYPE OF POTENTIAL ADJUSTMENT." COMMISSIONER KREBS SAID, "I WOULD LIKE TO SEE NO LATER THAN THE END OF THE FIRST QUARTER, BECAUSE THEN WE GET BACK INTO CRUNCHING BUDGET AGAIN, AND THEN I WOULD ALSO SAY THAT SINCE I CERTAINLY DON'T WANT TO MICROMANAGE ANYBODY, THAT I WOULD SAY TO YOU [MANAGER McLEMORE], HELP US FIND A WAY." MANAGER McLEMORE REMARKED, "WE WILL." COMMISSIONER KREBS ADDED, "BUT, NO LATER THAN THE END OF THE FIRST QUARTER." MANAGER McLEMORE NOTED, "WE WILL HAVE TO BRING YOU BACK AGAIN A NUMBER OF AL TERNA TIVES TO LOOK AT." MANAGER McLEMORE THEN REMARKED, "WE WILL TRY TO HA VE A REPORT IN THE FIRST MEETING IN JANUARY OR SOME TIME IN JANUARY." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 6 OF 21 IN DISCUSSING COMMISSIONER KREBS' AMENDMENT, COMMISSIONER KREBS STATED, "TO INCLUDE A REPORT BACK TO US - I SAID THE END OF THE FIRST QUARTER WHICH WOULD HAVE BEEN - IN MARCH." MANAGER McLEMORE ADDED, "MARCH, THAT IS FINE." SECONDED AGAIN BY COMMISSIONER McGINNIS. VOTE: (ON THE AMENDMENT) COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR BLAKE: NAY COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. Tape 2/Side B VOTE: (ON THE MAIN MOTION, AS AMENDED) DEPUTY MAYOR BLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Mayor Bush called a Recess at 8:51 p.m. The Meeting was called back to Order at 9: 1 0 p. m. REGULAR AGENDA - PREVIOUSLY LISTED ON THE AUGUST 28,2006 MEETING AGENDA REGULAR 308. Office Of The City Attorney and Office Of The City Manager Request That The City Commission Provide Preliminary Comments Regarding Proposed Ordinance 2006-12 And Determine Whether Or Not The Ordinance Is Ready To Be Presented To The Planning And Zoning Board For Review And Recommendation. Attorney Garganese suggested some changes might be needed to be made to the proposed Ordinance. Deputy Mayor Blake returned to the Commission Chambers at 9: 13 p. m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 7 OF 21 Commissioner Gilmore said, "If we put a tower in a wooded area, we say that it cannot extend ten feet (10') above the average height of the trees within 100 feet - furthermore, the tower shall be concealed by the surrounding trees from its base to the top of the tree - so that the tower from its base to the top of the tree canopy is not visible - does that mean that I can't extend the tower more than ten feet (10') above it?" Attorney Garganese said, "That particular provision may need to be tweaked." Discussion. Mayor Bush opened the "Public Input" portion of the Agenda Item. Ms. Mary Solik, Foley & Lardner LLP, 111 North Orange Avenue, Suite 1800, Orlando, Florida: representing Vertex Development, commented on cellular provisions and servIces. Ms. Solik mentioned, "A couple of my cellular clients will still provide before and after RF (Radio Frequency) coverage maps, even though we don't have to, under the Statute, as part of the Application process and that's not a problem with us." Furthermore, Ms. Solik noted, "I'll ask if what my clients will do - if they will submit the RF (Radio Frequency) maps, and they probably will." Deputy Mayor Blake asked, "Why can't they use a series of fifty foot (50') towers?" Brief discussion. Mr. Alan Ruis, Vertex Development, 405 South Dale Mabry, Tampa, Florida: addressed the City Commission on this issue. Discussion ensued on Medina Washington doing this. The "Public Input" portion of the Agenda Item was closed. Attorney Garganese mentioned that this Ordinance would next go before the Planning and Zoning Board/Local Planning Agency. REGULAR 307. Community Development Department Requests The City Commission Consider And Approve The Final Engineering/Site Plan For Phase II Of the Vistawilla Office Center, Located On The South Side Of State Road 434, Just West Of The GreeneWay Interchange, Subject To Conditions. Mr. Baker addressed the City Commission. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 8 OF 21 Mayor Bush opened the "Public Input" portion of the Agenda Item. Mr. Doug Hamilton, 126 Peregrine Court, Winter Springs, Florida: spoke of fences and walls and mentioned discussion about residents assisting with contributions for the wall. Tape 3/Side A Mayor Bush said, "I think Mr. McLemore should get a hold of Tom (Corkery) about this trying to chip in money to build a wall." Furthermore, on a possible wall upgrade, Mayor Bush stated, "Maybe Mr. McLemore, after you talk to Tom (Corkery), you can call Mr. Jensen and get it straight, put it in writing." The "Public Input" portion of the Agenda Item was closed. Discussion followed on parking and parking space sizes. "I MOVE THAT WE APPROVE THE FINAL ENGINEERING SITE PLAN SUBJECT TO THE FOUR (4) CONDITIONS LISTED BY STAFF." MOTION BY COMMISSIONER McGINNIS. SECONDED BY DEPUTY MAYOR BLAKE. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REGULAR 306. Office Of The Mayor Requesting The City Commission To Appoint Commissioner Joanne M. Krebs To The State Gopher Tortoise Stakeholder Group. Mayor Bush stated, "Requesting the City Commission to Appoint Commissioner Joanne M. Krebs to the State Gopher Tortoise Stakeholder Group." "SO MOVED." MOTION BY DEPUTY MAYOR BLAKE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 9 OF 21 VOTE: COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BLAKE: AYE MOTION CARRIED. Discussion ensued on relocation efforts. Attorney Garganese suggested that, "The Commission could adopt a Resolution encouraging relocation rather than the incidental taking." "I WOULD LIKE TO MAKE A MOTION TO BRING BACK A RESOLUTION THAT WE WINTER SPRINGS ENCOURAGE - AS A POLICY - THAT WE ENCOURAGE THE RELOCATION OF THE GOPHER TORTOISES AND DISCOURAGE INCIDENTAL TAKING." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER GILMORE. DISCUSSION. VOTE: DEPUTY MAYOR BLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REGULAR 309. Office Of The City Clerk Requests The City Commission's Direction Regarding The Upcoming Performance Review For The City Clerk, As Requested By The City Commission At A Previous Meeting. With discussion, Commissioner Krebs asked about goals. City Clerk Lorenzo-Luaces stated, "I have a list of things that I have wanted to do for the past six (6) years and I am not there. I keep trying and'1 can submit the list of things that I want to complete." Mayor Bush noted, "It would be very hard for her to take on personal things when she is responding to six (6) people all the time - but Andrea (Lorenzo-Luaces), I think the Commissioner does bring up a good point, maybe we need to know what these - things are. " CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7,2006 PAGE 10 OF 21 Commissioner Krebs added, "I would like to help you meet them too, if there is a reason you're not." City Clerk Lorenzo-Luaces stated, "Part of what we are running up against is this Records Management, now with some of the changes that we are trying to do, it is going to take even more of our time." Furthermore, City Clerk Lorenzo-Luaces remarked, "It's things that I have been wanting to do for six (6) years. I mean, some are huge jobs, I just can't get to them, so even though Danielle (Harker, Assistant to the City Clerk) is here, we are not accomplishing all those things because of our day-to-day duties and everything that comes up - but I will be glad to provide you with that list." "I SENT IN A LETTER RECOMMENDING HER FOR THE CLERK OF THE YEAR, AND I THINK EVERYBODY ELSE DID ALSO. I THINK BASED ON THAT, I DON'T SEE WHY WE NEED TO GO THROUGH ADDITIONAL STRUGGLE OVER ALL THE DETAILS ON THIS. I THINK SHE HAS ENOUGH TO DO ALREADY, SO I WOULD RECOMMEND THAT WE APPROVE A FIVE PERCENT (5%) INCREASE." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR BLAKE. DISCUSSION. MAYOR BUSH ASKED, "EFFECTIVE?" COMMISSIONER MILLER STATED, "ON HER ANNIVERSARY DATE." VOTE: DEPUTY MAYOR BLAKE: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. City Clerk Lorenzo-Luaces stated, "Thank you very much." REGULAR 310. Office Of The City Manager ADD-ON Requesting The City Commission Approve Resolution Number 2006-48 [A] To Revise The City's Personnel Policies Regarding Payment Of Overtime To Exempt Employees As A Result Of A Declared Emergency. "MOVE TO APPROVE" [RESOLUTION 2006-48 A]. MOTION BY COMMISSIONER McGINNIS. SECONDED BY DEPUTY MAYOR BLAKE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 11 OF 21 VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER MILLER: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS AGAIN DISCUSSED, FOLLOWED BY THE REST OF THE AGENDA, AS NOTED. .:..:. REGULAR AGENDA - NEW FOR THIS AGENDA REGULAR 311. Office Of The City Manager ADD-ON Requesting The City Commission To Clarify Its Intent Relative To Exploring Alternative Enhancements To The City Pension Plan. Manager McLemore remarked, '''311' - I think you basically accomplished with Byron (Giltz) coming up - and the only thing I am saying is, since you have affirmed that date, and I want to go and draw up the whole study methodology approach from the top to the end, the way we traditionally do it with our public policy issues and bring that back to you." REGULAR 312. Office Of The City Manager ADD-ON Requesting The City Commission To Provide The City Manager With Directions Regarding Pension Board Communications With The Pension Plan Consultants. Manager McLemore said, "I think this problem is over with. The problem was with individual Members calling up our Actuary for information and it is billable every time it is done. They're creating financial obligations against the City, and we don't allow that by Charter. So, the question is, what is your Policy and - your Actuary doesn't want is six (6) different people calling her many times about the same issue." Continuing, Manager McLemore remarked, "If they would call me or they would call Kevin (Smith, Director, General Services Department), we will have that issue researched by the Actuary and brought back to everybody." Manager McLemore added, "I really - need you to affirm that process." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 12 OF 21 Manager McLemore then noted, "Employees, on the day-to-day administrative issues should come to Kevin (Smith). Now, if they have Policy issues, you know, things about, 'I want more benefits' or whatever, then they are certainly able to go to the Board (Of Trustees) and make their comments and they are invited to every Board Meeting." Commissioner Krebs asked, "And if they have Plan questions?" Manager McLemore remarked, "We can answer most of their Plan questions. If we can't, we will get an answer from the Actuary." Commissioner Krebs then inquired, "What would the process be - is it to get in touch with Kevin (Smith)?" Manager McLemore replied, "Yes." Commissioner Krebs noted, "And so you will let them know that then?" Manager McLemore said, "Yes - we will put out a Memorandum." CONSENT AGENDA- PREVIOUSLY LISTED ON THE AUGUST 28,2006 MEETING AGENDA CONSENT 400. Office Of The City Manager Advising The City Commission Of Information Regarding The State Of Florida 38th Annual Pension Trustees Conference And Requesting The City Commission Authorize The Payment Of Mileage And Meals For Persons Who Desire To Attend. No discussion. CONSENT 401. Police Department Requesting The City Commission To Approve An Operational Assistance Mutual Aid Agreement Between The City Of Winter Springs And Orange County. There was no discussion on this Agenda Item. CONSENT 402. Parks And Recreation Department Requesting The City Commission To Authorize The Mayor To Execute The First Amendment To Seminole County/City Of Winter Springs HUD (Housing And Urban Development)/CDBG (Community Development Building Grant) Sub recipient Agreement, Program Year 2005-2006. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 13 OF 21 CONSENT 403. Public Works Department Requesting Approval To Enter Into A Contract To Purchase Fill Dirt For The Public Works Complex And Screen And Haul Debris. No discussion. CONSENT 404. Public Works Department Requesting Authorization For Asphalt Restoration For The Underdrain Installation Project. There was no discussion on this Agenda Item. CONSENT 405. Police Department Requesting To Purchase (1) 2006 Chevrolet Impala Police Package Vehicle By Purchasing Off Of Florida Sheriff's Association Bid Number 05-13-0822 With Classic Chevrolet. Commissioner McGinnis said, "I surely support this, but in the future, I would like for us to look at more fuel efficient vehicles." Brief discussion ensued with Chief of Police Daniel J. Kerr. CONSENT 406. Public Works Department Requests City Commission Authorization To Approve Resolution 2006-47 [A] And Enter Into A Landscape Construction And Maintenance Agreement With The Florida Department Of Transportation For Landscape And Sidewalk Maintenance Associated With The West End Center Project. Brief discussion. CONSENT 407. Office Of The City Clerk Requesting Approval Of The August 14, 2006 Regular City Commission Meeting Minutes. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 14 OF 21 Mayor Bush stated, "Can I have a Motion for Approval of the Consent Agenda?" "SO MOVED." MAYOR BUSH STATED, "MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. INFORMATIONAL AGENDA - PREVIOUSLY LISTED ON THE AUGUST 28, 2006 MEETING AGENDA INFORMATIONAL 500. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. Commissioner Robert S. Miller stated, "I would like to see an additional item added onto this which would be a status of - the landscaping on Village Walk and the center dividers from [State Road] 419 all the way down [US Highway] 17-92." Mayor Bush asked, "The Commissioners, all in agreement with Commissioner Miller's recommendation to add this?" Commissioner McGinnis stated, "Okay." Commissioner Krebs remarked, "I think it is good idea." No objections were noted. Commissioner Miller added, ~~I would like to see the standard brought up to a level where I think we can eventually drop it, as an item that we are monitoring." Commissioner Miller then explained, "Who is working on it? What is going to be done? When is it going to be done?" Mr. Stevenson noted, "lf you want us to put it in [Agenda Item] 500' and add additional detail, we can do that." Commissioner Miller added, "I am interested in the landscaping, as part of that Capital Projects. " INFORMATIONAL 501. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7,2006 PAGE 15 OF 21 INFORMATIONAL 502. Finance Department Wishes To Update The City Commission On The Status Of The Utility Billing Customer Service Review Process. There was no discussion on this Agenda Item. Mayor Bush stated, "Can I have a Motion on Informational" [Agenda]? "SO MOYED." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. YOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED FIRST, AS NOTED. .:..:. REPORTS - PREVIOUSLY LISTED ON THE AUGUST 28, 2006 MEETING AGENDA REPORTS 600. Office Of The City Attorney - Anthony A. Garganese, Esquire Attorney Garganese spoke of Jetta Point Park and a Seminole County Conditional Use Application sign on the property and recommended that "Perhaps the City and the County enter into a Joint Planning Agreement regarding the permitting of Jetta Point Park and that Staff work on an administrative Amendment to the City's Comprehensive Plan to designate the property open space recreational, so that their Ppermit and their Final Site Plan and Engineering Permit Application would be consistent with the Future Land Use designation, so we clarified that point with the County last week - the Manager did with correspondence and we have been working on a Joint Planning Agreement, a very simple and basic one, and the Commission may be seeing that in the near future." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 16 0F 21 REPORTS 601. Office Of The City Manager - Ronald W. McLemore No Report. REPORTS 602. Office Of The City Clerk-Andrea Lorenzo-Luaces, CMC City Clerk Lorenzo-Luaces reviewed the upcoming Meetings with the City Commission- Regular City Commission Meeting on Monday, September 11,2006; a Budget Workshop scheduled for Wednesday, September 13, 2006 at 6:30 p.m.; and another Budget Workshop for Wednesday, September 18th, 2006, "If needed." Next, City Clerk Lorenzo-Luaces mentioned her role as the Florida Association of City Clerks Central East District Director and mentioned an upcoming District Meeting scheduled for next Friday afternoon and stated, "I was hoping that the City might be able to help me out just for this Meeting with a lunch - maybe 30 to 35 [attendees]. I am not asking for a fancy lunch." City Clerk Lorenzo-Luaces added, "If some funds could be provided, I am not looking for anything fancy, for maybe about thirty (30) people - I am thinking a max of three hundred dollars ($300.00), possibly less." Mayor Bush stated, "This would be three hundred dollars ($300.00), from the General Fund." Manager McLemore suggested, "I think it could come from the Mayor's Promotion Fund." Regarding whether there were enough funds, Mayor Bush added, "Transfer more money in." Deputy Mayor Blake asked City Clerk Lorenzo-Luaces, "Don't you have a budget Line Item in the Clerk's office..." City Clerk Lorenzo- Luaces said, "... For promotionaL.." Deputy Mayor Blake added, ".. .For Meetings and stuff like that?" "I MOVE THAT WE AUTHORIZE THE CITY CLERK TO PROCEED WITH PROVIDING AN APPROPRIATE LUNCH, AS SHE SEES FIT, AND THAT THE CITY MANAGER COME UP WITH APPROPRIATE FUNDS." MOTION BY COMMISSIONER GILMORE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. REGARDING THE FUNDING, CITY CLERK LORENZO-LUACES STATED, "I AM NOT GOING TO DO ANYTHING FANCY." COMMISSIONER McGINNIS AND COMMISSIONER GILMORE STATED, "WE KNOW THAT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7,2006 PAGE 17 OF 21 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR BLAKE: NAY COMMISSIONER MILLER: NAY COMMISSIONER McGINNIS: AYE MOTION CARRIED. City Clerk Lorenzo-Luaces stated, "Thank you very much." Deputy Mayor Blake stated, "I don't think we should give blank checks anywhere - to Commissioners, to Clerks - City Managers." REPORTS 603. Commission Seat Two/Deputy Mayor - Michael S. Blake Deputy Mayor Blake stated, "In other places, 'Wireless' is available in the Chambers. Here it is not for the general public and that should be such an easy thing to take care of. Why don't we have 'Wireless' available so that when people come in to our Meetings, they have their laptop, they can have access to the same Codes and Ordinances and everything else that we have on the documents..." Commissioner Krebs mentioned, ".. .As well as the documents, because they are usually posted." Furthermore, Deputy Mayor Blake said, "If somebody wants to look up an Ordinance - exactly, anything at all, they should have access to it and they don't." Commissioner Krebs noted, "I agree with you." "I MOVE WE DO THAT RIGHT AWAY, ASAP, IT SHOULD BE ABLE TO BE DONE BY THE NEXT MEETING, IF NOT MONDAY, THE MEETING AFTER THAT." MOTION BY DEPUTY MAYOR BLAKE. SECONDED BY COMMISSIONER KREBS. DISCUSSION. DEPUTY MAYOR BLAKE NOTED, "JUST SO WE ARE CLEAR - ALL WE NEED IS ACCESS TO THE INTERNET - FOR PEOPLE IN HERE. I AM NOT TALKING ABOUT ACCESS TO THE CITY'S SERVERS OR ANYTHING LIKE THAT. THEY CAN GET TO ALL THAT THROUGH THE INTERNET. THAT TAKES CARE OF ALL THE SECURITY ISSUES." MANAGER McLEMORE STATED, "RIGHT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE I8 0F 2I VOTE: DEPUTYMAYORBLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Continuing, Deputy Mayor Blake commented on Tuesday's Election effort and stated, "I absolutely appreciate all the help and support, kind words, the hard work, everything else everybody did for me and gave to me." REPORTS 604. Commission Seat Three - Donald A. Gilmore Commissioner Gilmore congratulated Kip Lockcuff (Director, Public WorkslUtility Department) and his staff for adjustments made to the men's restroom in the Lobby of City Hall. Next, Commissioner Gilmore commented on needed Budget Hearings and stated, "We need two (2) more." REPORTS 605. Commission Seat Four - Sally McGinnis Commissioner McGinnis spoke on the recent Workforce Housing Workshop and stated, "We have to keep this issue in our sights, now that we have had the Workshop." Mayor Bush said, "I agree with Commissioner McGinnis, but 1 think that this is something that we will be more serious about after we get the Budget taken care of." Commissioner McGinnis added, "Just keep it in your mind." REPORTS 606. Commission Seat Five - Joanne M. Krebs Commissioner Krebs mentioned that "On February 27th, we Tabled the request to the City Commission to authorize the Pension Attorney to revise and update the City of Winter Springs Defined Benefit Pension Plan - so it was Tabled. It never came off the Table, but it did go through the Consent Agenda the following Meeting so, doesn't it have to come off the Table first?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 19 OF 21 With discussion, Attorney Garganese suggested "Correct it in the Record maybe - I can take a look at it." Mayor Bush said to Attorney Garganese, "If you would look at it and give us some direction on it." Mayor Bush said, "Why don't we put it on - Monday night's Agenda and take care of it." Commissioner Krebs remarked, "That is fine." Commissioner Krebs mentioned the recent Election Night results and said to Deputy Mayor Blake, "You are a very, very classy person and your family is too; and you - totally impressed me in your concession speech." Discussion ensued on the resignation of Mr. Laurent Pellerin from the Code Enforcement Board. "I WOULD LIKE TO RECOMMEND LAURA-LEIGH WOOD TO ALTERNATE POSITION '2'" ON THE CODE ENFORCEMENT BOARD. MOTION BY COMMISSIONER KREBS. COMMISSIONER KREBS ADDED, "AND MOVING THE OTHERS UP." MOTION DIED FOR LACK OF A SECOND. Tape 3/Side B Commissioner Krebs spoke for the Record about everyone receiving a copy of Mr. Pellerin's resignation. Next, Commissioner Krebs mentioned, "I have noticed - throughout Seminole County I believe, that they have been putting up generators, actually installing generators in different areas that would take care of Lift Stations, permanent generators and I was wondering if we have looked at that, or if we would consider looking at that?" Manager McLemore said, "I can get Kip (Lockcuff) to comment on it at the next Meeting. " Lastly, Commissioner Krebs said, "We have a Commissioner whose term will be ending this year and usually we do a farewell type party of some sort to say goodbye to our Commissioners who are leaving the dais and so I was bringing that forward now, because if we are going to do that, it probably should get started in the planning stage, and we should authorize that for Andrea [Lorenzo-Luaces]." Mayor Bush noted, "So the recommendation is to plan this gala event for Commissioner Blake's exit..." Commissioner Krebs added, "... Right, and if there is any other Commissioner(s)." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 20 OF 21 With brief discussion on previous events, City Clerk Lorenzo-Luaces mentioned, "Your direction when Commissioner [David W.] McLeod left was to find out what he wanted and he - chose a Reception." Mayor Bush then suggested, "We should ask Mr. Blake what he wants." Deputy Mayor Blake said, "Leave it up to the Clerk." REPORTS 607. Office Of The Mayor - John F. Bush Mayor Bush stated, "I gave you copies of some information that went out in the Highlands where it said the Winter Springs City Government sold our Golf Course to a Developer from California." Mayor Bush added, "I don't think this one should go without some kind of a response." Commissioner Krebs asked Mayor Bush, "How do you want to respond?" Mayor Bush remarked, "Put it in the water bill." Manager McLemore said, "I have already prepared a factual answer to that to run in the water bills next week, plus in the Newsletter that will go out within probably another two (2) weeks." REPORTS 608. Commission Seat One - Robert S. Miller Commissioner Miller mentioned that former Commissioner Gennell' s mother died earlier this week and mentioned upcoming related services. Commissioner Miller added, "Andrea [Lorenzo-Luaces] is going to have to give you the details on it." Secondly, Commissioner Miller said, "Winter Springs Centre, which is the one in front of Lori Anne [Lane], 1 would like Staff and the City Manager to try and work with the folks over there so we can put in some - Reclaimed Water is now on the street side, [State Road] 434 side of the sidewalk and on the back side of that sidewalk is just a revetment that is normally full of old paper cups and paper plates and rubbish and things like that. And 1 thought you could put a feeder tube under that sidewalk and then put Reclaimed Water in it - we could plant something. 1 know it is probably the owner's responsibility to do that, maybe you want to try and work that with him first, and if that failed, maybe we would look at some alternative to dress that up a little bit." Commissioner Miller then mentioned a brochure identifying the locations as an "Elite" Centre and which showed trees; to which Commissioner Miller suggested we "Take a copy of this and talk to the folks that are in charge of that place and tell them that they really should try and strive to look like the most elite business Centre." Commissioner Miller added, "I think the landscaping needs to be looked at there." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 21 OF 21 .:. .:. AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS DISCUSSED NEXT, AS DOCUMENTED. .:..:. REPORTS - PREVIOUSLY LISTED ON THE AUGUST 28, 2006 MEETING AGENDA REPORTS 607. Office Of The Mayor - John F. Bush Lastly, Mayor Bush asked about a retention pond "On the southwest comer of Moss [Road] and [State Road] 434." Brief discussion ensued with Captain Glenn Tolleson, Police Department. ADJOURNMENT Mayor Bush adjourned the Special Meeting at 10:53 p.m. RESPECTFULLYSUBAfITTED: ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: JOHN F. BUSH MA YOR NOTE: These Minutes were approved at the , 2006 Regular City Commission Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING SEPTEMBER 7, 2006 CALL TO ORDER The Special Meeting of Thursday, September 7,2006 of the City Commission was called to Order by Mayor John F. Bush at 6:33 p.m. in the Commission Chambers of the Municipal BtIilding (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Michael S. Blake, present Commissioner Robert S. Miller, present Commissioner Donald A. Gilmore, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, arrived at 6:34 p.m. A moment of silence was followed by the Pledge of Allegiance. .:. .:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ("NEW FOR THIS AGENDA") WERE DISCUSSED NEXT, IN THE ORDER DOCUMENTED. .:. .:. REGULAR AGENDA - NEW FOR THIS AGENDA REGULAR 311. Office Of The City Manager ADD-ON Requesting The City Commission To Clarify Its Intent Relative To Exploring Alternative Enhancements To The City Pension Plan. Discussion ensued a possible Joint Workshop suggested for September 27, 2006 related to Pension issues; and a related document from City Manager Ronald W. McLemore. Mr. Byron Giltz, 1001 Troon Trace, Winter Springs, Florida: addressed the City Commission on information he had forwarded to the City Commission in an earlier mailing. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 2 OF 21 City Attorney Anthony A. Garganese arrived at 6:34 p.m. Discussion. Manager McLemore suggested, "I can't imagine you having a Meeting on all this without your own Pension Attorney being there. There are probably a couple of other people I would like to add to the list as experts." Commissioner Sally McGinnis added, "Absolutely." Furthermore, Manager McLemore noted, "The way this is shaping up is kind of like a symposium - to present information - about alternative plans and so there are probably a couple of people also I would like to add to that list, and certainly you would want your own Actuary and your Pension Attorney in that Meeting." Mayor Bush said to Manager McLemore, "You could invite anybody you think is appropriate to this." Manager McLemore stated, "Yes." Commissioner Donald A. Gilmore commented, "I have no problem with the Meeting. I just hope that we realize that we are really into a fact-finding mode and out of that Meeting, I don't think anybody should be expecting to see decisions on Pension changes, things like that." Mayor Bush added, "We could call it a Workshop." Deputy Mayor Michael S. Blake stated, "No problem." With discussion on a recent "Lunch" at the Tuscawilla Country Club, Deputy Mayor Blake noted for the Record that he was not at that event. With further comments, Mayor Bush said to City Clerk Andrea Lorenzo-Luaces, "If you will have Joan [Brown, Deputy City Clerk] give the notes she took - to the Commissioners, from that Meeting." Mayor Bush then said, "We have all agreed, I think the Consensus will occur on the 27th [of September, 2006] with the people Byron (Giltz) has identified. The Manager will try to get some ofthe people here that he would like to see. It is going to be a Workshop. Of course, no decisions will be made and it is an educational opportunity for the Commission. " Discussion. Manager McLemore asked about the purpose for this upcoming Workshop, to which Mr. Giltz commented on his concern with Fiduciary responsibilities. Mayor Bush then said, "The Commission has expressed an interest of meeting on the 2ih [of September, 2006] at 6:30 [p.m.]. Byron (Giltz), if you and Mr. McLemore can get together?" Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 3 OF 21 REGULAR AGENDA - NEW FOR THIS AGENDA REGULAR 313. Office Of The City Manager ADD-ON Requesting The City Commission To Approve a Salary Plan For the FY (Fiscal Year) '07 Budget. Manager McLemore began the discussion on this Agenda Item. Discussion. Members of the City Commission discussed Salary and Compression issues with Fire Chief Timothy J. Lallathin. Tape I/Side B With discussion, Commissioner Gilmore said to Chief Lallathin, "Do we have a chart that shows comparison of let's say, a Firefighter and others with five (5) years experience?" Commissioner Gilmore added, "We are doing everything based on starting salaries, but when we look at what we're being asked to look at tonight with a two percent (2%), a four percent (4%), and a one percent (1%), there is a lot of spread in there for performance, and 1 would certainly like to see - because looking at the starting pay of a group of people is not necessarily indicative of what the range is in the Department, and - we are looking at Firemen, 1 think we need to know this for all of the City's employees. Are we competitive five (5) years down the road? We could be competitive real quick for starting pay, but how are we on it - in the long term and the overall picture?" Commissioner Joanne M. Krebs noted, "That is another good point." Much discussion. Commissioner Krebs said, "I wish we would have had some of this information to look at, much earlier." Tape 2/Side A Mr. Steve Molnar, : representing the City of Winter Springs Professional Firefighters, Mr. Molnar commented on the loss of City employees. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 4 OF 21 Mayor Bush stated, "We need to review these individual compressions and see what it is going to take to fix them. I can't believe it is going to be that hard. I don't think it is that many people, but the ones that are affected of course are serious about it." Mayor Bush continued, "It looks like at some point, that this needs to be addressed; to have Staff to review these individual comparisons and come back on what it is going to take to fix it." Commissioner Krebs added, "We have to fix it." "I WOULD LIKE TO MAKE A MOTION THAT WE ACCEPT THE RECOMMENDATION TO ACCEPT THE PAY PLAN PROPOSAL AS PROVIDED HEREIN AGENDA ITEM '313' ON THE RECOMMENDATION." MOTION BY COMMISSIONER MILLER. MOTION DIED FOR LACK OF A SECOND. "I WOULD LIKE TO MAKE A MOTION WE ACCEPT THE PROPOSAL FOR FY'07 AND WE ACCEPT ITEMS 'b)' AND 'c)' FROM FY'08 WITH 'b)' - A CHANGE IS ONE PERCENT (1%) INTERNAL EQUITY ADJUSTMENT, OCTOBER 1ST 2007." MOTION BY DEPUTY MAYOR BLAKE. DEPUTY MAYOR BLAKE ADDED, "THAT THE RANGE MOVE IS REMOVED AND THE ONE PERCENT (1 %) INTERNAL EQUITY ADJUSTMENT OCCURS OCTOBER 1 ST, 2007 AS OPPOSED TO 2008. IT MAY HAVE BEEN A TYPO." CONTINUING, DEPUTY MAYOR BLAKE NOTED, "SO IT IMPLEMENTS ALL FOUR (4) STEPS OF FY'07 - TWO PERCENT (2%) ACROSS THE BOARD INCREASE CURRENT SALARIES, OCTOBER 1,2006; PLACEMENT OF ALL EMPLOYEES ON NEW CODY RANGES OCTOBER 1ST, 2006. ONE PERCENT (1%) INTERNAL EQUITY ADJUSTMENT OCTOBER 1ST, 2006. THESE, BY THE WAY WILL BE IMPLEMENTED IN ORDER - OR FOUR PERCENT (4%) AVERAGE PAYROLL MERIT INCREASE ANNIVERSARY DATE, WHICH MEANS THAT EACH EMPLOYEE IS ELIGIBLE FOR THAT, BUT OF COURSE, THAT IS SUBJECT TO INDIVIDUAL REVIEW." FY'08 BUDGET, IS ONE PERCENT (1%) INTERNAL EQUITY ADJUSTMENT OCTOBER 1ST, 2007, AND FOUR PERCENT (4%) MERIT INCREASE A V AILABLE ANNIVERSARY DATE; AGAIN SUBJECT TO INDIVIDUAL REVIEW." DEPUTY MAYOR BLAKE ADDED, "I AM REMOVING 'A'." MANAGER McLEMORE STATED, "'a)' FROM 2008?" DEPUTY MAYOR BLAKE ADDED, "THAT IS CORRECT. AND FY'09 REVALUATION STAYS IN.'' SECONDED BY COMMISSIONER KREBS. DISCUSSION. COMMISSIONER GILMORE INQUIRED, "CAN WE MAKE A COMMITMENT AT THIS TIME FOR FISCAL YEAR [20]'08?" MANAGER McLEMORE SAID, "YOU SET IT AS A TARGET, BUT IT IS SUBJECT TO APPPROPRIATION IN THE FOLLOWING YEAR." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 5 OF 21 MANAGER McLEMORE SAID, 'TELL ME FY'08 AGAIN." DEPUTY MAYOR BLAKE SAID, "IT IS 'b)' AND 'c)', BUT 'b)' IS CORRECTED TO READ OCTOBER 1 ST, 2007." MAYOR BUSH NOTED, "THIS DID COME UP ABOUT - ADDRESSING THESE INDIVIDUAL COMPARISON COMPRESSION ISSUES AND THAT MOTION DOESN'T INCLUDE THAT." "I WOULD LIKE TO AMEND THE MOTION TO INCLUDE THE FIVE PERCENT (5%) AND TO HANDLE THE INDIVIDUAL COMPRESSION THAT CURRENTLY EXISTS." AMENDMENT TO THE MOTION BY COMMISSIONER KREBS. MAYOR BUSH SAID, "SO PUT BACK IN FY'08, THE FIVE PERCENT (5% )?" COMMISSIONER KREBS STATED, "YES, I WANT IT BACK IN THERE." DEPUTY MAYOR BLAKE SAID, "IT IS FISCAL YEAR [20]'08." COMMISSIONER KREBS ADDED, "YES, AND I WANT US TO ADDRESS THE INDIVIDUAL COMPRESSION." SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. REGARDING INDIVIDUAL COMPRESSION, MANAGER McLEMORE SUGGESTED, "WE GO AHEAD, ADOPT THIS AND THEN GIVE US SOME TIME AFTER THE 1sT OF THE YEAR TO WORK ON IT AND SEE WHAT WE CAN COME BACK WITH, SAY AT MID-YEAR, WITH SOME TYPE OF POTENTIAL ADJUSTMENT." COMMISSIONER KREBS SAID, "I WOULD LIKE TO SEE NO LATER THAN THE END OF THE FIRST QUARTER, BECAUSE THEN WE GET BACK INTO CRUNCHING BUDGET AGAIN, AND THEN I WOULD ALSO SAY THAT SINCE I CERTAINLY DON'T WANT TO MICROMANAGE ANYBODY, THAT I WOULD SAY TO YOU [MANAGER McLEMORE], HELP US FIND A WAY." MANAGER McLEMORE REMARKED, "WE WILL." COMMISSIONER KREBS ADDED, "BUT, NO LATER THAN THE END OF THE FIRST QUARTER." MANAGER McLEMORE NOTED, "WE WILL HAVE TO BRING YOU BACK AGAIN A NUMBER OF AL TERNA TIVES TO LOOK AT." MANAGER McLEMORE THEN REMARKED, "WE WILL TRY TO HAVE A REPORT IN THE FIRST MEETING IN JANUARY OR SOME TIME IN JANUARY." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 6 OF 21 IN DISCUSSING COMMISSIONER KREBS' AMENDMENT, COMMISSIONER KREBS STATED, "TO INCLUDE A REPORT BACK TO US - I SAID THE END OF THE FIRST QUARTER WHICH WOULD HAVE BEEN - IN MARCH." MANAGER McLEMORE ADDED, "MARCH, THAT IS FINE." SECONDED AGAIN BY COMMISSIONER McGINNIS. VOTE: (ON THE AMENDMENT) COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE DEPUTYMAYORBLAKE: NAY COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. Tape 2/Side B VOTE: (ON THE MAIN MOTION, AS AMENDED) DEPUTY MAYOR BLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Mayor Bush called a Recess at 8:51 p.m. The Meeting was called back to Order at 9: 1 0 p. m. REGULAR AGENDA - PREVIOUSLY LISTED ON THE AUGUST 28,2006 MEETING AGENDA REGULAR 308. Office Of The City Attorney and Office Of The City Manager Request That The City Commission Provide Preliminary Comments Regarding Proposed Ordinance 2006-12 And Determine Whether Or Not The Ordinance Is Ready To Be Presented To The Planning And Zoning Board For Review And Recommendation. Attorney Garganese suggested some changes might be needed to be made to the proposed Ordinance. Deputy Mayor Blake returned to the Commission Chambers at 9: 13 p. m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 7 OF 21 Commissioner Gilmore said, "If we put a tower in a wooded area, we say that it cannot extend ten feet (10') above the average height of the trees within 100 feet - furthermore, the tower shall be concealed by the surrounding trees from its base to the top of the tree - so that the tower from its base to the top of the tree canopy is not visible - does that mean that I can't extend the tower more than ten feet (10') above it?" Attorney Garganese said, "That particular provision may need to be tweaked." Discussion. Mayor Bush opened the "Public Input" portion of the Agenda Item. Ms. Mary Solik, Foley & Lardner LLP, 111 North Orange Avenue, Suite 1800, Orlando, Florida: representing Vertex Development, commented on cellular provisions and servIces. Ms. Solik mentioned, "A couple of my cellular clients will still provide before and after RF (Radio Frequency) coverage maps, even though we don't have to, under the Statute, as part of the Application process and that's not a problem with us." Furthermore, Ms. Solik noted, "I'll ask if what my clients will do - if they will submit the RF (Radio Frequency) maps, and they probably will." Deputy Mayor Blake asked, "Why can't they use a series of fifty foot (50') towers?" Brief discussion. Mr. Alan Ruis, Vertex Development, 405 South Dale Mabry, Tampa, Florida: addressed the City Commission on this issue. Discussion ensued on Medina Washington doing this. The "Public Input" portion of the Agenda Item was closed. Attorney Garganese mentioned that this Ordinance would next go before the Planning and Zoning Board/Local Planning Agency. REGULAR 307. Community Development Department Requests The City Commission Consider And Approve The Final Engineering/Site Plan For Phase II Of the Vistawilla Office Center, Located On The South Side Of State Road 434, Just West Of The GreeneWay Interchange, Subject To Conditions. Mr. Baker addressed the City Commission. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 8 OF 21 Mayor Bush opened the "Public Input" portion of the Agenda Item. Mr. Doug Hamilton, 126 Peregrine Court, Winter Springs, Florida: spoke of fences and walls and mentioned discussion about residents assisting with contributions for the wall. Tape 3/Side A Mayor Bush said, "I think Mr. McLemore should get a hold of Tom (Corkery) about this trying to chip in money to build a wall." Furthermore, on a possible wall upgrade, Mayor Bush stated, "Maybe Mr. McLemore, after you talk to Tom (Corkery), you can call Mr. Jensen and get it straight, put it in writing." The "Public Input" portion of the Agenda Item was closed. Discussion followed on parking and parking space sizes. "I MOVE THAT WE APPROVE THE FINAL ENGINEERING SITE PLAN SUBJECT TO THE FOUR (4) CONDITIONS LISTED BY STAFF." MOTION BY COMMISSIONER McGINNIS. SECONDED BY DEPUTY MAYOR BLAKE. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REGULAR 306. Office Of The Mayor Requesting The City Commission To Appoint Commissioner Joanne M. Krebs To The State Gopher Tortoise Stakeholder Group. Mayor Bush stated, "Requesting the City Commission to Appoint Commissioner Joanne M. Krebs to the State Gopher Tortoise Stakeholder Group." "SO MOVED." MOTION BY DEPUTY MAYOR BLAKE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 9 OF 21 VOTE: COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BLAKE: AYE MOTION CARRIED. Discussion ensued on relocation efforts. Attorney Garganese suggested that, "The Commission could adopt a Resolution encouraging relocation rather than the incidental taking." "I WOULD LIKE TO MAKE A MOTION TO BRING BACK A RESOLUTION THAT WE WINTER SPRINGS ENCOURAGE - AS A POLICY - THAT WE ENCOURAGE THE RELOCATION OF THE GOPHER TORTOISES AND DISCOURAGE INCIDENTAL TAKING." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER GILMORE. DISCUSSION. VOTE: DEPUTY MAYOR BLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REGULAR 309. Office Of The City Clerk Requests The City Commission's Direction Regarding The Upcoming Performance Review For The City Clerk, As Requested By The City Commission At A Previous Meeting. With discussion, Commissioner Krebs asked about goals. City Clerk Lorenzo-Luaces stated, "I have a list of things that 1 have wanted to do for the past six (6) years and 1 am not there. 1 keep trying and'l can submit the list of things that 1 want to complete." Mayor Bush noted, "It would be very hard for her to take on personal things when she is responding to six (6) people all the time - but Andrea (Lorenzo-Luaces), 1 think the Commissioner does bring up a good point, maybe we need to know what these - things are." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 10 OF 21 Commissioner Krebs added, "I would like to help you meet them too, if there is a reason you're not." City Clerk Lorenzo-Luaces stated, "Part of what we are running up against is this Records Management, now with some of the changes that we are trying to do, it is going to take even more of our time." Furthermore, City Clerk Lorenzo-Luaces remarked, "It's things that 1 have been wanting to do for six (6) years. 1 mean, some are huge jobs, 1 just can't get to them, so even though Danielle (Harker, Assistant to the City Clerk) is here, we are not accomplishing all those things because of our day-to-day duties and everything that comes up - but 1 will be glad to provide you with that list." "I SENT IN A LETTER RECOMMENDING HER FOR THE CLERK OF THE YEAR, AND I THINK EVERYBODY ELSE DID ALSO. I THINK BASED ON THAT, I DON'T SEE WHY WE NEED TO GO THROUGH ADDITIONAL STRUGGLE OVER ALL THE DETAILS ON THIS. I THINK SHE HAS ENOUGH TO DO ALREADY, SO I WOULD RECOMMEND THAT WE APPROVE A FIVE PERCENT (5%) INCREASE." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR BLAKE. DISCUSSION. MAYOR BUSH ASKED, "EFFECTIVE?" COMMISSIONER MILLER STATED, "ON HER ANNIVERSARY DATE." VOTE: DEPUTY MAYOR BLAKE: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. City Clerk Lorenzo-Luaces stated, "Thank you very much." REGULAR 310. Office Of The City Manager ADD-ON Requesting The City Commission Approve Resolution Number 2006-48 [A] To Revise The City's Personnel Policies Regarding Payment Of Overtime To Exempt Employees As A Result Of A Declared Emergency. "MOVE TO APPROVE" [RESOLUTION 2006-48 A]. MOTION BY COMMISSIONER McGINNIS. SECONDED BY DEPUTY MAYOR BLAKE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 11 OF21 VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER MILLER: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS AGAIN DISCUSSED, FOLLOWED BY THE REST OF THE AGENDA, AS NOTED. .:..:. REGULAR AGENDA - NEW FOR THIS AGENDA REGULAR 311. Office Of The City Manager ADD-ON Requesting The City Commission To Clarify Its Intent Relative To Exploring Alternative Enhancements To The City Pension Plan. Manager McLemore remarked, "'311' - I think you basically accomplished with Byron (Giltz) coming up - and the only thing I am saying is, since you have affirmed that date, and I want to go and draw up the whole study methodology approach from the top to the end, the way we traditionally do it with our public policy issues and bring that back to you." REGULAR 312. Office Of The City Manager ADD-ON Requesting The City Commission To Provide The City Manager With Directions Regarding Pension Board Communications With The Pension Plan Consultants. Manager McLemore said, "I think this problem is over with. The problem was with individual Members calling up our Actuary for information and it is billable every time it is done. They're creating financial obligations against the City, and we don't allow that by Charter. So, the question is, what is your Policy and - your Actuary doesn't want is six (6) different people calling her many times about the same issue." Continuing, Manager McLemore remarked, "If they would call me or they would call Kevin (Smith, Director, General Services Department), we will have that issue researched by the Actuary and brought back to everybody." Manager McLemore added, "I really - need you to affirm that process." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 12 OF 21 Manager McLemore then noted, "Employees, on the day-to-day administrative issues should come to Kevin (Smith). Now, if they have Policy issues, you know, things about, 'I want more benefits' or whatever, then they are certainly able to go to the Board (Of Trustees) and make their comments and they are invited to every Board Meeting." Commissioner Krebs asked, "And if they have Plan questions?" Manager McLemore remarked, "We can answer most of their Plan questions. If we can't, we will get an answer from the Actuary." Commissioner Krebs then inquired, "What would the process be - is it to get in touch with Kevin (Smith)?" Manager McLemore replied, "Yes." Commissioner Krebs noted, "And so you will let them know that then?" Manager McLemore said, "Yes - we will put out a Memorandum." CONSENT AGENDA- PREVIOUSLY LISTED ON THE AUGUST 28,2006 MEETING AGENDA CONSENT 400. Office Of The City Manager Advising The City Commission Of Information Regarding The State Of Florida 38th Annual Pension Trustees Conference And Requesting The City Commission Authorize The Payment Of Mileage And Meals For Persons Who Desire To Attend. No discussion. CONSENT 401. Police Department Requesting The City Commission To Approve An Operational Assistance Mutual Aid Agreement Between The City Of Winter Springs And Orange County. There was no discussion on this Agenda Item. CONSENT 402. Parks And Recreation Department Requesting The City Commission To Authorize The Mayor To Execute The First Amendment To Seminole County/City Of Winter Springs HUD (Housing And Urban Development)/CDBG (Community Development Building Grant) Subrecipient Agreement, Program Year 2005-2006. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 13 OF 21 CONSENT 403. Public Works Department Requesting Approval To Enter Into A Contract To Purchase Fill Dirt For The Public Works Complex And Screen And Haul Debris. No discussion. CONSENT 404. Public Works Department Requesting Authorization For Asphalt Restoration For The Underdrain Installation Project. There was no discussion on this Agenda Item. CONSENT 405. Police Department Requesting To Purchase (1) 2006 Chevrolet Impala Police Package Vehicle By Purchasing Off Of Florida Sheriff's Association Bid Number 05-13-0822 With Classic Chevrolet. Commissioner McGinnis said, "I surely support this, but in the future, 1 would like for us to look at more fuel efficient vehicles." Brief discussion ensued with Chief of Police Daniel J. Kerr. CONSENT 406. Public Works Department Requests City Commission Authorization To Approve Resolution 2006-47 [A] And Enter Into A Landscape Construction And Maintenance Agreement With The Florida Department Of Transportation For Landscape And Sidewalk Maintenance Associated With The West End Center Project. Brief discussion. CONSENT 407. Office Of The City Clerk Requesting Approval Of The August 14, 2006 Regular City Commission Meeting Minutes. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 14 OF 21 Mayor Bush stated, "Can I have a Motion for Approval of the Consent Agenda?" "SO MOVED." MAYOR BUSH STATED, "MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. INFORMATIONAL AGENDA - PREVIOUSLY LISTED ON THE AUGUST 28, 2006 MEETING AGENDA INFORMATIONAL 500. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. Commissioner Robert S. Miller stated, "I would like to see an additional item added onto this which would be a status of - the landscaping on Village Walk and the center dividersfrom {State Road) 419 all the way down {US Highway) 17-92." Mayor Bush asked, "The Commissioners, all in agreement with Commissioner Miller's recommendation to add this?" Commissioner McGinnis stated, "Okay." Commissioner Krebs remarked, "I think it is good idea." No objections were noted. Commissioner Miller added, "I would like to see the standard brought up to a level where I think we can eventually drop it, as an item that we are monitoring." Commissioner Miller then explained, "Who is working on it? What is going to be done? When is it going to be done?" Mr. Stevenson noted, "/fyou want us to put it in {Agenda Item) {500' and add additional detail, we can do that." Commissioner Miller added, {{I am interested in the landscaping, as part of that Capital Projects. " INFORMATIONAL 501. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 15 OF 21 INFORMATIONAL 502. Finance Department Wishes To Update The City Commission On The Status Of The Utility Billing Customer Service Review Process. There was no discussion on this Agenda Item. Mayor Bush stated, "Can I have a Motion on Informational" [Agenda]? "SO MOYED." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. YOTE: COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BLAKE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED FIRST, AS NOTED. .:..:. REPORTS - PREVIOUSLY LISTED ON THE AUGUST 28, 2006 MEETING AGENDA REPORTS 600. Office Of The City Attorney - Anthony A. Garganese, Esquire Attorney Garganese spoke of Jetta Point Park and a Seminole County Conditional Use Application sign on the property and recommended that "Perhaps the City and the County enter into a Joint Planning Agreement regarding the permitting of Jetta Point Park and that Staff work on an administrative Amendment to the City's Comprehensive Plan to designate the property open space recreational, so that their Ppermit and their Final Site Plan and Engineering Permit Application would be consistent with the Future Land Use designation, so we clarified that point with the County last week - the Manager did with correspondence and we have been working on a Joint Planning Agreement, a very simple and basic one, and the Commission may be seeing that in the near future." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 16 OF 21 REPORTS 601. Office Of The City Manager - Ronald W. McLemore No Report. REPORTS 602. Office Of The City Clerk - Andrea Lorenzo-Luaces, CMC City Clerk Lorenzo-Luaces reviewed the upcoming Meetings with the City Commission- Regular City Commission Meeting on Monday, September 11,2006; a Budget Workshop scheduled for Wednesday, September 13, 2006 at 6:30 p.m.; and another Budget Workshop for Wednesday, September 18th, 2006, "If needed." Next, City Clerk Lorenzo-Luaces mentioned her role as the Florida Association of City Clerks Central East District Director and mentioned an upcoming District Meeting scheduled for next Friday afternoon and stated, "I was hoping that the City might be able to help me out just for this Meeting with a lunch - maybe 30 to 35 [attendees]. I am not asking for a fancy lunch." City Clerk Lorenzo-Luaces added, "If some funds could be provided, I am not looking for anything fancy, for maybe about thirty (30) people - I am thinking a max of three hundred dollars ($300.00), possibly less." Mayor Bush stated, "This would be three hundred dollars ($300.00), from the General Fund." Manager McLemore suggested, "I think it could come from the Mayor's Promotion Fund." Regarding whether there were enough funds, Mayor Bush added, "Transfer more money in." Deputy Mayor Blake asked City Clerk Lorenzo-Luaces, "Don't you have a budget Line Item in the Clerk's office..." City Clerk Lorenzo-Luaces said, ". ..For promotional..." Deputy Mayor Blake added, "... For Meetings and stuff like that?" "I MOVE THAT WE AUTHORIZE THE CITY CLERK TO PROCEED WITH PROVIDING AN APPROPRIATE LUNCH, AS SHE SEES FIT, AND THAT THE CITY MANAGER COME UP WITH APPROPRIATE FUNDS." MOTION BY COMMISSIONER GILMORE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. REGARDING THE FUNDING, CITY CLERK LORENZO-LUACES STATED, "I AM NOT GOING TO DO ANYTHING FANCY." COMMISSIONER McGINNIS AND COMMISSIONER GILMORE STATED, "WE KNOW THAT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 17 OF 21 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE DEPUTYMAYORBLAKE: NAY COMMISSIONER MILLER: NAY COMMISSIONER McGINNIS: AYE MOTION CARRIED. City Clerk Lorenzo-Luaces stated, "Thank you very much." Deputy Mayor Blake stated, "I don't think we should give blank checks anywhere - to Commissioners, to Clerks - City Managers." REPORTS 603. Commission Seat Two/Deputy Mayor - Michael S. Blake Deputy Mayor Blake stated, "In other places, 'Wireless' is available in the Chambers. Here it is not for the general public and that should be such an easy thing to take care of. Why don't we have 'Wireless' available so that when people come in to our Meetings, they have their laptop, they can have access to the same Codes and Ordinances and everything else that we have on the documents..." Commissioner Krebs mentioned, ".. .As well as the documents, because they are usually posted." Furthermore, Deputy Mayor Blake said, "If somebody wants to look up an Ordinance - exactly, anything at all, they should have access to it and they don't." Commissioner Krebs noted, "I agree with you." "I MOVE WE DO THAT RIGHT AWAY, ASAP, IT SHOULD BE ABLE TO BE DONE BY THE NEXT MEETING, IF NOT MONDAY, THE MEETING AFTER THAT." MOTION BY DEPUTY MAYOR BLAKE. SECONDED BY COMMISSIONER KREBS. DISCUSSION. DEPUTY MAYOR BLAKE NOTED, "JUST SO WE ARE CLEAR - ALL WE NEED IS ACCESS TO THE INTERNET - FOR PEOPLE IN HERE. I AM NOT TALKING ABOUT ACCESS TO THE CITY'S SERVERS OR ANYTHING LIKE THAT. THEY CAN GET TO ALL THAT THROUGH THE INTERNET. THAT TAKES CARE OF ALL THE SECURITY ISSUES." MANAGER McLEMORE STATED, "RIGHT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 18 OF 21 VOTE: DEPUTY MAYOR BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Continuing, Deputy Mayor Blake commented on Tuesday's Election effort and stated, "I absolutely appreciate all the help and support, kind words, the hard work, everything else everybody did for me and gave to me." REPORTS 604. Commission Seat Three - Donald A. Gilmore Commissioner Gilmore congratulated Kip Lockcuff (Director, Public WorkslUtility Department) and his staff for adjustments made to the men's restroom in the Lobby of City Hall. Next, Commissioner Gilmore commented on needed Budget Hearings and stated, "We need two (2) more." REPORTS 605. Commission Seat Four - Sally McGinnis Commissioner McGinnis spoke on the recent Workforce Housing Workshop and stated, "We have to keep this issue in our sights, now that we have had the Workshop." Mayor Bush said, "I agree with Commissioner McGinnis, but 1 think that this is something that we will be more serious about after we get the Budget taken care of." Commissioner McGinnis added, "Just keep it in your mind." REPORTS 606. Commission Seat Five - Joanne M. Krebs Commissioner Krebs mentioned that "On February 27th, we Tabled the request to the City Commission to authorize the Pension Attorney to revise and update the City of Winter Springs Defined Benefit Pension Plan - so it was Tabled. It never came off the Table, but it did go through the Consent Agenda the following Meeting so, doesn't it have to come off the Table first?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 19 OF 21 With discussion, Attorney Garganese suggested "Correct it in the Record maybe - I can take a look at it." Mayor Bush said to Attorney Garganese, "If you would look at it and give us some direction on it." Mayor Bush said, "Why don't we put it on - Monday night's Agenda and take care of it." Commissioner Krebs remarked, "That is fine." Commissioner Krebs mentioned the recent Election Night results and said to Deputy Mayor Blake, "You are a very, very classy person and your family is too; and you - totally impressed me in your concession speech." Discussion ensued on the resignation of Mr. Laurent Pellerin from the Code Enforcement Board. "I WOULD LIKE TO RECOMMEND LAURA-LEIGH WOOD TO ALTERNATE POSITION '2'" ON THE CODE ENFORCEMENT BOARD. MOTION BY COMMISSIONER KREBS. COMMISSIONER KREBS ADDED, "AND MOVING THE OTHERS UP." MOTION DIED FOR LACK OF A SECOND. Tape 3/Side B Commissioner Krebs spoke for the Record about everyone receiving a copy of Mr. Pellerin's resignation. Next, Commissioner Krebs mentioned, "I have noticed - throughout Seminole County I believe, that they have been putting up generators, actually installing generators in different areas that would take care of Lift Stations, permanent generators and I was wondering if we have looked at that, or if we would consider looking at that?" Manager McLemore said, "I can get Kip (Lockcuff) to comment on it at the next Meeting. " Lastly, Commissioner Krebs said, "We have a Commissioner whose term will be ending this year and usually we do a farewell type party of some sort to say goodbye to our Commissioners who are leaving the dais and so I was bringing that forward now, because if we are going to do that, it probably should get started in the planning stage, and we should authorize that for Andrea [Lorenzo-Luaces]." Mayor Bush noted, "So the recommendation is to plan this gala event for Commissioner Blake's exit..." Commissioner Krebs added, "... Right, and if there is any other Commissioner( s)." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 20 OF 21 With brief discussion on previous events, City Clerk Lorenzo-Luaces mentioned, "Your direction when Commissioner [David W.] McLeod left was to find out what he wanted and he - chose a Reception." Mayor Bush then suggested, "We should ask Mr. Blake what he wants." Deputy Mayor Blake said, "Leave it up to the Clerk." REPORTS 607. Office Of The Mayor - John F. Bush Mayor Bush stated, "I gave you copies of some information that went out in the Highlands where it said the Winter Springs City Government sold our Golf Course to a Developer from California." Mayor Bush added, "I don't think this one should go without some kind of a response." Commissioner Krebs asked Mayor Bush, "How do you want to respond?" Mayor Bush remarked, "Put it in the water bill." Manager McLemore said, "I have already prepared a factual answer to that to run in the water bills next week, plus in the Newsletter that will go out within probably another two (2) weeks." REPORTS 608. Commission Seat One - Robert S. Miller Commissioner Miller mentioned that former Commissioner Gennell' s mother died earlier this week and mentioned upcoming related services. Commissioner Miller added, "Andrea [Lorenzo-Luaces] is going to have to give you the details on it." Secondly, Commissioner Miller said, "Winter Springs Centre, which is the one in front of Lori Anne [Lane], 1 would like Staff and the City Manager to try and work with the folks over there so we can put in some - Reclaimed Water is now on the street side, [State Road] 434 side of the sidewalk and on the back side of that sidewalk is just a revetment that is normally full of old paper cups and paper plates and rubbish and things like that. And 1 thought you could put a feeder tube under that sidewalk and then put Reclaimed Water in it - we could plant something. 1 know it is probably the owner's responsibility to do that, maybe you want to try and work that with him first, and if that failed, maybe we would look at some alternative to dress that up a little bit." Commissioner Miller then mentioned a brochure identifying the locations as an "Elite" Centre and which showed trees; to which Commissioner Miller suggested we "Take a copy of this and talk to the folks that are in charge of that place and tell them that they really should try and strive to look like the most elite business Centre." Commissioner Miller added, "I think the landscaping needs to be looked at there." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - SEPTEMBER 7, 2006 PAGE 21 OF 21 .:..:. AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS DISCUSSED NEXT, AS DOCUMENTED. .:..:. REPORTS - PREVIOUSLY LISTED ON THE AUGUST 28, 2006 MEETING AGENDA REPORTS 607. Office Of The Mayor - John F. Bush Lastly, Mayor Bush asked about a retention pond "On the southwest comer of Moss [Road] and [State Road] 434." Brief discussion ensued with Captain Glenn Tolleson, Police Department. ADJOURNMENT Mayor Bush adjourned the Special Meeting at 10:53 p.m. RESPECTFULLY SUBMITTED: LORENZO-LUACES, CMC ERK APPROVED: 7~ NOTE: These Minutes were approved at the September 25, 2006 Regular City Commission Meeting.