HomeMy WebLinkAbout2005 09 12 Consent Item 200- CDD REQUEST TO ESCALATE SR 434 LANDSCAPE MAINT CONTRACT
COMMISSION AGENDA
ITEM 200
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
September 12, 2005
Meeting
MGR )~//DEPT
Authorization
REQUEST: Community Development Department, Urban Beautification Services Division,
Requesting Authorization To Escalate The SR 434 Landscape Maintenance Contract
Value Beyond Contract Limits At Renewal.
PURPOSE: The purpose of this Board item is to request authorization to renew and increase the value
of Dawnalee Corporation's landscape maintenance contract for SR 434 by a total of 10%,
instead of the 2% allowed by the current SR434 grounds maintenance contract.
CONSIDERATIONS:
The City of Winter Springs contracts landscape maintenance services for the
SR 434 Medians, Rights-of-Way and Ponds on a yearly basis. All City grounds
maintenance contracts allow for contractor renewal up to (2) additional years, a total of(3)
contract years, with a 2% maximum increase per year without the requirement to seek
public bids.
Dawnalee Corporation has done an excellent job of maintaining (2) major grounds
maintenance contracts for the City of Winter Springs, which includes the SR 434 Medians,
Rights-of-Way and Ponds maintenance contract. Due to rising costs of doing business
which include fuel, labor and materials increases, Dawnalee Corporation has requested a
10% increase in the contract value at renewal; which will be October I, 2005.
Based on previous bids the City has received for this contract, including the most
recent R.F.P. received August 24, 2004, staff agrees that granting the increase to Dawnalee
would be the most cost effective solution and would potentially provide the best
maintenance product for Winter Springs.
Consent Agenda Item 200
September 12, 2005
Page 2
Several contractors were asked to provide current pricing updates to previously
submitted bids for this contract. The following annual costs were submitted:
1. Markham Woods Landscaping $ 108,000.00
2. Central Florida Landscaping $ 132,059.00
FUNDING:
The scope of work for the agreement will be funded from line code (1525-54682)
Urban Beautification Services - R&M Grounds at a cost of $93,786 for the year. FDOT
reimburses the City $46,350 annually for S.R. 434 Maintenance, with approximately
$35,000 allocated for landscape maintenance.
RECOMMENDATION:
It is the recommendation of City Staff that the Commission grant the request made by
Dawnalee Corporation to allow a 10% increase in base contract value for the SR 434
Medians, Rights of Way and Ponds landscape maintenance starting October 1, 2005 and
ending September 30, 2006. The total base contract value will be $93,786 annually, as
compared to $85, 260 for the contract which began October 1, 2004 and ends September
30, 2005.
IMPLEMENTATION SCHEDULE:
The increase would be implemented on October 1, 2005, at first renewal of the existing
maintenance contract.
ATTACHMENTS:
1. Dawna1ee Corporation - Letter Requesting Increase.
2. Bid Tabulation - SR 434 Medians, Rights of Way, and Ponds - August 25, 2004.
3. Updated Proposals (2) - September 2005
COMMISSION ACTION:
Attachment 1 - Item 209, Sept 12, 2005
DA WNALEE Corporation
August 8, 2005
Mr. Steven Richart
City of Winter Springs
1126 East State Rd 434
Winter Springs, Fl 32708
Regarding Contract for SR 434 MEDIANS, RIGHTS OF WAY, AND PONDS ITB 013-04SR
Dear Steven
Thank you for taking the time to discuss our upcoming contract renewal. As I explained during our
conversation, our fuel, labor, insurance and material costs have all gone up significantly in the last year.
To cover these additional costs, proposals on new contracts we are bidding or renewing at this time are a
minimum of 10% higher than they were a year ago.
While we understand that the contract we have in effect limits increases to 2% per year, we would greatly
appreciate it if the city would consider waiving this limit and providing us assistance with these increased
costs.
Weare proud to be residents of Winter Springs, to have our business here and to have had the opportunity
to do business with the City for over 4 years now. We have always tried to provide superior service and
have truly enjoyed the great relationship we have had Thank you very much for any consideration that can
be given to this request
Sincerely,
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Dawna Ferguson
President
216 Stoner Road Winter Springs, Florida 32708
(407) 606-7343
Attachment 2 - Item 209, Sept 12, 2005
SR 434 MEDIANS, RIGHTS OF WAY AND PONDS
BID OPENING: August 25, 2004 3:00 p.m.
Was Called By: Nancy Vobomik, Purchasing Coordinator
Bid Opened: 3:00 PM
Bid Closed: 3:03 P.M.
Witnesses:
Steven Richart, Urban Beautification Coordinator
Six (6) Bids Received:
Central Florida Landscaping & Maintenance, Inc.
Contact: April Benadonna
PO Box 620645
Oviedo, FL 32762
Phone (407)366-4666 Fax (407)366-4555
Base Bid: $ 124,059.00
OneSonrce Landscape & Golf Services, Inc.
Contact: William Eberly
4500 Thirty-Sixth Street
Orlando, FL 32811
Phone (407)-843-1306 Fax (407)843-9021
Base Bid: $ 119,367.96
AmeriScapes Landscape
Contact:
PO Box 568762
Orlando, FI 32850
Phone none given Fax non given
Base Bid: $ 66,900.00
Markham Woods Landscaping, Inc.
Contact: David C. Mason
28748 CR 46A
Sorrento, FL 32776
Phone 407-302-0059 Fax (407)302-1158
Base Bid: $ 152,393.00
Dora Landscaping Company
Contact: none given
1323 East First Street
Apopka, FL 32703
Phone: (407) 886-3103 Fax: (407) 886-6447
Base Bid: $107,414.25
Dawnalee Corporation
Contact: Dawna Ferguson
216 Stoner Road
Winter Springs, FL 32708
Phone: (407)-696-7343 Fax: (407)696-840 I
Base Bid: $ 85,260.00
Ii
Markham Woods Landscaping, Inc.
COMMERCIAL - HOA- RESIDENTIAL - DESIGN - INSTALLATION
28748 CR 46A
Sorrento, FL 32776
September 6, 2005
Mr. Steven T. Richart
Urban Beautification Coordinator
City of Winter Springs
1126 East SR 434
Winter Springs~ FL 32708
Re: SR 434 Right of Way, Medians, and Retention Ponds Maintenance
Per Specifications in Bid # ITB 013-04/SR
Dear Steven:
407-302-0059
Fax407-302-H-58" _
$h~""
VIA FAX
4 Pages
407-327-6695
Per your telephone request, Markham Woods Landscaping is providing the following annual
cost for maintenance services covering the above areas within the City of Winter Springs:
$108,000.00 to be paid in 12 equal monthly payments of$9.000.00.
If you have any question, please don't hesitate to call.
Sincerely.
c~.
...
Darrell D. Jarvis
Pro posa I ...... .... ........................................................
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Central Florida Landscaping and Maintenance, Inc.
P.O. Box 620645
Oviedo, FL 32762-0645
Date: September 6, 2005
City of Winter Springs
SR 434 Medians, Rights of Way & Ponds
Steve Richart
407-327-6695
Customer:
Attn:
Fax:
Contractor hereby submits the following specifications:
Total bid price for Landscape maintenance services for SR 434 Medians, right of
ways and ponds per specifications:
Total Annual Cost:
$132,059.00
Any alteration or deviation from the above specifications involving extra costs will be
executed only upon a written order and will become an extra charge over and above the
proposed estimate. All agreements are subject to any strikes, accidents, or delays
beyond the contractor's control.
Submitted by: Paul Bonadonna
This proposal may be withdrawn if not accepted within 30 days.
Acce tance of Pro 05al
As stated in the above specification. The costs, materials, and specifications are
satisfactory and are hereby accepted. I authorized the contractor to perform the work as
s ecified and a ments will be made as summarize above.
Customer Signature:
Date:
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