HomeMy WebLinkAbout2002 07 22 Consent B SR 434 Overpass Funds
072202 Consent 8 SR 434 Overpass Funds
COMMISSION AGENDA
ITEM B
Consent X
Informational
Public Hearing
Regular
July 22, 2002
Meeting
Mgr. ~ 1 Dept.
Authotization
REQUEST: City Manager requesting the City Commission to authorize $241,687 from the
I-cent Local Option Sales Tax Funds to funs a portion of the cost overruns on the Cross
Seminole County Overpass over SR 434
PURPOSE: This agenda item is needed to cover a portion of the cost overruns for the overpass.
CONSIDERATIONS: The overpass was estimated to cost $678,000 in 1999. The actual bid
cost was $2,980,000 in 2002 representing a $1,302,000 cost overrun.
Federal
FDOT
Winter Springs
Seminole County
Total
$1,678,000
$ 322,333
$ 241,687
$ 737.980
$2,980,000
Based upon the revised numbers Winter Springs would be paying the following portion of the
cost.
8% of total cost of $2,980,000
19% of the total overrun cost of $1 ,302,000
FUNDING: The $241,687 would be funded from the I-cent Local Option Sales Tax.
RECOMMENDATION: It is recommended that the Commission authorize the expenditure of
$241,687 from the Local Option Sales Tax funds to cover a portion of the cost overruns for the
Cross Seminole County Trail bridge over SR 434.
ATTACHMENTS: County Engineer Jerry McCollum letter of June 26, 2002
COMMISSION ACTION:
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PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
July 2, 2002
RECEIVED
JUL 0 8 2002
Mr. Ronald McLemore, City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708
CITY OF WINTER SPRINGS
City Manager
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RE: State Road 434 Trail Overpass
Dear Mr. McLemore:
In response to your letter dated June 26, 2002, regarding funding for the referenced project, the
following is provided:
1. The funding provided by the Federal Grant for this project is $1,678,000. This was an
earmarked authorization from TEA-21 in the late 1990's and because it was an off-the-top
allocation, there is no additional feder'al funding available for this particular project.
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2. As indicated in your letter, we have exhausted every avenue to acquire additional funds.
Attached is a breakdown of the funding commitments necessary to complete this project.
The Florida Department of Transportation (FDOT) is willing to consider funding $322,333
and the County would provide $737,980. Therefore, the funding share necessary from the
City of Winter Springs would be $241,687 (not $272,000 as indicated in my letter dated
June 20, 2002).
I trust this information has demonstrated that we have made every effort to secure additional
funding but at this point we have maximized all available revenues sources. Therefore, we would
like the City to consider funding the $241,687 so we can award the contract for the trail overpass
Thank you for your assistance in this matter and if I may be of any assistance, please feel free to
contact me.
Sincerely,
SEMINOLE COUNTY
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IM/dr
Attachment
McCollum, P.E.
ty Engineer' .
c: J. Kevin Grace, County Manager
Frank M. Van Pelt, ill, CPM, Principal Engineer
520 West Lake Mary Boulevard Suite 200 Sanford FL 32773-7424 Telephone (407) 665-5674 Fax (407) 665-5789
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SEMINOLE COUNTY
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SEMINOLE COUNTY
flORIDA'S NATURAL CHOICE
Engineering Division
520 W. Lake Mary Blvd., Suite 200
Sanford, Florida 32773
Phone: (407) 665-5674
FAX: (407) 665-5789
June 7, 2002
MEMORANDUM
TO: Daryl G. McLain, Chairman, Board of County Commissioners
Grant Maloy, Vice Chairman, Board of County Commissioners
Dick Van Der Weide, Commissioner, District 3
Randy Morris, Commissioner, District 2
_ / i'Jrlton Henley, Commissioner, District 4
FRo~rank M. Van Pelt, III, CPM, Principal Engineer
THROUGH: Jerry McCollum, P.E., County Enginee~/
SUBJECT: 5.R. 434 Trail Overpass (Winter SPring~project OB-607-01 BJC
As part of Agenda Item Number 55 on the June 11, 2002, Board of County
Commissioners Meeting, the following information is provided to detail funding options
at this particular time. Information on FOOT participation has just been received and is
discussed in the subsequent information.
On April 25, 2002 a Public Works Department selection committee reviewed the project
Technical and Price Proposals submitted by three short listed firl}1s: The firms are listed
below in order of committee preference for negotiation including their respective costs
for the bridge structure option selected by the committee.
Ranking Company Bridge Option w/o Equestrian
Preference w/ Equestrian
1. Jones Bros/HardinQ ESE $2,980,000 $2,645,000
2. Haskell Co. / STV $2,738,313 $2,373,313
3. EBY Const./RS&H $5,718,000 $3,976,000
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This is an FOOT funded project. The available funding balance for this project is
$1,678,000. FOOT will not fund the cost of equestrian facilities. The cost of the
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recommended bridge option incorporating on-bridge equestrian facilities is $2,980,000.
The cost without on-bridge equestrian facilities is $2,645,000. FOOT has indicated a
willingness to consider supplemental funding of approximately $322,333 equal to 1/3 of
the current difference between the programmed amount of $1,678,000 and the
proposed $2,645,000 cost of the preferred firm's non-equestrian bridge facility. The
City of Winter Springs, our partner in the selection process, has verbally indicated a
willingness to provide the County with supplemental funding that represents the price
differential between the number one ranked proposal and the number two ranked
proposal.
Bridge FOOT Funding City of Winter Springs Unfunded Need
Including Supplement Supplement
With On-Bridge $2,000,333 $241,687 $737,980
Equestrian Facility
Without On-Bridge $2,000,333 $271,687 $372,980
Equestrian Facility
In summary if the County selects the number one ranked Jones Brothers/Harding ESE
proposal, additional funding will be needed ranging from $372,980 to $737,980
dependent upon the inclusion of on-bridge equestrian facilities and fulfillment of
preliminary funding commitments by FOOT and the City of Winter Springs. If
supplemental funding is not provided by the FOOT or the City of Winter Springs and
the recommended firm and bridge option are selected, the County would need to
provide the full cost differential of $1 ,302,000.
If you have any questions, please feel free to contact us.
FVP/dr
c: J. Kevin Grace, County Manager
W. Gary Johnson, P.E., Director, Department of Public Works
Pam Hastings, Administrative Manager, Department of Public Works
Betsy Cohen, Contracts Supervisor, Purchasing Division
David Martin, P.E., Principle Engineer, Special Projects
Maureen Landgraf, Analyst
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