HomeMy WebLinkAbout2006 08 28 Regular 310 Resolution 2006-48 Personnel Policies
Date: August 28, 2006
The following Regular Agenda Items were not
discussed during the August 28, 2006 City
Commission Regular Meeting, due to the City
Commission Meeting not being extended.
COMMISSION AGENDA
ADD-ON
ITEM 310
Consent
Informational
Public Hearin
Re ular
x
August 28, 2006
Regular Meeting
MGR. ~jDEPT.
Authorization
REQUEST:
City Manager requesting the City Commission approve Resolution No. 2006-
48 to revise the City's Personnel Polices regarding payment of overtime to
exempt employees as a result of a Declared Emergency.
PURPOSE:
This agenda item is needed to request the City Commission approve Resolution
No. 2006-48 to revise the City's Personnel Polices regarding payment of overtime
to exempt employees as a result of a Declared Emergency.
CONSIDERATIONS:
Subsequent to the City's application and request for FEMA reimbursement of City funds
expended for payment of overtime to exempt employees who worked during the 2004
hurricanes, the City was informed of FEMA' s denial of this request. FEMA based its denial on
the fact that the language included in Section 48.3 of the City's Personnel Policies was not
proper to allow FEMA reimbursement.
Therefore, in order to maximize the City's capacity to qualify for grants and reimbursements
from FEMA and other governmental agencies and private foundations and other sources of
financial disaster assistance resulting from Declared Emergencies, Section 48.3 is recommended
to be revised per the attached resolution. City staff has meet with representatives of FEMA and
obtained there input regarding the revised language.
FUNDING:
NjA.
RECOMMENDATION:
The City Manager recommends that the City Commission approve Resolution no. 2006-48 to
revise the City's Personnel Polices regarding payment of overtime to exempt employees as a
result of a Declared Emergency.
ATTACHMENTS:
Resolution 2006-48
Personnel Policy Rule 48.3
COMMISSION ACTION:
City of Winter Springs
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RESOLUTION NUMBER 2006-48
A RESOLUTION OF THE CITY COMMISSION OF WINTER
SPRINGS, FLORIDA, AMENDING SECTION 48.3 OF THE CITY
OF WINTER SPRINGS PERSONNEL RULES MAXIMIZING THE
CITY'S CAPACITY TO QUALIFY FOR GRANTS AND
REINBURSEMENTS FROM OTHER GOVERNMENTAL
AGENCIES, PRIVATE FOUNDATIONS, AND OTHER SOURCES
OF FINANCIAL DISASTER ASSISTANCE.
WHEREAS, the City of Winter Springs desires to maximize its ability to qualify for
financial disaster assistance, and provide its exempt employees reasonable and fair pay for
their services; and
WHEREAS, Section 48.3 of the City's Personnel Rules as written disqualifies the City
from certain sources of financial disaster assistance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, that the City's Personnel Rules are amended
as follows.
Section 1:
Declared Emergencies
When a state of emergency has been declared by the City of Winter Springs
requiring the overtime services of exempt city employees, salaries of
exempt employees will be converted to an hourly wage rate based upon
2,080 hours per year.
Section 2:
Conflicts
All ordinances, resolutions, policies, and regulations in conflict with this
resolution are hereby rescinded.
PASSED AND ADOPTED THIS the 28th day of August, 2006 by the
Commission of Winter Springs, Seminole County, Florida, duly assembled.
John F. Bush, Mayor
ATTEST:
Andrea Lorenzo-Luaces, City Clerk
SECTION 48
SUBJECT: MISCELLANEOUS PROVISIONS
48.1 Valid Driver's License
All operators of City vehicles must have a valid drivers license for the type of equipment
the employee is required to drive. Employees are to keep supervisors informed of any
change of status in their license. Proof of license will be filed in the employee's
personnel file.
48.2 Use of City Owned Equipment and Vehicles
Vehicles and equipment required to carry out employee duties must be operated with
utmost care and discretion to reflect a positive public image. Under no circumstance
may vehicles and equipment be used for personal business or pleasure. Further, the
Department Head should be promptly notified if equipment, machines, tools, or vehicles
appear to be damaged, defective, or in need of repair. Any questions about employee
responsibilities for maintenance and care of equipment or vehicles used on the job shall
be directed to Department Heads. Operating vehicles requires valid driver licenses
issued by the State of Florida, use of safety belts, and off street parking at residences.
48.3 Federal Emergency Management Act
When a state of emergency has been declared, salaried employees will have their
salaries converted to an hourly wage based on 2,080 hours per year. This conversion
will allow the City to recover monies for actual hours worked under the Federal
Emergency Management Act.
48.4 Emergency Closings
In the event that emergencies occur during non-working hours, local radio and/or
television stations shall be asked to broadcast notification of the closing. When
operations are officially closed due to emergency conditions, the time off from scheduled
work will be paid. Employees in essential operations may be asked to work on a day
when operations are officially closed. In these circumstances, employees who work will
receive regular pay.
48.5 Public Relations/Complaints
When dealing or associating with the public, employees shall conduct themselves in a
creditable and courteous manner. Comments and answers to questions will be dealt
with in a courteous manner. If unable to supply a factual answer to a question from the
public, every effort shall be made to obtain a factual reply or answer as soon as
possible.
Complaints by any member of the public which are brought to the attention of any
employee of the City shall be immediately relayed to his supervisor or Department Head.
City of Winter Springs
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