HomeMy WebLinkAbout2002 08 12 Regular F Arbor Ordinance Review Committee Appointments
081202 Regular F Arbor Committee Appointments.doc
COMMISSION AGENDA
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Augus , 2002
Meeting
Consent
Informational
Public Hearing
Regular X
ITEM F
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Mgr./ / Dept.
Authorization
REQUEST: City Manager requesting the Mayor and City Commission to appoint
members to the Arbor Ordinance Review Committee.
PURPOSE: This agenda item is needed to appoint members of the Arbor Ordinance Review
Committee.
CONSIDERATIONS:
On July 22, 2002 the City Commission approved the City Manager's recommendation to create a
Tree (Arbor) Ordinance Study Committee to determine if recommendations can be identified that
would improve the ordinance.
The Mayor and Commission need to appoint members. The resolution calls for a seven-person
committee with one member appointed by the Mayor and Commission and one appointed
collectively. The resolution also call for the members to be as follows:
l. Persons with interest or background in environmental sciences.
2. Persons with interest or experience in real estate development in Winter Springs.
3. Persons with experience in law and judicial process.
The following persons have submitted applications for consideration to the Arbor Ordinance
Review Committee.
Beth Hollenbeck
Carol Fottler
James Pappas
Craig Smith
Darcy Meagher
Gary Diller
FUNDING: No Funding Required
072202 Regular L Arbor Ordinance Committee
RECOMMENDATION:
It is recommended the Mayor and Commission appoint one member each, and one member
collectively to the Arbor Ordinance Review Committee.
ATTACHMENTS: Resolution 2002-24
COMMISSION ACTION:
RESOLUTION 2002-24
A RESOLUTION OF THE CITY COMMISISON OF THE
CITY OF WINTER SPRINGS, FLORIDA PROVIDING FOR
THE EST ABLISHMENT OF A TREE (ARBOR)
ORDINANCE REVIEW ADVISORY COMMITTEE,
SETTING OUT RESPONSIBILITIES, AND REPORTING
REQUIREMENTS THEREOF.
WHEREAS, on March 22, 1999 the City Commission of the City of Winter Springs,
Florida adopted Ordinance No. 711 amending Ordinance No. 45ladopted March 27, 1987
known as the "Arbor Ordinance", and
WHEREAS, on April 8, 2002 the City Commission of the City of Winter Springs,
Florida adopted Ordinance No. 2002-08 amending Ordinance No. 7ll for the purpose of making
the ordinance more defensible and more effective in protecting the urban forest of the city, and
WHEREAS, there has been an expression of concern among certain members of the
public, and that the revised ordinance reduced limitations on developers while increasing
limitations on residents, and
WHEREAS, the Winter Springs City Commission desires to provide an open; objective,
and deliberative process to provide ample opportunity for the public to participate in the Tree
(Arbor) Ordinance to determine if improvements can be made thereto.
NOW, THEREFORE, be it resolved that the City Commission of the City of Winter
Springs establish a Tree (Arbor) Ordinance Review Advisory Committee
Section 1. Committee: There is hereby established the City of Winter Springs Tree (Arbor)
. ordinance Review Advisory Committee, which shall be an ad-hoc committee composed of seven.
members, appointed one each by the Mayor and city Commission, and one by the combined vote. .,.
of the Mayor and Commission. The members shall serve for the duration of the Committee as
provided herein, and be responsible for carrying out the responsibilities a defined herein.
The Committee shall be made up of persons with an interest or background in environmental
sciences, interest or background in urban forest management, persons with interest or
background in development in Winter Springs, persons with experience in law and judicial
process.
Section If. Committee Responsibilities: The Committee shall have the responsibility for
working with the technical resource team, and the legal resource team in reviewing the City's
existing Ordinance and providing recommendations to the City Commission for improving the
existing ordinance in order to be consistent.
Resolulion 2002.24
Section III. All meetings of the Committee shall be open to the public as provided by Florida
Law.
Section IV. Environmental Resource Team: There is hereby established an environmental
resource Team which shall be made up of three highly competent professional members whose
area of expertise and experience include expertise in environmental sciences and/or
administration of ordinances the purpose of which is to manage urban forest resources
Section V. ~egal Resource Team Responsibility: the responsibility of the Legal Resource
Team shall be -to review the current Ordinance, to review public input, to assist the Citizens
Advisory Committee in analysis of public input and formulating recommendations to the current
ordinance and preparing recommendations for the Committee's final report to the Commission
Section VI. Project Coordinator: the City Commission shall contract with the Institute of
government at the University of Central Florida to coordinate the Tree (Arbor) Ordinance
process on behalf of the City of Winter Springs.
Section VII. Duration of Project: The Tree (Arbor) Ordinance Review Committee shall
present its final report and recommendations to the City Commission no later than the first
meeting in October 2002.
Section VIII. Facilitator Meeting Style: The Committee shall employ a facilitator style
meeting led by a preferred facilitator appointed by the city.
Section IX. Consensus Decision-Making Style, Decision of the Committee shall be reached
by consensus. The goal of the facilitator shall be to facilitate 100% consensus. However, in the
event a unanimous consensus cannot be reached a consensus of the majority shall prevail.
Members of the Committee who share views different from those reached by the majority are
welcomed to file written minority position reports.
Section X. Legal Exclusivity. Although the Committee is encouraged to question and comment
on legal control of the ordinance, final recommendations regarding the legal advisability of
recommendations and the legal content of a revised ordinance shall be exclusively the preview of
the city attorney.
Resolution 2002-24
Section XI. The project shall be organized as follows:
Organizational Chart
Public
Mayor
Commission
Project Liaisons
City Manager
Project
Coordinator
Technical Legal Legal
Resource Advisory Resource
Committee Committee Team
Resolulion 2002-24
Section XII. Process: The Ordinance review process shall be as follows:
1. Adoption of Resolution
2. Agreement with CFU
3. Agreement with Yvonne I. Froscher
4. Appointment of Citizen Committee
5. Session 1 - Full Project Team/Public Meeting
a. Project Team Meeting - Orientation
l) Introductions
2) Overview - Resolution 2002-24
3} Schedule Changes
b. Pubic Meetings
I) Introductions
2) Overview - Resolution 2002-24
3) Call for Position Papers
4) Public Comment
c. Project Team Debriefing
6. Session 2 - Full Project Team - Legal Review
a. Project Team Members
1) Overview of Legal Requirements
2) Overview of current Ordinance and Legal Content
b. Public Meeting
l) Overview of Legal Review
2) Pubic Input
c. Project Team Debriefing
7. Session 3 - Project Team - Environmental Review
a. Project Team Meeting
1) Overview of Urban Forest Management
2) Overview of Current Ordinance
3) Strengths of Current Ordinance
4) Weakness of Current Ordinance
Resolution 2002-24
b. Public Meeting
1) Overview of Current Ordinance]
2) Public Input
8. Session 4 - Project Team - Opportunities for Improvement
a. Project Team Meeting
1) Opportunities for Environmental Improvements
2) Opportunities for Administrative/Procedural Improvements
b. Public Meeting
I) Overview of Opportunities for Improvement
2) Public Input
c. Debriefing
9. Session 5 - Project Team - Recommendations
a. Project Team Meeting
l) Discussion of Alternatives for Improvement Draft
2) Consensus on Recommendations
b. Public Meeting
1) Overview of Recommendations
2) Public Input
c. Debriefing
lO. Session 6 - Project Team - Review Final Draft
a. Project Team
I) Discussion of Final Draft
2) Consensus on Final Draft
3) Consensus on Minority reports If Required
b. Public Input
I) Overview of Recommendations
2) Overview of Minority report If Required
c. Debriefing
Resolution 2002-24
11. Session 7 - Project Team/Public Meeting
a. Presentation of Final Report to Mayor and Commission
b. Pubic Input
c. Commission Direction to Staff
ADOPTED and approved , 2002 by the City Commission of the City of
Winter Springs, Florida, duly assembled in Winter Springs, Seminole County, Florida.
Paul P. Partyka, Mayor
ATTEST:
Andrea Lorenzo-Luaces, City Clerk
Resolution 2002-24