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Home My WebLink About2002 08 12 Informational D Central Winds Park Improvements COMMISSION AGENDA \~ 08/t02 Meeting CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR ITEM D MGR. ~~EPT C cr . Authorization REQUEST: The Parks and Recreation Department is notifying the City Commission that staff is applying for a Florida Recreational Development Assistance Progranl Grant for the Central Winds Park Improvements. PURPOSE: The purpose of this item is to apply for potential grant funds in the amount of $ 200,000.00 for Parks and Recreation improvements to Central Winds Park. CONSIDERA TIONS: .a The Central Winds Park Improvements include Soccer Fields Lighting, Playground, Picnic Area, Bike Path to Trail, Paved Entry Road and Park Signage. .a Construction of Improvements at Central \Vinds Park, which began after July 1,2002, are eligible for potential grant funding. .a Staff is in the process of completing all the required grant exhibits in order to meet the September 13, 2002 grant deadline. FUNDING: None Required. 1 RECOMMENDA TION: Informational Only. IMPLEMENTATION SCHEDULE: January 2003 July 2003 Sept. - Oct. 2003 Nov. - Dec.2003 January 2004 ATTACHMENTS: Attachment # I Project priority list (ranking). Final legislative approval and grant award. Execution of project agreement. Completion of documentation submitted. $200,000.00 funding received by the City of Winter Springs. Florida Recreation Development Assistance Program 2003/2004 Grant Application Package. COMMISSION ACTION: 2 ATTACHMENT {fl FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA RECREAnON DEVELOPMENT ASSISTANCE PROGRAM PART I - GENERAL INFORMATION . (DEP USE ONLY) RECEIVED: POSTMARKED.: APPL NO.: J. APPLICANT INFORMATION A. Name of Applicant: CITY OF WINTER SPRINGS B. Federal Employer Identification Number: 59-1026364 C. Population: 31,666 D. Current Operating Budget: 13,831,000 (This is the operoting budget for the city, county or special di.strict. and not ftut the department budget) E. Contact Person: CHUCK PlJT.A Title: PARKS AND RF.r.RF.ATTON nTR. (The ccmlDCt person is aomeone who will be in direct t:a11DCt with DEP and be responsible for admini3lering this grant if awanied) Address: StreetIP.O. Box: 1126 E. STATE ROAD 434 Ctty/StDe: WTNTF.R SPRTNr.S, ~TnRTnA Zip Code: 32702 Telephone:(407) 327 ~791 E-mail: FAX: (407) 327-4763 If project is not funded, please check here if the grantee wishes to receive application back. 0 I hereby certify that the infonnation provided in this application is true and accurate. I further certify that I possess the authority to apply for this grant on behalf of the applicant. (Attach a letter or resolution giving authorization to apply for this grant) Signature of Authorized Representative Date 2. PROJECT INFORMATION A Name of Project: CENTRAL WINES PARK IMPROVEMENTS B. Project Type (Check One): Project cannot be Q combination of acquisition and development Acquisitioo.: On land owned by applicant On land currently under site c:ontrol by applicant Date site control expires: Trail Constructicm: On land owned by applicant On land currently Wlder site control by applicant Date site control expires: Development projects must be under site control (owned by deed, or leased or dedicated for minimum of 2S years) by the close of the submission period (September 13, 2002). School board property is ineligible. State owned property must include a letter from Department of Envira1me:otal Protectioo.'s Divisicm of StDe Lands approving applicatioo. on development. Include a copy of the site oontrol documents (e.g., deed, lease, etc.). Development: x (Please Tab as Exhibit "N") Page 3 of 23 FPS-A033 C. PROJECT LOCATION: Street Address: 1000 EAST STATE ROAn 414 Cny: WINTER SPRINGS Coun~: SEMINOLE Zip Code: 32708 D. LEGISLATIVE DISTRICTS IN WHICH THE PROJECT SITE IS LOCATED: This should be the Florida Senate and Florida House district in which the proposed project site is located. If you are not sure of the district, contact your local office of the Supervisor of Elections. (I'here is only one eacb.) State Senator: LEE CONSTANTINE Senate District Number: 9 State Representative: THOMAS FEENEY House District Number: 11 E. Briefly descn"be the physical characteristics of the project. Include land resow-ces, vegetation. fish and wildli,/e. historical, archaeological resources, previous land usage and transportation access as well as other pertinent information. SEE ATTACHED PHYSICAL CHARACTERISTICS OF PROJECT SITE. Page 4 of23 FPS-A033 3. . FINANCIAL INFORMATION The Total Project Cost (Line F) must equal the grant reqlleSt (Line A) plus the totallOClll flUIds availllble (Line E). This figll1't! (Line F) should not toW more than UOO, 000 for the purpose of this applicidion. A. FRDAP Funds Requested Line A $ 200.000 B. Local Funds Available: 1. Cash: Line B $ 200,000 2. In-Kind: Line C $ 3. Land Value Line D $ If property is developed, lmul value CANNOT be used lIS 1I111111ch. Total Local Funds Available: Line E $ 200,000 Sum of lines B, C and D Line F $ 400,000 Sum of Lines A and E C. Total Cost of Proposed Project: C PROJECf COST ESTIMATE (COMPLETE ONLY FOR DEVELOPMENT & TRAILS PROJECI'S): The project cost estimate break down is on the following page of this application. If land value is used as match, it should be included under primary cosl. Primary costs include all recreation facilities and opportunities. Primary cost must be equal to or greater than fifty percent of the total cost. Remember to include et1dI element in your conceptlllll site pion. Sllbmit II conceptlUll site plan displllying the II1'etIS and fad/ides to be developed lIS proposed on page 6 of this applJeation. The site plan must CO"ekde witll the projea bolllldtuy IIIIIJ' and cost estiIIIIIIe. TIle site plan must CLEARLY DELINEATE between facilitin/opportll1lities CIl"enIIy existing, f<<ilities proposed for flllUling (page 6) in this IIJ1plictdion tmd facilities plllnned for fldll1'e development. Pleose color code YO'" site plan to indictIte f<<ilities thllllll'f! existing, proposed for funding and pllmned for flllll1't! development (not in this projed.) (Please Tab As Exhibit "G") SEE ATTACHED EXHIBIT "G" Page 5 of23 FPS-A033 PRIMARY RECREATION AREAS AND FACILITIES: Including, but not limited to, beach access, picnic facilities, fishing piers, ballfie/ds. tennis courts, trails, trailheads, etc. Costs of planning and site preparation should be included within the cost of each element. If this is a trail project, list the uses or types of trails. Quantity Desaiption Estimated Cost N 4 LIGHTING OF SOCCER FIELDS $ 250,000 E w 1 PICNIC AREA $ 20,000 1 BIKE PATH CONNECTOR TO CROSS SEMINOLE TRAIL $ 30,000 R E 1 PLAYGROUND RENOVATION $ 50,000 N 0 V - A T I 0 N S Total Primary $ ~'iO 000 SUPPORT FACILITIES AND IMPROVEMENTS: Parking. restrooms, landscaping. security lighting. and other such costs should be included under support costs. Costs of planning and site preparation should be included within the cost of each element. Amenities such as benches, trash cans, utilities, water fountains. or bike raclcs will receive no points when being scored Quantity Desaiption Estimated Cost N 1 SIGNAGE $ 20,000 E W 1 PAVED ENTRY ROAD $ 30,000 R E N 0 V A T I 0 N S Total Support $ ';0 000 TOTAL COST OF PROPOSED PROJECT S 400,000 Page 6 of23 FPS-A033 PART" - EVALUATION CRITERIA I. GENERAL EVALUATION CRITERIA 1. CAPITAL IMPROVEMENT PLAN A. Is the proposed project identified, in whole or in part, in the applicant's capital improvement plan or schedule during the current or next three (3) fiscal years? Please provide: 1) a copy of the five-year capital improvement schedule included in the applicant's adopted Local Comprehensive Plan, stating project by name, amount and year and 2) a letter from the agency's chief administraJor certifying the fIVe yetii' capittlJ improvement schedllIe is ojJicilllJy adopted. County or City budgets are not the same as capital improvement schedules and are not acceptable. Please highlight project name, amollllt andyem. (20 points) x Yes No -OR- B. Is the proposed project identified as part of the plan through an adopted resolution committing the applicant to amend their capital improvement plan or schedule and complete the project should it receive program funds? Please provide a copy of a fully executed resolution amending the existing schedule to include the proposed project. The resolution must demly indkoJe the proposed project by name, amount and year. (10 points) Yes No (Please tab as E:d1ibit "A") 2. STATE COMPREHENSIVE OUTDOOR RECREATION PLAN A. Explain how the proposed project would address one or more of the issues or goals identified in the State Comprehensive Outdoor Recreation Plan. Use the OUTDOOR RECREATION IN FLORlDA- 2000 (Chapter 6). Provide quotations or other appropr/ale references with ex:plalUllions to justify the correlation. (Please tab as Exhibit "8") (4 points) SEE ATTACHED EXHIBIT "B'.' Page 7 of23 FPS-A033 ill Saltwater Beach Activities. Saltwater Fishing (No Boat) x B. 2005 RELATIVE NEED INDEX BY REGION Locate the applicant's region and circle each priority resource/facility need as proposed in the project cost on page 6 of this application which is included in the applicant's planning region: (7 points) I Bicycle Riding · Hiking · Nature Study · Outdoor Swimming Pool Use · Shuffieboard IT Bicycle Riding IX N Bicycle Riding · Saltwater Fishing (No Boat) · Freshwater Beach Activities XI V Freshwater Beach Activities · Saltwater Beach Activities · Bicycle Riding x VI .... Saltwater. Beach Activities. Bicycle Riding ''-.:>.: ~, ~. Saltwater Fishing (No Boat) · Hiking · Outdoor Swimming Pool Use vn Bicycle Riding · Freshwater Fishing (No Boat) . vm Saltwater Beach Activities · Bicycle Riding · Hiking Outdoor Swimming Pool Use · Golfing IX Bicycle Riding · Saltwater Beach Activities · Nature Study · Hikiing Tent Camping · Outdoor Swimming Pool Use · Shuftleboard · Golfing X Saltwater Beach Activities. Bicycle Riding. Freshwater Fishing (No Boat) Hiking · Outdoor Swimming Pool Use XI Saltwater Beach Activities · Bicycle Riding · Freshwater Beach Activities Freshwater Fishing (No Boat) · Hiking · Tent Camping · Outdoor Swimming Pool Use Page 8 of 23 FPS-A033 ~ 3. PUBLIC PARTICIPATION Indicate which of the following apply (Check ALL that apply): (To receive points for this section any meetings, presentations, or surveys must be held in the current year or within the previous 3 years of application.) X A. An advertised public meeting was held solely for the purpose of discussing the proposed project. Attach a copy of proof of publication for the advertisement. Meeting must be for the SOLE PURPOSE of discussing the project proposed in the appliclItion. q slIbmitting 2 applications, IlUlSt hold separate meeting for em:h project. The advertisement should indicate that the purpose of the meeting is to discuss a FRDAP grant for this project site. (Please tab as Exbibit"C-1") (10 points) X B. The project was discussed at a regularly scheduled meeting of the applicant's advisory board responsible for park, recreation and leisure service activities. Provide a copy of the agenda and/or minutes of the advisory board meeting(s) where this project was discussed. The board must be an appointed group of citizens, such as a paries and recreation advisory board, who would normally review projects similar to the .proposed grant application. Discussion must take place at a reglllarly scheduled meeting. Planning and zoning or similar boards may be used if a paries and recreation advisory board does not exist. CITY OR COUNTY COMMISSIONS ARE NOT CONSIDERED ADVISORY BOARDS. (Please tab as Exhibit "C-2") (1 points) X C. Public input on the proposed project was obtained through presentations to community organizations, neighborhood associations and/or a written opinion survey. Provide documentation (agenda, minutes or thank-you letter from an organization, association, etc.) showing that presentations regarding this project were made to community organizations or groups OR provide a copy of the survey instruinent AND a summary of the results and explain how the reslllts relIIte to the proposed project. Letters of support are not acceptable to receive points. (Please tab as Exhibit "C-3") (4 points) 4. OPERATION AND MAINTENANCE Capability to develop, operate and maintain the project site: (p1eJIse check ONLY one): X The applicant has a full-time recreation or park department staffed to provide facility development, programming and maintenance. If this option is selected, provide a copy of an agency organizational chart. A brief position description may be requested if clarification is needed. (Please tab .. Exhibit "I)") (6 points) The applicant has demonstrated the existence of a fuJI-time ability to provide facility development, programming and maintenance. If this option is selected, explain on a separate sheet. (Please tab as Exhibit "I)") (4 points) The applicant has other means of providing facility development, programming and maintenance. If this option is selected, explain on a separate sheet. (Please tab as Exhibit "D") (2 points) Page 9 of23 FPS-A033 5. PARKPARTNERSBIP The proposed project is supported through a written cooperative agreement between the applicant and a private or public entity in which said entity agrees to furnish 10% or more of the total project costs in cash, land, or labor services for the developmeotJcoostruction of this project with the applicant holding the leading management responsibility. (A management or maitttooance agreement is not acceptable.) Yes x No If'eyes". submit a signed copy of the cooperative agreement. Written agreement must be executed by the end of the submission period and quantify the donation in monetary units. (please tab as Exhibit "E") (3 points) 6. TRAIL CONNECI'IVITV The project provides for increased trail access by (8) connecting an existing, publicly owned and desig1'MM recreational trail with a project trail outside the project boundary; or (b) connecting two publicly designated trails outside of any park. X Yes No If "Yes", mark and indicate new project trail and where it connects to the existing trail(s) on the project site plan. (please tab as Exhibit "G") (5 points) II. DEVELOPMENT CRITERIA (COMPLETE ONLY FOR DEVELOPMENT PROJECTS) 1. NEW DEVELOPMENT List the existing.facilitiesrllDpro~ on the project site. Include improvements such a baseball fields, basketball courts, trails, boat ramps, etc. (Bullet lists are encouraged If undeveloped. state None.) (5 points, if undeveloped) 4 SOCCER FIELDS 2 LIGHTED SOFTBALL FIELDS 2 LIGHTED BASEBALL FIELDS 2 PLAYGROUNDS 1 NATURE TRAIL COOKING GRILLS FISHING AREA PICNIC PAVILIONS RESTROOMS VOLLEYBALL COURTS CONCESSION PARKS AND RECREATION OFFICES Page 10 of 23 FPS-A033 ;; 2. INFRASTRUCfURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA A List the facilities which are addressed on page 6 of this application whkh are identified in the priority ranked index clusters of outdoor facilities needs for renovation and/or new coost:ruction identified within the applicant's population density as set forth in the Department's study entitled "Infrastructure Assessment of Local Government Recreatioo and Park Department Facility Needs in the State of Florida" effective December 1995. (See on ached pages 15-19 for Priority Ranked Index Clusters. A project facility not listed in the priority ranked indexes will receive 0 score of 0 similar facility included in the indexes, os determined by the Deportment stoff) (Muimum 30 points) NEW SOCCER FIELD:~LIGHTING PICNIC FACILITIES BIKE TRAIL SUPPORT FACILITIES B. Does the proposed project, in whole or in part., address the highest priority of infrastructure fimding needs for the applicant's popuIatioo density as set.. forth in the study titled "1995 INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREA110N AND PARK DEPARTMENT FAClUTY NEEDS IN THE STATE OF FLORIDA". Use the table below to determine in which priority .fUnding need ranldng the project falls. (Check ONLY one): RENOVATION PLAYGROUND x Highest Priority Funding Need (13 points) Secood Highest Priority Funding Need (8 points) Population DensIty 1 . Population Under 10,000 Rank Fundine Index 1 Construction 87.7 2 Renovatioo 84.0 Population Density 2 . Population 10,000 to 24,999 Rank Funding Index 1 RfIlovatioo 86.9 2 Construction 79.8 Population Density 3 . Population 25,000 to 49,999 Rank Funding Index 1 Constructioo 88.8 2 RfIlovatioo 76.7 Population DensIty 4 . Population 50,000 to 99,m Rank Funding Index 1 Construction 93.8 2 Renovatioo 91.8 Population DensIty 5. Population 100,000 and OVer Rank Funding Index 1 Renovation 97.4 2 Coostruction 82.2 Source: The 1995 Infrastructure Assessment of Local Government Recreation and Pork Department Facility Needs in the State of Florida Page 11 of 23 FPS-A033 COlVIMISSION AGENDA g /i:JjbJ-- ~ 70 ~ Ds'M1AivniD J~6lJWIat.lmJ ([[)) 01CLb ITEM E lKlJlt dM'rwwcL lJYl gA~6J Ji:- .6hmJGL b16YI~ ~/:J.uID;)- ~~ 1'I1il~ . aOfA1c4" REQUEST: The Parks and Recreation Department is notifYing the City Commission that staff is applying for Recreational Development Assistance Program Grant for the Central Winds Park Expansion. (~ 08/~2 Meeting CONSENT INFORMA TIONAL X PUBLIC HEARING REGULAR MGR. 0--;DEPT C\)? Authorization PURPOSE: The purpose of this item is to apply for potential grant funds in the amount of $200,000.00 for the Parks and Recreation Expansion Improvements to Central Winds Park. CONSIDERATIONS: · The Central Winds Park Expansion Improvements include 2 Soccer Practice Fields, 2 Football Practice Fields, 2 Baseball Practice Fields, 2 Softball Practice Fields, Park Entry Road, Landscaping, Parking, Signage and Lighting. · The FRDAP Grant Program allows dollar matches with acquisition dollars. · Construction of Expansion Improvements at Central Winds Park which begin after July 1,2002, are eligible for potential grant funding. · Staff is in the process of completing all the required grant exhibits in order to meet the September 13, 2002 grant deadline. FUNDING: None Required. 1 RECOMMENDATION: Informational Only. IMPLEMENTATION SCHEDULE: January 2003 July 2003 Sept. - Oct. 2003 Nov. - Dec.2003 January 2004 ATTACHMENTS: Attachment # I Project priority list (ranking). Final legislative approval and grant award. Execution of project agreement. Completion of documentation submitted. $200,000.00 funding received by the City of Winter Springs. Florida Recreation Development Assistance Program 2002/2003 Grant Application Package. COl\1L'\1ISSION ACTION: 2 rl..L .Lr1.\JJ.U..:d:J.,Ul.'t.L 7r..L FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA RECREAnON DEVELOPMENT ASSISTANCE PROGRAM PART I - GENERAL INfORMATION . (DEP USE ONLY) RECEIVED: POST.MARKED.: APPL NO.: J. APPLICANT INfORMATION A. Name of Applicant: CITY OF WINTER SPRINGS B. Federal Employer ldeotificatioo Number: 59 -1026364 C. P~ulatioo: 31,666 D. Current Operating Budget: 13.831.00..0 (rhis i.J the operating budget for the city. county or special district, and not just the department budget) E. Contact Person: r.HTWI( PTlJ ll. . Title:PARKS & REC. DIRECTOR (The contact person i.J someone who will be in direct contact with DEP and be resporuible for administering thU grant if awarded) Address: Street/P.O. Box: 1126 EAST STATE ROAD 434 Ctty/SUrte: WINTER SPRINGS.FLORIDA Zip Code: 32708 Telephone:~07) 127-47fil E-mail: FAX: (1..07) 3?7-b.7F.3 H project is not funded, please check here if the grantee wishes to receive application back. 0 I hereby certify that the infonnatioo provided in this application is true and accurate. I further certify that I possess the authority to apply for this grant on behalf of the applicant. (Attach a letter or resolution giving authorizatioo to apply for this grant) signature of Authorized RepreseJ1tative Date 2. PROJECT INFORMATION A. Name of Project: CENTRAl. WTNn~ PARK FYPANC::T.ON B. Project Type (Check One): Project cannot be a combination of acquisition and development On land owned by applicant On land CllJ'Imtly under site c:ontrol by applicant Date site cart:rol expires: Trail Constructioo: On land owned by applicant On land currently under site control by applicant Date site cart:rol expires: Development projects must be under site control (owned by deed, or leased or dedicated for minimum of 25 yean) by the close of the submission period (September 13, 2(01). School board property is ineligible. State owned property must include a letter from Departmmt of Environmental Protection's Division of State Lands approving application on development. Include a copy of the site control documents (e.g., deed, lease, etc.). Acquisition: Development: x (Please Tab as Exhibit "N") Page 3 of 23 FPS-A033 C. PROJECT LOCATION: Street Address: 1000. EAST STATE ROAD 414 Cny: WINTER SPRINGS County: SEMINOLE Zip Code: 32708 D. LEGISLATIVE DISTRICTS IN WHICH THE PROJECT SITE IS LOCATED: This should be the Florida Senate and Florida House district in which the proposed project site is located. If you are not sure of the district. contact your local office of the Supervisor of Elections. (There is only one eacb.) State Senator: LEE CONSTANTINE Senate District Number: 9 State Representative: T1l9l1AS:-. FEENEY House District Number: 33 E. Briefly descn"be the physical characteristics of the project. lnclude land resources, vegetation, fish and wildlife, historical, archaeological resources, previous land usage and transportation access as well as other pertinent information. SEE ATTACHED PHYSICAL CHARACTERISTICS OF PROJECT SITE. Page 4 of23 FPS-A033 3. FINANCIAL INFORMATION The TolllJ Project Cost (Line F) IIUlSt eqlllll the grant request (Line A) plus tile tolllJ local flllUls avaiJoble (Line E). This figure (Line F) should not tolllJ more than UOO,OOO for the purpose of this application. A. FRDAP Funds Requested LineA $ 200,000 B. Local Funds Available: 1. Cash: Line B $ 2. In-Kind: Line C $ 3. Land Value Line D $ 700,000 If property is developed, ImuI VQ/ue CANNOT be used lIS II mtlIch. Total Local Funds Available: Line E $ 200,000 Sum of lines B, C and D C. Total Cost of Proposed Project: Line F $ 400.000 Sum of Lines A and E C PROJECf COST ESTIMATE (COMPLETE ONLY FOR DEVEWPMENT & TRAILS PROJECfS): The project cost estimate break down is on the following page of this application. If land value is used as match, it should be included under primary cost. Primary costs include all recreation facilities and opportunities. Primary cost must be equal to or greater than fifty percent of the total cost. Remember to include each eIemenJ in your conceptlllll she pion. Submit II com:eptlllll site plan displaying the Il1'etlS and fllCilities to be devDoped lIS proposed on pBge 6 of this appIicotion. The site pion 1IUISt correlllte with the project bolUUlmy 1IItlp Ifl1III cost estbnilte. TIle site plan 1IUISt CLEARLY DELlNEA TE between facllitksloppo11llnities currently existing, ftlCilJJies proposed for flllUling (pBge 6) in this applicoJion tmd ftlCilities pimmed for future development. Pleose c%r code your site plan to indictlte f<<Uides /hili tue existing, proposed fo1' fll1Uling ad planed for future development (not in Ihis project) (Please Tab As Exlu1Jit "G") SEE ATTACHED EXHIBIT "G" Page 5 of 23 FPS-A033 PRIMARY RECREATION AREAS.AND FACILITIES: Including, but not limited to, beach access, picnic facilities, fishing piers, bal/fields, tennis courts, trails, trailheads, etc. Costs of planning and site preparation should be included within the cost of each element. If this is a trail project, list the uses or types of trails. Quantity Desaiption Estimated Cost 'N 2 SOCCER PRACTICE FIELDS 55,000 E 2 FOOTBALL PRACTICE FIELDS 55,000 w 2 BASEBALL PRACTICE FIELDS 55,000 2 SOFTBALL PRACTICE FIELDS 55,000 R E N 0 V - A T I 0 N S Total Primary $ ??O 000 SUPPORT FACILITIES AND IMPROVEMENTS: Parking, restrooms, landscaping, security lighting, and other such costs should be included under support costs. Costs of planning and site preparation should be included within the cost of each element. Amenities such as benches, trash cans, utilities, water fountains, or bike rach will receive no points when being scored Quantity Desaiption Estimated Cost N PARK ENTRY ROAD 100,.000 E LANDSCAPING 10,000 w PARKING /;50,000 SIGNAGE 10,000 LIGHTING 10,000 R E N 0 V A T I 0 N S Total Support $ lAO 000 TOTAL COST OF PROPOSED PROJECT S 400,000 Page 6 of23 FPS-A033 'PART" - EVALUATION CRITERIA I. GENERAL EVALUATION CRITERIA t. CAPITAL IMPROVEMENT PLAN A. Is the proposed project identified, in whole or in part. in the applicant's capital improvement plan or schedule during the current or next three (3) fiscal years? Please provide: 1) a copy ofthefive-year capital improvement schedule included in the applicant's adopted Local Comprehensive Plan, stating project by name, amount and year and 2) a letter from the agency's chief tulministrator certifying the fIVe year copitaJ improvement schedule if ojJicillJJy adopted. County or City budgets are not the same as capital improvement schedules and are not acceptable. Please highlight project name, amoll1ll and year. (20 points) x Yes No -OR- B. Is the proposed project identified as part of the plan through an adopted resolution committing the applicant to amend their capital improvement plan or schedlule and complete the project should it receive program funds? Please provide a copy of a fully execu/ed resolution amending the existing schedule to include the proposed project. The resolution must dearly indicilte the proposed project by name, amount and year. (to points) Yes No (Please tab as Exhibit "A") 2. STATE COMPREHENSIVE OUTDOOR RECREATION PLAN A. Explain how the proposed project would address one or more of the issues or goals identified in the State Comprehensive Outdoor Recreation Plan. Use the OUTDOOR RECREATION IN FLORIDA- 2000 (Chapter 6). Provide quotations or other appropriate references with explanotions to justify the CO"elati01l. (Please tab as Exhibit "B") (4 points) SEE ATTACHED EXHIBIT "B" Page 7 of23 FPS-A033 I Bicycle Riding · Hiking · Nature Study · Outdoor Swimming Pool Use · ShufDeboard x r f r B. 2005 RELATIVE NEED INDEX BY REGION Locate the applicant's region and circle each priority resource/facility need as proposed in the project cost on page 6 of this application which is included in the applicant's planning region: (7 points) II Bicycle Riding ill Saltwater Beach Activities * Saltwater Fishing (No Boat) IV Bicycle Riding * Saltwater Fishing (No Boat) * Freshwater Beach Activities . XI V Freshwater Beach Activities · Saltwater Beach Activities * Bicycle Riding ...:;;' VI Saltwater Beach Activities * Bicycle Riding ..e.;;-. : ~ .". Saltwater Fishing (No Boat) · Hiking · Outdoor Swimming Pool Use vn Bicycle Riding * Freshwater Fishing (No Boat) . VIII Saltwater Beach Activities · Bicycle Riding · Hiking Outdoor Swimming Pool Use. Golfing IX Bicycle Riding · Saltwater Beach Activities · Nature Study · Hiking Tent Camping · Outdoor Swimming Pool Use · Shuftleboard · Golfing X Saltwater Beach Activities. Bicycle Riding. Freshwater Fishing (No Boat) Hiking · Outdoor Swimming Pool Use XI Saltwater Beach Activities · Bicycle Riding * Freshwater Beach Activities Freshwater Fishing (No Boat) · Hiking * Tent Camping · Outdoor Swimming Pool Use Page 8 of 23 FPS-A033 3. PUBLIC PARTICIPATION Indicate which of the following apply (Check ALL that apply): (To receive points for this section any meetings, presentations, or surveys must be held in the current year or within the previous 3 years of application.) x x x A. An advertised public meeting was held solely for the purpose of discussing the proposed project. Attach a copy of proof of publication for the advertisement. Meeting must be for the SOLE PURPOSE of discussing the project proposed in the appliclltion. q submitting 2 appliaztions, must hold separate meeting for each project. The advertisement should indicate that the purpose of the meeting is to discuss a FRDAP grant for this project site. (Please tab as Exhibit"C-l") (10 points) The project was discussed at a regularly scheduled meeting of the applicant's advisory board responsible for park, recreation and leisure service activities. Provide a copy of the agenda and/or minutes of the advisory board meeting(s) where this project was discussed. The board must be an appointed group of citizens, such as a parks and recreation advisory board. who would normally review projects similar to the proposed grant application. Discussion must talce place at a regularly scheduled meeting. Planning and zoning or similar boards may be used if a parks and recreation advisory board does not exist. CITY OR COUNTY COMMISSIONS ARE NOT CONSIDERED ADJlISORY BOARDS. (Please tab as Exhibit "C-2") (7 points) Public input on the proposed project was obtained through presentations to community organizations, neighborhood associations and/or a written opinion survey. Provide documentation (agenda, minutes or thank-you letter from an organization, association, etc.) showing that presentations regarding this project were made to community organizations or groups OR provide a copy of the survey instruinent AND a summary of the results and explain how the res8llJs relate to the proposed project. Letters of support are not acceptable to receive points. (Please tab as Exhibit "C..J") (4 points) B. c. 4. OPERATION AND MAINTENANCE Capability to develop, operate and maintain the project site: (pleose check ONLY one): X The applicant has a full-time recreation or park department staffed to provide facility development, programming and maintenance. If this option is selected, provide a copy of an agency organizational chart. A brief position description may be requested if clarification is needed. (Please tab as Exhibit "D") (6 points) The applicant has demonstrated the existence of a full-time ability to provide facility development, programming and maintenance. If this option is selected, explain on a separate sheet. (Please tab as Exhibit "D") (4 points) FPS-A033 The applicant has other means of providing facility development, programming and maintenance. If this option is selected, explain on a separate sheet. (Please tab as Exhibit "D") (2 points) Page 9 of23 5. PARK PARTNERSHIP The proposed project is supported through a written cooperative agreement between the applicant and a private or public entity in which said entity agrees to furnish 10% or more of the total project costs in cash, land, or labor services for the developmentlcmstIuction of this project with the applicant holding the leading management responsibility. (A management or maintentmce agreement is not acceptable.) Yes x No If"Yes'', submit a signed copy of the cooperative agreement. Written agreement must be executed by the end of the submission period and quantify the donation in monetary units. (Please tab as Exhibit "E") (3 points) 6. TRAIL CONNECTIVITY The project provides for increased trail access by (a) connecting an existing, publicly owned and desigJ'lMed recreational trail with a project trail outside the project boundary; or (b) connecting two publicly designated trails outside of any park. Yes x No If "Yes", mark and indicate new project trail and where it connects to the existing trail(s) on the project site plan. (please tab as Exhibit "G") (S points) II. DEVELOPMENT CRITERIA (COMPLETE ONL Y FOR DEVELOPMENT PROJECTS) 1. NEW DEVELOPMENT List the existing fitcilitiesfllDprovemems on the project site. Include improvements such a baseball fields, basketball courts, trails, boat ramps, etc. (Bullet lists are encouraged If undeveloped, state None.) (S points, if undeveloped) 4 SOCCER FIELDS 2 LIGHTED SOFTBALL FIELDS 2 LIGHTED BASEBALL FIELDS 2 PLAYGROUNDS 1 NATURE TRAIL COOKING GRILLS FISHING AREA PICNIC PAVILIONS RESTROOMS VOLLEYBALL COURTS CONCESSION PARKS AND RECREATION OFFICES Page 10 of23 FPS-A033 r, 2. INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA A. List the facilities which are addressed on page 6 of this application which are identified in the priority ranked index clusters of outdoor facilities needs for renovation and/or new construction identified within the applicant's population density as set forth in the Department's study entitled "Infrastructure Assessment of Local Government Recreation and Park Department Facility Needs in the State of Florida" effective December 1995. (See attached pages 15-19 for Priority Ranked Index Clusters. A project facility not listed in the priority ranked indexes will receive a score of a similar facility included in the indexes, as determined by the Department staff) (Maximum 30 points) NEW BASEBALL FIELDS SOCCER FIEDLS SOFTBALL FIELDS SUPPORT FACILITIES B. Does the proposed project, in whole or in part, address the highest priority of infrastructure funding needs for the applicant's populatioo density as set. forth in the study titled "1995 INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND PARK DEPARTMENT FACIUTY NEEDS IN THE STATE OF FLORIDA". Use the table below to determine in which priority fUnding need ranlcing the project falls. (Check ONL Y one): FOOTBALL FIELDS x Highest Priority Funding Need (13 points) Second Highest Priority Funding Need (8 points) Population DensIty 1 . Population Under 10,000 Rank Fundin! Index 1 Construction 87.7 2 Renovation 84.0 Population DensIty 2 . Population 10,000 to 24,999 Rank Funding Index 1 Renovatioo 86.9 2 Constructioo 79.8 Population DensIty 3. Population 25,000 to 49,999 Rank Funding Index 1 Construction 88.8 2 Renovatioo 76.7 Population DensIty 4. Population 50,000 to 99,999 Rank Funding Index 1 Construction 93.8 2 Renovatioo 91.8 Population DensIty 5 . Population 100,000 and OVer Rank Funding Index 1 Renovation 97.4 2 Constructioo 82.2 Source: The 1995 Infrastructure Assessment ofLocaJ Government Recreation and Park Department Facility Needs in the State of Florida Page 11 of 23 FPS-A033 COMMISSION AGENDA tr ~ ^ / August ~2002 MGR iVv' /DEPTjA- Meeting A lIthori7.~tion CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR ITEM F REQUEST: The Finance Department Requests the City Commission Review Information Regarding the Outstanding Amounts Owed on the Medical Transport Vehicles. PURPOSE: To relay information regarding amounts owed on the Medical Transport Vehicles. CONSIDERATIONS: A question was posed at a FY 03 Budget Workshop concerning the amounts currently outstanding on the Cities note and lease for Medical Transport vehicles. Below is a chart depicting the current data and following is a discussion of each of the financings. Lease Note Balance Pa off Date 1-26-04 6-1-05 The City has a capital lease outstanding in the amount of $43,289 for one of its Medical Transport Vehicles. The lease is paid off on 1/26/04. The City will incur approximately $1,796 in interest expense (7/26/02-1/26/04) through the end of the lease. This lease payment is reflected in the FY 03 budget in the Medical Transport Fund account number 57160 - Lease Payment. The City also has a note outstanding in the amount of $86, 117 for another one of its Medical Transport Vehicles. The note is paid off on 6/1/05. The note financed both our Medical Transport Vehicle and our Data Processing Equipment. The principal amount on the full note currently is $561,030. The City will incur approximately $53,197 in interest expense (6/1/02- 6/1/05) through the end of the note for the full note. The amount attributable to the financing of the Medical Transport Vehicle alone is approximately $8,166 through the end of this period. .'\'VP U1oY) ~U7]7lW ro un~1J (;0/rrr:/2 Ov~~) (jJJ rq W<YU\! ;:;.rr ' , \ If 0~O/-t.!iJ WJ }JJwrrJ(1m '9'lIn 1"1 f " ,., f' 70rli ,J rh1~WJlj1rrv(j' <'H~J I) lJ v '\- V ~ f4 :Ar?,l'nqr V9J ~ o:t ~a -eO!1~118 This note payment is reflected in the FY 03 budget in the Medical Transport Fund account number 57110 - Debt Service - Principal and 57210 Debt Service - Interest. These two forms of financing are reflected in different expense accounts for ease of tracking in the Finance Department. The Medical Transport Fund had an audited Fund Balance of$387,061 at 9/30/01 and has added a net positive contribution of $21 ,845 to that balance as of 8/6/02 for a total Fund Balance to date of $408,906. RECOMMENDATION: None - for information only. ATTACHMENTS: Finance Department Spreadsheet - Medical Transport Fund - Projected Fund Balance Fire Chiefs Fire Department Transition Plan Fire Chiefs Fire Department/Medical Transport 5 year Capital Improvement Plan COMMISSION ACTION: CITY OF WINTER SPRINGS MEDICAL TRANSPORT FUND PROJECTED FUND BALANCE THROUGH FY 07 Actual Actual Budgeted Projected Projected Projected Projected Projected FYOO FY01 FY02 FY03 FY04 FY05 FY06 FY07 Revenue Operating $194,920 $181,758 $176,500 $175,000 $175,000 $175,000 $175,000 $175,000 Expense Operating $61,115 $66,986 $77,400 $81,270 $85,334 $89,600 $94,080 $98,784 Capital $1,546 $0 $33,000 $5,000 $130,000 $5,000 $195,000 $5,000 Lease $30,056 $30,100 $30,100 $30,100 $13,189 $0 $0 $0 Note $0 $26,529 $31,500 $31,500 $31,500 $31 ,283 $0 $0 Total Expense $92,717 $123,615 $172,000 $147,870 $260,023 $125,883 $289,080 $103,784 Beginning Fund Balance $226,233 $328,436 $386,579 $391,079 $418,209 $333,187 $382,303 $268,223 Appropriation to (from) $102,203 $58,143 $4,500 $27,130 ($85,023) $49,117 ($114,080) $71,216 Ending Fund Balance $328,436 $386,579 $391,079 $418,209 $333,187 $382,303 $268,223 $339,439 ASSUMPTIONS: * Flat revenues - trend indicates decreasing * 5% Increase in operating expenses * $5,000 annual capital outlay for equipment * $125,000 capital outlay in '04 for 5 heart monitor replacements * $190,000 capital outlay in '06 for Rescue #3 08/06/2002 16:55 4073274750 PAGE 01 --.. j Fire Department Transition Plan r EXPENSES I. FY03 l FY 04 '- FY05 1~ FY06 FY 07 ~ Recurring Personnel - 8 Initial $ 382,467.00 $ 382,487.00 $ 382.467.00 $ 382.487.00 $ 382,487.00 Personnel - 4 Addltlonal $ 191,244.00 $191,244.00 $ 191,244.00 Operating $ 10,000.00 $ 10,000.00 $ 15,000.00 $ 15.000.00 $ 15,000.00 Lease Purchase Vehicle $ 70,000.00 $ 70,000.00 Non-Recurring Uniforms $ 16.030.00 $ 8,015.00 Equipment $ 37,926.00 $ 80,000.00 Vehicle $ 25,000.00 Tolal $ 471 ,443.00 $ 392.487.00 $ 676,746.00 $ 658,731.00 $ 658,731.00 Capital Outlay Fire Station - Property, Design, Plans $100,000.00 Fire Station - Construction $ 700,000.00 Tolal $ $ 100,000.00 $ 700,000.00 $ $ REVENUE FY03 FY04 FY05 r FY06 l FY07 General Fund $ 471,443.00 $ 392.487.00 $ 676,746.00 $ 6.58,731.00 $658,731.00 Fire Impact Fee $ 100,000.00 S 500,000.00 Medical Transport Fund $ 200,000.00 Tot.' $ 471,443.00 $ 492.487.00 $ 1,376.746.00 $ 658,731.00 $ 658,731.00 AUG-06-2002 17:07 4073274750 97% P.01 FIRE DEPARTMENT I MEDICAL TRANSPORT PROPOSED PROJECT EXPENDITURES BY YEAR ~ Project Project Projected Year 1 Year 2 Year 3 Year4 Year 5 Total Prior Name Number 02/03 03/04 04/05 05/06 06/07 07/08 Air Cascade Compressor 99-2210-001 $20,000 $20,000 Hydraulic Rescue Tool 00-2210-001 $25,000 $25,000 Engine 124 01-2210-001 $280,000 $280,000 ( Heart Monitor Replacement (5) ----...., ,03-170-001 c$f25,000 $125,000 ::itallon .) 02-2210-001 $1,000,000 $1,000,000 En9lne-3. 02-2210-002 $345,000 $345,000 '( Rescue 3 ./ 02-2210-003 ( $190,000 -;> $190,000 Car 8 / Battalion Chief Vehicle 03-2210-001 $30,000 $30,000 Car 5 / EMS Div. Vehicle 05-2210-001 $25,000 $25,000 Car 3 / Training Div. Vehicle 03-2210-002 $25,000 $25,000 TOTAL $45,000 $405,000 $1,345,000 $220,000 $25,000 $25,000 $2,065,000 $0 .V PROPOSED PROJECT REVENUE SOURCE BY YEAR ~ Revenue Project Projected Year 1 Year2 Year 3 Year4 Year 5 Total Prior Source Number 02/03 03/04 04/05 05/06 06/07 07/08 General Fund 99-2210-001 $20,000 $20,000 General Fund 00-2210-001 $25,000 $25,000 General Fund - 01-2210-001 $280,000 $280,000 ItAedieanransport Fund .- ~ 03-170-001 -;:lt25,ooe)""- ;', $125,000 - ( FiFefmpact'Fee.s--.Ge'ri.eral Fund 02-2210-001 ~ $1,000,000 $1,000,000 Fire Impact Fees - G~neral Fund 02-2210-002 $345,000 $345,000 'if- I M.e..dica I Transport Fund.~' 02-2210-003 Y..$190 000,_, d' $190,000 General Fund 03-2210-001 $30,000 $30,000 General Fund 05-2210-001 $25,000 $25,000 General Fund 03-2210-002 $25,000 $25,000 TOTAL $45,000 $405,000 $1,345,000 $220,000 $25,000 $25,000 $2,065,000 $0 PROPOSED PROJECT OPERATING IMPACT BY YEAR Revenue Project Projected Year 1 Year 2 Year3 Year 4 Year 5 Total Prior Source Number 02/03 03/04 04/05 05/06 06/07 07/08 Air Cascade Compressor 99-2210-001 $0 Hydraulic Rescue Tool 00-2210-001 $0 Engine 124 01-2210-001 $0 Heart Monitor Replacement (5) 03-170-001 $0 Station 3 02-2210-001 $750,000 $750,000 Engine 3 02-2210-002 $10,000 $10,000 Rescue 3 02-2210-003 $7,500 $7,500 Car 8 / Battalion Chief Vehicle 03-2210-001 $0 Car 5 / EMS Div. Vehicle 05-2210-001 $0 Car 3/ Training Div. Vehicle 03-2210-002 $0 TOTAL $0 $0 $760,000 $7,500 $0 $0 $767,500 $0 FIRE DEPARTMENT I MEDICAL TRANSPORT Approval Date: Completion Date 05/13/02-07/08CIP .XLS