HomeMy WebLinkAbout2006 08 28 Consent 403 Purchase Fill Dirt
Date: August 28, 2006
The following Consent Agenda Items were not
discussed during the August 28, 2006 City
Commission Regular Meeting, due to the City
Commission Meeting not being extended.
COMMISSION AGENDA
ITEM 403
CONSENT
August 28,2006
Meeting
MGR DEPT
Authorization
REQUEST: Public Works Department Requesting Approval to Enter into a Contract to
Purchase Fill Dirt for the Public Works Complex and Screen and Haul
Debris.
PURPOSE: The purpose of this Board item is to request authorization to piggyback off the
Orange County Contract (Y3-1012-GH) with Solan Trucking of Gotha for the
delivery of fill dirt for the Public Works Complex and hauling away of debris.
CONSIDERATIONS:
During the installation of underground pIpmg at the Public Works
Complex, unsuitable material was found that was not previously revealed by pre-
construction soils reports. While it had not been completely unexpected to find
buried construction debris, the vast quantity of organic material was not thought to
be present.
A determination was made to do some exploratory excavations in the
building pad of Building 3 located next to the trench of the underground piping.
More organic debris was found. Upon recommendation of the soils engineer, the
entire dimension of the building pad was to be excavated to a minimum depth of
twelve feet by the contractor and filled and compacted with clean suitable fill that
would be provided by the city. This was outside the original scope of the project.
The Capital Projects Coordinator and the contractor determined an
estimated quantity and a decision made to piggyback off of an existing Orange
County Contract for the required fill as being the cheapest and most expeditious
Consent Agenda Item 403
August 28, 2006
Page 2
means of keeping the project moving forward. The amount of fill required is
estimated to be equivalent to 3,400 cubic yards of fill or 170 truck loads. The
Orange County Contract price is $6.75 per cubic yard with a $0.75 fuel surcharge
per yard with a final price of$7.50 per cubic yard. Total cost ofthe estimated fill is
$25,500
Solan Trucking also provided an estimate to haul away the unsuitable fill
excavated from the site after screening the organic and construction debris. The
remaining fill will be used to offset the contract cost of fill needed elsewhere on the
site. The cost of hauling away the estimated 2500 cubic yards (125 truck loads) of
organic and construction debris after screening is $120 per load and a dump
tipping fee of$110 per load for an estimated total cost of $28,750. Total contract
value for the cost of bringing in clean suitable fill, and hauling away all debris is
$54,250.
FUNDING:
Funding for the $54,250 is available from the Capital Project Fund - 311-
65000-30037.
RECCOMENDA TION:
The Public Works Department recommends the Commission authorize the
City Manager to Contract with Solan Trucking for the delivery offill dirt and
hauling away debris from the Public Works site for $54,250 payable from the 311
Capital Project Fund.
COMMISSION ACTION: