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Home My WebLink About2002 04 08 Regular C Resolution 2002-18 Amending FY 2002 Budget COMMISSION AGENDA ITEM C CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X April 8,2002 MGR jVDEPT ~ Meeting Authorization BUDGET AMENDMENT AVAILABLE AFTER 5:00 ON FRIDAY, APRIL 5TH, 2002. REQUEST: The Finance Department Requests the City Commission Adopt Resolution No. 2002-18 Amending the FY 02 Budget. PURPOSE: The purpose of this agenda item is to request the City Commission amend the FY 02 Budget. CONSIDERA TIONS: A mid-year budget review indicates the need to amend the FY 02 budget as shown in Attachment A. FUNDING: None. RECOMMENDATION: Adopt Resolution No. 2002-18 amending the FY 02 Budget. A TT ACHMENTS: Resolution No. 2002-18 Attachment A - Budget Amendment - available after 5:00 on Friday, April 5th. COMMISSION ACTION: Resolution NO.2002-18 A Resolution of the City Commission of Winter Springs amending the Fiscal Year 2001/2002 budget as provided in Exhibit "An attached hereto; providing for severability; providing an effective date. Whereas, the City Commission finds it necessary to amend the fiscal year 2001/2002 budget as provided herein. Now therefore be it resolved by the City Commission as follows: Section 1 Budqet Amendment. The City of Winter Springs fiscal year 2001/2002 budget is hereby amended as provided for in Commission Agenda Item C, dated April 8, 2002, and attached hereto as Exhibit "A" which is hereby fully incorporated herein by this reference. Section 2 Severability. If any section of this resolution is for any reason held involved or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this resolution. Section 3 Effective Date. This resolution shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida. Adopted by the City Commission of the City of Winter Springs, Florida, in a regular meeting assembled on this 8th day of April, 2002. PaulP. Partyka, Mayor Attest Andrea Lorenzo-Luaces, City Clerk The Financial Report and Budget Amendment will not be available due to last minute information regarding a Florida Power rate reduction and its affect on Franchise Fees. A presentation will be made at the Commission Meeting on both the Financial Report and Budget Amendment. . CITY OF WINTER SPRINGS AGENDA ITEM 04/08/02 REGULAR C BUDGET AMENDMENT ATTACHMENT "A" LIST OF DOCUMENTS · EXPENSE BUDGET AMENDMENT - ALL FUNDS · REVENUE BUDGET AMENDMENT - ALL FUNDS · GENERAL FUND FUND BALANCE RECAP WITH PROPOSED CHANGES · LISTING OF GENERAL FUND PROPOSED BUDGET AMENDMENTS · GENERAL FUND AMENDED EXPENDITURE BUDGET RECAP · GENERAL FUND AMENDED REVENURBUDGET RECAP CITY OF WINTER SPRINGS MID-YEAR BUDGET AMENDMENT EXPENSES AmlUI1lt Account Number Account Name ow ~ ~ General Fund $ 80,000 2110-56400 Vehicles Police Dept Vehicles Commission Approved 2111/2002 $ 28,500 1340-53180 Consulting IS Dept Florida League of Cities Proposal New Request for Supplemental Appropriation From $ 28,300 2210-53188 Contract Services - Tire Fire Fire Dept Contract Services. Tire Fire Commission Approved 10108/200101/14/2002 $ 28,000 4410-55290 Mosquito Chemicals Public Works Mosquito Chemicals Commission Approved 10108/2001 $ 20,000 1900-53199 legislative Services General Govt Dept legislative Work Commission Approved 04/0212002 $ 14,200 1510-53180 Consulting Planning Depl Concurrency and Impact Fee Assess New Request for Supplemental Appropriation From $ 6,000 2400-53186 Consulting Service - Temp Serv Building Dept Contract Inspections Commission Approved 11/1212001 $ 4,000 2400-53186 Consulting Service - Temp Serv Building Dept Contract Inspections Commission Approved 1/28/2002 $ 209,000 $ 150,000 1220-53111 legal Fees legal Services Dept legal fees New Request for Supplemental Appropriation $ 47,900 Various-52320 Workmans Comp Various GF Depts Workmans Comp - Underfunded New Request for Supplemental Appropriation $ 22,000 1910-54311 Utility Services City Hall Dept Utility Services New Request for Supplemental Appropriation $ 16,000 1920-54510 General Insurance Risk Management Dept General Insurance New Request for Supplemental Appropriation $ 16.000 2400-51210 Salaries Building Dept Salaries New Request for Supplemental Appropriation S 10,000 1910-54110 Telephone Expense City Hall Depl Telephone Expense New Request for Supplemental Appropriation $ 5,000 1310-54810 Employee Relations (Recog Awards) HR Dept Employee Recognition Awards New Request for Supplemental Appropriation $ 5,000 1910-54720 Copy Machine Supplies City Hall Dept Copy Machine Supplies New Request for Supplemental Appropriation S 4,000 2400-51214 Overtime Salaries Building Dept Overtime Salaries New Request for Supplemental Appropriation $ 275,900 $ 12,500 1 200-53180 Consulting (Balon Avid Neo Mark) City Manager Dept Balance on Avid Neo Geo Marketing PO Rollover from FY 01 $ 3,200 4410-58226 Oak Hollow Park Improvements Public Works Oak Hollow Improvements PO Rollover from FY 01 $ 15,700 $ 40,000 7210-54890 league and Field Rental Exp P&R-Athletics Properly Record Budget Revenue Neutral $ 13,500 2210-56410 Other Equipment Fire Dept Record FEMA Grant Revenue Neutral $ 10,000 2400-53181 Consulting - Technical Service Building Dept Record Centex Special Services Revenue Neutral $ 3,200 1510-53179 Consulting - Town Center Planning Dept St of Fl Reimb for Inspections Revenue Neutral S ( 138,000) 4411-56310 Reimb 434 Beautification Public Works 434 Beaut Remove Contract Revenue Neutral $ (71,300) Police Impact Fee Fund $ 165,000 102-56310 Capital Improvements Stormwater Fund $ 1,400 130-52320 Workmans Comp Medical Transport $ 30,000 . 170-56410 Other Equipment 1999 Construction Fund $ 13,478 305-56320 Park Improvements Police Impact Fee Police Headquarter Expansion New Request for Supplemental Appropriation Stormwater Fund Workmans Comp Underfunded New Request for Supplemental Appropriation Medical Transport Private Grant to Purchase Equip Revenue Neutral 1999 Construction Fund SRI- Park project PO Rollover from FY 01 Information Systems Project Fund $ 216,600' 307-55278 Software Systems Info Sys Project Fund Computer Conversion PO Rollover from FY 01 TLBD Improvement Fund $ 240,000 308-56315 Construction Improvements TlBD Improvement Fund Cathcart Contracting Change Orders New Request for Supplemental Appropriation W.tur ,!~ :i:ewer Funcr '. = f: ~ . CITY OF WINTER SPRINGS MID.YEAR BUDGET AMENDMENT REVENUE Am<lllllI Account NumbJU &~ o.oDl euww. IY.oo Genel7l/ Fund S 150,000 001.389100 Appropriation from Fund Balance General Fund Reduce Interest Rates Low New Request for Supplemental Appropr1atbn From S 75,000 001-389100 Appropriation from Fund Balance Pollee Oepl COPS Revenue Reduction New Request for Supplemental Appropriation From S 38.000 001.389100 Appropriation from Fund Balance General Fund Reduce Ad Val 17.Q2 for Redev bill New Request for Supplemental Appropriation From S 38,000 001.389100 Appropriation from Fund Balance General Fund State Revenue Sharing Reduction New Request for Supplemental Appropriation From S 299,000 S (282,100) 001.389100 Appropriation to FllI'<l Balance GeneraJ Fund Record Receipt of Unexpected Fee New Request for Supplemental Appropriation To S (82.000) 001-389100 Appropriation to Fund Balance General FllI'<l Record Expected lnaease In EFFF New Request for Supplemental Approp!1alion To S (33.100) 001.389100 Appropriation to FllI'<l Balance General Fund Record Tower Rental. Water Fields New Requesl for Supplemental Appropriation To S (27,400) 001.389100 Appropriation to FllI'<l Balance Fire Oepl Record Insurance Reimb Proceeds New Request for Supplemental Appropriation To S (424,600) S 40.000 . 001.J.l9200 LeaguelNonresk:1ent Fees P&R.Alhletics Property Record Budget Revenue Neutral S 13.500 . 001.331200 PubDc Safety Grants Fire Dept Record FEMA Grant Revenue Neutral S 10,000 . 001.322100 Building Permits Building Dept Reconl Cenl.. Special Service, Revenue Neutral S 3,200 . 001.334990 Other State Grants Planning Dept S\ of Fl Relmb for Inspections Revenue Neutral S (138,000) 00\.335575 Relmb 434 BeauUfocallon Public Wor1<s 434 Beaut Remove Contract Revenue Neutrat S (71,300) S 80,000 . 001.389100 Appropriation from Fund Balance Pollee Oept Vehlde, Commlssion Approved 2/11/2002 Supp App From S 28,500 001.389100 Appropriation from Fund Balance ISoept Fiorida league of Cities Proposal New Request for Supplemental Appropriation From S 28,300 . 001.389100 Appropriation from FllI'<l Balance Fire oept Contrad Services. TIre Fire Commission Approved 1010812001 Supp App From S 26,000 . 001.389100 Appropriation from Fund Balance Public Works Mosquito Chemlcals Commission Approved 10108I2001 Supp App From S 20.000 001.389100 Appropriallon!rom FllI'<l Balance General Go\'t Oept le<;lslallv~ Servlces Commission Approved 412//2002 Supp App From S 14.200 001.389100 Appropriation from FllI'<l Balance Planning Dep! Concurrency and Impad Fee Assess New Request for Supplemenuol Appropriation From S 8,000 . 001.389100 Appropriation from Fun::! Batanca Building Dept Contrad Inspections Commission Approved 11/1212001 Supp App From S 4,000 . 001.389100 Appropriation from Fund Balance Building Dept Contrad Inspections Commlssion Approved 1/2812002 Supp App From S 2OV,OOO S 150,000 OOt.389100 Appropriation from Fund Balance Le<;a1 Services Dept le<;a1 fees New Request for Supplemental Appropriation From S 47,900 001.389100 Appropriatk:m from Fund Balance Various GF Oepts Workmans Comp - Urderfunded New Request for Supp!emental ApproprlaUon From S 22,000 001.389100 Appropriation trom Fund Balance City Hall Oep( Utility SeMceS New Request tor Supplemental Appropriation From S 18,000 001.389100 Appropriation from Fund Balance Building Oepl Salaries New Request for Supplement.1 Appropriation From S 18,000 001-389100 Appropt1aUon from Fund Balance RiSk Management Dept General Insurance New Request for Supplemental Appropriatlon From S 10,000 001-389100 Appropriation from Fund Balance City HaD Dept Telephone Expense New Request for Supplemental Appropriaten From S 5,000 001.389100 AppropriaUon from Fund Balance City HaQ Depl Copy Machine Supplies New Request ror Supplemental Appropriation From S S.ooo . 001.389100 Appropriation from Fund Balance HR oept Employee Recognition Awards New Requesl for Supplemental Approprtation From S 4,000 001.389100 Appropriation from Fund Balance Building Dept Overtime Salaries New Request for Supptemental Appropriation From S 275,iOO 12,500 001-389100 Appropriation rrom Fund Balance City Manager Oept Balance on Avid Nee Geo Mar1<.eting PO Rollover from FY 01 Supp Appropriation From 3,200 . 001-389100 Appropriation from Fund B.lance PubliC Works Oak Hollow Improvements PO Roncwer from FY 01 Supp Appropriation From 15,700 282,100 001-313500 Cable Television Franchise General Fund ReCOrd Receipt of Unexpected Fee Revenue Increase 82,000 001.381002 Transfer from EFFF General Fund Rae Expeded Inc In EFFF Revonue Increase 33,100 001.351202 Tower Rental. Water Fields General Fund Record Recelpl of Cingular Payment Revenue Increase 27,400 001.384200 Insurance Proceeds Fire Depl Record Insurance Relmb Proceeds Revenue Increase 424,600 (150,000) 001.381100 Interesl Income General Fund Low Interest Rates Revenue Redudlon (75,ooo) 001.331400 Federal Grant. COPS Police Dept Received funds In Prior Year Revenue Reduction (38,000) 001.311000 Ad Valorem General Fund Reduce Ad Val 17-92 for Redev bin Revenue Reduction (38,000) 001.335120 State Revenue Sharing General Fund State Revenue Sharing Redudion Revenue Reduction (299,000) Polfce Impact Fee Fund 165,000 102.389100 AppropriaUon from Fund Balance Police Impact Fee Pollee Headquarter Expansion New RequeSI for Supplemental Appropriation Stormwater Fund 1,400 13().389100 Appropriation from Fund Balance StofTTllNater Fund Wortunans Comp Underfunded New Request for Supplemental Appropriation M&dlcal Transport 30,000 17().33790 Other Local Grants Medical Transport Private Grant to Purchase EquIp Revenue Neutral 1999 Construction Fund 13,478 305-389100 Appropriation from Fund Balance 1999 Construction Fund SRI. Pari< project PO Rollover from FY 01 Infonnation Systems Project Fund S 216,600 . 307.389100 Appropriation from Fund Balance Info Sys Project Fund Computer Conversion PO Rollover from FY 01 TLBD Improvement Fund 240,000 3Qe.389100 Appropriation from Fund Balance TLBO Improvement Fun Cathcart Conlracting Change Orders New Request for Supplemental ApplOpriatlon Water & Sewer Fund 5.800 401-389100 Appropriation from Fund Balance Water & Sewer Fund Wor1unans Comp Underfunded New Request for Suppfemental Appropriation CITY OF WINTER SPRINGS MID- YEAR GENERAL FUND FUND BALANCE RECAP WITH PROPOSED CHANGES FY02 $3,429,600 Fund Balance per 9/30/01 CAFR $ (299,000) $ 424,600 New Request for Supplemental Appropriation from Fund Balance for Decreased Revenues New Request for Supplemental Appropriation to Fund Balance for Increase in Revenues $ (209,000) Commission Approved Supplemental Appropriations from Fund Balance for Expenses $ (275,900) $ (15,700) New Request for Supplemental Appropriation from Fund Balance for Increased Expenses New Request for Supplemental Appropriation from Fund Balance for FY 01 PO Rollover for Expenses $ (375.000) Net Fund Balance Budget Change $3.054.600 Fund Balance Adjusted for Mid- Year Budget Review CITY OF WINTER SPRINGS LIST OF GENERAL FUND BUDGET AMENDMENTS TIES TO AMENDED GENERAL FUND REVENUE & EXPENDITURE BUDGET AND FUND BALANCE RECAP MID- YEAR FY 02 $ 150.000 Interest $ 75,000 COPS Grant $ 38,000 Ad Valorem $ 36,000 State Revenue Sharing $ 299,000 New Request for Supplemental Appropriation for Reduction in Revenue $ 282,100 Cable Franchise Fee $ 82,000 Electric Franchise Fee Transfer $ 33,100 Tower Rental-Water Fields $ 27,400 Insurance Proceeds $ 424,600 New Request for Supplemental Appropriation for Increase in Revenue $ 40,000 League Fees Revenue and Expense $ 13;500 Public Safety Grant Revenue and Expense $ 10,000 Building Permit-Centex Arrangement Revenue and Expense $ 3,200 Other State Grant Revenue and Expense $ (138,000) 434 Beautification Reimbursement Revenue and Expense $ (71,300) Net Revenue Neutral Changes (Offset by Expenses) $ 80,000 Police Vehicles $ 28,500 Florida League of Cities IS Proposal $ 28,300 Contract Serv - Fire Dept - Tires $ 28,000 Mosquito Chemicals $ 20,000 Legislative Services $ 14,200 Concurrency and Impact Fee Studies $ 6,000 Contract Inspections $ 4,000 Contract Inspections $ 209,000 Commission Approved Supplemental Appropriations for Expenses $ 150,000 Legal Fees $ 47,900 Workmans Comp Expense $ 22,000 Utility Services City Hall $ 16,000 Building Dept Salaries $ 16,000 Generallnsurance $ 10,000 Telephone Expenses City Hall $ 5,000 Copy Machine Supplies City Hall $ 5,000 Employee Recognition Awards $ 4,000 Building Dept OT Salaries $ 275,900 New Requests for Supplemental Appropriations for Expenses $ 12,500 Avid Neo Marketing $ 3,200 Oak Hollow Improvements $ 15,700 FY 01 PO Rollovers for Expenses CITY OF WINTER SPRINGS GENERAL FUND AMENDED EXPENDITURE BUDGET RECAP MID YEAR FY 02 New FY02 New Request FY02 Original Approved Request Supplemental FY01 Revenue Amended Annual Supplemental Supplemental Appropriations PO Neutral Annual Budget Appropriations Appropriations WIC Expense Rollover Changes Budget City Commission $ 104,600 $ 104,600 Various Boards $ 21,100 $ 21,100 City Manager $ 255,300 $ 100 $12,500 $ 267,900 City Clerk $ 161,500 $ 100 $ 161,600 Legal Services $ 138,500 $ 150,000 $ 288,500 Fimmr.::> $ 364,500 $ 100 $ 364,600 Gor: Svc - Human Res $ 108,800 $ 5,000 $ 113,800 c:...........-.~ _ A1ater Svc $ 403,400 $ 1,000 $ 404,400 ::::.-: S~'c - Purchasing $ 89,500 $ 89,500 --.,....-............- $ 484,900 $ 28,500 $ 513,400 -J ------- I Iii/ill I Dill:...", $ 260,900 $ 100 $ 261,000 - "-"..""T &JIII"'~ - w:..:;.... ~.~.u: ;..'" - Engineering $ 58,900 $ 400 $ 59,300 ~ "m<T> 0'0''' - Planning $ 286,300 $ 14,200 $ 100 $ 3,200 $ 303,800 - rUTIITI 0,:,~! -0 Dev Revie~AI $ 60,000 $ 60,000 - ~_....---.l ~"""""_""PWOI........I $ 25,000 $ 20,000 $ 45,000 --. _......~..~ '''-11 _~II $ 134,900 $ 37,000 $ 171,900 , \.I~1\ ,jj,diiciyt::ij"Q,U $ 243,500 $ 16,000 $ 259,500 JIlin')' $ 1,500 $ 1,500 ~o;;ce $ 3,699,700 $ 80,000 -$ 18,300 $ 3,798,000 ;UI-'::) Grant - Officer $ 76,100 $ 500 $ 76,600 ;(~JP$ Grant - Equipment $ 19,000 $ 19,000 }~A Inv~_~tfg~tf0ns $ 5,000 $ 5,000 "'_11-__' ,....___..___ i""'\LC___ $ 50,700 $ 500 $ 51,200 n........ ..~__.......~. ....._. -. . . - - - --- - - - -.--_. ,1<;; $ 2,478,700 $ 28,300 $ 12,100 $ 13,500 $ 2,532,600 :nm n,:,v - Building $ 338,700 $ 10,000 $ 20,000 $ 2,000 $ 10,000 $ 380,700 :nm new - Code $ 210,100 $ 2,100 $ 212,200 h.L.':-.IAI_"-II_ $ 1,318,200 $ 28,000 $ 5,000 $ 3,200 $ 1,354,400 UVllv VVVII\\:) 'u::;:i" ~.....u,,,s - 434 Beaut $ 138,000 $(138,000) $ un - Admin $ 135,400 $ 100 $ 135,500 un - Athletics $ 127,200 $ 800 $ 40,000 $ 168,000 u" - Concessions $ 132,300 $ 400 $ 132,700 un - Parks & Grounds $ 713,400 $ 3,300 $ 716,700 u" - FROAP $ 436,000 $ 436,000 "'n - COBG $ 485,000 $ 485,000 "''' - Programs $ 158,800 $ 400 $ 159,200 "''' - Seniors $ 1 05,600 $ 500 $ 106,100 $13,831,000 $ 209,000 $ 228,000 $ 47,900 $15,700 $ (71,300) $ 14,260,300 I $275,900 I CITY OF WINTER SPRINGS GENERAL FUND AMENDED REVENUE BUDGET RECAP MID YEAR FY 02 ,. .. FY02 Original Annual ~ Amendments FY02 Amended Annual fJJ!s!.sW Ad Valorem Revenues $ 4,273,800 $ (38,000) $ 4,235,800 Sales Tax $ 2,121,500 $ 2,121,500 State Revenue Sharing $ 712,500 $ (36,000) $ 676,500 Mobile Home Tax $ 9,000 $ 9,000 Motor Fuel Tax Rebate $ 8,000 $ 8,000 Alcoholic Beverage Tax $ 2,400 $ 2,400 Gas Franchise Fee $ 25,000 $ 25,000 Cable Franchise Fee $ - $ 282,100 $ 282,100 COBG - SC Torcaso Park $ 485,000 $ 485,000 FRDAP - Sunshine Park $ 200,000 $ 200,000 FRDAP - Torcaso Park $ 200,000 $ 200,000 COPS - Salaries $ 75,000 $ (75,000) $ - COPS - Equipment $ 19,000 $ 19,000 Public Safety Grants $ - $ 13,500 $ 13,500 Other State Grants $ - $ 3,200 $ 3,200 Permits - Building $ 400,000 $ 10,000 $ 410,000 OccupauonalL~enses $ 110,000 $ 110,000 County Impact Fees $ 20,000 $ 20,000 Permits - Arbor $ 15,000 $ 15,000 Permits - Plumbing $ 10,000 $ 10,000 Permits - Mechanical $ 10,000 $ 10,000 Engineering Inspection Fee $ 10,000 $ 10,000 Site Plan Review $ 5,000 $ 5,000 Zoning and Annexations $ 3,000 $ 3,000 Permits - Electrical $ 2,500 $ 2,500 Commerical Vehicle Permit $ 1,000 $ 1,000 Concession Stand $ 131,400 $ 131 ,400 League Fee/Field Rental $ 15,000 $ 40,000 $ 55,000 Partnership League Fees $ 50,000 $ 50,000 Summer Youth Program $ 45,000 $ 45,000 Program Fees $ 15,000 $ 15,000 Facility Rental $ 10,000 $ 10,000 Fines & Forfeitures - Police $ 245,600 $ 245,600 Fines & Forfeitures - Code $ 5,000 $ 5,000 FOOT - Reimb for 434 Beaut $ 138,000 $ (138,000) $ - St of FL - DOT $ 45,000 $ 45,000 School Resource Officer $ 40,000 $ 40,000 OEA Rev - Leased Explorer $ 5,000 $ 5,000 Interest $ 200,000 $ (150,000) $ 50,000 Miscellaneous Revenues $ 30,000 $ 30,000 Tower Rental- City Hall $ 42,000 $ 42,000 Tower Rental- Water Fields $ - $ 33,100 $ 33,100 Insurance Proceeds $ - $ 27,400 $ 27,400 Recording and Copying Fees $ 6,000 $ 6,000 Transfer from PSTF $ 2,200,400 $ 2,200,400 Transfer from EFFF $ 620,600 $ 82,000 $ 702,600 Transfer from Stormwater $ 20,500 $ 20,500 Transfer from Solid Waste $ 108,000 $ 108,000 Reimb from W&S for UB & MS $ 648,900 $ 648,900 Reimb from W&S for Fair Share $ 491,900 $ 491,900 Appropriation from Fund Balance $ - $ 375,000 $ 375,000 Totals $ 13,831,000 $ 429,300 $ 14,260,300 Reduction in Fund Balance Reducuon in Fund Balance Addition to Fund Balance Reduction in Fund Balance Revenue Neutral Revenue Neutral Revenue Neutral Revenue Neutral Revenue Neutral Reduction in Fund Balance Addition to Fund Balance Addition to Fund Balance Addition to Fund Balance Net Supplemental Appropriations