HomeMy WebLinkAbout2006 08 14 Regular 303 Fall Event October 7
COMMISSION AGENDA
ITEM 303
Consent
Informa tional
Public Hearing
Regular X
August 14,2006
Regular Meeting
C-G
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Mgr. / Dept.
Authorization
REQUEST: The Parks and Recreation Department requests direction from the City
Commission to proceed with the planning for a large Fall Event on Saturday,
October 7, 2006 at the Winter Springs Town Center or Five (5) smaller "Dancing
in the Streets" events, or any decision they deem necessary.
PURPOSE: To obtain City Commission approval to proceed with the planning for a
large fall event or Five (5) smaller events.
CONSIDERA TIONS:
· Commissioner Krebs at the July 10, 2006 meeting requested information on a Fall Event.
· Staff has tentatively planned a Fall Event "Hometown Harvest" on October 7, 2006 from
5:30 pm to 9:00 pm in the Winter Springs Town Center.
. The event would include the following:
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Main Stage, Sound System and Lighting.
Musical Talent (Oldies Group) "Dancing in the Streets"
LED Screen.
Tents, Tables, and chairs.
Restroom Trailer Facility and Port-a-Johns.
Shuttle Hay Wagon Rides (From Parking Lot at Winter Springs High School to
Town Center and back).
Children's events including Pumpkin Pie Eating, Pumpkin Carving, Hay Bale
and Hay Play Area and Big Pumpkin Photo Area,
All attendees will receive unique give-a-way items.
The event will conclude with a good 10-minute fireworks display.
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· Several smaller events called "Dancing in the Streets" could be conducted in the Winter
Springs Town Center. The events would provide Quality Local Entertainment. A Local
Radio Station would do a pre-event from 6:00-7:00 p.m. The actual entertainment would
be from 7:00-9:00 p.m.
. Dates & Entertainment
* Saturday, September 9, 2006
Saturday, October 7, 2006
Saturday, January 13, 2006
Wednesday, February 14,2006
Saturday, April 21, 2006
Michael Andrews, Swinger Head
(Our July 4 Entertainment)
Hindu Cowboy (Country Western).
Celtic Kickoff (Scottish)
Valentine Day (Oldies - Romantic)
Jazz Festival.
* FY 05/06 Budget.
. Budget for each event
$ 5,000
$ 3,000
$ 2,500
$ 500
$ 1,500
$ 12,500
Entertainment
Staff, Sound, Lights
Restroom Trailer
Give-A-ways
Fireworks (1 0 Minutes)
per event x 4 = $ 50,000
FUNDING:
The Saturday, September 9, 2006 Event has adequate funding in FY05/06.
Budgeted Community Events - 7260 Fall Event # 54800, Total of $ 50,000.
RECOMMENDA TIONS:
The Parks and Recreation Department is recommending City Commission direction to proceed
with the planning for the fall event or several smaller events, or any decision deemed necessary.
ATTACHMENTS:
Attachment # 1
Projected Expense for large fall event.
COMMISSION ACTION:
ATTACHMENT #1
CITY OF WINTER SPRINGS
"HOMETOWN HARVEST"
OCTOBER 7,2006
5:30 P.M. - 9:00 P.M.
WINTER SPRINGS TOWN CENTER
PROJECTED EXPENSES
1. Main Stage, Sound System, Lights $ 8,000
2. Musical Talent (Oldies), Platters or $ 15,000
Belemy Brothers (National Artist)
3. LED Screen $ 5,000
4. Tents, Tables, Chairs $ 3,000
5. Restroom Trailer & Port-A-Johns $ 3,500
6. Shuttle Hay Wagons $ 3,500
7. Various Items (Supplies and Materials) $ 6,000
. Pumpkin Pie Eating and Carving
. Hay Play Area
. Big Pumpkin (Photo Area)
. Fall Give-Away Items
. Misc.
8. Fireworks, 10 minutes (Orange and Gold) $ 6,000
TOTAL $ 50.000