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Home My WebLink About2005 06 27 Regular Item 504- Request for Decision Regarding Alpert's Stormwater Bill Appeal COMMISSION AGENDA ITEM 504 Consent Information Public Hearin Re ular x MGR. /. /Dept. ! June 27, 2005 Meeting REQUEST: The Finance Department requests the City Commission make a binding decision regarding the Alpert's stormwater bill appeal. PURPOSE: To have the Commission render a final decision regarding the Alpert's disputed stormwater bill of $9,922.70. CONSIDERATION: This matter was brought before the Commission on March 10, 2003, requesting a waiver of the past due amount. At that time the Commission postponed decision on the Alpert dispute and requested that staff prepare a policy for the collection of unbilled or improperly billed stormwater services. This policy is proposed in tonight's Regular Agenda Item 503. The disputed charges for stormwater service at March 10,2003 totaled $9,744.59, and covered the period from March of 1994 to March of 2002 (an eight year period). (Please see attached agenda item and related attachments.) Since then, an additional $178.11 in late fees has been charged to the account and late fees continue to be charged at a rate of $7.83 per month. It was the understanding of the Finance Director, at the time, that, due to the statute of limitation, the City could only pursue collection of the prior four years of bills totaling $4,720.00. The attached letter, dated April 27, 2005, from the City Attorney's office states the following: "As provided in our 2002 letter, any fees earned and unpaid are due to the City regardless of the time which has past. The statute of limitation, however, will limit the City's ability to use the court system to enforce those obligations." The customer, MZL Business Partners, represented by Ms. Alpert, has acted in good faith, contacting the City in a timely fashion to resolve the disputed charges. All current monthly charges on the account have been paid. Regular Agenda Item 504 June 27, 2005 Page 2 of2 The customer states that they were not being billed on a monthly basis for the stormwater charges on Phase I of their property and were not aware of the charges accumulating against them until they received a bill for $10,000. The finance department does not dispute this claim, as it appears that the bill may not have been generated until a "clean up" of the accounts was done in May/June of 2001 related to a computer conversion. The March 10, 2003 Agenda Item stated the following: "Based on staffs review of Ms. Alpert's good payment history for sewer charges and stormwater charges on "Phase 2" of 1225 Belle Avenue (which she thought was for both phases) and the fact that Ms. Alpert contacted the City right after the computer conversion took place and new bills started going out, staff felt that Ms. Alpert likely did not receive the stormwater bills for "Phase I"." FUNDING: N/A RECOMMENDA TIONS: The Finance Department recommends that the Commission apply the "Collection of Unbilled or Improperly Billed Stormwater Management Utility Fees Policy" as submitted in Agenda Item 503. In addition, we recommend that all late fees related to this account (totaling $178.11) resulting from this dispute be waived due to staff delay in adoption of the "Collection of Unbilled or Improperly Billed Stormwater Management Utility Fees Policy." If Agenda Item 503 is approved as originally submitted, one year's unbilled stormwater management fees totaling $1,179.96 ($98.33 per month) would be due and payable by Ms. Alpert and MZL Partners/434 Business Park (account number located at 1224 Belle A venue and that all late fees are waived, the total outstanding balance waived would be $8,564.63 in stormwater management fees plus $178.11 in late fees for a total of$8,742.74. ATTACHMENTS: Consent Agenda Item B from the March 10th, 2003 City Commission Regular Meeting and its attachments, as follows: . Letter dated March 21, 2002 from City to Ms. Alpert regarding amounts owed for Stormwater charges. . Letter dated September 5, 2002 from Ms. Alpert to City disputing charges. . Legal Opinion dated November 19,2002 from City Attorney. Legal Opinion dated April 27, 2005 from City Attorney Account History Report dated 6/22/05 showing outstanding balance of$9,922.70 COMMISSION ACTION: / COMMISSION AGENDA ITEM B March 10, )001 Meeting ICONSENT INFORMATIONAL PUBLIC HEARING REGULAR MGRh /DEPT. '-/--;+- x Authorization REQUEST: The Finance Department requests the City Commission make a binding decision regarding the Alpert's stormwater bill appeal. PURPOSE: To have the Commission render a final decision regarding the Alpert's disputed stormwater bill of $4,720. CONSIDERATIONS: . A new computer system went on line May/June of2001. Various "clean-up" of accounts occurred during the conversion. . In June or July of2001, I was contacted by and met with a Ms. Alpert ofMZL Business Partners regarding a delinquent bill for stormwater charges. Ms. Alpert felt that she had received this bill in error and brought all her City related business records for my review. . Staff later researched and determined that the bill was comprised on monthly stormwater charges at $98.33/month for "Phase I" of 1225 Belle Avenue for the period March of 1994 through the conversion period - approximately 7 years worth of monthly charges. . Staff notified Ms. Alpert of the charges in the attached letter dated March 21, 2002 and requested payment. . Ms. Alpert contacted staff and again explained that she had never received this bill in all those years and after our computer conversion began receiving the bill and has paid the current charges but did not feel she should have to pay for 7 years worth of bills that she was not aware of or ever received. Staff advised Ms. Alpert to document her views in a letter to the City. . Ms. Alpert wrote attached letter dated September 5, 2002 requesting a waiver of the back stormwater charges due to her never receiving the bill prior to the computer conversion or having been aware that she owed it. Phases) and the fact that Ms. Alpert contacted the City right after the computer conversion took place and new bills started going out, staff felt that Ms. Alpert likely did not receive the stormwater bills for Phase I. . Staff contacted the City attorney regarding the issue - see attached legal opinion. Basically, the attorney states that there is a 4 year statute of limitations regarding back billing - so we can request and collect on 4 years worth only which amounts to $4,720 and further that the Commission can negotiate a settlement of outstanding fees. RECOMMENDATION: The Finance Department recommends that the Commission waive collection of all the disputed stormwater charges on Phase 1 of 1225 Belle Avenue that occurred prior to the new computer system going on line 6/01/01. ATTACHMENTS: . Letter dated March 21, 2002 from City to Ms. Alpert regarding amounts owed for Stormwater charges. . Letter dated September 5, 2002 from Ms. Alpert to City disputing charges. . Legal Opinion dated November 19,2002 from City Attorney. COMMISSION ACTION: ..~J\..l'm.:n..-". a ~ ....-. '.s~ ~~I;'.\ .- '."1' .,). - ".' .. . . ~ ! I- ,,'bit U, (f;i . I . 1959 '. '~{.OR\~ CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327.1800 March 21,2002 Catherine Albert MZL Parttlers PO Box 948515 Maidmd, FL 32794 Dear Ms. Albert: SEWER AND STORMWATER CHARGES As of 3/5/2002 our system showed that MZL properties owed the City $13,943.45. The total amoup.t due of $13,943.45 is comprised of $4,198.86 due on sewer charges and $9,744.59 due on stonnwater charges. SEWER CHARGES I have reviewed your account to determine the accuracy of the sewer char:&es and will be issuing MZL a credit as it pertains to the sewer charges as. discussed below. The balance due in the sewer category as of 3/5/2002 of $4,198.86 is a result of a bill dated 12/27/2001 that reflected charges for 1,520,877 gallons for the month and a resulting late fee. I gather that the City of Cassdberry actually handles your meter replacement. Perhaps your meter was malfunctioning and was replaced as the readings change course the month after the high reading. I will credit the excess charges off of your bill as it is apparent some type of error has occurred. Please see the attached spreadsheet. During my review of the files pertaining to 1255 Bdle Avenue (phase 1 and Phase 2), I discovered correspondence between Mr. Baxley (phase 2) and the City. Specifically, Mr. Baxley felt that the sewer charges for 1255 Belle Avenue were high. The City flow tested the system and determined that 1255 Bdle Avenue expelled approximately 134,000 gallons per month. It was determined that 1255 Belle Avenue would be charged a fixed charge of 67,000 gallons each for Phase 1 and Phase 2 beginning in May of 2000. Mr. Baxley has received the fixed $180.18 charge per month since May of 2000; however MZL (phase 1) has paid sewer charges on actual consumption used. Apparently the City's billing system was never adjusted to reflect that MZL had a new flat rate billing in effect. The attached schedule shows that MZL has overpaid their sewer bill by $2,952.86. A credit of $7,151.72 will be issued on your account to adjust for the $4,198.86 unpaid bill less the $180.18 flat rate due and the actual overpayments of $2,952.86. STORMWATER CHARGES The balance due in the stormwater category of $9144.59 is a result of monthly stormwater charges from March of 1994 through March of 2002 of $98.33 per month on Phase 1 less $904.73 of stormwater payments received in 2001 and 2002. Please see attached schedule. Phase 1 ofMZL is 48.2 ERU's and at $2.04 per ERU's the amount due from MZL on Phase 1 on a monthly basis is $98.33. Support was provided to me by MZL that shows that MZL did make numerous payments to the City ofWmter Springs in the amount of $77.93. Phase 2 of 1255 Belle Avenue is 38.2 ERU's and at $204 per ERU's the amount due for Phase 2 would be $77.93 per month. I understand from discussions with staff that MZL did at one time own Phase 2 of 1255 Belle Avenue and apparently made their payments on Phase 2. UnfortunatelY. our records do not reflect where MZL made stonnw:rrf"r M~nti 011 Pj;,'Ice 1 If you feel our records are in error please proVIde me with supporting documentation (check copies) that reflect the monthly p:zyment of $98.33 for stormwater charges for Phase 1 from March of 1994 forward with the exception of the payments reflected on the attached spreadsheet. A recap of the final amounts due (m the absence of supporting documentation MZL may provide to the contrary) are as follows: Stormwater as of 3/01 Sewer as of 3/01 Sewer Credit March Stormwater bill March Sewer bill Amount Due $ 9144.59 $ 4,198.86 $ (7,151.72) $ 98.33 $ 180.18 $ 7.070.24 Please feel free to call me at 407-327-5960 to discuss this matter. Sincerely, ~~c .~Y--- Louise C. Frangoul, a>A Director of Finance GtyofWmter Springs . j JJJI oooooo~"'''' :ii ."'l "'l '" '" .. ! ......... :;;:; ~ 15 ~ ~~ nnn ~~ i ... ~~ i ~ ~~ ~Ni~Rll:; ~8 ! ~ --- ;:;: .......... ~ i3 u ~ ~) _oo........_:g :8:3 f ~iji~~~ ~~ .. , .. --:~lP:ON:g::3:8 l I~ N . . N . . . . . ! tQ;~:3;g!~H~ -.. 1IO It) z I 0 ... ~ ~ .Iii - ~ l' ~~ ::l~~~~~~~~ ~ tQ..,~N~g!:;llll ~ ~ :3",_ -- 1 il gog~1I08l::ii N 0> ;:1;",,,, ~ ~i~~E~~ J Iii lil~I~~~~~~ ;:::!: ~8~~ ~~ ;:I;liil:;~~ I C)C).,C)C).,..... jBj ~I~:g~~:::~.., .. lllllON...... ~ ..... (Ii-~.... c; ~~~~lii..,:~lli~ Q.! G fl)r-.., IS 1: ;;; ________N ~ Gl J!~ 111;11111 1 i J!~ ~~~~~III~ z }; ~~~~~_~c;:::l ~ ~~~~~~~II e .. A~ ~ _N__~_""__ ~ ~8~~::~~:::l~ :g ~ _______NN '5 l\l ~~ 1111;lill I o ::l C ... 0> l: i l: M l\l ::I ~ ~ I o ~ '0 g ~ li; ~ .. ~t--E~ ~ ..0 o III . -1C>>~"'U') ! ! I ! 1 Ii! ! ~ ~~~~~ (I) u~ cncncncncncnU)cncn MZL Stonnwater Account Customer 1255 Belle Avenue Present Prr.4ous BII Due Read IWd CuITllfll TolaI Peld J>.ld P8Id TolaI Type of SeMce Dele Date Dale [)Me Charge Penally Due Amount Chk' OMI Due Ston'nWlllBr 3194 ~.33 08.33 98.33 SlormW8ler 4194 oa.33 08.33 198.elI Stonnwaler 5194 ie.33 08.33 294.88 SlormW8ler (119.4 oa.33 ie.33 393.32 Stonnwa1er 7194 98.33 oa.33 491.85 $lomlWlIklr 8194 ie.33 98.33 588.ie Stormwaler 9194 ie.33 08.33 8ll8.31 Stormwa\e( 10.'94 08.33 98.33 7el1.54 Stoonwaler 11194 oa.33 98.33 aa.U7 Stonnwaler 12J94 lle.33 08.33 983.30 StormWlI1er 1195 08.33 08.33 1.08U3 Slormw8lef 2/95 oa.33 ie.33 1,1711.118 Slormw8lllr 3195 ie.33 ie.33 1,278.2ll Slormw8lef 4195 ie.33 ie.33 1,378.82 SlonnWalllr 5195 lle.33 ie.33 1.47.Uti Stonnwater eI'95 ie.33 ie.33 1,573..2l1 SIOrrnW8f<< 7fQ5 ie.33 ie.33 1,871.81 Stormwalllr 8fQ5 98.33 lIll.33 1.788.04 $lomlWlIlet llt'95 98.33 08.33 1.888.27 StofmW8\er 1 0t'lI5 lle.33 lIll.33 1.gee.eo Stoonwater 111'95 ~.33 lIll.33 2,084.113 StonnwaIer 12/95 lllI.33 lIll.33 2, 183.28 Stormwaler 11'95 lllI.33 lIll.33 2,2e1.5G Stormw8ler 21'95 lllI.33 lllI.33 2,3l5U2 Slormw8ler 3195 ~.33 lllI.33 2,458.25 Slom1Wlller 4/95 lllI.33 lIll.33 2,55lI.58 Stonnwaler 5195 98.33 oa.33 2,e64.91 Slom1W8ter 8Ill5 98.33 lIll.33 2,753.24 Stonnwalllr 7196 lllI.33 oa.33 2,851.51 Slom1Wlllet 8Ill5 lllI.33 oa.33 2,949.90 Slormw8ler llt'95 lllI.33 all.33 3.048.23 SklnrtWlller 10t'l15 ie.33 ie.33 3,148.58 SlonnWaIer 11jg5 lle.33 lIll.33 3,244.&9 StomlWaler 12jg5 98.33 ie.33 3,343.22 Stormwaler 1Jll6 lIll.33 98.33 3,441.55 Stommaler 2jg8 llI.33 ie.33 3,53ll.88 Stormwater 3196 oa.33 98.33 3,e38.21 StormNater .w6 lIll.33 98.33 3.736.54 SmrwaIer Ml6 98.33 lIll.33 3,834.87 Stonnwaler 8196 98.33 lIll.33 3,933.20 Slofl11WlIIer 7Jll6 oa.33 lIll.33 4,031.53 StonrNIater 8Ill6 98.33 98.33 4,12Ue Slormw8ler lll'll6 ie.33 ie.33 4,22ll.19 Stommaler 10/96 ie.33 98.33 4,32U2 Slormw8ter 11/98 ie.33 98.33 4.424.85 Slormw8ler 12196 9Cl.33 9Cl.33 4,523.18 StormwalBr 1/97 98.33 all.33 4,821.51 StornM8ler 2jg7 ie.33 lllI.33 4,719.84 Stormwaler 3197 lllI.33 9Cl.33 4.818.17 $tonrM'alel' 4/97 ie.33 98.33 4,916.150 Stormwater 5/97 98.33 ie.33 5,014.83 Stocmwater 8/97 98.33 ~.33 5.113.16 SlonTJWaIer 7/97 98.33 lllI.33 5.211.49 Slormw8lef 8197 i8.33 98.33 5.309.82 Stonnwaler 9197 98.33 98.33 5,408.15 StonrMalef 10/97 98.33 ~.33 5,5OlS.48 Slom1Waler 11/97 98.33 ~.33 5,804.81 Slom1Waler 12jg7 ~.33 98.33 5,703.14 Stormwaler 11Q8 lllI.33 98.33 5,801.47 StOfT11W8ter 2198 08.33 Q8.33 5,CSS.1lO MZL Stormwater Account AlC Customer # 1255 Belle Avenue 81R Type of SeMoe 0a18 Stonnwater SlcnT'IWSIeI' SIormWlIfer Stcnnwate? Slorr'nWlIIer StormWlller Ston'ITNIIler StormWlll8r Slom1WlIlel' Slom1w8ler Ston'ITNIIler Stormwatef SlOOT1W8ler SIom1w8Ier StonnwaIer Slom1W1IIer StonnwaIer StormWlller Ston'ITNIIler SlomMaIer S1OrmW8Ier Stormwaler StonnwaIer SlolTJ1W8l8t' StormW8Ier Slon'nW8Ier StonnwaIer StormwlIler S10rmWaIer StormN8ler S\omlW8Ier S~ SlOOT1W8Ier SlOOT1W8Ier StonnwaIer stonnW8lIi Ston'ITNIIIer StonnwaIer ,S~_ SlOOT1W8ler St0nT\W8ler Stonnwater StonT\W8Ier StonnwaIer Slon'nW8Ier StormW8l8r Slom1W8ler Slom1Waler 31'98 4198 5/98 llI98 7f98 Ml8 9198 10J98 11/ll8 12/98 1199 2199 3I9ll .cI99 5Ill9 GI99 71G9 llIll9 llI99 1M9 11 /ll9 12199 1100 2JOO 3100 .we> MXl MlO 7100 MlO g,oo 10r'00 11100 12JOO 1~1 ~1 ;W1 <W1 _~L 0611212001 07/2412001 061211200 1 0911812001 10I23l2OO1 1112012001 12/1812001 0112212002 Q~1ll12OQ~ Due Date Present Read Date PrevIous Read Cumlnl TcMI Date Charge Penalty Owe 10lO9l2OO1 0911412001 0811712001 11/1312001 1011912001 0911412001 12/1112001 11/1612001 1011912001 01~2 12/1412001 11/1612001 02/1212002 0311212002 Ga.33 Ga.33 Ga.33 Ga.33 lMl.33 llIl.33 llIl.33 lMl.33 lMl.33 lMl.33 Ga.33 IIU3 _33 Ga.33 ll8.33 Ga.33 llIl.33 lMl.33 llIl.33 ll8.33 lMl.33 lMl.33 lMl.33 lMl.33 llIl.33 Ga.33 lMl.33 lMl.33 Ga.33 lMl.33 Ga.33 88.33 88.33 llIl.33 lMl.33 lMl.33 "-33 88.33 _~;l3 ll8.33 llIl.33 lMl.33 lMl.33 lMl.33 ll8.33 88.33 llIl.33 98.33 lMl.33 lMl.33 lMl.33 llIl.33 llIl.33 llIl.33 lMl.33 llIl.33 lMl.33 lMl.33 Ga.33 lMl.33 llIl.33 98.33 Ga.33 llll.33 llIl.33 llll.33 llll.33 9ll.33 88.33 llll.33 llll.33 98.33 lle.33 lle.33 lle.33 ll8.33 118.33 Ga.33 Ga.33 Ga.33 'llll.33 'llll.33 llll.33 llll.33 llll.33 llIl.33, :08.33:, '.'-~-98~33""'~--- 4.92<9 103.25' 4.112 t 103.25 4.921103.25 4.112 103.25 5.00 103.33 6.00 103.33 'llll.33 '98.33 Paid p.jd Amount Cl*. . 506.41 103.33 98.33 9S.33 98.33 PlIld [hM 1210112001 12I26l2OO1 0112412002 0211312002 0212212002 Total Due 5,lllMl.13 8,09ll..e8 8,1114.N 1I,2ll3.12 11,391.45 8.439.78 11,588.11 8,888.44 6,7M.77 6,M3.10 11,1181.-43 7,ON.78 7,178.0ll 7,278.42 7,374.75 7,473.0ll 7,571.41 7,fJI!I9.74 7,783.07 7..40 7,964.73 lI,Oll3.Oll 8,181.38 8,2SQ.72 8,358.05 8,458.38 8,554.71 8,653.04 8,7151.37 8,Mll.70 8,948.03 ll,048.36 9,144.118 9.243..02 9,341.35 9,439.88 ll,538.01 9,838.34 _.~734.87 4::' 9,833.00 - 9,936.25 .' 10,039.50 10,142.75 9,730.58 1l,842.112 9,842.92 ll,1l41.25 ll,1l41.25 ~ t. ~ -:. ct '"' '- "'. '!. 'i 10,649.32 1lO4.73 .,744.511 MZL Sewer Account AlC Customer 1255 Belle Avenue Bill Current Fixed Qa1a Charge Bate Qiff May~O $ 166.71 $ 180.18 $ 13.47 Jun-OO $ 250.52 $ 180.18 $ (70.34 ) Jul~O $ 175.62 $ 180.18 $ 4.56 Aug~O $ 222.47 $ 180.18 $ (42.29) Sep~O $ 190.93 $ 180.18 $ (10.75) Oct~O $ 258.19 $ 180.18 $ (78.01 ) Nov~ $ 303.75 $ 180.18 $ (123.57) Dee-OO $ 452.23 $ 180.18 $ (272.05) Jan-01 $ 229.98 $ 180.18 $ (49.80) Feb~1 $ 252.28 $ 180.18 $ (72.10) Mar~1 $ 323.82 $ 180.18 $ (143.64) Apr-01 $ 283.52 $ 180.18 $ (103.34) May-01 $ 210.84 $ 180.18 $ (30.66) Jun-01 $ 252.10 $ 180.18 $ (71.92) Jul-01 $ 483.15 $ 180.18 $ (302.97) Aug~1 $ 445.67 $ 180.18 $ (265.49) Sep~1 $ 852.57 $ 180.18 $ (672.39) Oct~1 $ 374.13 $ 180.18 $ (193.95) Nov-01 $ 1,094.55 $ 180.18 $ (914.37) Dee-01 S 3,998.91 $ 180.18 $(3,818.73) Jan-02 $ 153.86 $ 180.18 $ 26.32 Feb-02 $ 139.88 $ 180.18 $ 40.30 $(7,151.72) ,~,,)!'l-~t?,~ ~(f' '~ ,/ ". A ",-~ , ,'r'\......... '----.1""1 " >- i ,.' ~'t<\ \'t. i- ",~ \0 \" ", , ',''C:::::",,:-, _""-4,,, ,1 Ul, ! \ {n.;:Ofr.:w.l!~'~(('\ ; / ! ',- 19S'l "\.J/ I '. / / ~(oR\6b/ .......--------./ WINTER SPRINGS UTILITY I PUBLIC WORKS DEPARTMENT 110 NORTH FlAMINGO AVENUE WINTER SPRINGS, FLORIDA 32708 Telephone (407) 327-2669 Fax (407) 327-4751 y~tJ May 31.2000 Memorandum: To: Louise Frangoul Finance Director From: Doug Taylor /) '/ Utility Superintendent Re: _Se~eLcharges for ~obert Baxley & MZL Partners / 434 Business Park. Due to complaints from the above customers on the amount of the charges for monthly sewer service. I was given the job of calculating their actual sewer flows. The resulting measurements indicate that the monthly sewer charges for both customers should be 67.000 gallons. This number is 120% of their sewer capacity charges that were paid to connect to the sewer system. cc Kip Lockcuff Attachments Baxley and MZL Partners Sewer Flows Flow was calculated by plugging the sewer line and allowing the manholes to surcharge and measuring the depth of the water in the manholes. Gallons per foot in a 8" diameter line = 2.6. Gallons per inch in a 4' diameter manhole = 7.S. Average Water depth Water depth Water depth Total Feet ofS" Gallons per Date of Manhole E of Manhole A of Manhole B sewer pipe S10' Total Gallons Hours Hour 5/22100 18 17.5 2 Gallons 140 137 17 2106 2,400 7 343 5/23/00 6 33000 50 Gallons 47 257 390 2106 2,800 235 119 5i24/00 Gallons 125 179 304 2106 2,714 7.5 362 5/25/00 Gallons 47 257 390 2106 2,800 2.4 117 5/26/00 Gallons 15.6 15.6 211 2106 2,348 8.75 268 Total Total Days Average Monthly 134,702 13,062 2.95 Average Daily 4,431 Divide By 2 67,351 City of Winter Springs Utility Billing 1126 E. State Road 434 Winter Springs, FL 32708 407-327-5996 '" Detach this portion and return with your remittance K Make Checks Payable to: City of Winter Springs Utility UTILITY BILL Remit Copy 1042015>684 MZL PARTNERSl434 BUSINESS PARK PO BOX 948515 MAITLAND FL 32794 1.111...1.1111.11.1." 1..111"111",11",111,, II" .1111,1111.1 DODObD~200240020ba3~ODOOD9842923 City of Winter Springs Utility Billing 1126 E. State Road 434 Winter Springs, FL 32708 407-327-5996 or utililybills 0 winterspt1ngsfl.org UTILITY BILL Make Checks Payable to: City of Winter Springs Utility Customer Copy Keep this portion for your records .....".. I 'I MZL PARTNERSl434 BUSINESS PARK 434 BUSINESS PARK EAST 206831 I 10420 15684 -, 0311912002 I 0410912002 ~\(<~~/)~",i'~ BALANCE FORWARD 9,744,59 STORMWATER 98.33 Water Tax . ,'...-=S1~_ w . . . 196.66 I 0212612002 I .00 I 98.33 r $9,842.92 _._~-- ~ ~ 0fIce Location --: . you ...... lIlY ~ _ v- bII. ....... call CIty of _ llpinga UIiIity Bimna Office ot .4071 327.6996. OW..,. houro a.. Monday lID frielay. 11:00 a.m.1ID 5:00 p.m. ThoI oIfice it ~ ot 1128 Eat $tat. Road 434. WlnNr Springa. FIoricIa. Fo< YOU' COl..........,... drive up nighl depository box.. proWled In 1l>a driveway on 1l>a - - of CIty Hal. PlEASE 00 NOT PlACE CASH IN THE NIGHT DEPOSITORY. for"'" houra ~ ~ lID U1lI1*. call 14071 327.2&159. BarIlatIt - ~: Ii""- and ~ ___ are handled by FlorIda fIacycIIng. a.-tiono regantlng 1l>aM _.. ahouId be _10 their ousta""" """lee depanrMnt ot 1407) 831.1539. ~ ....,-: . .",...m chwgeI are no( peid by 1l>a _ da", 1l>a cha_" aubjaet lID. .5.00." 5'" Ia.. faa. whic:ha_ it a.....".... Pravloo. bat__ Indic:.... . PAST DUE .mount. ThoI due d... on the franl doe. _ apply ta any previoua balance. An .ccount with . previoua baIanc:a .. aubja<;t to lIiaconnaclion .t any time. In anIar 10 rainaUta aarvM:. on an account ....mad off for nonpayment. the custarnat ....... pay 1l>a tatal amount _ pili. an addblonal tum-on charge of .20.00. Out palIcy pr_ lialcI paraon"" fram c"""'lng lIlY cNclca or cuh from 0Uf cuatorr<<o. Paymenta mutt be made in 0Uf _, ...nee office. If you ...". tJIfV ~ regarding deli"",*" accounU. pitua contoct ...... colIactie>n off'oce .11407) 327.591le. _",_VowW__: y_ ....... mater .. . highly ecc:u.... cIavIca. Ita UHfuIIif. axtonda twenty year. ond r.refy. if ._. raquiraa mainlenance or edjuoUnanl. In 0Idar 10 keep tr.ck 01 the .ff.ct of dill...... -- ac:lMtIu on your _tar conoumplion. you can ...., Ned you< mater. $imply write down aN the numbar. thown on the face 01 the - .nd deduct. prltYious reeding f,am thl. ligure to gat you< ..ata< _tIon in thou..nd. al g.lIona. -~_: The City af Win..' SprIngs it _ ~ for undaliYarad or lata mall. In the .vent you foil to recalva . blI. pia... eel 0Uf cuatoma<...,,;ca off..... 1l>a numbar - .bove. City of Winter Springs Utility Billing 1126 E. State Road 434 Winter Springs. FL 32708 407-327-5996 II; Detach this portion and return with your remittance II; Make Checks Payable to: City of Winter Springs Utility UTILITY BILL Remit Copy 1390 1onO Ch..1:'{jf:S ftiaO'e f.)(;!o,/-/ are for t.ll(.:lipg ,t'v:h..: n~$S Cltv, St.;'ll":, Zip MZL PARTNERSl434 BUSINESS PARK POBOX 948515 MAITLAND FL 32794 111111111111111111111111111111I1111.11111111111111I1111111,111 DDDDbD~2D02~DD2D71975DDnDDDODDDD City of WUlter Springs Utility Billng 1126 E. State Road 434 Winter Springs, FL 32708 407-327-5996 or utilitybIIls 0 wlntersprtngsftorg UTiliTY Bill Make Checks Payable to: City of Winter Springs Utility Customer Copy Keep this portion for your records MZL PARTNERSl434 BUSINESS PARK I ~ BAlANCE FORWARD 4.198.86 SEWER 2- 180.18 seyvER aNt Y 0311512002 0211312002 693503 693503 0 { 'NADJ. -7151.72 Water Tax I i , . . 139.68 I 0310512002 T .00 I -0,971.54 I $-2,772.68 eo.m- __ 0_ Loc8.... - -: II,.... hoW ony ~ about your .... ....- c:aI City CIA _ SprinQS UtIlity IWIing 011"'- .. (4071 377-5996. OII~ hours a... Mond.y to ~. 8:00 ..m. to 5:00 p.m. The office i. Iocotacl at , '26 East Stota Rood 434. ~ Springs. Florida. Fat your co<w" .."... a dril/'O up night cIopooitOfy box . provided in the dffleWOY on the - end of City Ha'l. PUASE 00 NOT PlACE CASH IN THE NIGHT OEPOSlTORY. For oftar........ ..._v-.clM .-latacIlD udIilIes. c:al14071 377-70119. 0..-. - 1J.cy.....: Gat"- end AacvctInlI __.... hendIed by FIo<lda Racycling. CUMtionI Ngardlng theM -- sI>oulcl be dnc:tad to tIwIir customer owvlce dapart"'.'" .. (4071831-1539. ~Pa~: If """"," ~ or. not paid by the _ d_. IIlll chaf1llll ... subjact to. .5.00 or 5~ I.ta fao. wtIlchll_. ""'_. Prevlou. balanoe ind_ a PAST OUE amount. The duo d.te 0/\ 1M front d.... _ allPY It) any............ _. An account with a previou. _ . subjact lD d~ .t any time. In ottI" to NinstMa ___ice on ... ~ off lor nonp.Yf'*'t. tha customer '""*' pey the total amount _ plus.. a6d1tlon81 UKn-on _,ge of .20.00. Our policy prohIbIIo fiaIcI __ from colIocling any a-ka or coatl from our customers. Paymaota must be made in ou' c:uotomer e.vica office. If,.... hoW any ~ reg.nIing dalinquent accounu. pMasa contaCt our ~ office at (4071 327-5990. ""w to -.. V_ w.. -: VOUI' wet... _I. a hlgIlly _ _. Its uNfuIIf. extand. t_nty YMrs end rarely. iI._. requltW ~ or adjuaJrnent. In orMt to k_ treclt of lIllleff""t of diffo<ent houMOoId activItIeI on you< _, _mption. ,.... .,.., aaalIv ,ead you< mow. SlmPIY write down .. the .....-s ohown on tho I... of the - end dacluct . prev;ou. ,.ading from this ligu,e to ~ ,...., _I" conaumption in thOUsand. of golona. ....~ Pr_ The City 01 W.."... Springs Is not rasponalble for undeti_ad or Iotemail.lnthee......tyoulollIO......;Il.O.blIl.plaaMcalOU.~MfVlcllolf~atthenumbe.liatad.bo..... MZL PARTNERS 1255 BELLE AVENUE WINTER SPRINGS PO BOX 94851 MAITLAND FL .32794 September 5, 2002 Louise Frangoul Director of Finance City of Winter Springs 1126 East State Road 434 Winter Springs FL 32708 2799 RE: ACCOUNT 1042015684 MZL P ARTNERS/434 BUSINESS PARK I've been putting off writing this}etter appealing for a reconciliation of our account. This week 1 received a bill for Guthrie Glass, Tampa Bay Inc! It just reminded me that 1 really ought to get this cleared up. We have paid our bills from ,Winter Springs ever since we built the warehouses in 1987. We have records of monthly payments in the amount of $77.93 Phase n was sold to Bob Baxley. I spoke to Bob Baxley today. (1 called to ask him ifhe knew anything about Guthrie Glass. He said it was a tenant of his.) He said that he is paying $77.93 for storm water. It appears that $77.93 was th~ amount billed for both Phase I and Phase II-the 'entire property that we owned. When Bob bought Phase II we stopped getting bills and he began paying the monthly bill. We had paid the bill from the opening of the buildings until the time Phase II was sold. We paidthe bill in good faith. That is the amount Winter Springs billed us. It was not that we did not pay our storm water bill for Phase I, we did not ever get a bill except the $77.93 monthly bill. After Phase II was sold, I began paying the bills. I never knew that we had received a storm water bill so I never missed the bill. And in fact the same amount that had been paid for years was being paid by Bob Baxley. Winter Springs \vas receiving the usual payment so they did not see an error either. When Winter Springs made some changes in the billing system they discovered an error. We had no way of knowing that there had been an error. Suddenly we received a bill for $10,000 for storm water! Having property with the.same address has made it a nightmare for your billing department. It is confusing. The properties should probably be addressed separately-renumbered. Please consider thatwe made our payments in good faith and have paid the new storm water bill monthly since we began. receiving it. Phase I was carefully designed to accommodate storm water. The property has underground drains and large retention ponds. Bob Baxley told me that he pays $3 or $4 a month for storm water on his original property across the street~ Please allow us to continue paying our storm water bill and give us credit for the back charges. We appreciate very much your allowing us to pay a flat rate on the sewer charge- and refiguring our charges-and issuing a credit to.us for overpayment. It's been a rough year. We've had more vacancies than ever. We're hoping next year will be a better year. Please allow us to begin the new year with a clear record. Thank you for your help. ~ Catherine Alpert 4076452919 r BROWN, WARD, SALZMAN & WEISS, P.A. Attorneys at Law NOV 2 0 2002 Debra S. Babb Jeffrey P. Buak John U. Bledenham, Jr. Joseph E. BlItch Jennifer A. Michael Todd K Norman Mlchelle A. Reddin VIncent E. Scarlatos Usher L. Brown " Suzanne D'Agrestao Anthony A. GarganeseD Gary S. Salzman. JoIv1 H. Ward. Jeffrey S. Weiss Offices in Orlando, Kissimmee, Cocoa & Viera RECEIVED CITY OF WINTER SPRINGS ellV Manag- "Board certified CM! Trial Lawyer -Board Certified BusineA LItIgatIon l.IIwyer oBoard certlfIed City, County & Local Gavwnment Law Er1n J. O'Leery Of CouMel November 19,2002 Mr. Ronald McLemore City Manager City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Re: Legal Opinion - Stormwater Management Utility Fee City of Winter Springs - General Our File No.: 1193 "I.;I .\.../ ~ "'..." ~..""l"", ......... \~.~~ Dear Ron Please allow this correspondence to serve as a follow-up to our discussion last week regarding the above-referenced matter. As you indicated, there is a developed parcel of land within the City which has been benefitting for the past ten (10) years from the City's stormwater management utility system. Due to error, the City has not produced or rendered monthly statements demanding payment of the stormwater management utility fee during this time frame. The approximate amount due to the City for accrued fees is $10,000.00. Substantially you asked, may the City seek reimbursement of the accrued fees for the full ten (10) year period or is the City limited by the Statute of Limitations, further may the City Commission consider a negotiated settlement of the outstanding fees. In short, we believe the City may seek to recover outstanding stormwater fees subject to a four (4) ye~ statute of limitations. We also believe that it is within the power of the City CommIssion to negotiate a settlement of the outstanding fees. As you are aware, Chapter 19 of the City Code, in accordance with Chapter 403, Florida Statutes, provides for a stormwater management utility. Municipalities are 225 East Robinson Street, Suite 660. P.O. Box 2873. Orlllndo, Florida 32602-2873 Orlando (407) 425-9566 Fax (407) 425-9596. Kissimmee (321) 402-0144. Cocoa & VIera (866) 425-9566 Webslte: YMW.Of1andoIaW.net . Emaa: Iinn@OflandolI!W.net Ron Mclemore, City Manager November 19, 2002 Page 2 authorized to collect a fee sufficient to plan, construct, operate, and maintain the utility system. ~ 403.0893(1), Florida Statutes. Such a utility system is to be run as a typical utility which bills services regularly, similar to water and wastewater systems. ~ 403.031917), Florida Statutes; and ~ 19-165, City Code. Where the fee is unpaid on a developed property for ninety (90) days, the same shall constitute a lien in favor of the City. In the instant case the property has benefitted from the stormwater utility for approximately ten (10) years, but the property owner has never been properly invoiced for the service. As such, the property owner has not tendered payment of the accrued fees. As the property owner has benefitted from the utility service we believe the entire fee is due the City, however, due to the statute of limitations the City is unable to maintain an action for the collection of the fees due beyond the immediately proceeding four year (4) period. ~ 95.11 (3)(p), Florida Statutes. The remaining question therefore, is whether the City Commission may negotiate a reduced fee in settlement and compromise. As you suspected, and confirmed by Kip lockutf, there are no outstanding bonds for the construction of the stormwater management utility system, therefore any associated bond covenants are not at issue in this matter. Additionally, it is well settled municipalities enjoy latitude in setting its policy regarding the colleciton of utility rates, and the courts will not intervene unless the policy is unreasonable or discriminatory. City of Gainesville v. State Dept. of Transp. , 778 So.2d 519 (Fla. 1st DCA 2001). likewise, in Jacksonville Electric Authority v. Draper's Egg and Poultry Co., Inc., 531 So.2d 373 (Fla. 1st DCA 1988), the Court held the utility had the authority to negotiate through settlement and compromise a reduced fee and that such served as an accord and satisfaction of the charges due, as of the date of agreement. Such a negotiated settlement was found not to be unreasonable or discriminatory. In light of the foregoing, there appear to be no constraints upon the City Commission's ability to consider the facts surrounding this matter and negotiate an equitable settlement in this matter. If you have any questions regarding this matter please do not hesitate to call our offices, Very truly yours, ~~-~ / J8f;~ P. Buak Assistant City Attorney JPB F:u..wyet\lelll>\C1ty of WI..... SprlngslCorTeSpondence\MCL__Sliol'IlIWlIIer.._Ur111102.wpcI ---- BROWN, GARGANESE, WEISS & D'AGRESTA, P.A. Attornrys at Law Usher L. Brown · Jeffrey P. Buako Suzanne D'AgrestaLl Anthony A. Garganese'; Jeffrey S. Weiss Offices in Orlando, Kissimmee, Cocoa & Viera Debra S. Babb-Nutcher" Joseph E. Blitch Victoria L. Cecil Amy J. Goddard Katherine W. Latorre .Board Certified Civil Trial Lawyer olBoard Certified City, County & Local Government Law Erin J. O'Leary J. W. Taylor Of Counsel April 27,2005 VIA FACSIMILE and U.S. MAIL Michelle Greco, Director of Finance City of Winter Springs 1126 East State Road 434 Winter Springs, FL 32708 Re: Stormwater Management Utility Fee City of Winter Springs - General Our File No.: 1193 Dear Michelle: Please allow this correspondence to acknowledge your letter dated April 15, 2005. Following review of your letter and the attached documents thereto, we understand your inquiry substantially to be, "How long may the City seek to collect outstanding debts due for fees earned unde~ tile various ut:!:ty systems?" As provided in our 2002 letter, any fees earned and unpaid are due to the City regardless of the time which has past. The statute of limitation, however, will limit the City's ability to use the court system to enforce those obligations. Therefore, any debt due the City which is more than 4 years old cannot be collected through the filling of a civil lawsuit. This does not mean however, that the funds are still not due the City. Therefore, your contention that any debt incurred prior to May, 2001, is uncollectable is true to the extent that the court system can be used. Additionally, from a review of the materials provided, it appears that a policy was to be proposed for the City Commission's consideration relating to unbilled utility fees. You may wish to propose a broader policy addressing negotiation and settlement of outstanding fees, but in the case of unbilled utility fees, the policy could provide the finance director 225 East Robinson Street, Suite 660 . P.O. Box 2873 . Orlando, Florida 32802-2873 Orlando (407) 425-9566 Fax (407) 425-9596' Kissimmee (321) 402-0144' Cocoa & Viera (866) 425-9566 Website: www.orlandolaw.net . Email: firm@orlandolaw.net Michelle Greco, Director of Finance City of Winter Springs April 27,2005 Page 2 and/or city manager with the sole discretion of negotiating a fair settlement of those debts. If you have any questions regarding this matter, please do not hesitate to contact our offices. Very truly yours, ttz~ Assistant City Attorney JPB/eah G:IDocslCity of Winter SpringslCorrespondencelGrecolStormwater _ Management_Utility_Fee _Ltr042705. wpd ril 0 ::> r- r::l N -W ...:! N Ul CIl <C 0'\ rl.r:: E-< E-< 0'\ -W :s 0 rilU 0.. E-< 0ro '- <C.Q CIl o..;::l ril 0 ~ <C rilril 0 ::r:: UU r- U ~~ N [1. ...:!...:! N 0 <C<C 0'\ aHQ 0'\ ~ ~ 0 ~ Z H 5 r::l Z CIl ril CIl rilr::l 0 ::>ril 0 r::lr::l <1J ::> 0. E-<...:! >, CIlU E-< rilZ ~H EO: ril H E-< 0 ZE-< [1. HZ H -l< -l< -l< lI) 0E-< '-~ 0'\0 00.. 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