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Home My WebLink About2006 07 24 Consent 401 Florida League Cities Voting Delegate COMMISSION AGENDA ITEM 401 Consent X I July 24, 2006 Regular Meeting Mgr. / Dept. Authorization REQUEST: City Manager is requesting that the City Commission confirm the consensus of the City Commission (as discussed at the July 17, 2006 Workshop) regarding the designation of Mayor John F. Bush as our "Voting Delegate", to represent the City of Winter Springs at the upcoming Florida League of Cities Annual Conference. PURPOSE: Mr. Michael Sittig, Executive Director of the Florida League of Cities, has requested that each Municipality designate an individual to represent their Municipality at the Florida League of Cities Annual Conference, this corning August 2006. CONSIDERATIONS: The 80th Florida League of Cities Annual Conference is being held August 10 - 12,2006 at the Jacksonville Hyatt Regency in Jacksonville, Florida. A formal request from the Executive Director of the Florida League of Cities, Mr. Michael Sittig was been received, which requested that each Municipality designate a City representative as their "Voting Delegate" for the 80th Florida League of Cities Annual Conference. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING - JULY 24, 2006 CONSENT AGENDA ITEM 401 PAGE 2 0F 2 ATTACHMENT: A. Copy of a Memorandum from Mr. Michael Sittig, Executive Director of the Florida League of Cities, dated June 5, 2006. RECOMMENDATION: It is recommended that the City Commission confirm the consensus that Mayor John F. Bush would be the City of Winter Springs' "Voting Delegate" at the 80th Florida League of Cities Annual Conference, being held this August 10 - 12, 2006. COMMISSION ACTION: ATTACHMENT "A" RECEIVED JUN 0 9 2006 CITY OF WINTER SPRINGS City Manager FLORIDA LEAGUE OF CITIES 301 South Bronough Street, Suite 300 . P.O. Box 1757 . Tallahassee, FL 32302-1757 (850) 222-9684 . Suncom 278-5331 . Fax (850) 222-3806 . Web site: www.flcities.com TO: Municipal Key Official FROM: Michael Sittig, Executive Director DATE: June 5, 2006 SUBJECT: 80TH Annual Conference-Florida IS Her Cities! VOTING DELEGATES AND RESOLUTION INFORMATION August 10-12,2006 Jacksonville Hyatt Regency As you know, the Florida League of Cities' Annual Conference will be held at the Hyatt Regency Hotel in Jacksonville, Florida on August 10-12. This year's theme, Florida IS Her Cities will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one person to be the voting delegate. Policy development, election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by-laws, population determines each municipality's vote, and the League will use the Estimates of Population from the University of Florida for 2005. Registration materials have already been sent to each municipality. Call us if you need additional copies. We have attached the procedures your municipality should follow for presenting resolutions to the League membership. If you have any questions on voting delegates, please call Gail Dennard at the League Suncom 278-5331 or (800) 616-1513, extension 256. If you have questions regarding resolutions, please call Allison Payne at Suncom 278-5331 or (800) 616-1513, extension 116. The League must receive resolution forms no later than July 8, 2006 and the League must receive Voting delegate forms no later than July 20, 2006. Attachments: Form Designation Voting Delegate Procedures for Submitting Conference Resolutions President Julio Robaina, Mayor, Hialeah First Vice President Rene Flowers, Council Vice Chair, St. Petersburg . Second Vice President Frank Ortis, Mayor, Pembroke Pines Executive Director Michael Sittig . General Counsel Harry Morrison, Jr. 80th Annual Conference Florida League of Cities, Inc. August 10-12, 2006 Jacksonville, Florida It is important that each municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to serve as the municipal voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Or Fax to Gail Dennard at (850) 222-3806 Procedures for Submitting Resolutions Florida League of Cities' 80th Annual Conference Hyatt Regency Hotel, Jacksonville, Florida August 10-12, 2006 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 5, 2006, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposes.) (3) Proposed resolutions may be submitted directly to the Resolution Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present will be required for adoption. (5) Proposed resolutions relating to state le!!islation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy committees and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Policy Statement will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indication their municipality is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. Important Dates May 30, 2006 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 30 Appointment of Resolutions Committee Members July 5 Deadline for Submitting Resolutions to the League office July 20 Deadline for Submitting Voting delegate forms to the League office August 10 League Standing Committee Meetings Resolutions Committee Meetings Voting Delegates Registration August 12 Immediately Following Luncheon - Pick Up'Voting Delegate Credentials Followed by Annual Business Session