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Home My WebLink About2005 06 13 Consent Item 203, Tuskawilla Road Drainage System Improvements COMMISSION AGENDA ITEM 203 Consent X Information Public Hearin Re lar June 13.2005 Meeting MGR. j2- IDept. REQUEST: The Public Works Department/Stormwater Division requests authority from the City Commission to enter into an agreement with Sunshine Building and Development Corporation to provide construction services for the Tuskawilla Road Drainage System Improvements located at the outfall to Lake Jesup in the amount of $152,259. PURPOSE: The purpose of this agenda item is to request authorization to enter into an agreement with Sunshine Building and Development Corporation in the amount of $152,259 for the Tuskawilla Road Drainage System Improvements located at the outfall to Lake Jesup. This project is one of several projects receiving funding assistance from the Natural Resources and Conservation Service. CONSIDERATIONS: ~ The agenda item is needed to commence the construction of the Tuskawilla Road Drainage System Improvements at the outfall to Lake Jesup. ~ On December 17, 2004, the City Commission approved a project agreement between the City and the Natural Resources and Conservation Service (NRCS) through its Emergency Watershed Protection Program that allocates funding for projects of this type created by natural disasters like the hurricanes of 2004. ~ Under the City's agreement with NRCS, funding was allocated for four (4) projects with the provision of seventy-five percent (75%) of the cost of each project from NRCS. The City is responsible for twenty-five percent (25%) of the cost of each project in the form of cash or in-kind services. ~ At the February 28, 2005 City Commission meeting, the Commission authorized an appropriation in the amount of $21,520.00 from the Stormwater Utility Fund for the engineering design and construction documents for the Tuskawilla Road Drainage System Improvements. The design has been completed and permitted, and this agenda item is requested to authorize construction ofthe project. June 13, 2005 Consent Agenda Item 203 Page 2 ~ The total design and construction cost for the project is $173,779, consisting of$21,520 for the design and $152,259 for construction. NRCS will provide 75% of the actual construction cost, or $114,194 (0.75 x $152,259). NRCS will also provide the value of the City's in-kind contribution (not to exceed 25% of the actual construction cost), which will be a minimum of $21,520 for this project, for a total NRCS contribution of $135,714 ($114,194 + $21,520). The City is responsible for the remainder of the project's cost, or $38,065. ~ As noted above, the Commission has previously authorized an appropriation for the design of this project in the amount of $21,520. Therefore, the additional appropriation required to fund the City's portion of this project is $16,545 ($38,065 less the $21,520 previously authorized). ~ The performance of in-kind services by City Staff throughout the design and construction phases (bidding, construction inspections, project management and coordination, etc.) is expected to reduce the City's total required cash outlay. ~ The City obtained three bids for the project. The bids were evaluated and Sunshine Building and Development Corporation was determined to be the lowest responsible bidder at $152,259. ~ Project construction must be completed by September 30, 2005 in order to receive the full amount of available NRCS funding. FUNDING: As noted above, the total design and construction cost for the project is $173,779, consisting of $21,520 for the design and $152,259 for construction. Under the City's agreement with NRCS, NRCS will pay 75% of the construction cost, or $114,194 (0.75 x $152,259). NRCS will also provide the value of the City's in-kind contribution (not to exceed 25% of the actual construction cost), which will be a minimum of $21,520 for this project, for a total NRCS contribution of$135,714 ($114,194 + $21,520). The City is responsible for the remainder of the project's cost, or $38,065. On February 28, 2005, the Commission authorized an appropriation for the design of this project in the amount of $21 ,520. Therefore, the additional appropriation required to fund the City's portion of this project is $16,545 ($38,065 less the $21,520 previously authorized). The additional funding required for the City portion of this project ($16,545) would come from the Stormwater Utility fund balance. A loan from the General Fund will cover the cash flow necessary to encumber the work prior to the receipt of the grant funds, which is anticipated within 90 days. RECOMMENDATIONS: June 13,2005 Consent Agenda Item 203 Page 3 It is recommended the Commission authorize the City Manager to enter into a contract with Sunshine Building and Development Corporation in the amount of $152,259 plus 10% contingency for the Tuskawilla Road Drainage System Improvements. The funding is to come from a supplemental appropriation of $16,545 plus any contingencies needed from the Stormwater Utility fund balance. IMPLEMENTATION: The work is to be completed by September 30,2005. ATTACHMENTS: A) Bid Tabulation dated May 25, 2005 COMMISSION ACTION: June 13,2005 Consent Agenda Item 203 Page 4 Attachment A - Bid Tabulation 5/25/05 Item No. Oesen tlon Units Quanti Mobilization, Permits, and Traffic Control LS LS Performance Bond 110% of Total Pro'ect Cost LS Maintenance Bond (10%. 2-year) at Time of Project 4 Com lelian LS 5 Testin LS R rade' Fill Swales and Roadwa LS Construct Spreader Area at Outfall (grading, filter fabric, sod, rock LS Siltation' Erosion Fence FOOT Index 102 LF 1520 o en Cut and Restore Pavement Ora eAve. SY 51 10 Restore Dirt Drivewa at a prox. Sta. 15+80 SY 9 11 24" Class III RCP LF 1095 12 19" x 30" Class III EIIi tical RCP LF 30 13 Trash Collector Box EA 14 FDOTT eO Inlet EA 15 FOOT T eC Inlet EA 16 24" Mitered End Section with Ene Dissi ator EA 17 LF 105 18 EA 19 EA 20 EA 21 LS 22 SY 2300 23 Tree Protection EA 10 24 Remove Tree EA 25 Dead End S' n EA 26 Case II Terminus LS 27 Dewateri LS Grand Total: