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HomeMy WebLinkAbout2002 02 25 Regular E Discontinuance of the Annual Christmas Parade February 25, 2002 Agenda Item Regular E City Manager Department COMMISSION AGENDA ITEM E CONSENT INFORMA TIONAL PUBLIC HEARING REGULAR X 01/28/02 Meeting MGR. ~ Authorization REQUEST: The City Manager requesting the City Commission to review the February 2002 letter from John Ferring of the Winter Springs Civic Association regarding discontinuance of the associations sponsorship of the annual Christmas Parade and to provide appropriate direction. PURPOSE: This agenda item is needed for the Commission to give staff appropriate direction regarding the Winter Springs Civic Association's announcement of its desire to discontinue its sponsorship of the annual Christmas Parade. CONSIDERA TION: On February 12, 2002 the City Manager received the attached letter from John Ferring of Winter Springs Civic Association regarding the association's desire to discontinue its sponsorship of the annual Christmas Parade. In subsequent telephone conversations Mr. Ferring indicated that he would be open to taking a request of the City Commission to the association's Board of Directors, for the board to consider making themselves available in an advisory capacity. Ifthis alternative is not acceptable then the city would have the following alternatives: . Do nothing and allow the discontinuance of the parade. . Have the city take over the parade through the Parks and Recreation Department. . Attempt to identify another organization to sponsor the event. . Attempt to identify a contract provider. FUNDING: None at this time. RECOMMENDATION: Discuss the letter by the association, consider alternatives, and provide staff appropriate direction ATTACHMENTS: Winter Springs Civic Association Letter of February 2002. COMMISSION ACTION: WINTER SPRINGS CIOIC RSSOCIRTION RECEIVED . FEB 1 2 2002 CITY OF WINTER SPRINGS City Manager P.O. BON 195552 WINTER SPRINGS,FL. 52719-5552 February, 2002 City of winter Springs 1134 E. State Road 434 Winter Springs, FI. 32708 Attention: Mayor, Commissioners, And City Manager. For the past 20 years the Winter Springs Civic Association has organized, performed all the necessary communications with the community, made all of the preparations, set up the route patterns, deployed the parade participants for the line of march, decorated the route and parade grandstand, coordinated with the Media, The City of Winter Springs, Police, Fire, Public Works, and Recreation Dept. to assure maximum cooperation to have, what we believe is the best holiday parade in Seminole County. With the year 2002 now upon us, we regretfully must admit that we are all played out. Our ranks are growing smaller and we now find that we can no longer continue organizing the holiday parade. To carry on this tradition there must be in influx of new people, especially from the younger generation. If there are citizen groups or if the City of Winter Springs wishes to carry on this tradition, we would be happy to provide whatever expertise and documentation we have accumulated over the years to make a smooth transition. It is now time to pass the holiday parade to a new group. Sincerely, ~-~\ ~~ John Ferring, President. W.S.C.A. For: All of the Bd. of Directors, W.S.C.A.