HomeMy WebLinkAbout2005 05 23 Consent Item 203, Reject Bid for Maintenance Svcs of the Aquatic Weed Control of the Ponds
COMMISSION AGENDA
ITEM 203
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
May 23,2005
Meeting
.[.JdGR J~EPT /y
Authorization
REQUEST: Public Works - Stormwater Division Requesting Authorization to Reject the
Bid for the Maintenance Services of the Aquatic Weed Control of the Ponds.
PURPOSE: The purpose of this Board item is to request authorization to reject the bids received
for ITB-006-05-_ZP for the Maintenance Services of the Aquatic Weed Control of
Certain Ponds dated April 13, 2005.
CONSIDERATIONS:
The City's term for the contract agreement on the maintenance services of the aquatic
weed control of the ponds is limited to three (3) years. The City's 3- year contract
agreement with Aquatic Biologist, Inc. expired on April, 2005 and we have been operating
on a month to month basis since then.
To secure new contract services for maintenance services, the staff held bidding on
April 13, 2005. The bids received did not satisfy requirements of the bidding procedure.
Specifically, the sole bidder provided the same monthly cost for all ponds, $50 each, without
any regard for the size, shape or degree of vegetation. Additional monthly treatments are
frequently ordered individual ponds and not having accurate costs specific for each pond is
unacceptable.
Therefore, staff recommends rejection of the bids for ITB-006-05-ZP dated April 13,
2005 per terms and conditions ofthe City of Winter Springs Invitation for Bid.
The current contractor, Aquatic Biologist, Inc. is agreeable to extending on monthly
basis the maintenance services of the ponds with their original contract costs until new
contractor is in place. There is no lapse in the maintenance of the City's ponds.
May 23,2005
Consent Agenda Item 203
Page 2
FUNDING:
The funding source for the annualized cost to maintain stormwater ponds is line code
4413-54693 in the Stormwater Utility Budget.
RECOMMENDATION:
It is recommended that authorization be given to reject the bids for ITB-006-005-ZP
dated April 13, 2005 for the maintenance services of the Aquatic Weed Control of Certain
Ponds.
IMPLEMENTATION SCHEDULE:
Staff to re-bid the Maintenance Services of the Aquatic Weed Control of Certain Ponds on
June 15,2005
ATTACHMENTS:
1. Bid Tabulation ITB-05-006-ZP
COMMISSION ACTION:
Attachment No.1
ITB NUMBER: ITB-006/05/ZP
Aquatic Weed Control and Maintenance of Certain Ponds
Was Called By:
Nancy V obornik, Purchasing Coordinator
ITB Opened: 3:00 P.M.
ITB: Closed: 3:03 P.M.
Date:
April 13, 2005
Witnesses:
Zynka Perez, Storm Water Utility Manager
Steven Richart, Urban Beautification Coordinator
One (1) Bid
The Lake Doctors, Inc.
Contact: Fabian 1. Stem
3523 State Road 419
Winter Springs, FL 32708
Phone 407-327-1080
BASE BID: $ 54,288.00