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Home My WebLink About2002 02 25 Informational A Summer Day Camp Program at the Sunshine Park Civic Center COMMISSION AGENDA ITEM A CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR MGRI&- IDEPT LQ Authorization 2/25/2002 Meeting REQUEST: The Parks and Recreation Department wishes to inform the City Commission that it plans to conduct a Summer Day Camp Program at the Sunshine Park Civic Center. PURPOSE: To inform the Commission that the Parks and Recreation Department will conduct a Summer Day Camp Program again this Summer at the Sunshine Park Civic Center. CONSIDERATIONS: . The Parks and Recreation Department successfully conducted a summer day camp program in 1999, 2000 and 2001. . The Sunshine Park Civic Center is available to schedule a summer day camp program. . Parks and Recreation will closely monitor income and expenses to ensure completion of the program within available revenues. FUNDING: Funding is budgeted in the amount of $ 46,000 for the Summer Day Camp Program. Total revenue is estimated at $ 50,400. 1 RECOMMENDATION: N/A IMPLEMENTATION SCHEDULE: . March 2002 . April 2002 . April 2002 . June 3, 2002 . August 2, 2002 A TT AcHMENTS: Advertisement for Summer Camp Jobs Flyer to Schools, Water bill and Newspapers Begin Registration. Summer Day Camp Starts Summer Day Camp Ends Attachment A Summer Day Camp Information and Registration. COMMISSION ACTION: 2 City of Winter Springs Parks and Recreation Camp Sunshine Sunshine Park General Rules and Regulations All parents will sign the Registration form, stating that they understand and will follow the General Rules and Reoulations of the Summer Camp. The information below fully illustrates the General Rules and Reoulations parent(s)/Iegal guardian(s) must follow. 1. The parent(s)/Iegal guardian(s) must sign out their child each day. No one is permitted to leave the facility or pick up a child without written parental consent. The City of Winter Springs does not allow visiting family and friends to attend our summer camp for the day. 2. Each child is required to wear a shirt, shorts, and athletic shoes each day. Towels, swim suits, and water bottles are needed each day. Children must wear a Camp T-shirt over their swimsuits when in the pool. *** Sunscreen should be applied at home each morning - 80% of our day is spent outdoors. *** 3. Please label belongings. 4. Children must bring a non-perishable lunch and drink each day. We have two scheduled snack times each day. Snacks are available with items ranging from $.50 to $1.00. Parents will be notified when lunch will be included with the day's field trip. 5. Children must remain with their groups at all times. Any behavior that might cause an accident or hurt others will not be tolerated. If your child is asked to leave camp due to disciplinary reasons, there are NO refunds. 6. Do not send sick children to camp. If a child becomes ill during camp Hours the parent(s)/Iegal guardian(s) will be required to pick up sick children. Staff is not permitted to administer medicine of any kind. If your child is asked to leave camp due to disciplinary reasons, there are NO refunds. 7. The City of Winter Springs is not responsible for items lost, damaged or stolen at Sunshine Park or during field trips. Children cannot bring games or toys to camp. In addition, parents have signed that they understand there is $5.00 per 5 minute fee charged for children NOT picked up by 6:00 PM. In the same matter, children should NOT be permitted into the facility or considered our responsibility until 7:30 AM, These are the general rules and regulations. Good sound judgement should always be applied. Camp Sunshine 2002 City of Winter Sprinl!s Parks and Recreation Department (407)327-4761 Main Office or (407)327-4763 Fax ONE CHILD PER REGISTRATION FORM (BOYS & GIRLS 6 -12 YEARS OLD) Child's Name: Address: Home Phone: Birth Date: Mother's Name/Day Phone: Father's Name/Day Phone: Emergency Contact/Phone: Medication! Allergies/Special Needs: Child will: Walk Ride Bike (2002) Grade: Zip: Last Tetanus Shot: May leave each day at p.m. Persons able to pick up child/children other than parents: NameIPhone: NameIPhone: NameIPhone: NameIPhone: Please circle weekes) child will be attending Summer Day Camp: Week 1. June 3-June 7 2. June lO-June 14 3. June 17-June 21 4. June 24-June 28 5. July I-July 5 (HOL.) 6. July 8-July 12 7. July I5-Ju1y 19 8. July 22-July 26 9. July 29-August 2 Res/Non (5 Davs) $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 PAIDIDEPOSIT DUE RECEIPT # RESERVE $10 $10 $10 $10 $10 $10 $10 $10 $10 { } CHECK HERE IF MORE THAN ONE CHILD IS BEING ENROLLED I hereby request that City of Winter Springs Parks and Recreation Department RESERVE a space for my child for the weekes) CIRCLED above. I AGREE TO PAY THE BALANCE DUE FOR ANY OF THE WEEKLY CAMP FEES (on or before each Monday) for the weeks indicated. I acknowledge the deposit to reserve any additional space is a $10.00 non-refundable charge. Also, I agree to pay A LATE PICK-UP FEE OF $5.00 FOR EACH 10- MINUTE PERIOD after 6:00PM until my child has departed (pick-up). I understand ifmy child does not attend camp on certain days the fees are not pro-rated and NO REFUNDS are made for disciplinary dismissals. Accepted by: Signature of Parent/Guardian Date: Camp Sunshine ~ 9 Week Program ~ Ages 6 - 12 ~ Hours: 7:30 AM - 6:00 PM ~ Fee: $80.00 per week for Winter Springs residents and $90.00 per week for non-residents (all field trips and swimming included), must bring a lunch ~ Location: Winter Springs Civic Center ~ Morning program activities include arts and crafts, sports, games, music, free play, and nature walks. ~ Afternoon program includes swimming and field trips Estimated Budget 1 Director = 40 hrs/wk x $10.00/hr x 9 wks 4 Camp Counselors = 40 hrs/wk x $7.50/hr x 9 wks 2 Camp Counselors = 40 hrs/wk x $7.00/hr x 9 wks 4 Camp Counselors = 40 hrs/wk x $6.50/hr x 9 wks Bus Rental = $100/day x 5 days x 9 weeks Field Trips (Itemized below) Staff Shirts = 11 staff x 2 shirts x $5.00 Sports Equipment Arts and Crafts Materials Administrative = $ 3,600.00 = $10,800.00 = $ 5,040.00 = $ 9,360.00 = $ 4,500.00 = $10,095.80 = $ 110.00 = $ 200.00 = $ 850.00 = $ 500.00 = $ 300.00 Tentative Field Trips Total = $45,355.80 Pirates Adventure 70 participants x $12.00 = $ Chuck E Cheese 70 participants x $5.00 x 2 days = $ Skating 70 participants x $ $3.50 x 4 days = $ Oviedo Bowling 70 participants x $3.00 x 4 days = $ Congo River Golf 70 participants x $3.50 x 2 days = $ Riverside Park Pool 70 participants x 9 days = $ Central Florida Zoo 70 participants x $2.25 = $ Regal Movie Theatre 70 participants x $2.00 x 8 days= $ We kiva Springs $33.00 per bus x 2 days = $ Orlando Science Center 70 participants x $6.50 = $ Wet n Wild 70 participants x $10.00 = $ Sea World 70 participants x $27.00 = $ Wonder Works 70 participants x $12.39 = $ Trip Total 840.00 700.00 980.00 840.00 490.00 1,000.00 157.50 1,120.00 66.00 455.00 700.00 1,890.00 867.30 = $ 10,095.80 Advertisements March-Advertise in newspapers and Internet for summer camp jobs April- Flyers to schools City Newsletter Water Bill Winter Springs Voice Newspaper Orlando Sentinel Newspaper Seminole Herald Newspaper April- Registration Begins April 16th - 20th (Residents) April 23rd - 2th (Non-residents) May- Hire Summer Day Camp Staff June 3rd - Summer Camp Begins Total Budget Allotted: Total Estimated Budget for Camp: Total Revenue (70 @ $80.00 x 9 wks) $46,000.00 $45,355.80 $50,400.00 Total Revenue - Total Estimated Expenses $50,400.00 . $45,355.80 = + $5,044.20